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HomeMy WebLinkAbout06/24/86 Board of Public Works MinutesREGULAR MEETING JUNE 24, 1986 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Tuesday, June 24, 1986, by President John E. Leszczynski, with Mr. Leszczynski and Ms. Katherine G. Barnard present. Board member Michael L. Vance was not in attendance. Also present was Chief Deputy City Attorney Thomas Bodnar., AGENDA ITEM STRICKEN Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, a recommendation on one (1) 10,500 GVWR replacement cab and chassis for the South Bend Fire Department ambulance was stricken from the agenda at this time. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski, and carried, the minutes of the June 17, 1986, regular meeting of the Board were approved. OPENING OF BIDS - CAST IN PLACE CONCRETE PROJECT (COVELESKI REGIONAL STADIUM) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HARRY H. VERKLER, CONTRACTOR, INC. 645 North Wilber South Bend, Indiana Bid was signed by Fred H. Lusk, President and Harry L. Lusk, Secretary, Non -Collusion Affidavit was in order and a 5% Bid ■ Bond was submitted. BASE BID: $1,435,000.00 ALTERNATE NO. 9: $ 20,000.00 CHARGES PER DAY FOR DELAY IN AWARD AND NOTICE TO PROCEED BEYOND SIXTY (60) DAYS: $ 1,000.00 WRIGHT CONSTRUCTION CORPORATION 2707 Middlebury Street Elkhart, Indiana Bid was signed by Fred G. Wright, III, President and Barbara A. Barnes, Assistant Corporate Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BASE BID: $1,465,000.00 ALTERNATE NO. 9: ADD: 23,000.00 ZIOLKOWSKI CONSTRUCTION INC. P.O. Box 1106 South Bend, Indiana 46624 Bid was signed by Ben Ziolkowski, President and Roberta Ziolkowski, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BASE BID: ALTERNATE NO. 9: CHARGES PER DAY FOR DELAY IN AWARD AND NOTICE TO PROCEED BEYOND SIXTY (60) DAYS: $1,358,000.00 $ 30,000.00 $ 1,800.00 REGULAR MEETING JUNE 24, 1986 1 1 1 H. G. CHRISTMAN CONSTRUCTION COMPANY, INC. 850 South Fellows Street P.O. Box 4117 South Bend, Indiana 46634 Bid was signed by Howard E. Emmons, President and Arthur R. Clark, Jr., Assistant Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BASE BID: ALTERNATE NO. 9: CHARGES PER DAY FOR DELAY IN AWARD AND NOTICE TO PROCEED BEYOND SIXTY (60) DAYS: - FOR CALENDAR DAYS #61-#120: - FOR CALENDAR DAYS #121 AND BEYOND: $1,284,000.00 $ NO CHANGE $ NO CHANGE $ 300.00/DAY THE BID ALSO INDICATED THAT ON JUNE 24, 1987, H.G. CHRISTMAN RESERVES THE RIGHT TO REVIEW THEIR PRICE. BATES & ROGERS CONSTRUCTION CORPORATION 600 West Jackson Boulevard Chicago, Illinois Bid was signed by Joseph Gurdan, President and William K. Freestate, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BASE BID: ALTERNATE NO. 9: CHARGES PER DAY FOR DELAY IN AWARD AND NOTICE TO PROCEED BEYOND SIXTY (60) DAYS: $1,546,000.00 $ 2,500.00 $ 1,000.00 CASTEEL CONSTRUCTION CORPORATION P.O. Box 628 South Bend, Indiana 46624 Bid was signed by R.V. Casteel, President and Walter Renwick, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BASE BID: ALTERNATE NO. 9: CHARGES PER DAY FOR DELAY IN AWARD AND NOTICE TO PROCEED BEYOND SIXTY (60) DAYS: CARL J. REINKE & SONS, INC. 1216 West Sample Street P.O. Box 3095 South Bend, Indiana 46619 Bid was signed by Harold G. Reinke, Jr., Vice -President, order and a 5% Bid Bond was BASE BID: ALTERNATE NO. 9: ADD $1,242,000.00 $ 7,000.00 $ 450.00 Reinke, President and Harold G. Non -Collusion Affidavit was in submitted. $1,057,500.00 $ 15,429.00 REGULAR MEETING JUNE 24, 1986 Mr. Leszczynski advised that the is two -hundred fifty-five ( 255 ) Proceed is issued. completion date for this project days from the date the Notice to Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the above bids were referred to the Engineering Department for review and recommendation. ADOPTION OF RESOLUTION NO. 14-1986 - SALE OF CITY -OWNED PROPERTY AT 302 EAST KEASEY STREET Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the following Resolution No. 14-1986 for the sale of City -owned property was adopted: RESOLUTION NO. 14-1986 WHEREAS, the Board of Public Works of the City of South Bend, Indiana, has compiled a current detailed inventory of all real property owned by the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it finds that certain of the parcels of real estate now owned by the City of South Bend are not necessary to the public use and are not set aside by State and City laws for public purposes; and WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to State Statutes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: That the parcel of real estate owned by the City contained in the following list is not necessary to the public use and is not set aside by State or City laws for public purposes: ADDRESS: DEED Nn_ 302 E. Keasey 577 ADOPTED this 24th day of June, 1986. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Katherine G. Barnard ATTEST: s/Sandra M. Parmerlee, Clerk ADOPTION OF RESOLUTION NO. 15-1986 - RENOUNCING ACCEPTANCE OF DEED - 1214 NORTH FREMONT STREET Mr. Leszczynski advised that it has come to the attention of the Board that Mr. Charles J. Johnson has recorded a Quit -Claim Deed conveying to the City a parcel of property known as 1214 North Fremont Street. As the City does not want or need the property and was unaware of the transfer, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the following Resolution No. 15-1986, renouncing the acceptance of the property was approved and adopted: 1 REGULAR MEETING JUNE 24, 1986 CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS RESOLUTION NO. 15-1986 WHEREAS, a Charles J. Johnson was the apparent owner of record on September 27, 1986 of the following described real property located in South Bend, Indiana: The South Half of Lot Numbered Sixty-three (63) as shown on the recorded Plat of Olive Heights Addition to the City of South Bend; and WHEREAS, on October 1, 1985, Charles J. Johnson, or someone acting on his behalf recorded a Quit -Claim Deed to said property to the City of South Bend in the St. Joseph County Recorder's Office; and WHEREAS, said recording was done without the knowledge of any officer, agent or employee of the City of South Bend, much less at the request of any such officer, agent or employee; and WHEREAS, the City of South Bend has no use for said property, and it being the general policy of the City of South Bend all property which it does not use should remain on the Tax Rolls of the City of South Bend, and WHEREAS, the City of South Bend by and through its Board of Public Works expressly and unequivocally renounces acceptance of this Deed; and NOW THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, that the Deed recorded by Charles J. Johnson on October 1, 1985, instrument no. 8521235, is not accepted by the City of South Bend and the City acknowledges no ownership interest in this property. DATED this 24th day of June, 1986. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS s/Katherine Barnard s/John Leszczynski ATTEST: s/Sandra Parmerlee, Clerk Board of Public Works APPROVE CONTRACTUAL AGREEMENT BETWEEN THE JOB TRAINING PROGRAM AND CITY OF SOUTH BEND FOR LEGAL SERVICES Mr. Leszczynski advised that Mr. Doug Johnson, Job Training Program, has submitted to the Board a Contract for legal services between the St. Joseph County Job Training Program and the City of South Bend, for the period July 1, 1986 through June 30, 1987, providing the mechanism for the JTP to retain the services of a Deputy City Attorney for advice and assistance on legal matters relating to the conduct of the Job Training Program. Legal services, up to a maximum of six (6) hours per month, will be available for a fixed fee of $300.00 per month, with additional services available at a rate of $50.00 per hour pending JTP Board of Directors approval. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the Contract as submitted was approved. AND WESTERN AVENUE & 1ST LOT E. OF 1025 WESTERN AVENUE Submitted to the Board were Quit -Claim Deeds received from Walter J. Borkowski transferring to the City the following known as the northeast corner of Walnut and Western Avenue block West Western) and the first lot East of the building located at 1025 W. Western: Mr. lots (1200 Lot Numbered One (1) as shown on the Recorded Plat of the Willits' Sub -division of the South Half (1/2) of Bank Out Lot Numbered Eighty-nine (89) of the State Bank's Second Addition to the Town, now City, of South Bend. Subject to all easements and restrictions of record; and Lot 71 except for Street, Commissioner's Sub of Bank Out Lot 85, and 86, in the City of South Bend, Indiana. Subject to all easements and restrictions of record. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Deeds as submitted were accepted APPROVE EASEMENT - ONE MICHIANA SQUARE ASSOCIATES Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, an easement granting One Michiana Square Associates a five foot ( 5' ) by ninety-eight foot ( 98' ) easement for a parking ramp was approved. It was noted that the real estate which is the subject of this Easement is a portion of Michigan Street (public way) that is adjacent to the abutting Lot 7 of River Bend Addition to the City of South Bend. CHANGE ORDER NO. 1 (FINAL REGULAR MEETING JUNE 24, 1986 APPROVE OFFERS TO PURCHASE REAL PROPERTY - BUREAU OF HOUSING LOCAL HOMESTEADING PROGRAM (824 NORTH ALLEN & 1223 EAST CORBY BOULEVARD) Mr. Ted Leverman, Acting Director, Bureau of Housing, advised that the Bureau is again purchasing vacant two -to -four bedroom houses in need of repair for the Local Homesteading Program with said houses being offered in a lottery in the Fall of this year. These properties, located in the Community Development Neighborhood Revitalization Area, will be awarded to eligible applicants who will agree to rehabilitate and live in them for three (3) years prior to receiving the deed. Therefore, Offers to Purchase the following properties were being submitted today for Board approval: LOCATION: 824 North Allen Street OWNER: Mrs. Goldie Boettcher LISTED AT: $12,500.00 APPRAISED VALUE: $11,900.00 OFFERING PRICE: $11,900.00 LOCATION: 1223 East Corby Blvd. OWNER: Mr. Earl B. Pickett LISTED AT: $17,900.00 APPRAISED VALUE: $15,000.00 OFFERING PRICE: $15,000.00 Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the recommendation to offer the above indicated amounts for the purchase of the properties as listed above was approved and the appropriate Offers to Purchase were executed. OF QUIT -CLAIM DEEDS - N/E CORNER OF CT COMPLETIO AFFIDAVIT - WILLIAM & FRANKLIN SANITARY SEWER RELOCATION PROJECT Mr. Leszczynski advised that H. DeWulf Mechanical Contractor, Inc., 58600 Executive Drive, P.O. Box 986, Mishawaka, Indiana, has submitted Change Order No. 1 (Final) indicating that the contract amount be increased by $1,388.50 for a new Contract 1 11 a REGULAR MEETING JUNE 24, 1986 613 1 sum including this Change Order in the amount of-$27,728.50. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 1814 SAMPSON STREET REFERRED In a letter to the Board, Mr. Daniel E. Enders, 1807 East Calvert Street, South Bend, Indiana, advised that he is interested in purchasing the property at 1814 Sampson Street. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above request was referred to the necessary City departments and bureaus for a determination as to whether or not the City need retain the lot for any reason. APPROVE LICENSE APPLICATIONS - SECONDHAND DEALERS Mr. Leszczynski advised that the following two (2) secondhand dealers license applications have been received: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: U.S. VETERANS James F. Reaves 1015 South Michigan Street Used clothes & appliances CLASSIC BOUTIQUE CONSIGNMENT SHOPPE Jerry Anderson 2518 W. Western Avenue Used items Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above applications. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of permits. APPROVE LICENSE APPLICATIONS - OPEN AIR STANDS Mr. Leszczynski advised that the following Open Air Stand license applications have been received: NAME: BY: ADDRESS: STANDS TO BE LOCATED AT DATES: FOR THE PURPOSE OF: NAME: BY: ADDRESS: STANDS TO BE LOCATED AT: DATES: FOR THE PURPOSE OF: WAGNER FIREWORKS James M. Wagner 1342 North College St., - 3312 Mishawaka Avenue - 1935 L.W.E. - 1420 Portage Avenue 6/15/86 - 7/4/86 Selling fireworks ZEKE'S ELECTRONICS/FIREWORKS Karlene & Edward Zick 60981 U.S. 31 So., South Bend, IN - 2404 West Western Avenue - 4425 South Michigan St. 6/18/86 - 7/5/86 Selling fireworks v ' REGULAR MEETING JUNE 24, 1986 NAME: BY: ADDRESS: STAND TO BE LOCATED AT: DATES: FOR THE PURPOSE OF: NAME: BY: ADDRESS: STAND TO BE LOCATED AT: DATES: FOR THE PURPOSE OF: NAME: BY: ADDRESS: STAND TO BE LOCATED AT: DATES: FOR THE PURPOSE OF: PORTAGE FIREWORKS Dolores Finnigan 1726 North Brookfield 3320 Portage Avenue 6/21/86 Selling fireworks MEERT'S Daniel J. Meert 5215 West Sample Street 5215 West Sample Street 6/25/86 - 7/5/86 Selling fireworks CAMBODIA'S EGG ROLLS Thien Van Trinh 1009 Patty Lane, So. Bend, IN River Bend Plaza Calendar year 1986 Selling food Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above applications. It was noted that individuals selling fireworks submitted a copy of their State of Indiana Fireworks Stand Retail Sales Permit with their license application. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above license applications were approved. However, the license application of Wagner Fireworks, 1420 Portage Avenue, was approved subject to the applicant providing a letter of permission from the owner of the property at 1420 Portage Avenue. DENY LICENSE APPLICATION - OPEN AIR STAND Mr. Leszczynski advised that the following open air stand license application is recommended for denial as the proposed location of the stand is in an "A" residential area: NAME: BY: ADDRESS: STANDS TO BE LOCATED AT: DATES: FOR THE PURPOSE OF: RAY WARD'S CANDY Ray Ward 1921 So. Brookfield 1921 So. Brookfield June -October, 1986 Candy Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the application as submitted was denied. APPROVE SIDEWALK SALE PERMIT APPLICATION Upon a motion made by Mr. Leszczynski, seconded by Mr. Barnard and carried, the following Sidewalk Sale Permit Application was approved: NAME: K-9 PET STORE BY: Steve Chodzinski ADDRESS: 1603 Miami Street DATES: June 26-27-28, 1986 APPROVE BLOCK PARTY REQUESTS Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the following Block. Party requests which have been reviewed by the Bureau of Traffic and Lighting and the Police Department Traffic Division and recommended for approval were approved: 1 C REGULAR MEETING JUNE 24, 1986 PETITIONER: ADDRESS: STREET TO BE CLOSED DATE: TIME: PETITIONER: ADDRESS: STREET TO BE CLOSED: DATE: TIME: PETITIONER: ADDRESS: STREET TO BE CLOSED: DATE: TIME: Thomas E. Niemier 927 North Wilber Street 900 block of North Adams Street July 19, 1986 12:00 noon - 10:00 p.m. Chuck Selesky 132 E. Tasher Street 100 Block of East Tasher Street between Michigan and Jennings Street July 5, 1986 3:00 p.m. - 11:00 p.m. Elizabeth Creary 1720 E. Wayne Street Wayne Street between Esther and Greenlawn Avenues July 4, 1986 4:00 p.m. - 10:00 p.m. It was noted that all Petitioners will be advised that the barricades necessary to close the streets will be delivered by the Bureau of Traffic and Lighting and that a ten foot (10') clear and unobstructed lane at either curb or down the center of the street must be maintained for emergency purposes. DENY REQUEST FOR HANDICAP PARKING SIGN In a letter to the Board, Mrs. Barbara J. Ham, 501 E. Klinger Street, P.O. Box 2333, South Bend, Indiana, (Southmore Mutual Housing Corporation) requested that an handicap parking sign be installed at the parking bay at 501 E. Klinger Street. She stated that the Corporation has approved the installation of the sign. Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed this request, and as it is requested that the sign be erected on private property, recommend that the request be denied. They further advised that Southmore Mutual Housing Corporation is responsible for the installation of such sign. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request denied. APPROVE REVISED LOCATIONS OF NATIONAL ASSOCIATION OF LETTER CARRIERS INTERSECTION SOLICITATIONS - JULY 13, 1986 Mr. Leszczynski advised that subsequent to the Board's June 3, 1986, approval of the request of the National Association of Letter Carriers to conduct intersection solicitations, a change has been made in the locations to be utilized with the following locations now being requested: 1. Miami & Ireland 2. Edison & Ironwood 3. Jefferson & Eddy Mr. Leszczynski further advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the suggested change and recommend approval of the above referred to three (3) intersections. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. APPROVE REQUEST TO CLOSE DRIVEWAY IN FRONT OF THE MORRIS CIVIC AUDITORIUM FOR SPAGHETTI PICNIC STYLE DINNER - JULY 12. 1986 In a Memorandum to the Board, Mr. Brian R. Hedman, Executive Director, advised that on Saturday, July 12, 1986 from approximately 12:00 noon until 10:00 p.m. it is desired that the REGULAR MEETING JUNE 24, 1986 driveway in front of the Morris Civic Auditorium from the north end (from St. Joseph Street) to the south end (at Colfax Street) be closed to vehicular traffic. He further advised that the Plate and Collectibles Exposition is planning a major theatrical event at the Morris Civic that evening for many of their guests in the downtown area preceded by a spaghetti picnic style dinner to be served out of doors with seating at tables hopefully located in the street area, while others will be seated around the water fountain. Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed this request and recommend approval with the suggestion that the tables and chairs be set-up for quick removal in case of emergency vehicles needing to access this street. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the following three (3) traffic control devices were approved: 1. REMOVAL OF PARKING, REVISED TO HANDICAP PARKING TOW AWAY ZONE - 200 S. Main, east side, north 1/2 block, Federal Building. (Temporary Handicap Parking for Ethnic Festival, July 5th-6th). 2. REMOVAL OF 1-WAY EAST BOUND, REVISED TO 2-WAY TRAFFIC - Western Avenue between St. Joseph & Main. 3. REMOVAL OF 2-HOUR PARKING 6A-6P, REVISED TO PARKING - 500 S. St. Joseph. (Requested by residents by petition). APPROVE CONTRACTORS BONDS Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for James V. Masters be approved retroactive to June 17, 1986 and the Contractor's Bond for Rafael Sanchez be approved effective June 24, 1986. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above Contractors Bonds were approved. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of two -hundred -twenty (220) properties cleaned from June 13, 1986 to June 19, 1986, was submitted. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the report as submitted was filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Certificate of Insurance for Lykowski Construction Company, 21707 West Ireland Road, South Bend, Indiana, was accepted and filed. APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 13786 through Claim Docket No. 14459 and recommended approval. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the claims were approved and the report filed. REGULAR MEETING JUNE 24, 1986 ADJOURNMENT There being no further business motion made by Mr. Leszczynski, carried, the meeting adjourned 1 ATTEST: Sandra M. Parmerlee, Clerk 1 1 to come before the Board, upon a seconded by Ms. Barnard and at 10:04 a.m. gg� A - Q . to - Katherine G. Barnard