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HomeMy WebLinkAbout03/11/86 Board of Public Works MinutesIm REGULAR MEETING MARCH 11, 1986 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, March 4, 1986, by Mr. Michael L. Vance with Mr. Vance and Ms. Katherine G. Barnard present. Board President John E. Leszczynski was not in attendance. In the absence of Mr. Leszczynski, Mr. Vance chaired the meeting. Also present was Chief Deputy City Attorney Thomas Bodnar. PUBLIC HEARING - RIVERSIDE DRIVE/RIVERSIDE PLACE SANITARY SEWER PROJECT - STRICKEN FROM THE AGENDA AND MATTER POSTPONED FOR TWENTY-EIGHT (28) DAYS Mr. Vance advised that it is the Board's intent at this time to strike from the agenda the Public Hearing which was to be held today in regards to the above referred to project for a period of thirty (30) days based on the South Bend Common Council's recommendation to do so and also based on Dr. Plain's recommendation that additional time be allowed for review of information and facts of the project. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the Public Hearing on the above referred to project was stricken from the agenda at this time and the matter postponed for twenty-eight (28) days (4 weeks) at which time the Board will go through the readvertisement process in order to conduct a Public Hearing. Mr. Joseph S. Klebosits, 1905 Riverside Drive, South Bend, Indiana, was present and thanked the Board, the Common Council and Dr. Plain for the delay in order that the affected property owners can look into the matter further. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Barnard, seconded by Mr. Vance, and carried, the minutes of the March 4, 1986, regular meeting of the Board were approved. OPENING OF BIDS - SOUTH STREET DEMOLITION & SITE CLEARING PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: LA FREE EXCAVATING, INC. BID: $39,800.00 11252 West Third Osceola, Indiana 46561 Bid was signed by Richard LaFree, President and Bonnie LaFree, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. RITSCHARD BROS., INC. BID: $40,947.00 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by Carmelo Ritschard, President and Donald Ritschard, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. E &.E HAULING, INC. BID: $68,200.00 26 West 580 Schick Road P.O. Box A Bloomingdale, Illinois 60108-8001 Bid was signed by Edward F. Heil, President and Marjorie C. Lutz, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. 1 I 7 REGULAR MEETING MARCH 11, 1986 B & J EXCAVATION, INC. BID: $46,769.00 1737 North Elmer Street South Bend, Indiana Bid was signed by Julius O'Neal, Jr., President and Eveline O'Neal, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. ECK CONSTRUCTION 4320 Cottage Avenue Mishawaka, Indiana 46544 Bid was signed by David R. in order and a 5% Bid Bond BID: $29,444.00 Eck, Non -Collusion Affidavit was was submitted. GEYER CONSTRUCTION & DEVELOPMENT CO. BID: $46,445.50 67475 Kenilworth Road Lakeville, Indiana 46536 Bid was signed by William A. Geyer, Non -Collusion Affidavit was in order and a Bank Money Order in the amount of $2,500.00 was submitted. Board Attorney Thomas Bodnar advised that the bid submitted by Torok Excavating and Demolition, Inc., 54195 N. Burdette, South Bend, Indiana, was defective in that it did not contain bid security. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the bid of Torok Excavating and Demolition, Inc., was rejected. Mr. Vance advised that the project entails demolition of fourteen (14) structures, including the removal of basements, foundation, walls, removal of trees, walks and miscellaneous obstructions in the area bounded by Monroe, South Lafayette and Taylor Streets. In response to a question from the news media, Mr. Vance stated that this project does clear part of the baseball stadium site. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the bids were referred to the Engineering Department for review and recommendation. APPROVE AGREEMENT FOR DESIGN ENGINEERING AND SPECIFICATIONS FOR THE SIGNALIZATION OF TWO (2) INTERSECTIONS Mr. Vance advised that Ken Herceg & Associates, Inc., 51591 U.S. 33 North, South Bend, Indiana, submitted to the Board for approval an Agreement for Professional Services for the above referred to project. The standard form Agreement indicates that the cost for professional services will be $29,500.00 with said services completed in six (6) months. Mr. Vance stated that this project entails engineering services for improvements at the intersections of Jackson and Miami and Ewing and Ironwood which includes design engineering and specifications for signalization of the intersections along with any required widening. It was noted that any widening that should be required would be at the intersection and would not include any possible widening south of the intersection. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the Agreement as submitted was approved and executed. Mr. Joseph J. Pluta, Director, Division of Engineering, in response to a question from Councilman John Voorde, advised that the City has been discussing the possible sharing of this project with the City of Mishawaka. He further stated that 100% federal funds would be used for this project and it is anticipated that construction would begin next year. REGULAR MEETING MARCH 11, 1986 ADOPTION OF RESOLUTION NO. 3-1986 - DISPOSAL OF OBSOLETE VEHICLE (STREET DEPARTMENT) In a letter to the Board, Mr. Bill Penn, Director, Division of Transportation, advised that City Vehicle No. 235, a 1978 Chevrolet, is no longer in use and unrepairable. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the following Resolution No. 3-1986 was adopted: RESOLUTION NO. 3-1986 WHEREAS, it has been determined by the Board of Public Works that the following vehicle is no longer needed by the Street Department of the City of South Bend: Veh. No. Year Make Serial # 235 1978 Chevrolet CCL338V163742 WHEREAS, Indiana Code 36-1-11-6 permits the disposal of personal property no longer needed or obsolete. NOW, THEREFORE, BE IT RESOLVED that the Street Department of the City of South Bend be authorized to dispose of said vehicle pursuant to statute and to remove same from the City Inventory. DATED this llth day of March, 1986. BOARD OF PUBLIC WORKS s/Katherine G. Barnard s/Michael L. Vance ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - GASOLINE AND FUEL OIL In a letter to the Board, Mr. Phil St. Clair, Manager, Vehicle Maintenance, requested that the Board advertise for the receipt of bids for gasoline and fuel oil to cover 100% of the City's needs for calendar year 1986 as follows: #1 350,000 gallons (more or less) regular gasoline (approximately 300,000 gallons to one location in bulk transport, balance by tank truck delivery) #2 650,000 gallons unleaded gasoline #3 260,000 gallons Diesel Fuel #1 and Diesel Fuel #2 (approximately 50% for heating purposes and 50% for Diesel Fuel #4 200,000 gallons No. 4 Fuel Oil #5 100,000 gallons gasohol Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the request as submitted was approved. ST •:. THE "SWEE " ST. J f RIVER RUN - In a letter to the Board, Mrs. Jean Sharpe, President, Michiana Watershed, Inc., St. Joseph County Chapter, 3316 South Twyckenham Drive, South Bend, Indiana, on behalf of Michiana Watershed, requested permission to conduct the 16th Annual River Run on 77 REGULAR MEETING MARCH 11, 1986 Saturday, May 10, 1986. She stated that all events will start at Leeper Park and finish at St. Patrick's Park. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, this request was referred to the Bureau of Traffic and Lighting, Police Department Traffic Division and Park Department for review and recommendation. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 424, 508 AND 510 EAST SOUTH STREET AND 610 SOUTH FELLOWS REFERRED Mr. Stephen Luecke, Director, Monroe Park Office of South Bend Heritage Foundation, 914 Lincolnway West, South Bend, Indiana, advised that South Bend Heritage Foundation would like to purchase the above referred to City -owned properties. They intend to market the lots at 424, 508 and 510 East South Street as sites for new homes. The lot at 610 Fellows Street will be used as a potential site for new single-family construction. He stated that South Bend Heritage Foundation has been working in Monroe Park for several years. Part of their plan for revitalizing the residential section has been to develop new single-family homes on some of the vacant land. This Spring they expect to build a model home and hope to sell several additional homes from it. For the project to be successful, they must own several lots in close proximity so the prospective buyers will have a choice of sites and will feel confident that more new homes will be built. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the above request was referred to the necessary City departments and bureaus for a determination as to whether or not the City need retain the lots for any reason. APPROVE REQUEST OF MAURICE MATTHYS LITTLE LEAGUE, INC. PARADE - MAY 3, 1986 Mr. Vance advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the request by the Maurice Matthys Little League, Inc. to conduct a parade, said request submitted to the Board on February 25, 1986, and recommend approval. It was noted that the Police Department will provide an escort for the parade. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. APPROVE REQUEST OF CHET WAGGONER LITTLE LEAGUE TO CONDUCT PARADE - MAY 17, 1986 In a letter to the Board, Mr. Daniel C. Dutrieux, Chet Waggoner Little League, P.O. Box 3744, South Bend, Indiana, advised that the little league is planning their opening day ceremonies and is requesting permission to conduct a parade on May 17, 1986 beginning at 8:00 a.m. The route of the parade is as follows: Begin in the 100 block of West Park Lane (just south of the Leeper Park duck pond); proceed west to Lafayette Boulevard; south on Lafayette Boulevard to Navarre Street; west on Navarre Street to Portage Avenue; north of Portage to Cleveland Road; east on Cleveland Road to Riverside Drive; south on Riverside Drive to the Park Entrance (located at the rear of the St. Joseph County Highway Garage, 3301 Riverside Drive, South Bend, Indiana). Mr. Vance advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed this request and recommend approval. It was noted that the Police Department will provide an escort for the parade. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. im REGULAR MEETING MARCH 11, 1986 APPROVE REQUEST OF CITY AWNING OF SOUTH BEND TO ERECT ENTRANCE CANOPY AT 901 SOUTH MAIN STREET Mr. Vance advised that pursuant to the above referred to request, submitted to the Board on February 25, 1986, the Bureau of Traffic and Lighting, Police Department Traffic Division and the Building Department have reviewed the request and recommend approval. Mr. Jack Mathews, Building Commissioner, in his recommendation, pointed out that the original request stated that the front of the canopy will be twenty-three (23) feet from the curb edge. In his review, however, it was determined that the approximate distance between the front building line and the curb is fifteen (15) feet. With a six (6) foot canopy this only leaves approximately nine (9) feet to the curb line and not twenty-three (23) feet as originally indicated. He further stated that the clear height under the canopy meets codes and as long as the canopy is a minimum of three (3) feet from the curb line, codes are met. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the request to erect an entrance canopy was approved. APPROVE VFW SOUTH BEND POST 1167 ANNUAL POPPY DAY SALE - MAY 16-17. 1986 In a letter to the Board, Mr. Howard Leets, Poppy Chairman, Veterans of Foreign Wars of the U.S., South Bend Post No. 1167, 1047 Lincolnway East, South Bend, Indiana, requested permission to conduct their annual Poppy Day Sale on the sidewalks throughout the City on Friday and Saturday, May 16-17, 1986. They stated that the purpose of the sale is for securing funds for welfare and relief work among widows and orphans of Veterans. Further, all workers will be volunteers with sales conducted by means of canister sale of poppies. Mr. Vance advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed this request and recommend approval. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. APPROVE REQUEST TO DESIGNA .• STREET ONE-WAY FOR ZOOFEST - Mr. Vance advised that pursuant to the request submitted to the Board on March 4, 1986, to have Wall Street from Greenlawn to Ironwood designated one-way during the Zoofest, June 7-8, 1986, the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the request and recommend approval. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. APPROVE STREET LIGHT REPLACEMENT Mr. Vance advised that Mr. Joseph J. Pluta, Director, Division of Engineering, requested permission to remove the following street lights: 105 - 4,000L INC OH WP 14 - 6,000L.INC OH WP 7 - 10,000L INC OH WP 13 - 7,OOO1, MV OH WP 1 - 20,OOO1. MV OH WP 1 - 4,000L INC UG SP/CP 11 - 6,OOO1, INC UG SP/CP 2 - 10,000L INC UG SP/CP Additionally, he requested permission to replace the above referred to lights with the following: 140 - 9500L HPS OH WP 14 - 9500L HPS UG CP/SP 1 79 REGULAR MEETING MARCH 11, 1986 Mr. Pluta stated that the above referred to replacements would result in a savings of $84.06 per month for a total of $1,008.72 per year. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the request to replace the street lights as indicated above was approved. APPROVE REMOVAL OF EIGHTEEN (18) STREET LIGHTS AND INSTALLATION OF TEN (10) STREET LIGHTS Mr. Joseph J. Pluta, Director, Division of Engineering, requested permission to remove eighteen (18) 50,000 L HPS OH WP street lights on the south side of McKinley Avenue between Ironwood and Manchester as follows: J261-99 J261-100 J261-101 J261-102 J261-103 J261-104 J261-105 J261-106 J261-107 J261-1011 J261-1253 J261-1104 J261-1254 J261-969 J261-1255 J261-1256 J261-1105 J261-1257 Additionally, he requested permission to install ten (10) 9500 L HPS OH WP at the following locations: Between 322 and 328 Studebaker North Property Line 1004 Woodbine Way Midblock 1500 Medora Midblock 1600 Medora Midblock 500 Sherman By 504 Allen By 1713 S. Franklin Midblock 2100 Brookfield (J209-516) South property line 3519 Springbrook On Hillsdale at Chelsea Ct. Mr. Pluta stated that the above action would result in a savings of $148.80 per month for a total of $1,785.60 per year. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the above referred to request as submitted was approved. DENY REQUEST TO CONDUCT ST. PATRICK'S DAY NEIGHBORHOOD BLOCK PARTY Mr. Vance advised that Mr. Dave Sharp, 702 Howard Street, South Bend, Indiana, requested permission to conduct a St. Patrick's Day Neighborhood Block Party on Monday, March 17, 1986, between the hours of 12:00 noon and 7:00 p.m. Mr. Sharp requested that St. Louis Street between Howard and Corby Streets be closed for this event. Mr. Sharp further advised that a maximum of four hundred (400) individuals are expected and efforts are underway to obtain a liquor license necessary to sell alcoholic beverages in addition to hot dogs and soda that will be sold. He stated that all proceeds from this event will be donated to the Logan Center in the name of South Bend's Northeast Neighborhood. Mr. Vance stated that the Bureau of Traffic and Lighting and Police Department Traffic Division have reviewed this request and have submitted negative recommendations based on the sale of alcoholic beverages. The described event is not typically what the Board reviews as a Block Party but appears to be a party that is for profit. Mr. Vance additionally noted that it has come to the Board's attention that this event is not wholly supported by the University of Notre Dame, the neighborhood and the Neighborhood Association. Mr. Vance further stated that it appears that this event was planned by two (2) students, one (1) so REGULAR MEETING MARCH 11. 1986 of whom has requested at this time that his name be withdrawn from the request. He further stated that it is the feeling of the Board that this event would create more problems for the area and the neighborhood than can be justified. Therefore, upon a motion made by Mr. Vance, seconded by Mr. Barnard and carried, the request as submitted was denied. FILING OF HUMANE SOCIETY REPORT - FEBRUARY The Humane Society report for the month of February indicated the following matters handled for the City of South Bend: DOGS HANDLED: 244 CATS HANDLED: 90 OTHER ANIMALS HANDLED: 29 BITE CASES HANDLED: 6 COMPLAINTS HANDLED: 147 Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the above report as submitted was accepted and filed. APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the following two (2) handicapped parking permit applications were approved and referred to the Deputy Controller's office for issuance of permits: 1. Gladys R. Ankney, 1501 Liberty Dr., Apt. D 2. Susie E. Loyd, 24777 Fillmore, S.B. FILING OF STREET LIGHT OUTAGE REPORT . The report submitted to the Board indicated a total of two -hundred eighty-five (285) street light outages reported during the month of February. Mr. Vance stated that the total outage amount is higher than usual due to the fact that engineering aids from the Engineering Department conducted a night survey of street lights that were not working with the results of that survey added to the list of outages reported by citizens. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the report as submitted was filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of forty-nine (49) properties cleaned from February 28, 1986 to March 6, 1986, was submitted. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the report as submitted was filed. APPROVE CLAIMS Mr. John W. Ferguson, Executive Director, St. Joseph County Job Training Program submitted a list containing one hundred four (104) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 4789 through Claim Docket No. 5317 and recommended approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the claims were approved and the reports as submitted were filed. REGULAR MEETING MARCH 11. 1986 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the meeting adjourned at 9:55 a.m. ATTEST: - JyL&q-a- 7'V ""� J)" �t� ie� Sandra M. Parmerlee, Clerk 11 VW� A K --P Katherine G Barnard Michael L. Vance