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Home My WebLink About102516 Board of Public Works AgendaCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING OCTOBER 25, 2016 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of October 6, October 11, and October 18, 2016 2. OPENING OF QUOTATIONS A. Potawatomi Zoo Parking Lot Striping – Project No. 115-129B 1. Award 2. Funding: Parks Capital 3. AWARD BIDS AND APPROVE CONTRACT A. JMS Building New North Stair Tower – Project No. 116-098 1. Company: HGR Group, Inc. 2. Amount: $497,097 3. Funding: RWDA TIF (324.1050.460.31.02) 4. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Replacement of LED Luminaires – Project No. 116-086 1. Company: All Phase Electric Supply 2. Amount: Unit Prices not to exceed $35,000 3. Funding: COIT (404.0602.431.22.40) B. Lincoln Way East and Caroline St. Sewer Repair 1. Company: C & E Excavating, Inc. 2. Amount: $32,853.50 3. Funding: Sewer Contractual Services (641.0621.792.63.35) C. Ireland Road & High Street Emergency Repairs – Project No. 116-083G 1. Company: Walsh & Kelly, Inc. 2. Amount: NTE $84,778.40 3. Funding: COIT (404.0608.431.31.10) D. Chippewa Avenue Storm Damage Repairs – Project No. 116-083F 1. Company: JCI Bridge Group 2. Amount: NTE $174,394.75 3. Funding: COIT (404.0608.431.31.10) 5. REJECT BIDS A. Two (2), More or Less, 2016 or Newer, ¾ Ton Two-Wheel Drive Pick-Up Trucks – Spec M 1. Description: Vehicle Bid doesn’t meet Water Works Needs B. Wastewater Treatment Plant Digester Gas Utilization - Project No. 116-050 1. Description: Reject Sole Bid exceeding Engineer’s Estimate and Budget, and Re-Advertise 2. Funding: Utilities, Wastewater Capital (642.0630.415.43.66) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING OCTOBER 25, 2016 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 6. CHANGE ORDERS A. Jefferson Boulevard Striping, Phase 1 – Project No. 116-037A 1. Company: The AirMarking Co., Inc. 2. Change Order No.: 1 3. Increase Amount: Three (3) Calendar Days; New Completion Date October 18, 2016 4. Funding: Engineering Professional Services (101.0602.431.31.06) B. Demolition of Vacant and Abandoned Houses, Phase IX, Division A – Project No. 116-074A 1. Company: Indiana Earth, Inc. 2. Change Order No.: 2 3. Increase Amount: $1,400 4. Percent of Increase: 0.77% 5. Total Percent of Change: (7.23%) 6. Revised Contract Amount: $168,650 7. Funding: EDIT (408.1201.415.39.89) C. Demolition of Vacant and Abandoned Houses, Phase IX, Division C – Project No. 116-074C 1. Company: Indiana Earth, Inc. 2. Change Order No.: 3 3. Decrease Amount: ($14,704.06) 4. Percent of Decrease: (14.22%) 5. Total Percent of Change: (13.17%) 6. Revised Contract Amount: $89,782.94 7. Funding: EDIT (408.1201.415.39.89) D. 2016 Curb and Sidewalk Construction – Project No. 116-029 1. Company: Premium Concrete 2. Change Order No.: 4 3. Increase Amount: Eight (8) Days; New Completion Date October 28, 2016 4. Funding: MVH (202.0619.431.31.06) E. Martin Luther King, Jr. Recreation Center HVAC Revisions – Project No. 116- 064 1. Company: Herrman & Goetz, Inc. 2. Change Order No.: 1 3. Increase Amount: Twenty-One (21) Days; New Completion Date January 13, 2017 4. Funding: Parks Bond F. East Bank Sewer Separation, Phase 5 – Project No. 114-062B 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 4 3. Increase Amount: $25,900; Additional Ninety-three (93) Days CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING OCTOBER 25, 2016 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 4. Percent of Increase: 0.49% 5. Total Percent of Change: 4.41% 6. Revised Contract Amount: $5,304,900.66 7. Funding: Sewer Bond (429.1050.460.31.02) G. Coquillard Primary Safe Routes to School – Project No. 114-066 1. Company: INDOT 2. Change Order No.: 4 3. Increase Amount: $17,005.70 4. Percent of Increase: 3.438% 5. Total Percent of Change: 14.79% 6. Revised Contract Amount: $567,825.50 7. Funding: LRSA (80% Federal, 20% Local) (251.0608.380.10.99) 7. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. 2016 Tree & Stump Removal – Project No. 116-016 1. Company: KC Tree, Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $3,125 4. Percent of Increase: 10.39% 5. Revised Contract Amount: $33,205 6. Funding: MVH (202.0619.431.31.06) 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Wastewater Treatment Plant Calvert Street Lift Station Replacement – Project No. 116-053 1. Title Sheet 2. Funding: Utilities, Wastewater Capital & Pokagon Development Agreement Funding (642.0630.415.43.66) B. Berlin Place Site Development - Project No. 116-089 1. Title Sheets 2. Funding: RWDA TIF (324.1050.460.31.02) 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS A. Venues, Parks, and Arts HVAC Preventative Maintenance Plan 1. Funding: Multiple Agencies Operating Budgets B. Venues, Parks, and Arts Waste Management and Recycling Services 1. Funding: Multiple Agencies Operating Budgets 10. RESOLUTIONS A. No. 48-2016 – A Resolution of the Board of Public Works of the City of South Bend, Indiana Eliminating the Rotating List of Private Towing Companies CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING OCTOBER 25, 2016 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 1. Description: Eliminate a Rotating Towing List, established in Resolution No. 88-2011, and Authorize a Single Towing Company, effective October 31, 2016 B. No. 49-2016 – A Resolution of the Board of Public Works of the City of South Bend, Indiana for a Policy for Establishing and Posting Reduced Speed Limits 1. Description: Empower City Engineer’s Office to Establish and Post Reduced Speed Limit Zones C. No. 50-2016 – A Resolution of the Board of Public Works of the City of South Bend, Indiana Approving the Master Equipment Lease/Purchase Agreement and Related Schedules with PNC Equipment Finance, LLC D. No. 51-2016 – A Resolution of the Board of Public Works of the City of South Bend, Indiana Approving the Donation of Funds to an Indiana Non-Profit Corporation for Weather Amnesty Purposes 1. Description: Donation to Rescue Incorporated d/b/a Hope Ministries for Weather Amnesty Program and Services for City’s Homeless Population 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Grant Agreement – Oaklawn Psychiatric Center, Inc. 1. Description: Provide Rental Assistance to Eligible Oaklawn Clients 2. Amount: $278,076 3. Funding: Continuum of Care Program Grant (212.1001.460.39.30) B. Contract - INDOT 1. Description: City to Provide First Response Repairs for INDOT Owned Traffic Signals for State Highways in and near the City for Four (4) Years 2. Amount: City to bill INDOT based on Repair C. Agreement – Teamsters Local Union No. 364 1. Description: 2017-2020 Teamsters Labor Agreement D. Amendment to Agreement – Waste Management of Indiana, LLC 1. Description: Second Amendment to Street Sweeping Disposal Agreement to Extend Agreement to December 31, 2017 2. Amount: $17.48 per ton 3. Funding: Sewers Operations & Maintenance (641.0621.792.36.10) 12. LICENSES AND PERMITS A. Block Party – Non-Residential 1. Applicant: Sunnyside Presbyterian Church a) Event: Story/Oslan Outdoor Wedding b) Location: South Frances St. from East Washington St. to Jefferson Blvd. c) Date/Time: November 5, 2016; 3:00 p.m. to 6:00 p.m. d) Police, Fire, and Streets give Unfavorable Recommendation for Private Event that is not using the Street for the Event. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING OCTOBER 25, 2016 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 5 B. Encroachments/Revocable Permits 1. Applicant: Cops and Doughnuts, Dainty Maid Precinct a) Location: 231 South Michigan St. b) Description: Re-Surfacing Current Sign to Reflect New Business Owners c) Favorable Recommendations 13. VACATIONS A. Applicant: Karen Gindele 1. Location: East/West Alley West of Park Ave. to First North/South Alley between Manitou Place and Riverside Drive 2. Purpose: Expand Lawn and Gardens 3. Favorable Recommendations 14. TRAFFIC CONTROL DEVICES A. New Installations: 1. Handicapped Accessible Parking Space Sign a) Location: 122 N. Meade St. – Two (2) Signs b) All criteria has been met 2. Four (4) Reduced Speed Limit School Zone Assemblies and Four (4) End School Zone Signs a) Locations: South Bend Success Academy; Ardmore Trail and Prast Boulevard b) All criteria has been met 3. Reduced Speed Ahead - from 40 mph to Two (2) 30 mph, and One (1) 35 mph a) Location: Mayflower Road between US 20 Bypass and Washington Street b) All criteria has been met 15. RATIFY BONDS A. Contractor Bonds 1. Frickson Construction Services – Approved October 5, 2016 B. Excavation Bonds 1. Service Experts Heating & Air Conditioning, LLC - Approved October 7, 2016 16. CLAIMS 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING OCTOBER 25, 2016 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 6 NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.