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HomeMy WebLinkAbout08/05/86 Board of Public Works Minutes57 REGULAR MEETING AUGUST 5, 1986 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Tuesday, August 5, 1986, by President John E. Leszczynski, with Mr. Leszczynski, Ms. Katherine G. Barnard and Mr. Michael L. Vance present. -Also present was Assistant City Attorney Carolyn V. Pfotenhauer and Chief Deputy City Attorney Thomas Bodnar. AGENDA ITEMS ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following item was added to the agenda: - Change Order No. 1 (Final) and Project Completion Affidavit - Bendix Drive Concrete Pavement Repairs Project. Further, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the following item was added to the agenda: Construction Contract - Cast In Place Concrete (Coveleski Baseball Stadium) Project APPROVE MINUTES OF PREVIOUS MEETINGS Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the minutes of the July 22, 1986 regular meeting of the Board were approved. Additionally, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the minutes of the regular meeting of the Board held on July 29, 1986, were approved. OPENING OF BIDS - AVON THEATRE BRICK VENEER PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: CARL J. REINKE & SONS, INC. 1216 West Sample Street P.O. Box 3095 South Bend, Indiana 46619 Bid was signed by Harold G. Reinke, President and Harold G. Reinke, Jr., President -Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $75,886.00 ZIOLKOWSKI CONSTRUCTION, INC. Box 1106 South Bend, Indiana 46624 Bid was signed by Ben Ziolkowski, President and Roberta Ziolkowski, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $48,680,00 Voluntary Alternate: Delete the concrete foundation and install the new brick veneer wall on the existing brick wall. (Located approximately 16" below sub - grade). DEDUCT: $4,000.00 CASTEEL CONSTRUCTION CORPORATION P.O. Box 628 South Bend, Indiana 46624 Bid was signed by R.V. Casteel, President and Walter Renwick, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $67,950.00 1� ,,5,8 REGULAR MEETING AUGUST 5, 1986 SLATILE ROOFING & SHEET METAL COMPANY, INC. 1703 South Ironwood Drive South Bend, Indiana Bid was signed by Gerald E. Longerot, President and Ann C. Longerot, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $73,100.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above bids were referred to the Engineering Department and Department of Economic Development for review and recommendation. OPENING OF BIDS - STATE THEATRE RE -ROOFING AND MIS 214-220 SOUTH MI Tnis was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. It was noted that the Engineer's estimate for this project is $68,230.00. The following bid was opened and publicly read: SLATILE ROOFING & SHEET METAL COMPANY, INC. 1703 South Ironwood Drive South Bend, Indiana Bid was signed by Gerald E. Longerot, President and Ann C. Longerot, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. TOTAL BASE BID: $61,360.00 ALTERNATE A $14,880.00 ALTERNATE B $12,370.00 TOTAL BID: $88,610.00 It was noted on the bid that Item #1 includes a 10 year Carlisle type watertight Guarantee as specified, with an "R" 15.5 insulation which does not require a manufacturers additional special slip sheet separater. To increase the guarantee requirements to a 15 year material warranty and a no dollar limit for replacement costs, Trocal S-60 Light system warranty, including the insulation, ADD $3,400.00. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the above bid was referred to the Engineering Department and Department of Economic Development for review and recommendation. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of approximately twenty-seven (27) abandoned vehicles which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: REGULAR MEETING AUGUST 5, 1986 1 1 Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 S. Gertrude, P.O. Box 2883 South Bend, Indiana 46680 Vehicles No. 1 $35.75 Vehicles No. 15 $15.75 2 55.75 16 10.75 3 10.75 17 10.75 4 10.75 18 10.75 5 10.75 19 10.75 6 10.75 20 15.75 7 15.75 21 15.75 8 10.75 22 10.75 9 5.75 23 10.75 10 10.75 24 10.75 11 10.75 25 10.75 12 10.75 26 10.75 13 10.75 27 15.75 14 10.75 Mr. Charles E. Teske 54830 Pear Road South Bend, Indiana Vehicles No. 1 $23.00 7 32.00 Mr. Howard W. Rubin Rubin's Auto Parts, Inc. 23921 Western Avenue South Bend, Indiana Vehicles No. 1 $41.41 7 41.41 12 41.41 Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the following bids were awarded: Steve & Gene's - Vehicles No. 2 $55.75 3 10.75 4 10.75 5 10.75 6 10.75 8 10.75 9 5.75 10 10.75 11 10.75 13 10.75 14 10.75 15 15.75 16 10.75 17 10.75 18 10.75 19 10.75 20 15.75 21 "15.75 22 10.75 23 10.75 24 10.75 25 10.75 26 10.75 27 15.75 TOTAL: $318.00 REGULAR MEETING Rubin's Auto Parts - Vehicles No. 1 7 12 AUGUST 5, 1986 $41.41 41.41 41.41 TOTAL: $124.23 GRAND TOTAL: $442.23 PUBLIC HEARING AND FAVORABLE RECOMMENDATION - ALLEY VACATION: 1ST NIS ALLEY W. OF WILLIAM ST. FROM WAYNE ST. SO. TO THE SOUTH LINE Mr. Leszczynski advised that this was the date set for the Board's Public Hearing on a proposed alley vacation described as the first north/south alley West of William Street, from Wayne Street, South to the South line of the North half of Lot 8, Vail's Southwest Addition, Block 6. It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by Mr. Van E. Gates, 401 South Lafayette Street, South Bend, Indiana. It was further noted that pursuant to South Bend Municipal Code Section 18-53.8, owners whose property abut the proposed alley to be vacated were notified of the Board's Public Hearing date. Mr. K.C. Pocius, 312 South Taylor Street, South Bend, Indiana, addressed the Board and stated that he was representing himself as well as Mr. Gerry Upton, who owns the property at 316 South Taylor Street, South Bend, Indiana. Mr. Pocius presented to the Board a letter from Mr. Gerry Upton opposing the vacation of the above referred to alley and outlined the concerns Mr. Upton stated in his letter. The letter advised that the vacation of the alley will injuriously damage Mr. Upton's property in several ways as follows: - It will cut off access to the garage at the rear of 316 South Taylor. In the winter, the only access possible is often from the Wayne Street side due to lack of plowing and drifting snow in the "open" portions of the alley. - It will cut off access to the rear of the residence at 312 South Taylor Street. - It will cause a security problem by preventing police from having access through the alley and also because the nature of the vehicles being stored will even further obscure sight to adjacent properties. - It will cause environmental deterioration of the residential portion of the neighborhood by bringing an intense commercial use even closer to low -intensity residential uses. Mr. Pocius additionally submitted to the Board photographs of the proposed alley to be vacated as well as an aerial map of the location. In response to Ms. Barnard's statement that it appears that there are two (2) approaches to Mr. Pocius' garage, Mr. Pocius stated that the vacation of the proposed alley would cut off one approach to his garage and backyard as well as the property at 316 South Taylor Street. Mr. Leszczynski inquired of Mr. Pocius whether he was aware that the alley behind his garage was not being vacated. Mr. Pocius stated that he was aware of that fact but that vacating the alley as proposed would cut-off access and use of the alley to him. 1 1 1 .4� REGULAR MEETING AUGUST 5, 1986 Mrs. Tony Pocius, 312 South Taylor Street, South Bend, Indiana, wife of K.C. Pocius and daughter of Mr. Gerry Upton, property owner of 316 South Taylor Street, South Bend, Indiana, advised the Board that in the past access to the her backyard via the alley was essential for repair services. Should the alley be vacated, access to her backyard would not be possible. Further, by closing the alley, trash pick-up would have to take place in front of the properties. Mrs. Pocius additionally advised the Board that Gates Chevrolet currently utilizes guard dogs to protect their property that bark quite alot and create a temptation to the children of the area. Mr. Bill Gates, representing Van E. Gates, 401 South Lafayette Street, South Bend, Indiana, stated that as a result of the construction of a baseball stadium, the City has acquired 90,000 square feet, by way of acquisition of four (4) parcels of property previously utilized by Gates for storage and parking. In an attempt to recoup five hundred (500) parking spaces for employees and customers, this alley vacation is being proposed. He stated that Gates has recently purchased a lot on William Street for the storage of vans. He stated that the problem of access to the garages at 312 and 316 Taylor Street could be worked out so that access would still be possible. In response to Ms. Barnard's question regarding whether or not the fence would be moved by Gates, Mr. Gates stated that it would be their intention to move the fence should the alley be vacated. Mr. Pocius stated that what would be good security for Gates would be obscured sight for the property owners. Mrs. Pocius stated that she has already observed a hole in the Gates fence. She further stated that as she has a small child and utilizes a stroller, and therefore prefers use of the cement alley behind her home as opposed to the unimproved E/W dirt alley. In response to Ms. Barnard's inquiry of whether or not Gates purchased the property on the other side of the alley, Mr. Gates acknowledged that Gates has purchased that property. Ms. Barnard stated that that property is properly zoned "D" There being no one else present wishing to speak either for or against this proposed alley vacation, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Public Hearing on this matter was closed. Mr. Leszczynski advised that it is the recommendation of the Engineering Department that additional right-of-way on the east/west alley and the north/south alley for a safe turn movement and trash pick-up be dedicated. Mr. Gates advised that they are in the process of negotiating the purchase of some land in the southeast quadrant in order to dedicate sufficient right-of-way and was hopeful that something could be worked out. Therefore, he had no objections to the suggestion that property be dedicated. Mr. Leszczynski further advised that the Department of Economic Development has no objection to the vacation with the only negative comments received from the Engineering Department who recommended dedication of additional right-of-way and from the Area Plan Commission. Ms. Barnard stated that it appears that the trash pick-up problem can be resolved. As a point of clarification, Mr. Vance observed that the south end of the leg of the alley is proposed to be vacated short of access to the garages. REGULAR MEETING AUGUST 5, 1986 In response to Mr. Pocius' statement that the Board has not addressed the issue of stripping security from the block should the alley be vacated, as it would create a high intense commercial use and block access to police and fire services, as a result of the nature of the types of vehicles being stored and obstructing site lines of the properties, Mr. Vance stated that there are a lot of properties within the City that do not have access to alleys and that alleys were not created for security purposes. Mr. Leszczynski and Ms. Barnard stated that it is their opinion that this proposed vacation would increase the security of the properties in the area. Ms. Barnard advised Mr. Gates that there may be some screening requirements and that she would be checking with the Building Commissioner regarding that matter. There being no further questions by members of the Board, upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the Clerk was instructed to forward to the Common Council a favorable recommendation on the above referred to alley vacation subject to the dedication of additional right-of-way to assure a safe turn movement for vehicles and subject to any and all utility easements. PUBLIC HEARING AND FAVORABLE RECOMMENDATION - ALLEY VACATION: 1ST E/W ALLEY SO. OF NAVARRE ST. RUNNING WEST FROM MICHIGAN ST. A DISTANCE OF 159 FT. TO A POINT 6 FT. E. OF THE 1ST INTERSECTING N/S ALLEY E. OF MAIN STREET AND FILING OF DEDICATIONS OF PUBLIC RIGHT-OF-WAY Mr. Leszczynski advised that this was the date set for the Board's Public Hearing on a proposed alley vacation described as the 1st east/west alley south of Navarre Street running west from Michigan Street a distance of 159 feet to a point of 6 feet east of the lst intersecting north/south alley east of Main Street, all being in the Original Plat of South Bend, Indiana, and lying between Lots 147 and 148 of said Plat. It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by Memorial Health Properties, Inc., 425 North Michigan Street, Suite 600, South Bend, Indiana. It was further noted that pursuant to South Bend Municipal Code Section 18-53.8, owners whose property abut the proposed alley to be vacated were notified of the Board's Public Hearing date. Mr. Richard Bonewitz, Attorney At Law, 205 West Jefferson Boulevard, Suite 204, South Bend, Indiana, was present on behalf of the Petitioner, Memorial Health Properties, Inc. Mr. Bonewitz stated that the vacation is required to provide parking for the Memorial Professional building which is immediately to the south of the above referred to alley. Vacation of the alley would provide parking spaces for approximately 25-34 vehicles and it is anticipated that this proposed vacation would benefit traffic congestion. Mr. Bonewitz stated that two (2) Dedications of additional right-of-way have been submitted to provide for a safe turn movement. The dedications are for parcels of land located in the S.W. corner of Lot 147 and the S.E. corner of Lot 154. There being no one else present wishing to speak either for or against the proposed alley vacation, and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Public Hearing on this matter was closed. I1 1 REGULAR MEETING AUGUST 5, 1986 In response to a question by Ms. Barnard regarding whether the location of the parking lot would be to the north of the proposed alley to be vacated, Mr. Bonewitz stated that she was correct. Therefore, upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the two (2) Dedications of right-of-way were accepted for filing and the Clerk was instructed to forward to the Common Council a favorable recommendation on the above referred to alley vacation subject to any and all utility easements. PUBLIC HEARING AND FAVORABLE RECOMMENDATION - ALLEY VACATION: E/ ALLEY EXCEPTING THE THRU N/S RIGHT-OF-WAY BOUNDED BY MICHIGAN STREET ON THE E., MAIN ST. ON THE W., LOTS 297 & 304 ON THE NO AND LOTS 298 & 303 ON THE SO. Mr. Leszczynski advised that this was the date set for the Board's Public Hearing on a proposed alley vacation described as the east/west alley excepting the thru north/south right-of-way bounded by Michigan Street on the east, Main Street on the west, abutting Lots 297 and 304 of part of the Original Plat of South Bend on the north, and abutting Lots 298 and 303 of part of the Original Plat of South Bend on the south, all in the City of South Bend, Portage Township, St. Joseph County, Indiana. It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by the South Bend Redevelopment Commission, 1200 County -City Building, South Bend, Indiana and the South Bend Public Library, Board of Trustees, 122 West Wayne Street, South Bend, Indiana. It was further noted that pursuant to South Bend Municipal Code Section 18-53.8, owners whose property abut the proposed alley to be vacated were notified of the Board's Public Hearing date. Mr. Robert Parker, President, Library Board of Trustees, 205 West Jefferson Boulevard, South Bend, Indiana, was present and addressed the Board. Mr. Parker stated that the South Bend Public Library is listed as a joint Petitioner in the proposed alley vacation and is particularly interested in the vacation of the west half of the alley with the Redevelopment Commission primarily interested in the vacation of the east half of the alley. Mr. Parker stated that the library owns the real estate on both sides of the alley to be vacated and wishes to vacate the alley in conjunction with library expansion plans currently underway. Ms. Ann Kolata, Deputy Executive Director, Department of Economic Development, addressed the Board on behalf of the South Bend Redevelopment Commission. Ms. Kolata stated that the Commission is primarily interested in the vacation of the east half of the alley and owns property on both sides. The vacation of the alley would assist the Commission in consolidating all of the vacant property in the area in order that it can be offered for sale for commercial development. There being no one else present wishing to speak either for or against the proposed alley vacation, and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Public Hearing on this matter was closed. There being no questions by members of the Board, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the Clerk was instructed to forward to the Common Council a favorable recommendation on the above referred to alley vacation subject to any and all utility easements. REGULAR MEETING AUGUST 5, 1986 ADOPT RESOLUTION NO. 17-1986 - OF CODE ENFC TING-OFF UN UNTS Ms. Katherine G. Barnard, Director, Department of Code Enforcement, advised the Board that as a bookkeeping measure, Resolution No. 17-1986 is being submitted for adoption. She stated that this Resolution writes -off nine hundred eighty five (985) uncollectable accounts from 1983 for a total of $55,145.75 and two hundred seventy (270) accounts from 1984 for a total of $22,559.75. She stated that these fees were assessed for the clean-up of properties. Further, attempts have been made to collect these fees by way of billings, referral to the Legal Department and referral to a collection service. In response to Mr. Vance's inquiry regarding whether or not attempts will continue to be made to collect these fees, Ms. Barnard stated that attempts will continue and occasionally, fees are paid years after they were incurred. In reviewing the list of accounts that are recommended to be written -off, Mr. Leszczynski noted that several well known individuals and companies were listed and inquired why the City was unable to collect from these individuals. Ms. Barnard stated that in some instances inadequate service to the appropriate property owner prevents attempts to collect the fees. She stated that in some cases, the property owner of record according to the Assessor's office records, is not accurate in that property has changed hands or is being sold on land contract with the new owner not being aware of the assessment. Ms. Barnard, in response to questions from the news media regarding the use of the phase "uncollectable" as they refer to cases in which improper service was the basis for being uncollectable, stated that hundreds of properties are cleaned each week and that the objective of the clean up program is to clean up as many properties as possible. A decision then has to be made to either get good service or to clean the lot. Mr. Vance advised that the problem of finding the correct property owner and collection of fees is not a new problem but continues to be an ongoing problem. There being no further questions, upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the following Resolution No. 17-1986 was approved and adopted: CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS RESOLUTION NO. 17-1986 WHEREAS, the City of South Bend, through its Department of Code Enforcement, which is responsible for upholding the environmental provisions of the South Bend Municipal Code, billed the persons listed on the attached documents for charges accrued by clean-up or demolition; and WHEREAS, these charges have not been paid to the City of South Bend, Indiana, after established notices were sent to the person(s) who received the services; and WHEREAS, Federated Collection Agency and/or the Legal Department of the City of South Bend, Indiana, have made every attempt to collect the aforementioned charges and have not been successful; and WHEREAS, on May 20, 1986, the Board of Public Works adopted and approved a Department of Code Enforcement Collection Procedure. WHEREAS, the City of South Bend, Indiana, by and through its Board of Public Works, desires to write-off the charges listed on the attached documents; 1 1 REGULAR MEETING AUGUST 5, 1986 NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the accounts listed on the attached documents totaling $55,145.75 for 1983 and $22,559.75 for 1984 be written off the accounts receivable of the City of South Bend, Indiana, as uncollectable. DATED THIS 5th DAY OF August, 1986. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS s/JOHN E. LESZCZYNSKI s/KATHERINE G. BARNARD s/MICHAEL L. VANCE ATTEST: s/SANDRA M. PARMERLEE APPROVE CONTRACT FOR COLLECTION SERVICES - DEPARTMENT OF CODE ENFORCEMENT/FEDERATED COLLECTION AGENCY Ms. Katherine G. Barnard, Director, Department of Code Enforcement, submitted to the Board for approval a renewal Contract between the City of South Bend and Robert Forgash d/b/a Federated Collection Agency, Suite 138, Marycrest Building, 2015 West Western Avenue, South Bend, Indiana, as the collection agent for past due Department of Code Enforcement accounts for the period July 25, 1986 through July 25, 1987. It was noted that Federated shall be reimbursed at a rate of thirty-five per cent (35%) of each account collected. Ms. Barnard stated that the City has used Federated in the past with collections increasing from 18% to 22% from the previous year. She stated that this year the Department is seeing a lot more payments being made before they are turned over to the collection agency. Ms. Barnard attributes this increase in collections to the fact that the public is aware that the unpaid accounts will be turned over to a collection agency. In order to avoid possible referral to the collection agency, accounts are being paid faster. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the above referred to Contract for collection services was approved and executed. APPROVE CONTRACT FOR SERVICES - DEPARTMENT OF CODE LA SALLE PARK DISTRICT COUNCTT. Ms. Katherine G. Barnard, Director, Department of Code Enforcement, submitted to the Board for approval a Contract for Services between the Department of Code Enforcement and the LaSalle Park District Council, Inc., a neighborhood organization, doing business at 323 South Bendix Drive, South Bend, Indiana, for the period August 11, 1986 until October 15, 1986 or funds allocated are depleted. She stated that this is a program that the City has been working with through the NAN Project which is a neighborhood -based service delivery project designed to assist community organizations in establishing contractual relationships with local governments in providing municipal services. She stated that the organizations were given "seed money" to start small businesses to contract with cities to perform some services. The Contract submitted today is with the La Salle Park District Council to clean-up lots. The organization will supply their own equipment, transportation and bill the City on a per lot basis. The LaSalle Park District crew will be working under the direction of the foreman of the Department of Code Enforcement clean-up crew. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above referred to Contract for Services was approved and executed. ,266 REGULAR MEETING AUGUST 5, 1986 Mr. Leszczynski advised that L. L. Geans & Sons, 1721 Home Street, Mishawaka, Indiana, has submitted Change Order No. 1 (Final) indicating that the contract amount for the above referred to project be increased by $35,812.43 for a new Contract sum, including this Change Order, in the amount of $138,219.43. Additionally submitted was the Project Completion Affidavit indicating this new final cost. The increased cost is due to the fact that additional pavement in the project area required removal and replacement. In addition, the unstable soil subbase was much deeper than anticipated which caused overruns on excavation and backfilling. Further, high early concrete was used at intersections so that they could be opened to traffic at an earlier date. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CONSTRU (COVELESKI REGI C - CAST IN PLACE CONCRETE PROJEC Pursuant to the award of the above referred to bid approved by the Board of Public Works at its meeting held on July 29, 1986, Carl J. Reinke & Sons, Inc., 1216 West Sample Street, P.O. Box 3095, South Bend, Indiana, has submitted the appropriate Construction Contract in the amount of $1,057,500.00 to the Board for approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Contract as submitted was approved and executed. Mr. Leszczynski noted that a Notice to Proceed will be issued on August 11, 1986. APPROVE PURCHASE AGREEMENT - SALE OF CITY -OWNED PROPERTY AT 302 EAST KEASEY STREET In accordance with the bid awarded on July 15, 1986, for the purchase of the City -owned lot at 302 East Keasey Street in the amount of $165.00 to Jeffrey L. and Crystal L. Wilma, 1110 South Carroll Street, South Bend, Indiana, the Purchase Agreement was being submitted at this time for Board approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the Purchase Agreement was approved and the matter referred to the City Attorneys office for drafting of the appropriate Quit -Claim Deed. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: ADDENDUM I BUREAU OF HOUSING RECEIVERSHIP ACTIVITY Addendum I indicates that the termination date of this contract shall be July 28, 1986. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the above referred to Addendum was approved and executed. APPROVE CHANGE ORDER NO. 5 - PALAIS ROYALE FACADE Mr. Leszczynski advised that James E. Childs & Associates, Inc., Architect, 521 West Colfax Avenue, South Bend, Indiana, and Harry H. Verkler, Contractor, 645 North Wilber Street, South Bend, Indiana, have submitted Change Order No. 5 for the above referred to project indicating an increase of $20,808.00 for a new contract amount, including this Change Order, in the amount of 1 67 REGULAR MEETING AUGUST 5, 1986 $254,790.00. It was noted that this Change Order covers the cleaning of the east elevation of the Morris Civic Auditorium with the same process as that utilized on the theatre, removal of existing deteriorated, decayed or eroded mortar and replacement with a proper matching mortar mix as well as for preparing, priming, glasing, caulking and replacing any broken glass, using oil base satin finish paint with the color to be specified by the architect. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the above referred to Change Order No. 5, as submitted, was approved and executed. FILING OF PUBLIC DISCLOSURE OF A DETERMINATION OF CONFLICT OF INTEREST Mr. Jon R. Hunt, Executive Director, Department of Redevelopment, submitted to the Board for filing a letter which will serve as public disclosure of a determination of conflict of interest under 24CFR S570.611 for the following persons: Jake Webster, a Board member of Neighborhood Housing Services, for a loan to purchase and rehabilitate a home at 1133 Burns. The home is being sold by Renelda Robinson, another NHS Board member. The loan funds have been provided through the Community Development Block Grant. Mr. Hunt stated that the office of the South Bend City Attorney has determined the above situation does not constitute a conflict of interest under state law, and his office will be requesting a waiver from the United States Department of Housing and Urban Development. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above determination was accepted for filing. APPROVE SIDEWALK SALE PERMIT APPLICATION Mr. Leszczynski advised that the following Sidewalk Sale Permit Application has been received: NAME: Hadassah Sinai Sisterhood Joint Thrift Shop ADDRESS: 1023 South Michigan Street DATES: August 7, 8, 10, 1986 Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above application was approved and referred to the Deputy Controller's office of issuance of a permit. BLOCK PARTY REQUESTS REFERRED Mr. Leszczynski advised that the following block party requests have been received: NAME: ADDRESS: LOCATION: DATES: TIMES: NAME: ADDRESS: LOCATION: DATES: TIMES: Mr. & Mrs. James Allison 905 East Victoria Street 800 & 900 blocks of E. Victoria Street September 6, 1986 10:00 a.m. - 10:00 p.m. Terry L. Dickerson 1321 Wall Street Wall Street from Twyckenham to Sunnyside August 23, 1986 2:00 p.m. - 12:00 midnight Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above requests were referred to the Bureau of Traffic and Lighting and Police Department for review and recommendation. 268 6� L1I REGULAR MEETING AUGUST 5, 1986 APPROVE REQUEST OF GREAT NEWS AL-ISLAMIC CENTER TO CO In a letter to the Board, Mr. Clarence Abdul Nabaa, Resident Imam, Great News A1-Islamic Center, 431 Dundee Avenue, P.O. Box 4324, South Bend, Indiana, requested permission to conduct a Moral March on Tuesday, August 12, 1986, beginning at 5:00 p.m. utilizing the following route: Begin at LaSalle Park east on Washington Avenue to Kaley; left on Kaley across the Conrail tracks to Orange -Colfax; east on Orange -Colfax to Olive; north on Olive to Linden Avenue; east on Linden Avenue to Walnut; south on Walnut to Thomas Street; Thomas Street east to Chapin; south on Chapin to Western Avenue; across Western Avenue to Chapin and return north on Chapin to Washington Avenue to Walnut; where the March will end at Washington Avenue and Walnut. Mr. Nabaa stated that it is anticipated that fifty (50) to seventy-five (75) individuals will participate and they will utilize the sidewalk and obey all traffic signals. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above request was approved. ST OF FIRST A.M.E. ZION CHURCH TO CLOSE CAMPEAU STREET EN EDDY AND FRANCIS FOR CHURCH SPONSORED BLOCK PARTY AND ST TO CONDUCT CHOIR PRESENTATION ON PUBLIC RIGHT-OF-WAY - Liulzu0i G4, 17a0 - rCnrnrnr,U In a letter to the Board, Mr. Raymond A. Christy, Block Party Committee, First A.M.E. Zion Church, 801 North Eddy Street, South Bend, Indiana, requested permission to close Campeau Street between Eddy and Francis Street for a block party that the church would like to sponsor on Sunday, August 24, 1986, from 12:00 noon until 9:00 p.m. Additionally, Mr. Christy requested permission to use the grassy median strip on Campeau Street between Eddy and Francis Streets for a choir presentation on August 24, 1986, between 2:00 p.m. - 5:00 p.m. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above requests were referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. PRO HEALTH TO CONDUCT 6TH ANNUAL SPORTSMED 10K ROAD RACE, 1 MILE FUN RUN AND 4K WALK - OCTOBER 5, 1986 - REFERRED In a letter to the Board, Co -Race Directors Ron Craker and Carter Wolf and Administrative Director Mark Neff of Pro Health of St. Joseph's Medical Center, 320 South St. Joseph Street, South Bend, Indiana, requested permission to conduct the 6th Annual Sportsmed 10K Road Race, 1 Mile Fun Run and and 4K (2.5 mile) Walk on Sunday, October 5, 1986. It was noted that the 10K would be begin at 2:00 p.m., with the Fun Run and the 4K Walk beginning at 2:05 p.m. Submitted with the request were routes to be utilized for each event as follows: 10K Course Description Start - at triangle formed by merging of Wayne and Western into Jefferson Blvd. East on Jefferson to Notre Dame Ave. South on Notre Dame to North Side Blvd. East on North Side Blvd. to 26th Street South on 26th to North Side Blvd. East on North Side Blvd. to 35th Street North on 35th Street to Pleasant Street West on Pleasant Street West on North Side Blvd. to St. Louis Blvd. North on St. Louis Blvd. to Finish Line between Wayne Street and Jefferson 1 1 REGULAR MEETING AUGUST 5, 1986 ', � 9 1 1 1 Mile Fun Run Course Description Same start as the 10K East on Jefferson to Notre Dame Ave. South on Notre Dame to North Side Blvd. West on North Side Blvd. to St. Louis Blvd. North on St. Louis Blvd. to same Finish Line as the 10K. 4K Fitness Walk Course Description Same start as the 10K. East on Jefferson Blvd. to Notre Dame Ave. North on Notre Dame Ave. to Madison Ave. West on Madison to East Race Walk Way. South on the East Race crossing under automobile traffic until entering Howard Park. South on Howard Park sidewalk by river to the Footbridge. West across the footbridge to walking path. North on walking path to Jefferson Blvd. East on Jefferson Blvd. (requiring walkers to use sidewalk) to Howard Park. South into Howard Park, finishing in the middle of the park. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to request submitted to the Board on July 22, 1986, and recommend approval. It was noted that participants must remain on the sidewalks during the solicitation. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the recommendation was accepted and the request approved. APPROVE AND/OR RELEASE CONTRACTORS BONDS Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for Leon Townsend d/b/a Townsend Construction be approved retroactive to July 28, 1986. Additionally, Mr. Humphrey recommended that the Contractor's Bond for Joseph Plaia d/b/a Plaia Construction be released effective August 5, 1986. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the bond of Townsend Construction was approved and the bond of Plaia Construction was released. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of one hundred twenty-one (121) properties cleaned from July 25, 1986 to July 31, 1986, was submitted. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the report as submitted was filed. APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 017418 through Claim Docket No. 017900 and recommended approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the claims were approved and the report filed. A" REGULAR MEETING AUGUST 5, 1986 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the meeting adjourned at 10:32 a.m. c J n E. Leszczy s i ATTEST: Sandra M. Parmerlee, Clerk �= . - L' -D Katherine G. Barn ard Michael L. Vance it 1