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HomeMy WebLinkAbout03/18/86 Board of Public Works MinutesSG REGULAR MEETING MARCH 18, 1986 The regular meeting of the Board of Public Works was convened at 9:40 a.m. on Tuesday, March 18, 1986, by President John E. Leszczynski, with Mr. Leszczynski, Ms. Katherine G.°Barnard and Mr. Michael L. Vance present. Also present was Chief Deputy City Attorney Thomas Bodnar. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, a request to advertise for the receipt of bids for Street Department materials was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the minutes of the March 11, 1986, regular meeting of the Board were approved. OPENING OF BIDS - APPROXIMATELY EIGHT (8) NEW OR USED VEHICLES FOR THE 1986 SOUTH BEND POLICE DEPARTMENT DETECTIVE BUREAU FLEET This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GATES CHEVROLET CORPORATION 401 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Patrick M. Kelly, Fleet Manager, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: 8 ea. IJC69 Chevrolet Cavalier 4 door per specifications $7,862.26 ea. = $62,898.08 THOMAS DODGE 9604 Indianapolis Boulevard Highland, Indiana 46322 Bid was signed by Jim Thomas, President and Joan D. Smith, Secretary -Treasurer, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: 8 - The following used vehicles are available to South Bend PD. They are currently in service with American Interna- tional Rent A Car in Champaign, Illinois. Vehicles generally meet specs and at a minimum have the following equipment: larger than standard engine, automatic, power steering, power brakes, AM radio, rear defroster, and any free fleet equipment offered by the respective manufacturer in that model year. Jack and tools will be cleaned, in proper running condition, and delivered to South Bend. Vehicles are as follows: 1. 1985 Olds Cutlass Ciera 28,160 $ 9,098.00 2. 1985 Plymouth Voyager (minivan) 25,670 11,098.00 3. 1984 Plymouth Reliant 37,723 6,298.00 4. 1984 Plymouth Reliant 35,950 6,498.00 5. 1984 Olds Delta 88 40,000 8,498.00 6. 1984 Chevy Cavalier 35,057 6,198.00 7. 1985 Chevy Celebrity 25,000 8,298.00 8. 1985 Olds Cutlass Ciera 30,350 8,898.00 9. 1985 Pontiac Grand AM 26,800 8,098.00 10. 1985 Ford LTD Brougham 25,000 8,598.00 1 1 1 '3 REGULAR MEETING MARCH 18, 1986 Warranty on Above: 12 month, 12,000 mile powertrain with $100 deductible. The following new vehicles will be available about April 15. Six units are available. Vehicle shall be 1986 Dodge 600 four door sedan with the following specifications: 1. 2.5L engine 2. HD automatic 3. power steering and brakes 4. air conditioning and tinted glass 5. 500 cca battery and 90 amp alternator 6. rear defroster 7. left remote, right manual mirror 8. interval wipers 9. tilt wheel 10. sport handling suspension 11. full size spare 12. AM radio with clock 13. P185/70R14 whitewalls 14. cloth bench with center arm rest Six units available in various colors Price: $9,498.00 each delivered 'to South Bend Warranty: 12 month, 12,000 milejcomplete, additional 12/12 on powertrain Note: Payment terms net 30 days. UNIVERSITY CHRYSLER PLYMOUTH INC. 222 North Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Clifford E. Curry, President, Non -Collusion Affidavit was in order and a Certified Check in the amount of $6,556.68 was submitted: BID: 8 1986 Plymouth Reliant 4 door sedans $8,195.85 ea. _ $65,566.80 Wheelbase: 100.3" Engine: 2.5 liter EFI Hi Performance Air Conditioning AM Radio Heavy duty rubber floor mats - Front & Rear Police Package - Factory specifications attached Rust protection available at $119.00 per vehicle is desired. Anticipated delivery time: 90 to 120 days from order date. THE HERTZ CORPORATION 2400 East Devon, Suite 380 Des Plaines, Illinois 60018 Bid was signed by William F. Cahill, Non -Collusion Affidavit was in order and a Cashier's Check in the amount of $5,480.00 was submitted. BID: 1985 Ford LTD 4 Dr. Sedan, Automatic V-6 $ 6,850.00 with all vehicle specifications required except as noted below:* The total amount for eight (8) of the above vehicles is $54,800.00 *An additional $100.00 allowance has been made for the space saver spare. E REGULAR MEETING Board Attorney Thomas Bodnar Avis, Avis Great Lakes Zone, Airport, Chicago, Illinois, was not signed. Therefore, seconded by Ms. Barnard and rejected. MARCH 18, 1986 advised that the bid submitted by P.O. Box 66466, O'Hare International 60666, was defective in that the bid upon a motion made by Mr. Vance, carried, the bid of Avis was Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above bids were referred to the Police Department for review and recommendation. OPENING OF BIDS - WILLIAM & FRANKLIN SANITARY SEWER RELOCATION PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GEYER CONSTRUCTION & DEVELOPMENT CO. BID: $34,875.00 67475 Kenilworth Road Lakeville, Indiana 46536 Bid was signed by William A. Geyer, President, Non -Collusion Affidavit was in order and a Treasurer's Check in the amount of $1,750.00 was submitted. HRP COMPANY, INC. BID: $50,096.50 1216-18 West Washington Street South Bend, Indiana 46601 Bid was signed by Paul J. Fallon, General Manager, and Jacqueline Slutsky, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. DYE PLUMBING & HEATING, INC. BID: $29,738.00 3535 Monroe Street LaPorte, Indiana 46350 Bid was signed by Charles Prestin, Vice -President and Michael F. Essling, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. WARNER & SONS, INC. BID: $30,044.00 P.O. Box 87 Elkhart, Indiana 46515 Bid was signed by Jack Warner, President and Robert Warner, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. H. DE WULF, INC. BID: $26,340.00 58600 Executive Drive P.O. Box 986 Mishawaka, Indiana 46544 Bid was signed by Henry DeWulf, President and Nancy Egierski, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. Mr. Joseph J. Pluta, Director, Division of Engineering, advised that the Engineer's Estimate for this project is $34,500.00. In response to a question from the news media, Mr. Leszczynski advised that this project entails sanitary sewer relocation due to the proposed construction of the baseball stadium. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the bids were referred to the Engineering Department for review and recommendation. REGULAR MEETING MARCH 18, 1986 OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of approximately seventeen (17) abandoned vehicles, which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Mr. Charles E. Teske 54830 Pear Road South Bend, Indiana Vehicles No. 4 $ 24.00 8 231.00 12 26.00 Mr. Howard W. Rubin Rubin's Auto Parts, Inc. 23921 Western Avenue South Bend, Indiana Vehicles No. 8 $ 78.78 9 228.28 10 37.37 Mr. Stephen D. Cook 63689 U.S. 31 South South Bend, Indiana 46614 Vehicle No. 9 $235.00 Mr. Daniel P. Coussens 23014 St. Rd. 23 South Bend, Indiana 46614 Vehicles No. 6 $ 25.00 9 101.00 16 30.00 Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 S. Gertrude, P.O. Box 2883 South Bend, Indiana 46680 Vehicles No. 1 $ 15.75 Vehicles No. 10 $11.75 2 11.75 11 11.75 3 11.75 12 15.75 4 15.75 13 11.75 5 11.75 14 15.75 6 11.75 15 3.00 7 11.75 16 15.75 8 15.75 17 15.75 9 85.75 Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the following bids were awarded: Charles E. Teske - Vehicles No. 4 $ 24.00 8 231.00 12 26.00 TOTAL: $281.00 REGULAR MEETING MARCH 18, 1986 Rubin's Auto Parts - Vehicle No. 10 $ 37.37 Stephen D. Cook - Vehicle No. 9 $235.00 Daniel P. Coussens - Vehicles No. 6 16 Steve & Gene's - Vehicles No. 1 2 3 5 7 11 13 14 15 17 $ 25.00 30.00 TOTAL: $ 15.75 11.75 11.75 11.75 11.75 11.75 11.75 15.75 3.00 15.75 TOTAL: $ 55.00 $120.75 GRAND TOTAL: $729.12 APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: DEPARTMENT OF PUBLIC WORKS MONROE PARK IMPROVEMENTS ACTIVITY The targeted goal for this project is to improve four (4) blocks within the Monroe Park Neighborhood Area. The total cost of this activity shall not exceed $40,000.00. DEPARTMENT OF PUBLIC WORKS GENERAL STREET IMPROVEMENTS ACTIVITY The targeted goal for this activity is to improve one -hundred twenty (120) blocks within the Neighborhood Revitalization Area through slurry and paving programs. The total cost of this activity shall not exceed $95,000.00 Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the above Contracts were approved and executed. AWARD BID AND APPROVE STRUCTION C 'RACT - SOUTH ST DEM0J,iTi0.N & SITE CLEARING PROJECT In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, recommended that the Board accept the low bid of Eck Construction, 4320 Cottage Avenue, Mishawaka, Indiana in the amount of $29,444.00 for the above referred to project. It was noted that bids for this project were opened by the Board on March 11, 1986. Mr. Leszczynski further advised that in accordance with the award of this bid, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above bid was awarded and the Contract approved, subject to the filing of the appropriate insurance, Performance Bond and Labor and Materials Payment Bond. APPROVE TITLE SHEET - MAPLE LANE FOUR'S PHASE IV SECTION THREE FOR THE HOLLADAY CORPORATION Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. He further advised that the project will be funded by the developer and later presented to the City for acceptance. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above referred to Title Sheet was approved and signed. 1 -7 REGULAR MEETING MARCH 18, 1986 RELEASE OF MAINTENANCE BOND AND ACCEPTANCE OF CERTIFIED CHECK - MIAMI & IRELAND RETENTION POND REPAIR PROJECT - CONTINUED Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the matter of the Release of the Maintenance Bond as it relates to the above referred to project was continued as L. Wolff Farms, Inc., Union Mills, Indiana, has failed to supply the necessary documentation as requested and required in this matter. REQUEST OF SOUTH BEND AIR SHOW FOR TRAFFIC AND CROWD CONTROL ASSISTANCE - AUGUST 16-17, 1986, REFERRED In a letter to the Board, Mr. Michael L. Flora, St. Joseph County Airport Authority, Safety Division Chief, South Bend AirShow, Security Committee, 4715 West Progress Drive, South Bend, Indiana, requested South Bend Police Department traffic and crowd control assistance for the South Bend AirShow 1986 to be held on August 16-17, 1986. Mr. Flora further advised that proceeds from the AirShow benefit Multiple Sclerosis. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the request was referred to the Police Department Traffic Division and Bureau of Traffic and Lighting for review and recommendation. APPROVE REQUEST FOR STREET NAME CHANGES IN OBSERVANCE OF DYNGUS DAY - MARCH 31, 1986 Mayor Roger 0. Parent requested temporary street name changes in observance of Dyngus Day and Solidarity Day, March 31, 1986, as follows: Ford Street, at Ford and Warren, to be named Dyngus Drive. Hill Street, from Jefferson to Corby, to be named Solidarity Avenue Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the request was approved. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - STREET DEPARTMENT MATERIALS In a letter to the Board, Mr. Bill Penn, Director, Division of Transportation, requested that the Board advertise for the receipt of bids for Street Department materials. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the request was approved. APPROVE REQUEST OF MEMORIAL HOSPITAL TO PLACE EIGHT (8) PERMANENT SIGNS IN THE PUBLIC RIGHT-OF-WAY. Mr. Leszczynski advised that pursuant to the request submitted to the Board on February 25, 1986, by Memorial Hospital requesting permission to place eight (8) permanent signs in the public right-of-way, the Bureau of Traffic and Lighting and the Police Department Traffic Division and Building Department have reviewed this request and recommend approval. It was noted that the Bureau of Traffic and Lighting advised that they have no objections to the placement of signs at the following locations: 1. North side of Navarre at intersection with Main 2. N/E corner of Navarre & Lafayette 3. S/E corner of Bartlett & Lafayette (2 signs) 4. North side of Navarre east of Lafayette 5. East side of Main north of Lafayette Additionally, the Bureau has no objections to the following locations. However, as these signs will be placed along a state highway, approval from the Indiana Department of Highways will be necessary: S REGULAR MEETING MARCH 18, 1986 1. N/W corner of Navarre & Michigan 2. S/W corner of Bartlett & Michigan It was noted that the hospital has relocated its emergency room and therefore new directional signs are required. Ms. Barnard reiterated that the signs are directional signs to the emergency room and the parking lot. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the recommendations were accepted and the request approved subject to Memorial Hospital securing permission from the Indiana Department of Highways to erect signs at the above mentioned two (2) locations as well as providing a $1,000,000.00 Certificate of Insurance naming the City of South Bend as an additional insured. APPROVE RE TO CONDUCT In a lette Resistance Peace and to conduct Romero of UEST OF WI' WALK FOR S FOR PEACE AND - MARCH 24. 19 THE PLEDGE OF RESISTANCE r to the Board, Mr. Lester H. Bill, Pledge of Committee, advised that on behalf of the Witness for the Pledge of Resistance, he is requesting permission a Walk for Peace in commemoration of Bishop Oscar E1 Salvador who was assassinated on March 24, 1980. The walk will be held on Monday, March 24, 1986 and will begin at 5:00 p.m. in front of the Statue of Liberty of the County Courthouse located in the 100 block of Main Street. Approximately one hundred (100) individuals will participate in the walk and each will carry a white wooden cross bearing the actual name of a person recently assassinated in El Salvador. From the Statue of Liberty, the procession will move north to LaSalle Avenue, turn right (east) and walk to Michigan Street. At Michigan Street the procession would turn left (north) and follow Michigan Street northward and continue when it becomes Highway 33 and proceed to the Holy Cross Junior Campus on Highway 33. The individuals participating in the walk will use the sidewalks only and not the streets and will obey all traffic signs and signals. The plan is to set the crosses in the ground at Holy Cross Junior College to be followed by a religious service in the campus church. Mr. Bill stated that they are a religious, interdenominational people, non-violent and committed to peace. Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed this request and recommend approval. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the request as submitted was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the following four (4) traffic control devices were approved: 1. REMOVAL OF NO PARKING, REVISED TO 2-HOUR PARKING 6 AM - 6 PM - 500 N. Michigan, North one half block. (Seasonal Signs). 2. REMOVAL OF NO PARKING, REVISED TO OPEN PARKING - 300 block Lamonte Terrace, South side. (Seasonal Signs). 3. REMOVAL OF 2-HOUR PARKING 6 AM - 6 PM - West side of 400 N. Michigan, South 1/2 block. (Requested by Councilman Taylor and businesses). 4. NEW INSTALLATION, STOP SIGN - On Bowman @ Clyde. (Uncontrolled "T"). 1 89 REGULAR MEETING MARCH 18, 1986 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of fifty (50) properties cleaned from March 7, 1986 to March 13, 1986, was submitted. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the report as submitted was filed. APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 005318 through Claim Docket No. 005986 and recommended approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the claims were approved and the report filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the meeting adjourned at 10:05 a.m. [1 ATTEST: Sandra M. Parmerlee, Clerk 1 W 7F A r �c Katherine G. Barnard 2��Q L o".� Michael L. Vance