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HomeMy WebLinkAbout03/25/86 Board of Public Works MinutesJ v REGULAR MEETING MARCH 25, 1986 The regular meeting of the Board of Public Works was convened at 9:33 a..m. on Tuesday, March 25, 1986) _bv President John E. Leszczynski, with .Mr.. Leszczynski ids. ndtneri-ne-G. P)arnarci and Mr. Michael L. Vance present. Also present was Chief Deputy City Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Barnard, seconded by Mr. Vance, and carried, the minutes of the March 18, 1986, regular meeting of the Board were approved. OPENING OF BIDS - MICHIGAN STREET IMPROVEMENTS PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski advised that the Engineer's Estimate for this project is $710,675.00. It was further noted that the project entails the opening up of Michigan Street between Western Avenue and Jefferson Boulevard. Work includes traffic signals, signaliza- tion required to make Western Avenue two-way from St. Joseph Street to Main Street, and new sidewalks and streets. Mr. Joseph J. Pluta, Director, Division of Engineering advised that the completion date for this project is June 30, 1986. The following bids were opened and publicly read: CASTEEL CONSTRUCTION CORPORATION 23086 West Ireland Road South Bend, Indiana Bid was signed by R. V. Casteel, President and Walter Renwick, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BASE BID: $1,081,975.00 Alternate No. 1 Concrete Sidewalk 41,385.00 Brick Sidewalk 122,523.00 Alternate No. 2 Concrete Sidewalk 41,385.00 Brick Sidewalk 230,267.00 RIETH-RILEY CONSTRUCTION COMPANY, INC. P.O. Box 1775 South Bend, Indiana 46634 Bid was signed by Chester L. Skwarcan, Division Manager, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BASE BID: Alternate No. 1 Concrete Sidewalk Brick Sidewalk Alternate No. 2 Concrete Sidewalk Brick Sidewalk $1,118,421.15 82,770.00 135,841.05 63,457.00 255,295.80 THE ROBERT HENRY CORPORATION 404 South Frances Street P.O. Box 1407 South Bend, Indiana Bid was signed by Robert A. Henry, President and Stephen R. Henry, Assistant Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. 1 1 91 REGULAR MEETING MARCH 25, 1986 BASE BID: Alternate No. 1 Concrete Sidewalk Brick Sidewalk Alternate No. 2 Concrete Sidewalk Brick Sidewalk $1,178,006.0-0 72,285.80 171,532.62 72,285.80 322,373.52 CARL J. REINKE & SONS, INC. P.O. Box 3095 1216 West Sample Street South Bend, Indiana Bid was signed by Harold G. Reinke, President and Harold G. Reinke, Jr., Vice -President -Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BASE BID: Alternate No. 1 Concrete Sidewalk Brick Sidewalk Alternate No. 2 Concrete Sidewalk Brick Sidewalk ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette Box 1106 South Bend, Indiana $ 825,817.65 40,667.66 109,205.55 40,667.66 202,901.76 Bid was signed by Ben Ziolkowski, President and Roberta Ziolkowski, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BASE BID: Alternate No. 1 Concrete Sidewalk Brick Sidewalk aLTERNATE No. 2 Concrete Sidewalk Brick Sidewalk $ 811,105.00 44,144.00 115,420.50 41,385.00 233,604.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the bids were referred to the Engineering Department for review and recommendation. ADOPTION OF RESOLUTION NO. 4-1986 - ACQUIRING A PARCEL OF PROPERTY BY EMINENT DOMAIN IN ORDER TO WIDEN THE INTERSECTION OF PRAIRIE AND OLIVE STREETS IN THE CITY OF SOUTH BEND, INDIANA Mr. Leszczynski advised that the above referred to Resolution is required to confirm the acquisition of property for improvements at the intersection of Prairie and Olive Streets, specifically, the widening of the intersection. Because the City has not been successful in acquiring the property needed for the improvements, the City Attorney's office has been authorized to proceed with condemnation proceedings. Therefore, upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the following Resolution No. 4-1986 was adopted: 92 REGULAR MEETING MARCH 25, 1986 RESOLUTION NO. 4-1986 A RESOLUTION OF THE BOARD OF PUBLIC WORKS TO ACQUIRE A PARCEL OF PROPERTY BY EMINENT DOMAIN IN ORDER TO WIDEN THE INTERSECTION OF PRAIRIE AND OLIVE STREETS IN THE CITY OF SOUTH BEND, INDIANA. WHEREAS, the City of South Bend wishes to widen the inter- section of Prairie and Olive Streets in the City of South Bend, Indiana, to provide for a more steady and safer flow of traffic through that intersection; and WHEREAS, it is necessary to acquire certain property to accomplish the goals of widening the intersection of Prairie and Olive Streets; and WHEREAS, the City Engineer on behalf of the City of South Bend has already unsuccessfully attempted to acquire the land by making a good faith offer of purchase to the owner of each parcel of real estate involved; and WHEREAS, it appears that the City of South Bend must resort to condemnation to acquire the needed property. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the City of South Bend proceed to condemn through its powers of eminent domain for the purposes of widening the intersection of Prairie Street and Olive Street the following parcels of property: A part of the Northwest Quarter (1/4) of Section Twenty-two (22), Township Thirty-seven (37) North, Range Two (2) East, in the City of South Bend, in St. Joseph County, Indiana, described as follows: Commencing at the Northeast corner of said Quarter Section; thence South 0 degrees 00 minutes 00 seconds East (this bearing assumed and all sub- sequent bearings derived therefrom) 328.00 feet along the East line of said Quarter Section to the centerline of Prairie Avenue (S.R. 23); thence continuing south 0 degrees 00 minutes 00 seconds East 235.88 feet along said East line; thence South 56 degrees 44 minutes 00 seconds West 23.92 feet to the West boundary of Locust Road and the Point of Beginning of this descrip- tion (which point is 20.00 feet (measured at right angles) from the East line of said Quarter Section); thence South 0 degrees 00 minutes 00 seconds East 107.10 feet along the West boundary of said Locust Road; thence North 5 degrees 40 minutes 49 seconds West 101.03 feet to a Northwestern line of the Owner's land; thence North 56 degrees 44 minutes 00 seconds East 11.96 feet along said Northwestern line to the point of beginning. Subject to legal highways. ALSO A part of the Northwest Quarter (1/4) of Section Twenty-two (22), Township Thirty-seven (37) North, Range Two (2).East, in the City of South Bend, in St. Joseph County, Indiana, described as follows: 93 REGULAR MEETING MARCH 25. 1986 and Commencing at the Northeast corner of said Quarter Section; thence South 0 degrees 00 minutes 00 seconds East (this bearing assumed and all sub- sequent bearings derived therefrom) 328.00 feet along the East line of said Quarter Section to the centerline of Prairie Avenue (S.R. 23); thence South 56 degrees 44 minutes 00 seconds West 272.88 feet along said centerline; thence South 0 degrees 00 minutes 00 seconds East 35.88 feet to the Southeastern boundary of said Prairie Avenue and the Point of Beginning of this description (which point is 30.00 feet (measured at right angles) from the centerline of said Prairie Avenue); thence continuing South 0 degrees 00 minutes 00 seconds East 11.96 feet along an East line of the Owner's land (which land is parallel with the East line of said Quarter Section); thence South 62 degrees 10 minutes 30 seconds West 105.35 feet to the South- western boundary of said Prairie Avenue; thence North 56 degrees 44 minutes 00 seconds East 111.43 feet along said Southeastern boundary to the Point of Beginning. Subject to legal highways. Situate in St. Joseph County, in the State of Indiana: A part of the West Half of the Northeast Quarter of Section Twenty-two (22), Township Thirty-seven (37) North, Range Two (2) East, in the City of South Bend, in St. Joseph County, Indiana, des- cribed as follows: Commencing at the Southwest corner of said Quarter Section, thence Easterly 152.90 feet along the South line of said Quarter Section to the South- west corner of the Owner's land; thence Northerly 2,345.96 feet along the West line of said Owner's land to the Southeastern boundary of Prairie Avenue (S.R. 23) and the Point of Beginning of this des- cription (which point is 30.00 feet (measured at right angles) from the centerline of said Prairie Avenue); thence Northeasterly 173.57 feet along the Southeastern boundary of said Prairie Avenue; thence Southwesterly 179.21 feet to the West line of the Owner's land; thence Northerly 11.35 feet along said West line to the point of beginning and being a part of Lots Numbered Twenty (20), Twenty- one (21), Twenty-two (22) and Twenty-three (23) as shown on the recorded plat of J. Elmer Peak First Addition to the City of South Bend, Indiana, recorded July 11, 1924 in Plat Book 11, page 164. and Situate in St. Joseph County, in the State of Indiana: A part of the Northwest Quarter (1/4) of Section Twenty-two (22), Township Thirty-seven (37) North, Range Two (2) East, in the City of South Bend, in St. Joseph County, Indiana, described as follows: 9 4. REGULAR MEETING MARCH 25, 1986 and Commencing at the Northeast corner of said Quarter Section; thence South 0 degrees 00 minutes 00 seconds West (this bearing assumed and all sub- sequent bearings derived therefrom) 563.88 feet along the East line of said Quarter Section; thence South 56 degrees 44 minutes 00 seconds West 23.92 feet to the West boundary of Locust Road and the Point of Beginning of this des- cription (which point is 20.00 feet (measured at right angles) from the East line of said Quarter Section); thence continuing South 56 degrees 44 minutes 00 seconds West 11.96 feet along the Southeastern line of the Owner's land; thence North 0 degrees 00 minutes 00 seconds East 152.46 feet; thence North 50 degrees 26 minutes 18 seconds West 31.14 feet; thence South 56 degrees 44 minutes 00 seconds West 121.29 feet to the West line of said Owner's land; thence North 0 degrees 00 minutes 00 seconds East 11.96 feet along said West line to the South- eastern boundary of Prairie Avenue (S.R. 23) which point is 30.00 feet (measured at right angles) from the centerline of said Prairie Avenue; thence North 56 degrees 44 minutes 00 seconds East 161.96 feet along said Southeastern boundary to the West boundary of said Locust Road; thence South 0 degrees 00 minutes 00 seconds West 200.00 feet along said West boundary to the point of beginning. Subject to legal highways. Situate in St. Joseph County, in the State 'of Indiana: The Southeastern 10 feet of the Northwestern 40 feet (Measured at right angles from centerline of Prairie Avenue) of the following described real estate: A tract of land in the Northwest Quarter (1/4) of Section Twenty-two (22), Township Thirty-seven (37) North, Range Two (2) East, St. Joseph County, Indiana described as beginning on the East line of the Northwest Quarter (1/4) of said Section Twenty- two (22), which point is three hundred twenty-eight (328) feet South of the Northeast corner thereof; thence South fifty-six (56) degrees, forty-four (44) minutes West one hundred eighty-five and eighty-eight hundredths (185.88) feet to the point of beginning of the tract herein conveyed; thence South and parallel with the East line of said Northwest Quarter (1/4) Section, one hundred eighty-five and eighty-eight hundredths (185.88) feet; thence South fifty-six (56) degrees forty-four (44) minutes West eighty- seven (87) feet; thence North one hundred eighty- five and eighty-eight hundredths (185.88) feet to the center of Prairie Avenue; thence North fifty- six (56) degrees, forty-four (44) minutes East eighty-seven (87) feet as measured along the center line of Prairie Avenue to the place of beginning. Subject to legal highways. BE IT FURTHER RESOLVED for each parcel of real estate the legal department is authorized and directed to file a complaint, in the name of the City of South Bend, Indiana, in an appropriate court of St. Joseph County, Indiana, in 1 1 �5 REGULAR MEETING MARCH 25, 1986 order that appraisers be appointed to establish the value of said real estate, and all other necessary and proper actions be taken to accomplish the taking by eminent domain pursuant to law. Adopted at the Regular Meeting of the Board of Public Works of the City of South Bend, Indiana, held on March 25, 1986, on the 13th Floor of the County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/John E. Leszczynski, President s/Michael L. Vance s/Katherine G. Barnard ATTEST: s/Sandra M. Parmerlee, Clerk AWARD BID AND APPROVE CONSTRUCTION CONTRACT - WILLIAM & FRANKLIN SANITARY SEWER RELOCATION PROJECT In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, recommended that the Board accept the low bid of H. DeWulf Mechanical Contractor, Inc., 58600 Executive Drive, P.O. Box 986, Mishawaka, Indiana, in the amount of $26,340.00. It was noted that bids for this project were opened by the Board on March 18, 1986, Mr. Leszczynski further advised that in accordance with the award of this bid, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the above bid was awarded, the Contract approved, and the appropriate insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE AGREEMENTS COVERING CONSTRUCTION OF HIGHWAY -RAILWAY GRADE CROSSINGS: OLIVE STREET CONRAIL GRADE CROSSING RECONSTRUCTION AND WALNUT STREET CONRAIL GRADE CROSSING AND APPROVE RAILROAD AGREEMENT - OLIVE STREET AT CONRAIL CROSSING RECONSTRUCTION Mr. Robert E. Wheeler, Area Engineer, Division of Local Assistance, State of Indiana, Indiana Department of Highways, 100 North Senate Avenue, Indianapolis, Indiana, submitted to the Board the above referred to three (3) Agreements. Mr. Leszczynski advised that the Agreements indicate that the project costs are to be split between the City and the Federal Highway Department, with the City responsible for 10% of the cost and the FHD responsible for 90% of the costs involved. The Olive Street Conrail Grade Crossing Reconstruction project consists of construction of a rubber pad crossing surface over three (3) tracks with an estimated cost of $226,000.00. It was noted that upon completion of the work, the City will be responsible for the supplying and installation of the railroad advance warning signs and pavement markings. The Walnut Street Conrail Grade Crossing Agreement indicates that the project consists of installation of rubber pad grade crossing at an estimated cost of $70,000.00. The Agreement amount is only an estimate and will vary based on completion of the work. Further, when construction is completed, the City will be responsible for the installation of railroad advance warning signs and pavement markings. 96 REGULAR MEETING MARCH 25, 1986 The Railroad Agreement for the Olive Street at Conrail Crossing Reconstruction indicates that through the cooperation of the City, the State and the Federal Highway Administration, the above referred to project has been approved by the Federal Highway Administration for Federal Aid Funding. In his letter to the Board, Mr. Wheeler indicated that at this time, the Indiana Department of Highways has requested the Federal Highway Administration to obligate funds for the preliminary engineering phase of this project. A request to obligate the construction funds will be made after this Agreement between the City and the Railroad has been executed. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the above referred to three (3) Agreements were approved and executed. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director, Department of Code Enforcement, requested, permission to advertise for the sale of approximately eleven (11) abandoned vehicles which are being stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the above request was approved and a date of April 8, 1986, was established for the receiving and opening of sealed bids. ACCEPT AND APPROVE EXTENSION OF OFFER TO PURCHASE CITY -OWNED PROPERTY AT THE N.W. CORNER OF LINCOLNWAY AND CHAPIN (INNERBELT) Mr. Leszczynski advised that Mr. Richard W. Morgan, Attorney at Law, Barnes & Thornburg, 600 1st Source Bank Center, 100 North Michigan Street, South Bend, Indiana, on behalf of his client, American Plasma Management, Inc., advised that American Plasma's zoning variance Public Hearing before the Board of Zoning Appeals has been rescheduled for the week of April 14, 1986. Therefore, he is requesting that the Board extend the purchase option with American Plasma relating to the above referred to property until April 30, 1986. Ms. Barnard advised that on January 28, 1986, the Board granted an extension until March 31, 1986 contingent upon approval by the Board of Zoning Appeals for use of the property as a parking lot. As the meeting of the Board of Zoning Appeals has been rescheduled due to the Easter holiday, Ms. Barnard made a motion that the Board accept and grant this additional extension as requested. Mr. Vance seconded the motion and it carried. APPROVE RELEASE OF MAINTENANCE BOND AND ACCEPTANCE OF CERTIFIED CHECK - MIAMI & IRELAND RETENTION POND REPAIRS PROJECT Mr. Leszczynski advised that Mr. Daniel Wineholt, Controller, L. Wolff Farms, Inc., P.O. Box 3, Union Mills, Indiana, submitted a Certified Check in the amount of $4,466.70 to replace the present Maintenance Bond which they submitted on August 17, 1984 for the above referred to project. He advised that this certified check covers the period beginning August 17, 1984 and will expire August 17, 1987. Board Attorney Thomas Bodnar advised the Board that he has reviewed this matter, discussed it with L. Wolff Farms and it is appropriate at this time for the Board to release the Maintenance Bond originally submitted and to accept the Certified Check in the amount of $4,466.70 in its place. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the original Maintenance Bond was released and the Certified Check accepted. 11 9- REGULAR MEETING MARCH 25, 1986 APPROVE TITLE SHEET - KENSINGTON FARMS EAST, SECTION 3 - PART 8 Mr. Leszczynski advised that the Title Sheet for the above referred to project which entails improvements in Kensington Farms, was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above referred to Title Sheet was approved and signed. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the following four (4) traffic control devices were approved: 1. NEW INSTALLATION, NO PARKING LOADING ZONE - Gate 5A - 700 N. Bendix, Bendix Corp., 50 ft. (Requested by Dick Wyatt). 2. REMOVAL OF 2-HR PARKING 6A-6P, REVISED TO NO PARKING - 1716 S. Michigan, South Police Sector, 30 ft. (Visibility from exiting parking lot). 3. NEW INSTALLATION, HANDICAP TOW AWAY ZONE - 1734 Leer. (Anna Waterman has spastic quadriplegia). 4. NEW INSTALLATION, HANDICAP TOW AWAY ZONE - 822 S. Edison. (Melvine Micinski has hydro- cephalus & acoustic neuroma). It was noted that the installation of a handicap sign at 822 South Edison was in response to the request submitted to the Board on February 27, 1986, by Mr. Eugene Micinski and the installation of the handicap sign at 1734 Leer Street was in response to the request submitted to the Board on March 13, 1986, by Carol Jean Waterman of that address. APPROVE RELEASE OF EXCAVATION BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Excavation Bond for Aire Tech be released effective April 19, 1986. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above referred to Excavation Bond was released. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of seventy-one (71) properties cleaned from March 14, 1986 to March 20, 1986, was submitted. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the report as submitted was filed. APPROVE CLAIMS Mr. John W. Ferguson, Executive Director, St. Joseph County Job Training Program submitted a list containing one hundred fourteen (114) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 005987 through Claim Docket No. 006646 and recommended approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the claims were approved and the reports as submitted were filed. �J V REGULAR MEETING ADJOURNMENT There being no further business motion made by Mr. Leszczynski, carried, the meeting adjourned ATTEST: Sandra M. Parmerlee, Clerk MARCH 25, 1986 to come before the Board, upon a seconded by Ms. Barnard and at 9:51 a.m. Katherine G. Barnard i (111Q ii. • AA It JL� Michael L.;Vance 1 1 1