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HomeMy WebLinkAbout07/15/86 Board of Public Works MinutesREGULAR MEETING JULY 15, 1986 The regular meeting of 9:32 a.m. on Tuesday, Leszczynski, with Mr. Barnard present. Also Thomas Bodnar. the Board of Public Works was convened at July 15, 1986, by President John E. Leszczynski, Mr. Vance and Ms. Katherine G. present was Chief Deputy City Attorney AGENDA ITEM STRICKEN AND NEW ITEMS ADDED Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the following agenda item was stricken and new items added: STRICKEN 1. Loan Agreement - Container Services Corporation ADDED: 1. Minutes of previous meeting 2. Request to advertise for the receipt of bids - State Theatre Re -Roofing and Miscellaneous Repairs Project 3. Title Sheet - State Theatre Project APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance, and carried, the minutes of the July 8, 1986, regular meeting of the Board were approved. PUBLIC HEARING AND FAVORABLE RECOMMENDATION - ALLEY VACATIONS: 1ST N/S ALLEY E. OF WILLIAM FROM WESTERN AVENUE AND 1ST E/W ALLEY SO. OF WESTERN FROM WILLIAM Mr. Leszczynski advised that this was the date set for the Board's Public Hearing the proposed alley vacations described as follows: The first north/south alley East of William Street, from Western Avenue, South to the South line of Lots 6 and 14, Vail's Southwest Addition, Block 8; and The first east/west alley south of Western Avenue, from William Street east to the East line of Lots 12 and 13, Vail's Southwest Addition, Block 8. It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by Van E. Gates, 401 South Lafayette Street, South Bend, Indiana. It was further noted that pursuant to South Bend Municipal Code Section 18-53.8, owners whose property abut the proposed alleys to be vacated were notified of the Board's Public Hearing date. Mr. Van Gates, Petitioner and Mr. James M. Miller, Attorney at Law, 107 Lafayette Building, South Bend, Indiana, addressed the Board regarding the proposed vacation. Mr. Gates stated that the vacation is requested as the Stanley Coveleski Stadium Project has crowded things due to the fact that the City has acquired from him approximately 80,000 square feet of property for the stadium project. Mr. Gates submitted to the Board a diagram indicating the lots that were sold to the City for the stadium project. Mr. Gates further advised that he has spoken to Ritchy's at 416 Western Avenue, an abutting property owner, and they are not opposed to the vacation of the alley as proposed. Mr. Miller, utilizing the map submitted with the Vacation Petition, showed the Board the location of the proposed alleys to be vacated. Mr. Gates further stated that the vacation is needed in order to maintain security of his property as well as storage of the vehicles of Gates Chevrolet Corporation doing business as Gates Chevy World at 401 South Lafayette Street. REGULAR MEETING JULY 15, 1986 There being no one else present wishing to speak either for or against the proposed alley vacations, and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Public Hearing on this matter was closed. Mr. Leszczynski advised that favorable comments have been received from the Engineering Department, Area Plan Commission and the Community Development Department concerning these proposed alley vacations. 11 Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the Clerk was instructed to forward to the Common Council a favorable recommendation on the above referred to alley vacations subject to any and all utility easements. OPENING AND AWARD OF BID - SALE OF CITY -OWNED PROPERTY: - 302 EAST KEASEY STREET Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed bids for the sale of City -owned property at 302 East Keasey Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. It was noted that the appraised value of this property is $165.00. The following bid was received: JEFF & CRYSTAL WILMA BID: $165.00 1110 South Carroll Street South Bend, Indiana Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the bid of Jeff and Crystal Wilma in the amount of $165.00 was accepted and the matter referred to the City Attorney's office for the drafting of the appropriate Purchase Agreement. AWARD BID AND APPROVE CONSTRUCTION CONTRACT - DUGDALE SEWER PROJECT In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, recommended that the Board award the bid of Woodruff & Sons, Inc., P.O. Box 450, Michigan City, Indiana, in the amount of $725,975.60 (includes Alternate No. 2) for the above referred to project. It was noted that bids for this project were opened by the Board on July 1, 1986. Mr. Leszczynski further advised that in accordance with the award of this bid, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the recommendation was accepted and the bid awarded, subject to funding and subject to the filing of the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond. APPROVE PROJECT COMPLETION AFFIDAVIT - FIRE RESTORATION OF THE FIREHOUSE THEATRE PROJECT Mr. Leszczynski advised that L.L. Geans & Sons, Inc. has submitted the Project Completion Affidavit for the above referred to project indicating a final cost of $123,120.31. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the Project Completion Affidavit was approved subject to the filing of the appropriate Manufacturer's Warranties. ACCEPTANCE OF DEDICATION OF PUBLIC RIGHT-OF-WAY Mr. Leszczynski advised that pursuant to Common Council approval of the Petition to vacate the lst north/south alley east of Eddy Street running south from Wayne Street to the lst intersecting REGULAR MEETING JULY 15, 1986 east/west alley for a distance of 121.8 feet, said Petition filed with the Common Council by Mr. John Sullivan, 1118 East Wayne Street, South Bend, Indiana, Mr. Sullivan has provided the appropriate dedication of additional public right-of-way required by the City at this time. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the Dedication of Public Right -of -Way conveying the following parcel of property to the City was accepted and approved: Beginning at a point on the South line of Lot 139 in Sunnymede 1st Addition to the City of South Bend, Indiana, which point is 37.7 feet west of the southeast corner of said lot 139 thence north- westerly a distance of 7 feet more or less to a point on a line parallel to and 5 feet north of (measured perpendicular from) the south line of said lot which point is 10 feet east of the west line of said lot, thence west along above described parallel line a distance of 10 feet to the west line of said lot thence south-easterly and east along south line of said lot to the point of beginning (containing 50 square feet more or less). APPROVE REQUEST TO ADVERTISE FOR - AVON THEATRE BRICK VENEER PROJ BIDS: - STATE THEATRE RE -ROOFING AND MISCELLANEOUS REPAIRS PROJECT In a letter to the Board, Neil A. Shanahan, Manager, Bureau of Public Construction, requested that the Board advertise for the receipt of bids for the above referred to projects. It was noted that the State Theatre Project is a project of the Department of Redevelopment and entails re -roofing and miscellaneous repairs to the State Theatre located at 214-220 South Michigan Street. Further, the Avon Theatre Project entails the construction of a new wall on the south side of the Avon Theatre located on Michigan Street. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the request was approved. APPROVE TITLE SHEET - STATE THEATRE RE -ROOFING AND MISCELLANEOUS REPAIRS PROJECT Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the above referred to Title Sheet was approved and signed. BLOCK PARTY REQUESTS REFERRED Mr. Leszczynski advised that the following block party requests have been received: PETITIONER: Mr. C. D. Edwards ADDRESS: 522 Preston Drive LOCATION: Preston Drive from Essex to Chamberlin DATES: Sunday, August 24, 1986 TIMES: 12:00 p.m. - 10:00 p.m. PETITIONER: Karla W. Bronicki ADDRESS: 930 South 36th Street LOCATION: 900 block of 36th Street DATES: Saturday, August 2, 1986 TIMES: 9:00 a.m. - 6:00 p.m. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the requests were referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REGULAR MEETING JULY 15, 1986 UEST OF OUR LADY OF SE CHAPIN STREET FOR FUN FAIR - AUGUST 9, 1986 - REFERRED In a letter to the Board, Ms. Barbara A. Mendola, President, Our Lady of Hungary Home and School Association, 731 West Calvert Street, South Bend, Indiana, advised that the parish fun fair will be held on August 9, 1986, and it requested that Chapin Street, between Calvert and Bruce Street and Bruce Street from Kemble Avenue to the deadend of Bruce Street be closed on August 9, 1986 from 8:00 a.m. to 12:00 p.m. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. FILING OF SURETY BOND FOR SABLE RIDGE SEWER AND WATER PROJECT Mr. Leroy Yoder, for Sable Ridge Ltd., submitted to the Board for filing a Bank Money Order in the amount of $61,204.50 as surety bond for the Sable Ridge Sewer and Water Project. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the bond as submitted was accepted for filing. APPROVE LICENSE APPLICATION - SECONDHAND DEALER Mr. Leszczynski advised that the following secondhand dealers license application has been received: NAME: ANCHOR SALES BY: Howard D. Charles ADDRESS: 1420 L.W.W. FOR THE PURPOSE OF SELLING: Miscellaneous items Ms. Barnard advised that an inspection of the premises at 1420 L.W.W. revealed that there was insufficient off-street parking. However, based on prior use, the premises is "grandfathered" and the parking requirements therefore do not apply. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the license application as submitted was approved and referred to the Deputy Controller's office for issuance of a license. APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr. Vance advised that the following license application has been received: 1. NAME: FISHER BROS. FISHERIES, INC. BY: David P. Fisher ADDRESS: P.O. Box 964, Green Bay, WN STAND TO BE LOCATED AT: 4401 South Michigan DATES: July 11-13, 1986 FOR THE PURPOSE OF: Selling frozen pre -packaged seafood Mr. Leszczynski further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement, and the Bureau of Traffic and Lighting for the above application. Additionally provided with the application was a letter of permission from the owner of the property at 4401 South Michigan Street. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above license application was approved and referred to the Deputy Controller's office for - issuance of a permit. REGULAR MEETING JULY 15, 1986 APPROVE SIDEWALK SALE PERMIT APPLICATIONS Mr. Leszczynski advised that the following sidewalk sale permit applications have been received: 1. NAME: Ewe & Me, Inc. ADDRESS: 2532 Mishawaka Avenue DATES: July 18-19, 1986 2. NAME: Avenue Auto Supply ADDRESS: 2416 Mishawaka Avenue DATES: July 18-19, 1986 3. NAME: Bargain Town ADDRESS: 2222 Mishawaka Avenue DATES: July 18-19, 1986 4. NAME: Fisher Hardware, Inc. ADDRESS: 2314 Mishawaka Avenue DATES: July 18-19, 1986 5. NAME: Mary's Flower Box ADDRESS: 2821 Mishawaka Avenue DATES: July 18-19, 1986 6. NAME: C & G Discount Variety Store, Inc. ADDRESS: 2220 Mishawaka Avenue DATES: July 18-19, 1986 7. NAME: Carpet Remnant, Inc. ADDRESS: 2228 Mishawaka Avenue DATES: July 18-19, 1986 8. NAME: AAble Tax Service, Inc. ADDRESS: 2802 Mishawaka Avenue DATES: July 18-19, 1986 9. NAME: River Park Jewelers ADDRESS: 2402 Mishawaka Avenue DATES: July 18-19, 1986 10. NAME: River Park Furniture, Inc. ADDRESS: 2910 Mishawaka Avenue DATES: July 18-19, 1986 11. NAME: Peltz-Colwell Music House ADDRESS: 2921 Mishawaka Avenue DATES: July 18-19, 1986 12. NAME: World's Greatest Bar-B-Q ADDRESS: 2232 Mishawaka Avenue DATES: July 18-19, 1986 13. NAME: Meridian Nursing Center - River Park ADDRESS: 915 South 27th Street DATES: July 18-19, 1986 14. NAME: Ms. Shoppe, Inc. ADDRESS: 113 West Colfax DATES: July 18-19, 1986 15. NAME: Aquinas Book Shop ADDRESS: 2310 Mishawaka Avenue DATES: July 18-19, 1986 Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the above applications were approved and referred to the Deputy Controller's office for issuance of permits. REGULAR MEETING JULY 15, 1986 APPROVE LICENSE APPLICATIONS - OPEN AIR STANDS Mr. Leszczynski advised that in conjunction with the River Park Sidewalk Sales, the following Open Air Stand license applications have been received: 1. NAME: CONCESSION STAND BY: G. John Fisher ADDRESS: 5026 Blackford East STAND TO BE LOCATED AT: 2905 Mishawaka Avenue DATES: July 18-19, 1986 FOR THE PURPOSE OF: Selling Elephant Ears 2. NAME: YORK STREET CHURCH OF GOD BY: Olie Finton ADDRESS: 6000 York Street STAND TO BE LOCATED AT: 2222 Mishawaka Avenue DATES: July 18-19, 1986 FOR THE PURPOSE OF: Selling hot dogs 3. NAME: MUTTS N` PUPS BY: Thomas Conard ADDRESS: 56465 Joan Ave., Mishawaka STAND TO BE LOCATED AT: 2402 Mishawaka Avenue DATES: July 18-19, 1986 FOR THE PURPOSE OF: Selling Food 4. NAME: HOME SECURITY BY: Carl J. Doherty ADDRESS: 13245 4B Rd., Plymouth, IN STAND TO BE LOCATED AT: 2501 Mishawaka Avenue DATES: July 18-19, 1986 FOR THE PURPOSE OF: Display only 5. NAME: SUPER WHEEL - VAN BY: Richard Campbell ADDRESS: 622 33rd Street STAND TO BE LOCATED AT: 2501 Mishawaka Avenue DATES: July 18-19, 1986 FOR THE PURPOSE OF: Selling Van Wheel Covers 6. NAME: MARILYN PLISKA BY: Marilyn Pliska ADDRESS: 1121 N. Kaley STAND TO BE LOCATED AT: 2501 Mishawaka Avenue DATES: July 18-19, 1986 FOR THE PURPOSE OF: Selling dolls & misc. Ms. Barnard advised that the property at 2501 Mishawaka Avenue which will be utilized by three (3) of the above named applicants is zoned "B" Residential. However, as the property is situated between "C" commercial properties and because of prior use of the property, it is recommended that the stands be permitted to use the property. Additionally, it was noted that Mr. G. John Fisher (Consession Stand) indicated on his application that he intends to sell his product from his trailer which he will park on the street. Also, Olie Finton (York Street Church of God) stated that he intends to locate his hot dog stand on the public sidewalk in front of 2222 Mishawaka Avenue. REGULAR MEETING JULY 15, 1986 It was further noted that the Bureau of Traffic and Lighting and the Department of Code Enforcement have reviewed the above referred to license applications but the Board is still awaiting the recommendations of the Police Department. Therefore, based on the above information, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the above license applications were approved subject to favorable recommendations from the Police Department and subject to Mr. Fisher and Mr. Finton locating their open air stands on property other than the public right-of-way. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the following three (3) traffic control devices were approved: 1. REMOVAL OF 1-WAY SOUTHBOUND, REVISED TO 2-WAY TRAFFIC - 400 S. Williams, 300 s/o center line of Western. (Construction of Coveleski Ball Park, Change of Traffic Pattern). 2. NEW INSTALLATION, LEFT TURN LANE, SOUTHBOUND TO EASTBOUND - 300 S. Williams & Western (Construction of Coveleski Ball Park, Change of Traffic Pattern). 3. REMOVAL OF 1-HR. PARKING, M-6A-9P-T-S6A-6P, REVISED TO 1 HR. PARKING, 6A-6P - 100 N. Michigan. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the following two (2) handicapped parking permit applications were approved and referred to the Deputy Controllers office for issuance of permits: 1. Nellie A. Parkhouse 23500 Ardmore Trail South Bend, Indiana 2. Howard Bright 705 South 35th Street South Bend, Indiana FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of one hundred seventy-four (174) properties cleaned from July 3, 1986 to July 10, 1986 was submitted. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the report as submitted was filed. FILING OF HUMANE SOCIETY REPORT - JUNE The Humane Society report for the month of June indicated the following matters handled for the City of South Bend: DOGS HANDLED: 253 CATS HANDLED: 276 OTHER ANIMALS HANDLED: 137 BITE CASES HANDLED: 23 COMPLAINTS HANDLED: 153 Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above report as submitted was accepted and filed. '4 2 � L+ REGULAR MEETING JULY 15, 1986 APPROVE CLAIMS Mr. John W. Ferguson, Executive Director, St. Joseph County Job Training Program submitted a list containing fifty-three (53) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 015616 through Claim Docket No. 016027 and recommended approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the meeting adjourned at 9:53 a.m. ' n E. Leszczynbeil Wad A� Katherine G. Barnard Michael L. Vance ATTEST: Sandra M. Parmerlee, Clerk