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HomeMy WebLinkAbout06/10/86 Board of Public Works Minutes19 REGULAR MEETING JUNE 10, 1986 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Tuesday, June 10, 1986, by President John E. Leszczynski, with Mr. Leszczynski and Mr. Michael L. Vance present. Board member Katherine G. Barnard was not in attendance. Also present was Chief Deputy City Attorney Thomas Bodnar. AGENDA ITEM STRICKEN AND NEW ITEMS ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following one (1) item was stricken from the agenda and new items added: STRICKEN 1., Award bid - Street Crack Sealing Project (Various Streets throughout City of South Bend). ADDED 1. Resolution No. 12-1986 - Fixing Rates for Municipal Off -Street Parking Facilities. 2. Request to advertise for the receipt of bids - Car Washes for City vehicles. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski, and carried, the minutes of the June 3, 1986, regular meeting of the Board were approved. OPENING OF BIDS - VIRIDIAN DRIVE IMPROVEMENTS PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski advised that this project entails the construction of streets, sanitary and storm sewers and is being funded through an economic development grant from the State. The following bids were opened and publicly read: RIETH-RILEY CONSTRUCTION BID: $72,746.50 COMPANY, INC. P.O. Box 1775 South Bend, Indiana 46634 Bid was signed by R. L. McCormick, Area Manager, Non - Collusion Affidavit was in order and a 5% Bid Bond was submitted. WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Thomas 0. Quinn, Assistant Secretary, order and a 5% Bid Bond was BID: $74,522.90 4alsh, President and John R. Non -Collusion Affidavit was in su-omitted . Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the above bids were referred to the Engineering Department for review and recommendation. OPENING AND AWARD OF BII - 1608 1/2 PRAIRIE - 424 EAST SOUTH STREET - 508 EAST SOUTH STREET - 510 EAST SOUTH STREET - 610 SOUTH FELLOWS STREET .LE OF CITY -OWNED PROP] Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed bids for the sale of the above 1190 REGULAR MEETING JUNE 11, 1986 referred to City -owned property. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were received: 1608 1/2 PRAIRIE Mr. Leszczynski advised that one (1) bid has been received from Mr. Richard Cannady, 2819 Detroit Road, Niles, Michigan in the amount of $450.00. It was noted that the property has an appraisal value of $650.00. It was further noted that Mr. Cannady owns property abutting the lot at 1608 1/2 Prairie Avenue. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the offer of $450.00 for the property at 1608 1/2 Prairie Avenue was accepted and the matter referred to the City Attorney's office for the drafting of the appropriate Purchase Agreement. 424 EAST SOUTH STREET 508 EAST SOUTH STREET 510 EAST SOUTH STREET 610 SOUTH FELLOWS STREET Mr. Leszczynski advised that South Bend Heritage Foundation Foundation, 914 Lincolnway West, South Bend, Indiana, has submitted bids for the above referred to City -owned lots as follows: 424 East South Street $350.00 508 East South Street $385.00 510 East South Street $385.00 610 South Fellows Street $275.00 It was noted that the amounts offered were equal to the appraised value of the properties. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the bids as submitted were accepted and approved and the matter referred to the City Attorney's Office for the drafting of the appropriate Purchase Agreements. Mr. Stephen Luecke, Director, Monroe Park Office, South Bend Heritage Foundation, 914 Lincolnway West, South Bend, Indiana, thanked the Board for awarding the above referred to lots in Monroe Park to South Bend Heritage for their new construction project. PUBLIC HEARING AND FAVORABLE RECOMMENDATION - ALLEY VACATION: 1ST N/S ALLEY E. OF KOSCIUSZKO ST. RUNNING SO. FROM WESTERN AVE. TO 1ST INTERSECTING E/W ALLEY Mr. Leszczynski advised that this was the date set for the Board's Public Hearing on a proposed alley vacation described as the first north/south alley east of Kosciuszko Street running south from Western Avenue to the lst intersecting east/west alley for a distance of 102 feet more or less, all being in the J.M. Studebaker Sub of Lot One (1) Harper and Ruckman survey within the City of South Bend, St. Joseph County, Indiana. It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by Mr. Vendel Vegh, 1530 Western Avenue, South Bend, Indiana and Mr. G.R. Jrjanosko, Assistant Vice -President, Norfolk Southern Corporation, 8 North Jefferson Street, Roanoke, Virginia. It was further noted that pursuant to South Bend Municipal Code Section 18-53.8, owners whose property abut the proposed alley to be vacated were notified of the Board's Public Hearing date. 1 1 1 .191 REGULAR MEETING JUNE 11. 1986 Mr. Vendel Vegh, Petitioner, was present and addressed the Board. Mr. Vegh advised that he is requesting that the alley be vacated in order to protect his property from vandalism, for the safety of the public and to join two (2) properties together which he owns. Mr. Greg Celmer, 520 Kosciuszko, South Bend, Indiana, was also present and advised the Board that he is in favor of the vacation of the alley. There being no one else present wishing to speak either for or against the proposed alley vacation, and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Public Hearing on this matter was closed. Mr. Vance inquired of Mr. Vegh if he owns property on both sides of the proposed alley to be vacated. Mr. Vegh advised that the railroad owns sixteen (16) feet of the property and he owns one hundred forty feet (140) feet except for the alley and the railroad's sixteen (16) feet. Mr. Leszczynski advised that favorable comments have been received from the Engineering Department, Area Plan Commission and the Department of Economic Development concerning this proposed alley vacation. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr Vance and carried, the Clerk was instructed to forward to the Common Council a favorable recommendation on the above referred to alley vacation subject to any and all utility easements. APPROVE AND ADOPT RESOLUTION NO. 11-1986 - CHANGING THE NAME OF PROJECT DRIVE TO AMERITECH DRIVE Councilman Joseph Serge advised the Board that he was present today in support of the above referred to Resolution changing the name of Project Drive to Ameritech Drive. Mr. Patrick McMahon, Project Future, and Mr. Charles Piper representing Ameritech Services, were also present and thanked Mr. Serge for offering his support of this resolution. Mr. Leszczynski welcomed Ameritech to South Bend stating that Ameritech has already made an impact in the community. Mr. Piper stated that his organization is very excited to be in the South Bend community. It was noted that the effective date of the proposed name change is October 2, 1986, which will coincide with the grand opening ceremonies planned by Ameritech. Therefore, upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, Resolution No. 11-1986, as follows, was approved and adopted: RESOLUTION NO. 11-1986 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, CHANGING THE NAME OF PROJECT DRIVE TO AMERITECH DRIVE WHEREAS, Section 18-2 of the Municipal Code of the City of south Bend authorizes the Board of Public Works to have "control and supervision of the streets" within the City; and WHEREAS, Project Drive runs in a southerly direction from Brick Road in the "Park One Northwest" Addition; and 12 REGULAR MEETING JUNE 10, 1986 WHEREAS, AMERITECH SERVICES has purchased lot one (1) of Park One Northwest and plans to construct a Sixteen (16) million dollar 350,000 square foot facility; and WHEREAS, the City of South Bend wishes to acknowledge AMERITECH SERVICES contribution to the development and the economy of the City of South Bend and the surrounding areas. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the name of Project Drive be changed to Ameritech Drive, effective October 2, 1986. Adopted this loth day of June, 1986. ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE A MUNICIPAL elimination of the flat Resolution No. 9-1986, May 29, 1986. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Michael L. Vance that Resolution No. 12-1986 reflects the lot at Main and Colfax which appeared on approved by the Board of Public Works on Therefore, upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, Resolution No. 12-1986 was approved and adopted as follows: RESOLUTION NO. 12-1986 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA WHEREAS, I.C. 36-9-11-7 authorizes the Board of Public Works to fix rates for municipal off-street parking facilities, subject to approval of the Common Council; and WHEREAS, increasing maintenance and operating costs make it necessary to increase existing parking rates; and WHEREAS, a determination has been made to establish a special event rate for the Colfax and Jefferson Street Parking Garages to be used when the garages are authorized by the Board of Public Work to provide parking for special events. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the following park- ing rates be established for all City -operated flat lots, the Colfax Street Parking Garage and the Jefferson Street Parking Garage: SECTION I. Rates for City -operated flat lots for individual vehicles shall be set as follows: (a) Lot at Western and St. Joseph: $19.00 per month. (b) Lot at the Municipal Services Facility, 700 block West Sample: $16.00 per month. SECTION II. Rates at the Colfax Street Parking Garage for individual vehicles shall be set as follows: 1 1 1 REGULAR MEETING JUNE 10, 1986 193 1 1 (a) Per month: (b) Per hour (for vehicles parked prior to 6:00 p.m.) Two hours Three hours Four hours Five -eight hours Nine -twelve hours After twelve and up to twenty- four hours (c) Special event rate $33.00 .75 1.20 1.35 1.60 2.10 2.35 2.85 1.00 SECTION III. Rates at the Jefferson Street Parking Garage for individual vehicles shall be set as follows: (a) Per month: (b) Per hour (for vehicles parked prior to 6:00 p.m.) Two hours Three hours Four hours Five -eight hours Nine -twelve hours After twelve and up to twenty- four hours (c) Special event rate $35.00 .85 1.35 1.60 1,. 85 2.10 2.60 3.35 1.00 SECTION IV. Group rates at the Colfax Street Parking Garage and the Jefferson Street Parking Garage shall be set as follows: (a) Number of Vehicles 5-19 20-49 50-99 100-over Monthly Rate Per Vehicle $30.00 27.00 23.00 19.00 (b) Group rates are contingent upon payment in advance by one check for the entire group each month. SECTION V. This resolution rescinds and supersedes prior resolutions setting rates for municipal off- street parking facilities. Adopted this loth day of June, 1986. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Michael L. Vance ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE EMPLOYMENT AGREEMENT - GOGOL AND ASSOCIATES Submitted to the Board for approval was an Employment Agreement between the City and Gogol and Associates, David Gogol, President, in effect from July 1, 1986 through June 30, 1987, with compensation at the rate of $1,500.00 per month in equal bi-weekly payments. In response to a question from the news media inquiring why this renewal Agreement was being approved at this time, Deputy Mayor Craig Hartzer advised that the Agreement is still required as the City still has to develop and negotiate the loan agreement with REGULAR MEETING JUNE 10. 1986 the Department of Energy and New Energy as well as to help the City determine the impact of tax reform legislation on tax incremental financing and general obligation bonds in order to protect the City's interests in that area. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the Agreement as submitted was approved and executed. DOCUMENTS: - LEA LEASE THE CITY AND NOR IGHBORHOOD IL. INC. AND NEIGHBORHOOD HOUSING SERVICES Mr. David Roos, Mayor Parent's Administrative Assistant, advised the Board that submitted for approval was a Master Lease between the City of South Bend and the Northeast Neighborhood Council, Inc., for a term of five (5) years beginning on June 10, 1986 and expiring on June 9, 1991, at an annual rental fee of $1.00 per year for the property located at 803 North Notre Dame. Pursuant to the requirements of that Lease Agreement, a Certificate of Insurance naming the City as additional insured was also submitted for filing as well as a check in the amount of $1.00 for the first year's lease payment. Additionally submitted at this time was a Lease Agreement between the Northeast Neighborhood Council, Inc. and Neighborhood Housing Services providing that NHS shall lease the 2nd floor of the building located at 803 North Notre Dame Avenue. It was noted that the matter of subletting is addressed in the Master Lease Agreement between the City and the Northeast Neighborhood Council. Further, Neighborhood Housing Services submitted a letter to the Board advising that in order to use the 2nd floor of the Center for office space, improvements need to be made. Therefore, they submitted a list of the improvements that will be made with costs to be incurred by NHS. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the Lease Agreement between the City and Northeast Neighborhood Council, Inc. and the Lease Agreement between Northeast Neighborhood Council, Inc. and Neighborhood Housing Services were approved and the Certificate of Insurance as submitted by the Northeast Neighborhood Council and the list of improvements as submitted by Neighborhood Housing Services were accepted for filing. APPROVE CONSTRUCTION CONTRACT - )F SANITARY Mr. Leszczynski advised that in accordance with the bid awarded on May 27, 1986, to H. DeWulf, Inc., 58600 Executive Drive, P.O. Box 986, Mishawaka, Indiana, in the amount of $124,607.00, which includes Alternate #2, for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Contract was approved and the appropriate Insurance and Performance and Payment Bond as submitted were filed. APPROVE LETTERS OF CREDIT: - IRREVOCABLE LETTER OF CREDIT NO. 388 - IRREVOCABLE LETTER OF CREDIT NO. 400 Mr. Leszczynski advised that Jack Hickey Bend, Indiana, has submitted Irrevocable which indicates that drafts are available American Bank and Trust Company at sight JACK HICKEY ASSOCIATES PORTAGE REALTY CORP. Associates, Inc., South Letter of Credit No. 388 drawn on Valley up to an aggregate r'1 1 195 REGULAR MEETING JUNE 10. 1986 amount of six thousand dollars ($6,000.00) for the account of Jack Hickey Associates, Inc. The Letter of Credit is given to warrant the guarantee and completion of construction of the streets and lighting in the subdivision of Somers Square, South Bend, Indiana. The Letter of Credit applies only to the streets of Stonehedge, Bayswater, Farmsworth, St. Michaels Court, Hampstead Court. Additionally, Portage Realty Corporation, South Bend, Indiana, has submitted Irrevocable Letter of Credit No. 400 issued by Valley American Bank in the amount of twenty-seven thousand dollars ($27,000.00). The Letter of Credit is given to warrant and guarantee the completion of construction of water and sewer installation located in Georgetown, Unit Two, Part III, situated in St. Joseph County. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above referred to Irrevocable Letters of Credit were accepted and approved. APPROVE REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS AND SIGN TITLE SHEETS: - STEEL CONSTRUCTION PACKAGE (COVELESKI REGIONAL STADIUM PROJECT) - DUGDALE SEWER PROJECT Mr. Leszczynski advised that Mr. Neil Shanahan, Manager, Bureau of Public Construction, has requested that the Board advertise for the receipt of bids and sign the appropriate Title Sheets for the above referred to projects. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the requests to advertise were approved and the appropriate Title Sheets were signed. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - CAR WASHES FOR CITY VEHICLES In a letter to the Board, Police Chief Charles T. Hurley requested that the Board advertise for the receipt of bids for car washes for city vehicles for the period August 1, 1986 through July 31, 1987. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the request was approved. APPROVE ETHNIC FESTIVAL BOOTH APPLICATIONS Ms. Mikki Dobski, Director, Office of Community Affairs, submitted to the Board for approval the following Ethnic Festival booth applications: FOOD BOOTHS El Campito, Inc. Shirley Sells Giacomo Puzzello Mrs. Garrard Smith Youth Service Bureau CRAFT BOOTHS Christopher Monzeau Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the applications as submitted were approved. APPROVE REQUEST TO LOCATE SHOWMOBILE ON PUBLIC SIDEWALK FOR ETHNIC FESTIVAL PARADE In a memorandum to the Board, Ms. Mikki Dobski, Director, Office of Community Affairs, requested permission to locate a showmobile on the public sidewalk in front•of the County -City building in conjunction with the ethnic festival parade to be held on July 5, �L REGULAR MEETING JUNE 10, 1986 1986. She stated that the showmobile will be used as a staging area for camera equipment, commentators, etc. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the request was approved. APPROVE REQUEST OF ST. MARY OF THE ASSUMPTION CHURCH TO CLOSE PORTION OF ASSUMPTION DRIVE FOR PARISH FESTIVAL - AUGUST 17, 1986 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to request which was submitted to the Board on June 3, 1986, and recommend approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. APPROVE BLOCK PARTY REQUEST - DALE AVENUE In a letter to the Board, Ms. Candy Howell, 921 East Eckman, South Bend, Indiana, requested permission to close Dale Avenue from Eckman Street to Irvington Street on Saturday, June 14, 1986, for a neighborhood block party. Ms. Howell requested that the street be closed from 8:00 a.m. Saturday, June 14, 1986 until Sunday morning June 15, 1986. Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed this request and recommend approval of the street closing but recommended that the street only be closed during the hours of 8:00 a.m. to 12:00 midnight on June 14, 1986. Further, a ten foot (10') clear and unobstructed lane at either curb or down the center of the street must be maintained for emergency vehicles. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. PARADE ROUTE TO BE UTILIZED FOR 40TH DAY CELEBRATION PARADE - MAHOMET TEMPLE 134 - JUNE 14, 1986 Mr. Leszczynski advised that due to the anticipated paving of Washington Street west of Walnut, the parade route approved by the Board on May 27, 1986 for the above referred to event, must be amended with the new route to be as follows: Orange Street, east to Walnut Street; Walnut Street south to Washington; Washington east to the 100 East Washington (Marriott Hotel). Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the recommendation was accepted and the modified parade route approved. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following one (1) traffic control device was approved: 1. NEW INSTALLATION, STOP SIGN - On Calhoun @ Goodland. (Uncontrolled "T"). APPROVE SIDEWALK SALE PERMIT APPLICATIONS Mr. Leszczynski advised that the following Sidewalk Sale Permit applications have been received: NAME: DUFFINS MIAMI FLORIST BY: David Duf f in ADDRESS: 2208 Miami Street DATES: June 26, 27, 28, 1986 197 REGULAR MEETING JUNE 10, 1986 NAME: SOUTH BEND PUBLIC LIBRARY - VIRGINIA M. TUTT BRANCH BY: Lawrence Ostrowski ADDRESS: 2223 Miami Street DATES: June 26 & 27, 1986 Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the applications as submitted were approved and referred to the Deputy Controller's office for issuance of permits. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of one hundred fifty-two (152) properties cleaned from May 30, 1986 to June 5, 1986, was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the report as submitted was filed. FILING OF HUMANE SOCIETY REPORT - MAY The Humane Society report for the month of May indicated the following matters handled for the City of South Bend: DOGS HANDLED: 251 CATS HANDLED: 260 OTHER ANIMALS HANDLED: 88 BITE CASES HANDLED: 11 COMPLAINTS HANDLED: 148 Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above report as submitted was accepted and filed. APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 012093 through Claim Docket No. 012698 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the claims were approved and the report filed. COMMENTS FROM COUNCILMAN JOSEPH SERGE REGARDING TRAFFIC SIGNAL AT BENDIX AND VOORDE DRIVE Councilman Joseph Serge expressed thanks for the installation of traffic signals at the intersection of Bendix and Voorde Drive. He stated that the signals are appreciated as there have been a number of accidents at that intersection. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the meeting adjourned at 10:02 am. (: Q Ma 0- �P A J n E. Leszczy s Michael L. Vlance ATTEST: i Sandra M. Parmerlee, Clerk