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HomeMy WebLinkAbout08/19/86 Board of Public Works MinutesiW REGULAR MEETING AUGUST 19. 1986 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Tuesday, August 19, 1986, by President John E. Leszczynski, with Mr. Leszczynski, Ms. Katherine G. Barnard and Mr. Michael L. Vance present. Also present was Chief Deputy City Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski, and carried, the minutes of the August 12, 1986, regular meeting of the Board were approved. OPENING OF BIDS - ONE (1) 1987 TYPE I MODULAR AMBULANCE FOR SOUTH BEND FIRE DEPARTMENT This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: ST. IVES, INC. 828 Warehouse Road, Unit 7 Toledo, Ohio Bid was signed by Fritz Grossman, President, Non -Collusion Affidavit was in order and an Official Check in the amount of $4,900.00 was submitted. BID: 1 1986 First Response Type 1 Modular Ambulance per City of South Bend Specs $44,895.00 Optional Equipment (Per Specs) 3,856.00 Less Trade In-2,500.00 Total Price for 1986 Type 1 Ambulance $46,251.00 1987 First Response Type 1 Modular with Same Specs as Above $47,251.00 ALPHA-MED. INCORPORATED 3969 Meadows Drive Indianapolis, Indiana Bid was signed by Michael A. Lanning, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: 1 1987 Chevrolet C-30 Type I Ambulance Built by Collins Industries to Federal, State, and South Bend specifications. $52,000.00 Payment as Specified. If paid C.O.D., Deduct $1,000.00. Ford F-350 Type I Ambulance, Deduct 12,100.00, Roof as well as Sides is 0.125 Aluminum. Suction is Electric, not manifold, providing more Reliable Service, and Consistency. See Enclosed Descriptive Literature and Test Documents. Delivery 60-90 Days from Receipt of Chassis (Ford Chassis Presently in Stock Awaiting Conversion). REGULAR MEETING AUGUST 19, 1986 For Trade-in Deduct $2,500.00 BID DOES NOT INCLUDE TWO-WAY RADIO. AMBULANCE SALES -AMBULANCE SERVICE 825 North Illinois Street Indianapolis, Indiana 46204 Bid was signed by Lloyd L. Shonkwiler, President, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: 1 Ambulance, 1987, Type I Modular, Chevrolet Silverado, 454 CI, V-8, Gas Engine PARAMOD TYPE I/ROAD RESCUE $49,413.00 WARRANTIES: Chassis: 1st; 12,000 Miles/12 Months - Unlimited. 2nd; 12,000 Miles/12 Months - Drive Train Module: Limited LIFETIME Warranty Delivery: 90-120 Calendar Days after Receipt of Chassis from Chevrolet, Chassis due to Arrive Approx. Oct. 1, 1986 (This amount includes all optional equipment). EXCEPTIONS: 1. Page 10, Power Vent installed in Module Roof. Our Manufacturer does not recom- mend this location, Power Vent will be supplied but it is recommended that it be installed in the right rear area, if installed in Module Roof they are prone to leakage. 2. Delta G.E.SX Wide Band N3A114, 40 Watt, VHF Hi Band, 16 Frequency CG CCT Antenna, s500 Control Head with Master II Mike - We are unable to get a good price on this item, you would be better off getting this item yourself. TRADE IN UNIT: 1979 Chev. C-30 Silverado with 1981 Horton Type I Modular Box. -$ 1,500.00 If trade in is given the total would be: $47,913.00 MC COY MILLER, INC. 53404 Co. Road 13 Elkhart, Indiana 46514 Bid was signed by Randall Lipps, Executive Sec., Non -Collusion Affidavit was in order and a Bid Bond in the amount of $4,792.00 was submitted. BID: 1 1987 McCoy Miller Type I Modular Ambulance on a Ford Heavy Duty 11,000 GVWR 161" W.B. XL Chassis to customer specifications. Total delivered price excluding option prices - $47,920.00 Customer choice of body compartment style, trade in of old type I if desired. $ 3,000.00 Net after trade $44,920.00 1 1 1 3 REGULAR MEETING AUGUST 19, 1986 GM Chassis in only available as a 10,000 GVWR for 1987 if this chassis is desired. The above bid would be the same with (Silverado trim pkg) *All Aluminum .125 Modular size 144" x 92" x 79". *15 year modular structural warranty enclosed. *McCoy Miller warranty enclosed. *AMD certification enclosed. *Partial customer reference list enclosed. *Delivery would be approx. 60 to 90 days after receipt of chassis. EXCELLANCE, INC. P.O. Box 1330 Huntsville, Alabama 35807 Bid was signed by Charlie Epps, Vice -President of Sales, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: BASIC BID 1 1987 Excellance (Silver Eagle) Model SE 187 W all -aluminum modular ambulance installed on 1987 Ford F-350 11,000 GVWR chassis per published specifications and exceptions noted in this package (delivery 60-90 from receipt of chassis). $51,386.00 ALTERNATE BID #1 1 1986 Silver Eagle model SE 187 W Type I modular ambulance installed on stock 1986 Ford chassis F-350 11,000 GVWR per your specifications with excep- tions noted in this package. (delivery 30-45 days from receipt of order -based on availability of 1986 chassis). $50,224.00 OPTIONAL EQUIPMENT (ADD TO ABOVE PRICES) 1 F.W. #30 SC with 5" wheels, #360 cot mattress, 2 cot straps, and 1 cot mount I V pole. $ 992.00 1 F.W. #42 stair chair with model #545 mounting bracket. $ 453.00 1 IV holder mounted on ceiling (2 are standard). n/c 1 G.E. Delta SX wide band VHF radio. NO BID 1 Reese tow bar tube - installed. $ 118.00 1 Zeibert chassis and module. $ 400.00 TRADE IN Deduct from price of basis bid or alternate bid (5,000.00) SPECIAL OPTION Substituting our Golden Eagle body con- struction in lieu of Silver Eagle body construction, add to either base or alternate bid. $ 3,155.00 Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the above bids were referred to the Fire Department for review and recommendation. 14: REGULAR MEETING AUGUST 19, 1986 APPROVE CONSTRUCTION CONTRACT - STATE THEATRE RE -ROOFING AND MISCELLANEOUS REPAIRS PROJECT Mr. Leszczynski advised that in accordance with the August 12, 1986, award of the bid of Slatile Roofing & Sheet Metal Company, Inc., 1703 South Ironwood Drive, South Bend, Indiana, for the above referred to project, the Construction Contract in the amount of $64,750.00 is being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Contract was approved, subject to the filing of the appropriate insurance, Performance Bond and Labor and Materials Payment Bond. AWARDBIDAND APPROVE CO T - WASHINGTON JEFFERSON & THOMAS STREETS CURB & WALK REPAIR PROJECT In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, recommended that the Board accept the low bid of Murdock & Sons Construction, Inc., 1320 South Franklin Street, South Bend, Indiana, in the amount of $71,719.50 for the above referred to project. It was noted that bids for this project were opened by the Board on August 12, 1986. Mr. Leszczynski further advised that in accordance with the award of this bid, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the above bid was awarded, the Contract approved, and the appropriate insurance, Performance Bond and Labor and Materials Payment Bond as submitted were accepted for filing. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SAMPLE STREET PAVEMENT REPAIRS PROJECT In a letter to the Board, Mr. Neil Shanahan, Manager, Bureau of Public Construction, requested that the Board advertise for the receipt of bids for the above referred to project. Mr. Shanahan advised that this project entails the repair of the asphalt pavement on Sample Street from Arnold to Grant Streets. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the request was approved. APPROVE RELEASE OF RIGHTS AND EASEMENTS TO CONSTRUCT AND MAINTAIN FACILITIES (COVELESKI STADIUM) Mr. Joseph J. Pluta, Director, Division of Engineering, submitted to the Board for acceptance and approval the Release of Rights and Easements to Construct and Maintain Facilities. The document indicates that the City is entitled to the use of easements reserved by the City of South Bend, in Ordinance No. 7643-86 which rights -of -way and easements are reserved in Section II relating to former streets and alley, therein vacated. It further stated that the project known as the Stanley Coveleski Regional Stadium Project is located on a portion of the property constituting the Stanley Coveleski Regional Stadium and because the City has no need for the rights and easements reserved to it in said ordinance, the City releases all rights and easements and agrees never to use in any manner or for any purpose the rights and easements reserved to itself in Ordinance No. 7643-86 on the property described as a part of Vail's Southwest Addition to South Bend, more particularly described in the legal description included in the document. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the Release of Rights and Easements to Construct and Maintain Facilities was accepted and approved. APPROVE REQUEST TO CONDUCT GREAT PEACE MARCH - AUGUST 23, 1986 In a letter to the Board, Mr. Roger Voelker, Indiana State Coordinator, The Great Peace March for Global Nuclear Disarmament, Inc., 10814 Dunn Road, Osceola, Indiana, advised that on Saturday, August 23, 1986, The Great Peace March will be 1 [1 REGULAR MEETING AUGUST 19, 1986 coming to South Bend and hundreds of supporters of the March will be coming to South Bend for a major rally which is to take place on the Notre Dame campus. The March will enter the City on U.S. 20 and proceed down Lincolnway West to Main Street. At that point, they will be joined by those who have come for the rally, and the combined group would then like to use one (1) lane of the street as they march through the downtown area. The anticipated time is 2:00 p.m. The anticipated March route would take the participants south on Main Street, to Western Avenue, east on Western Avenue to Michigan Street and then north on Michigan Street to LaSalle at which point the marchers would return to the sidewalk and observe all pedestrian traffic laws as they proceed north to the Notre Dame campus. Mr. Voelker advised that it is anticipated that 1,000 individuals, including both The Great Peace March and its supporters, will participate in this event. Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed this matter and recommend approval of the request utilizing the route as submitted and subject to the appropriate insurance require- ments, to be determined by the City Attorney's office, being met. It was noted that the Police Department will provide a lead and follow car for the event. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the recommenda- tion as submitted was accepted and the request approved. Mr. Roger Voelker was present and thanked the Board for approving his request but stated that the Peace March does not have insurance. He stated that participants have covered two-thirds (2/3) of the country with no insurance coverage and there has never been a claim of any sort. He advised that to secure insurance for an event which covers approximately 3,000 miles is simply not feasible. Members of the Board, including Board Attorney Thomas Bodnar, discussed options to the insurance requirements, which included the possibility of requiring all participants to sign Indemnification Agreements holding the City harmless from any liability as the result of this event. Mr. Voelker additionally advised the Board that a change in the proposed route is requested. He advised that the change in the route as proposed occurs when the March reaches the intersection of Western Avenue and Michigan Street. It is proposed that the march would continue east on Jefferson Boulevard to Howard Park where the participants would have lunch. The participants would then go west on Jefferson Boulevard and return to the original march route and continue north on Michigan Street to the Notre Dame campus for a rally. Mr. Voelker stated that the supporters will meet the marchers at Howard Park and join them for lunch before proceeding to the Notre Dame campus for the rally. In response to a question from the Board, Mr. Voelker confirmed that permission has been secured from the Board of Park Commissioners to utilize Howard Park for this event. He anticipated that approximately four hundred (400) individuals will march from Howard Park to the University of Notre Dame campus for the rally. Additionally, the Board was advised that the marchers will not leave the Notre Dame campus until Monday, August 25, 1986 and will utilize U.S. 20 going east to Elkhart. Mr. Voelker stated that this event was intended to be an event for the entire City and the participants would be willing to stay on the sidewalks and observe normal traffic rules. Further, Mr. Voelker stated that the anticipated time should be changed from 2:00 p.m. to 12:30-1:00 p.m. At this time, Board members instructed Board Attorney Thomas Bodnar to resolve any route change and insurance problems in regards to this event with Mr. Voelker. REGULAR MEETING AUGUST 19, 1986 APPROVE BLOCK PARTY REQUEST Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the Block Party request submitted to the Board on August 12, 1986, to close the 1100 block of East Victoria Street on August 24, 1986, for a neighborhood block party and recommend approval. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. APPROVE REQUEST TO CLOSE ST. LOUIS FROM HOWARD TO ST. VINCENT FOR FAMILY REUNION BLOCK PARTY - AUGUST 23, 1986 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to request submitted to the Board on August 12, 1986, and recommend approval. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the recommenda- tion was accepted and the request approved. APPROVE REQUEST TO CONDUCT CHURCH SERVICES - 205 EAST INDIANA In a letter to the Board, Mr. Odie Evans, Minister, Gospel Mission Church, requested permission to conduct church services on his private property at 205 East Indiana Avenue, South Bend, Indiana. Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed this request and recommend approval. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. APPROVE REQUEST TO CLOSE 100 BLOCK OF SOUTH LAFAYETTE FOR INTERNATIONAL WATERBALL CONTEST - SEPTEMBER 6-7, 1986 In a letter to the Board, Captain Daniel O'Neill, Fire Department Public Education Bureau, requested permission to close the 100 block of South Lafayette Boulevard on Saturday and Sunday, September 6th and 7th in order to host the 1986 International Waterball Contest. It is anticipated that the street would be closed from 9:00 - 4:00 p.m. Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed this request and recommend approval. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the following one (1) traffic control device was approved: 1. NEW INSTALLATION, NO PARKING SCHOOL DAYS 8 A.M. - 4:00 P.M. - 101-115-123 Parkwood Lane. (Requested by residents). APPROVE LICENSE APPLICATION - RUBBISH AND GARBAGE Mr. Leszczynski advised that the following one (1) Rubbish and Garbage license application has been received: 1. John Foulks 626 Florence Street South Bend, Indiana It was noted that an inspection of the truck to be used had been conducted by the Solid Waste Bureau and was found to be in compliance. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above application was approved and referred to the Deputy Controller's office for issuance of a license. REGULAR MEETING AUGUST 19, 1986 1 1 1 APPROVE AND/OR RELEASE CONTRACTORS AN: NATION BO Mr. Melvin Humphrey, Engineering Department, recommended that the following Contractors and Excavations Bonds be approved and/or released: CONTRACTOR'S BONDS: 1. Casteel Construction Corp. - 2. Small, Inc. - EXCAVATION BONDS: Approved retroactive to 8/14/86 Approved effective 8/19/86 1. Arco Engineering Const. Corp. - Released effective 8/19/86 2. Elmer E. Boocher - Approved retroactive 8/12/86 Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the above bonds were approved and/or released. APPROVE HANDICAPPED PARKING PERMIT Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the following one (1) handicapped parking permit application was approved and referred to the Deputy Controller's office for issuance of a permit: 1. Barbara B. Belardinella 1968 Denslow Drive South Bend, Indiana FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of one hundred ninety-three (193) properties cleaned from August 11, 1986 to August 15, 1986, was submitted. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the report as submitted was filed. FILING OF HUMANE SOCIETY REPORT - JULY The Humane Society report for the month following matters handled for the City DOGS HANDLED: 250 CATS HANDLED: 311 OTHER ANIMALS HANDLED: 165 BITE CASES HANDLED: 32 COMPLAINTS HANDLED: 239 of July indicated the of South Bend: Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the above report as submitted was accepted and filed. APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 018407 through Claim Docket No. 018856 and recommended approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the claims were approved and the report filed. W1 REGULAR MEETING AUGUST 19, 1986 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the meeting adjourned at 10:03 a.m. Katherine G. Barnard ATTEST: ' n Sandra M. Parmerlee, Clerk 1 r