Loading...
HomeMy WebLinkAbout04/01/86 Board of Public Works MinutesREGULAR MEETING APRIL 1, 1986 9 1 1 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Tuesday, April 1, 1986, by President John E. Leszczynski, with Mr. Leszczynski, Ms. Katherine G. Barnard and Mr. Michael L. Vance present. Also present was Chief Deputy City Attorney Thomas Bodnar. SWEARING IN OF NEW CITY ATTORNEY - EUGENIA S. SCHWARTZ Mayor Roger 0. Parent was present and performed the swearing in of Eugenia S. Schwartz as the new City Attorney. He stated that Ms. Schwartz has been with the City Legal Department since July, 1980, and is very qualified for this position and has done marvelous work. Further, Ms. Schwartz is the first woman City Attorney for the City of South Bend. The oath was read and the Board and Mayor Parent congratulated Ms. Schwartz. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Barnard, seconded by Mr. Vance, and carried, the minutes of the March 25, 1986, regular meeting of the Board were approved. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development contracts were presented to the Board for approval: HISTORIC PRESERVATION ADMINISTRATIVE ASSISTANT ACTIVITY The goal of this project is to enable the Historic Preservation Commission to expand its activities throughout the City to include: assistance in obtaining neighborhood historic district designations; provide technical assistance on the implications of Multiple Resource District designation; disseminate information on economic benefits of preservation; devise a comprehensive plan to use the city survey most effectively and efficiently; conduct reviews of federally funded projects and technical assistance to the Community Development planning staff and recipients of C.D. funds as requested. The total cost of this activity shall not exceed $7,000.00. HANSEL NEIGHBORHOOD CENTER, INC. HANSEL CENTER REPAIRS AND IMPROVEMENTS The targeted goal for this activity is to conduct physical improvements to the interior and exterior of the building. These physical improvements will make it more accessible to the handicapped. The total cost of this activity shall not exceed $21,745.00. NEW BUSINESS FACILITIES BUSINESS AND TECHNOLOGY CENTER OPERATING ACTIVITY The targeted goal for this activity is that 51% of the jobs created through the operation of the center must be available to low/moderate income individuals. The total cost of this activity shall not exceed $25,000.00. SOUTH BEND HUMAN RIGHTS COMMISSION HUMAN RIGHTS STAFF ATTORNEY ACTIVITY This contract enables the Human Rights Commission to contract for legal services designed to identify and eliminate barriers to equal opportunities for all and to encourage those activities which foster equal opportunity, fair housing and minority business participation. The total cost of this activity shall not exceed $ 13,000.00. REGULAR MEETING APRIL 1. 1986 RENEW, INC. RENEW, INC. ACQUISITION/REHABILITATION ACTIVITY The targeted goal for this activity is to acquire and rehabilitate four (4) single family housing units within the Neighborhood Revitalization Area. The total cost of this activity shall not exceed $ 45,000.00. REDEVELOPMENT COMMISSION REDEVELOPMENT ADMINISTRATIVE BUDGET This contract indicates that the continued development and revitalization of South Bend's commercial districts and development areas is important to the quality of life for the total community and is advantageous to the future economic growth and physical development of the City. The City of South Bend, in a creative and affirmative partnership with residents, private enterprise, and the Federal government has embarked upon several development projects. The city will undertake a number of activities in this effort, thus planning and management support funds will be in needed accomplishing these goals. The total cost of this contract shall not exceed $275,000.00. NATIONAL CENTER FOR URBAN ETHNIC AFFAIRS NEIGHBORHOOD COMMERCIAL STRIP TECHNICAL ASSISTANCE ACTIVITY This contract indicates that the City believes that scarce federal funds should be used whenever possible to encourage private investment in the development and expansion of neighborhood commercial strips. Therefore, funds will be used to stimulate such changes. Through a combination of on -site and off -site work, NCUEA will work with the City and the commercial. strips to coordinate a regional conference; coordinate an effort to attract a new economic development venture/project along Western Avenue; provide direct technical assistance to city staff and the various commercial strips as needed; explore alternative funding mechanisms for entire city and assist the city and commercial strip organizations. The total cost of this activity shall not exceed $20,000.00. BUREAU HOUSING This contract indicates that the City, in creative and affirmative partnership with city residents, private enterprise and the Federal Government, is committed to the national housing goal of a decent home and suitable living environment for all persons. In attempting to achieve this goal, the City has developed programs to financially assist low and moderate income persons in their effort to acquire and maintain safe, adequate and affordable housing through the provisions of services and loans. Funds provided through this contract shall be utilized by the Bureau to provide the staffing and administrative costs associated with the provision of those services. The total cost of this activity shall not exceed $ 260,000.00. MADISON CENTER. INC. RAPE CRISIS COUNSELING ACTIVITY The targeted goal for this activity is to counsel twenty-six (26) victims and provide outreach and support services to 2,000 non -victim individuals. The total cost of this activity shall not exceed $ 22,866.00. NORTHEAST NEIGHBORHOOD COUNCIL INC. NORTHEAST NEIGHBORHOOD COUNCIL The targeted goal for this activity is to be open 240 days for public access to the Center and the services it provides. The total cost of this activity shall not exceed $ 4,500.00. 101 1 lJ REGULAR MEETING APRIL 1, 1986 DEPARTMENT OF PUBLIC PARKS GENERAL PARK IMPROVEMENTS ACTIVITY The targeted goal for this activity is to resurface two (2) basketball courts or two (2) tennis courts, based on need, at King Recreation Center. The total cost of this activity shall not exceed $7,000.00 of which no more than $1,050.00 may be spent for architectural and engineering fees. REAL SERVICES, INC. OLDER ADULT CRIME VICTIM PROGRAM ACTIVITY The targeted goal for this activity is to counsel 460 victims. The total cost of this activity shall not exceed $ 9,600.00. CENTER CITY ASSOCIATES, INC. CENTER CITY ASSOCIATES, INC. MATCH The contract indicates that these funds will be used to administer a promotional program through the downtown business association. Center City Associates, Inc. will assist in the marketing and promotion of downtown business activities, operate parking facilities specifically for use by patrons of downtown business and conduct other activities that generate support for the downtown business community, all being for the sole purpose of improving downtown business conditions. The total cost of this activity shall not exceed $ 20,000.00. The $20,000.00 will be released to CCA as they document that they have secured the "matching=' funds. For the purpose of the match, CCA will attempt to raise cash contributions. BUREAU OF HOUSING HOUSING REHABILITATION FUND ACTIVITY The targeted goal for this activity is to assist 90 households in their housing rehabilitation efforts. The total cost of this activity shall not exceed $ 392,104.00. NEIGHBORHOOD CODE ENFORCEMENT OFFICE MANAGEMENT/INSPECTION ACTIVITY The targeted goal for this activity is to conduct 3,400 inspections. In addition, one (1) rental unit will be rehabilitated under the Receivership Rehabilitation Program and three (3) rental units will be rehabilitated under the Code Enforcement Rehabilitation Project. The total cost of this activity shall not exceed $ 206,000.00. NEIGHBORHOOD CODE ENFORCEMENT OFFICE DEMOLITION AND CLEARANCE ACTIVITY The targeted goal for this activity is to demolish and clear twenty-four (24) units within the Neighborhood Revitalization Area. The total cost of this activity shall not exceed $40,000.00. It was noted that any monies recouped from property owners for demolition charges shall be returned to the Community Development Fund as program income. NEIGHBORHOOD CODE ENFORCEMENT OFFICE NEIGHBORHOOD CLEAN-UP CREW ACTIVITY The targeted goal for this activity is to clean up 1,300 sites within the Community Development Neighborhood Revitalization Area. The total cost of this activity shall not exceed $85,057.00. LA -FILLMORE NEIGHBORHOOD CENTER, INC. NEIGHBORHOOD The targeted goal for this activity is to be open 240 days for public access to the Center and the services it provides. The total cost of this activity shall not exceed $ 4,500.00. 102 REGULAR MEETING FRIENDS OF THE UNEMPLOYED The targeted goals for this (48) unemployed persons in provide four -hundred eighty information through a walk activity shall not exceed $ APRIL 1, 1986 activity are to assist forty-eight obtaining job placement counseling and (480) persons with employment in job clinic. The total cost of this 5,600.00. COMMUNITY COORDINATED CHILD-CARE, INC. DAY CARE STIPEND ACTIVITY The targeted goal for this activity is to provide 3,600 child days of service. The total cost of this activity shall not exceed $ 45,400.00. DEPARTMENT OF PUBLIC WORKS CHAPIN AREA IMPROVEMENTS The targeted goal for this activity is to improve two (2) blocks within the Chapin Neighborhood Upkeep Area. The total cost of this activity shall not exceed $ 30,000.00. DEPARTMENT OF PUBLIC WORKS LINCOLNWAY WEST CURB IMPROVEMENTS The targeted goal for this activity is to improve eight (8) blocks on the Lincolnway West Commercial Strip. The total cost of this activity shall not exceed $ 60,000.00. DEPARTMENT OF PUBLIC WORKS NHS PUBLIC WORKS IMPROVEMENTS The targeted goal for this activity is to improve fifteen (15) blocks within the Northeast NRA. The total cost of this activity shall not exceed $ 15,000.00. SOUTH BEND HERITAGE FOUNDATION SOUTH BEND HERITAGE PROGRAMS Community Development Block Grant funds will be utilized to implement and complement various housing programs. The targeted goals for the activities are: to provide administrative and service support for all programs and areas to be served; to assist in the significant improvement of the condition of five (5) housing units in the Monroe Park and three (3) housing units in the Chapin NRD areas; to provide administrative and service support for the Near West Side Commercial Loan Program; to assist in the significant improvement of the condition of three (3) commercial structures on the Chapin/Western commercial area; to work, in partnership, with the Monroe Park Development Corporation to build new housing units within Monroe Park, and to raise funds needed to acquire the Colfax Cultural Center to ensure its continued use as a neighborhood center. The total cost of this activity shall not exceed $ 75,000.00. No more than $55,000.00 may be spent for Administration and no more than $20,000.00 is available for acquisition of the Colfax Cultural Center. DEPARTMENT OF PUBLIC WORKS TARGETED IMPROVEMENTS ACTIVITY The targeted goal for this activity is to improve 3.5 blocks within the Neighborhood Revitalization Area. The total cost of this activity shall not exceed $ 50,685.00. YOUNG WOMEN'S CHRISTIAN ASSOCIATION WOMEN'S CRISIS SHELTER ACTIVITY The targeted goal for this activity is to provide shelter to 140 women and children. The total cost of this activity shall not exceed $19,200.00. 103 REGULAR MEETING APRIL 1, 1986 LEGAL SERVICES PROGRAM OF NORTHERN INDIANA, INC. LEGAL SERVICES ACTIVITY The targeted goal for this activity is to provide 1,520 persons with legal counseling or referral services. The total cost of this activity shall not exceed $42,000.00. CHILD ABUSE AND NEGLECT COORDINATING ORGANIZATION CANCO NEGLECT PREVENTION ACTIVITY The targeted goal for this activity is to provide crisis intervention counseling to 58 families within the Community Development Neighborhood Revitalization Area. The total cost of this activity shall not exceed $23,360.00. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above contracts were approved. AWARD BID AND APPROVE CONSTRUCTION CONTRACT - MICHIGAN STREET IMPROVEMENTS PROJECT In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction recommended that the Board award the low bid of Ziolkowski Construction, Inc., 1005 South Lafayette, Box 1106, South Bend, Indiana, in the amount of $845,615.50 which includes Alternate No. 1 for the above referred to project. Mr. Leszczynski advised that bids for the above referred to project were opened by the Board on March 25, 1986. Mr. Leszczynski further advised that in accordance with the award of this bid, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the above bid was awarded and the Contract approved, subject to the filing of the appropriate insurance, Performance Bond and Labor and Materials Payment Bond. AWARD BID _- ONE (1) 10,500 GVWR REPLACEMENT CAB AND CHASSIS FOR SOUTH BEND FIRE DEPARTMENT AMBULANCE In a letter to the Board, Fire Chief Luther Taylor recommended that the bid of Tom Wood Pontiac-GMC, Inc., 7550 East Washington Street, Indianapolis, Indiana, in the amount of $15,690.00 be awarded for one (1) 10,500 GVWR replacement cab and chassis for a South Bend Fire Department ambulance. Assistant Chief Dan Mirocha was present and advised the Board that Tom Wood Pontiac-GMC met the specifications more closely than the only other bidder, Gates Chevrolet, in three important areas. Gates Chevrolet bid an alternator with 105 AMP's which is too small to -- meet and supply the electrical needs of their ambulance. They cannot furnish bucket seats. The bench seats, as proposed, make it impractical and almost impossible to mount the radio system, and all the emergency lighting and siren switches. Also, the throttle is a manual adjustable pull type instead of the electric throttle specified. Mr. Leszczynski advised that bids for the above referred to project were opened by the Board on February 11, 1986. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the recommendation was accepted and the bid awarded. AWARD BID - APPROXIMATELY EIGHT (8) NEW OR USED VEHICLES FOR THE 1986 SOUTH BEND POLICE DEPARTMENT DETECTIVE BUREAU FLEET In a letter to the Board, Police Chief Charles T. Hurley advised that after careful study of the bids for the above referred to vehicles, it is the recommendation of the Police Department that the bid be awarded to The Hertz Corporation, 2400 East Devon, Suite 380, Des Plaines, Illinois 60018. The Hertz Corporation bid specified 1985 Ford LTD 4-door sedans and met all bid specifications except for the specification 104 REGULAR MEETING APRIL 1, 1986 relating to tires and in their cost per unit full-sized spare tire. wheels. The Hertz Corporation has included a $100.00 allowance in lieu of a Chief Hurley further advised that these vehicles are currently in use as rental vehicles with The Hertz Corporation. Body and interior colors will vary depending on vehicles available. Minimum standard equipment is described in the bid specifications. The Police Department has been extremely satisfied with units purchased from The Hertz Corporation in the past. The bid specifications were for eight (8) vehicles at an estimated cost per unit of $7,280.00. The Hertz Corporation bid of $6,850.00 was well below the estimated cost per unit. With this in mind, the Police Department requests permission to purchase nine (9) Hertz Corporation vehicles at a total cost of $61,650.00. The Police Department would then dispose of nine (9) mechanically unsound vehicles from the Detective Bureau Fleet which would be sold at a public auction along with other city vehicles. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the recommendation was accepted and the purchase of nine (9) vehicles was approved. APPROVE LICENSE APPLICATION - PUBLIC PARKING FACILITY Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the following public parking facility license applications were approved and referred to the Deputy Controller's office for issuance: The National Bank & Trust Company (Trustee) 115 West Franklin Place South Bend, Indiana 46601 The National Bank & Trust Company (Agent) 322 South Lafayette Boulevard South Bend, Indiana It was noted that the required Proof of Insurance as well as the hours and rates to be charged were attached to the applications. APPROVE CONTRACTOR'S BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for Tarne Mortakis d/b/a/ Custom Concrete be approved effective April 1, 1986. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above Contractor's Bond was approved. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of twenty-three (23) properties cleaned from March 21, 1986 to March 26, 1986, was submitted. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the report as submitted was filed. APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 6647 through Claim Docket No. 7173 and recommended approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the claims were approved and the report filed. u 1 1 105 REGULAR MEETING ADJOURNMENT There being no further business motion made by Mr. Leszczynski, carried, the meeting adjourned 1 ATTEST: Sandra M. Parmerlee, Clerk F_� APRIL 1, 1986 to come before the Board, upon a seconded by Ms. Barnard and at 9:42 a.m. YW I dat,� Katherine G. Barnard Michael L f Vance