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HomeMy WebLinkAbout04/15/86 Board of Public Works MinutesREGULAR MEETING APRIL 15, 1986 The regular meeting of the Board of Public Works was convened at 9:39 a.m. on Tuesday, April 15, 1986, by President John E. Leszczynski, with Mr. Leszczynski, Ms. Katherine G. Barnard and Mr. Michael L. Vance present. Also present was Chief Deputy City Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Barnard, seconded by Mr. Vance, and carried, the minutes of the April 8, 1986, regular meeting of the Board were approved. PUBLIC HEARING AND FAVORABLE RECOMMENDATION - ALLEY VACATION: 1ST N/S ALLEY EAST OF EDDY STREET It was noted that the Board held a Public Hearing on this proposed alley vacation on April 8, 1986, and at that time continued the matter until this date. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Public Hearing regarding the above referred to proposed alley vacation was re -opened. Mr. John Sullivan, 1118 Wayne Street, South Bend, Indiana, Petitioner, was present and reiterated his comments of April 8, 1986, that the alley vacation is requested to insure the safety of the children in the neighborhood. He further advised that there does appear to be a problem with trash trucks having adequate turning movements should this alley be vacated and indicated that the trucks cannot make the turn either north or south. He further advised that the Bureau of Solid Waste did conduct the test to determine whether the trucks had adequate property for turning. The test revealed that they cannot turn in the alley without utilizing a portion of Mr. Sullivan's property and should the alley be vacated and he erect a fence, the trucks would not be able to turn at all. Mr. Sullivan asked members of the Board to favorably recommend that this alley be vacated. There being no one else present wishing to speak either for or against the above referred to proposed alley vacation, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Public Hearing on this matter was closed. Mr. Leszczynski inquired of Mr. Sullivan whether or not his offer to dedicate additional property to the City needed for safe turning movements for trash trucks was still valid. Mr. Sullivan replied that if that is what is required to close the alley, he would dedicate the needed property. Mr. Leszczynski stated that the trash trucks must be able to go down the east/west alley and turn south and thereforeproperty will be needed in order for the trucks to be able to turn. He further stated that the Bureau of Solid Waste did communicate with the Board regarding problems the trash trucks would encounter should the above referred to alley be vacated. As there are approximately thirty (30) customers on that block, trash trucks must be able to maneuver the turn in the alley. Ms. Barnard reminded Mr. April 8, 1986, he stated safe turning movement for Mr. Sullivan advised that needed property. Sullivan that at the Public Hearing on that he would dedicate property for a trash trucks if that was necessary. he has no problem with dedicating the Ms. Barnard further advised that she spoke to the principal of Jefferson School, 528 South Eddy Street, and he indicated that he is in favor of the alley being vacated. Ms. Barnard further stated that both the Police Department and Fire Department have 120 REGULAR MEETING APRIL 15, 1986 been contacted regarding this proposed vacation, and neither Department has a problem with the closing of the alley. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the Clerk was instructed to forward to the Common Council a favorable recommendation on the above referred to alley vacation subject to Mr. Sullivan dedicating additional right-of-way which will be required for safe turning movements for trash trucks and subject to any and all utility easements. APPROVE COMMUNITY DEVELOPMENT CONTRACT AND ADDENDA The following Community Development Contract and Addenda were presented to the Board for approval: NEIGHBORHOOD HOUSING SERVICES NHS HOUSING ASSISTANCE PROGRAMS The targeted goals for this activity are to provide administrative support for the Acquisition/Rehab/Resale and Revolving Loan Programs; to make loans for rehabilitation of five (5) houses through the Revolving Loan Fund and to rehabilitate one (1) housing unit through the Acquisition/Rehabilitation/Resale Program. At the time of the execution of this Contract, NHS shall receive $65,000.00 with an additional $30,000.00 to be released to NHS when they document that they have secured the "matching" funds. ADDENDUM III DIVISION OF STUDEBAKER CORRIDOR/RUM VILLAGE DEVELOPMENT ACTIVITY Addendum III provides for the combining of the above referred to two (2) activities, increases the contract amount by $20,000.00 and provides that this contract be from April 1, 1985 to December 31, 1986. ADDENDUM II DEPARTMENT OF REDEVELOPMENT DEVELOPMENT Accenaum ii provides for a time extension and indicates that this activity shall commence on January 1, 1985 and shall continue to and include April 29, 1986. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the above Contract and Addenda were approved and executed. CONTINUATION OF AMENDMENT TO CONTRACT - PETER PIRSCH & SONS Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the matter of an Amendment to the Contract with Peter Pirsch & Sons was stricken from the agenda at this time and continued for one (1) week for arrival of documentation from Peter Pirsch. AMEND AND ADOPT RESOLUTION NO. 7-1986 - DISPOSAL OF OBSOLETE EQUIPMENT (FIRE DEPARTMENT) In a letter to the Board, Fire Chief Luther Taylor advised that in 1984 the Fire Department purchased new self-contained breathing equipment. Most of the old equipment was used as a trade. However, the Department is still storing eight (8) of the old air cylinders. He further advised that the cylinders are of no value to the Department since they are not compatible with the present equipment. Further, the Department has been C f] 1 EGULAR MEETING APRIL 15, 1986 approached on the possibility of selling six (6) of the cylinders and(he would therefore like the Board to declare obsolete six (6) cylinders in order that they may be sold. It was the consensus of the Board that all eight (8) cylinders should be declared obsolete at this time and offered for sale. As Resolution No, 7-1986, as submitted, only declared six (6) cylinders obsolete, upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the Resolution was amended to read eight (8) cylinders instead of six (6) cylinders. Further, upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the Resolution, as amended, was adopted and the Clerk was instructed to advertise the sale of these units should it be determined that no other City Department has use for the cylinders. Resolution No. 7-1986 is as follows: RESOLUTION NO. 7-1986 WHEREAS, it has been determined by the Board of Public Works that the following equipment is no longer needed by the Fire Department of the City of South Bend: 8 Air Cylinders WHEREAS, Indiana Code 36-1-11-6 permits the disposal of personal property no longer needed or obsolete. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the above equipment is hereby declared to be obsolete and no longer needed by the City of South Bend. BE IT FURTHER RESOLVED that the Fire Department of the City of South Bend be authorized to dispose of said equipment pursuant to statute and to remove same from the City Inventory. DATED this 15th day of April, 1986. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Katherine G. Barnard s/Michael L. Vance ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - BENDIX DRIVE CONCRETE PAVEMENT REPAIRS PROJECT In a letter to the Board, Neil A. Shanahan, Manager, Bureau of Public Construction, requested that the Board advertise for the receipt of bids for the above referred to project. This project entails the repair of damaged or sunken concrete pavement on Bendix Drive from Lincolnway West to Lathrop. Mr. Leszczynski advised that the Common Council has approved the appropriation of $165,000.00 for this project. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above request was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately twenty-one (21) abandoned vehicles which are being -stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109 South 1 2 2 z REGULAR MEETING APRIL 15, 1986 Gertrude Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above request was approved and a date of April 29, 1986 was established for the receiving and opening of sealed bids. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ADDITIONAL STREET MATERIALS NEEDED FOR CALENDAR YEAR 1986 In a letter to the Board, Mr. William S. Penn, Director, Division of Transportation, requested that the Board advertise for the following additional street materials for calendar year 1986: - 150 tons Bituminous Material -Tack - 175,000 gal. Bituminous Mat. -Dust Palative - 600,000 gal. Emulsified Asphalt Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the request was approved. AWARD BIDS - STREET MATERIALS FOR STREET DEPARTMENT FOR 1986 In a letter to the Board, Mr. William S. Penn, Director, Division of Transportation, advised that pursuant to the receipt of bids received on April 8, 1986, he is recommending that the following awards be made: Items # 1 & 2 - Walsh & Kelly, Inc. as primary supplier - Rieth-Riley Construction as secondary supplier. Items #3, #4 - Rieth-Riley Construction as primary #5, #6 & #8 supplier - Walsh & Kelly as secondary supplier. Item #7 - Koch Asphalt Company Items #9, #11 - Levy Company #14 Items #10, #12 - Vulcan Materials Company as primary #13 supplier - St. Joseph Materials Company, Inc. as secondary supplier. Item #15, #16 - Hass Concrete Products Company #17 Item #18 - Hass Concrete Products Co., as primary supplier — Rose Fuel & Materials, Inc. as secondary supplier. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the recommendations were accepted and the bids awarded. APPROVE TITLE SHEETS: 1. CONSTRUCTION OF SANITARY SEWER ALONG RIVERSIDE DRIVE AND RIVERSIDE PLACE 2. BENDIX DRIVE CONCRETE PAVEMENT REPAIRS PROJECT Mr. Leszczynski advised that Title Sheets for the above referred to projects were being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Title Sheets were approved and signed. 1 1 1 23 REGULAR MEETING APRIL 15, 1986 APPROVE REQUEST TO CONDUCT 8TH ANNUAL ST. ADALBERT/CORVILLA RUN - JULY 13, 1986 Mr. Leszczynski advised that the Bureau of Traffic and Lighting, Police Department Traffic Division,and Legal Department have reviewed the above referred to request submitted to the Board on April 8, 1986, and recommend approval. It was noted that final details and costs involved will be finalized with the Petitioner. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. APPROVE REOUEST TO CLOSE STREET IN CONJUNCTION WITH "CLEAN SWEEP `86" SPONSORED BY THE INTERNATIONAL ASSN. OF BLACK PROFESSIONAL FIREFIGHTERS/SOUTH BEND - APRIL 26, 1986 Mr. Leszczynski advised that the Bureau of Traffic and Lighting, Police Department Traffic Division and the Legal Department have reviewed the above referred to request submitted to the Board on April 8, 1986, and recommend approval. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. APPROVE REQUEST TO CONDUCT HANDS ACROSS AMERICA IN SOUTH BEND - MAY 25, 1986 Mr. Leszczynski advised that the Bureau of Traffic and Lighting, Police Department Traffic Division and the Legal Department have reviewed the above referred to request, submitted to the Board on April 8, 1986, by the Office of Community Affairs, and recommend approval. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. APPROVE REQUEST OF STUDEBAKER MUSEUM FOR: - TRAFFIC CONTROL AND CROWD ASSISTANCE FOR 1ST ANNUAL STUDEBAKER FESTIVAL; AND - PERMISSION TO CONDUCT PARADE - JUNE 7, 1986 Mr. Leszczynski advised that pursuant to the above referred to request submitted to the Board on February 25, 1986, the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the requests and recommend approval. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of seventy-three (73) properties cleaned from April 4, 1986 to April 10, 1986, was submitted. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the report as submitted was filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Certificate of Insurance for Delta Star Electric, Inc., 1125 South Walnut Street, South Bend, Indiana, was accepted and filed. APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 7785 through Claim Docket No. 8201 and recommended approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the claims were approved and the report filed. REGULAR MEETING APRIL 15, 1986 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the meeting adjourned at 10:02 a.m. r hn E. LeszczyrIsliP iuQ Lsw---M� Katherine G. Barnard Michael Vance ATTE y►V Sandra M. Parmerlee, Clerk 1