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HomeMy WebLinkAbout03/04/86 Board of Public Works Minutesoe REGULAR MEETING MARCH 4. 1986 The regular meeting of the Board of Public Works was convened at 9:38 a.m. on Tuesday, March 4, 1986, by President John E. Leszczynski, with Mr. Leszczynski, Ms. Katherine G. Barnard and Mr. Michael L. Vance present. Also present was Chief Deputy City Attorney Thomas Bodnar. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, a request to have Taylor Street temporarily renamed St. Patrick's Street was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski, and carried, the minutes of the February 25, 1986, regular meeting of the Board were approved. PUBLIC HEARING AND FAVORABLE RECOMMENDATIONS: STREET VACATION: PORTION TS NO. LINE IS T ALLEY VACATIONS: E/W ALLE THE N/S ALLEY IMMEDIATELY SYLVANIA AVE. COMMENCING AT A RSECT_ED BY THE WEST LINE OF MIAMI LOTS 132-1 T PORTION OF Mr. Leszczynski advised that this was the date set for the Board's Public Hearing on the proposed vacations of the following street and alleys: A portion of Pennsylvania Avenue located in the Northeast Quarter (NE 1/4) of Section 13, Township 37 North, Range 2 East of the Second Principal Meridian in the City of South Bend, County of St. Joseph in the State of Indiana, described as: beginning at a point on the north line of Pennsylvania Avenue where said north line is intersected by the west line of Miami Street; thence west along the north line of Pennsylvania Avenue a distance of approximately six hundred ninety-six (696) feet to a point where said north line turns to the right; thence southwest in a straight line to the northwest corner of Lot 144, Wenger and Kreighbaum's Second Addition to the City of South Bend; thence east along the south line of Pennsylvania Avenue to its point of intersection with the west line of Miami Street; thence north along the west line of Miami Street to the point of beginning. The east/west public alley located between Lots 132, 133, 134, 135, 136 and 137, Wenger and Kreighbaum's Second Addition to the City of South Bend, Indiana; and A portion of the north/south public alley located immediately west of Miami Street in the City of South Bend, Indiana, described as follows: All that portion of said alley beginning on the south line of Pennsylvania Avenue and extending south a distance of ninety (90) feet to the south line (extended) of Lot 36, Wenger and Kreighbaum's Second Addition to the City of South Bend, Indiana. It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petitions filed by Mr. Robert D. Lee, Attorney for Petitioner, Northern Indiana Public Service Company, 5265 Hohman Avenue, Hammond, Indiana. It was noted that NIPSCO is the only property owner abutting the proposed property to be vacated. 1 67 REGULAR MEETING MARCH 4, 1986 Mr. Robert D. Lee, Attorney for Petitioner, 502'First Bank Building, South Bend, Indiana, was present and advised the Board that NIPSCO has plans for the overall expansion of its facilities located at Pennsylvania and Miami Streets. He stated that the existing buildings have been there since the 1900's and NIPSCO's overall plan is to expand those facilities. He noted that NIPSCO occupies property on both sides of Pennsylvania Street. Due to past problems in the area of passing machinery and security, it is their desire to contain the basic facility and therefore requests the Board's favorable recommendation for the above referred to vacations. There being no one else present wishing to speak either for or against the proposed alley vacation, and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Public Hearing on this matter was closed. Mr. Leszczynski advised that based on recommendations submitted by various City departments, it is recommended that NIPSCO construct a cul-de-sac at the east end of Pennsylvania Street at the point where it will dead-end as well as providing some additional property for access off the alley to be vacated. Mr. Lee stated that he has no objections to that request at this time. In response to Ms. Barnard's question regarding the use of the current parking lot, Mr. Lee stated that it would remain a parking lot. He additionally advised that no fencing would be erected and the property could be utilized by residents of the area if needed to turn around. Mr. Lee additionally advised that should the alley be vacated as requested, a dead-end alley would be created. However, as part of the overall plan, NIPSCO would provide ingress and egress so a dead-end alley would not be created thus providing access for residents and trash trucks. Therefore, upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the Clerk was instructed to forward to the Common Council a favorable recommendation regarding the vacation of the above referred to street and alleys subject to construction of a cul-de-sac at the east end of Pennsylvania Street at the point where it will dead-end and with the closing of that portion of the north/south alley, dedication of right-of-way for a new east/west alley in order to provide for safe traffic movements and subject to any and all utility easements. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of approximately twenty-six (26) abandoned vehicles which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Mr. Charles E. Teske 54830 Pear Road South Bend, Indiana Vehicles No. 2 $24.00 10 31.50 22 28.00 REGULAR MEETING MARCH 4, 1986 Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 S. Gertrude, P.O. Box 2883 South Bend, Indiana 46680 Vehicles No. 1 $11.75 Vehicles No. 14 $15.75 2 15.75 15 10.75 3 10.75 16 10.75 4 15.75 17 11.75 5 10.75 18 15.75 6 15.75 19 15.75 7 15.75 20 10.75 8 2.00 21 15.75 9 5.75 22 50.75 10 55.75 23 11.75 11 15.75 24 15.75 12 11.75 25 15.75 13 15.75 26 15.75 Mr. Jeffrey A. Nicklas 23821 Adams Road South Bend, Indiana Vehicle No. 10 $166.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the following bids were awarded: Charles E. Teske - Vehicle No. 2 $ 24.00 Jeffrey A. Nicklas - Vehicle No. 10 $166.00 Steve & Gene's - Vehicles No. 1 $ 11.75 3 10.75 4 15.75 5 10.75 6 15.75 7 15.75 8 2.00 9 5.75 11 15.75 12 11.75 13 15.75 14 15.75 15 10.75 16 10.75 17 11.75 18 15.75 19 15.75 20 10.75 21 15.75 22 50.75 23 11.75 24 15.75 25 15.75 26 15.75 TOTAL: $348.25 GRAND TOTAL: $538.25 APPROVE DEDICATION OF PUBLIC RIGHT-OF-WAY Mr. Leszczynski advised that pursuant to the conditions of the vacation of the fourteen foot (14') alley one -hundred twenty-seven feet (127') north of Mishawaka Avenue and between Lots 25-28 of Berner Grove, The Southland Corporation, 2828 North Haskell, Dallas, Texas, has submitted a Dedication of Public Right -of -Way for parts of Lots 25 and 28 in Berner Grove 1st 69 REGULAR MEETING MARCH 4. 1986 Addition, South Bend, Indiana. Mr. Leszczynski stated that dedication of additional property required will be forthcoming. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Dedication, as submitted, was accepted and approved. STATUS REPORT ON BID AWARDED ON 2/19/85 TO PETER PIRSCH FOR ONE (1) MIDI -PUMPER Mr. Vance advised that on February 19, 1985, the Board awarded the bid for one (1) midi -pumper to Peter Pirsch & Sons. He additionally advised that the specifications at that time contained a ninety (90) day delivery clause. As of March 3, 1985, the ninety (90) days has run out and the vehicle has not been delivered. In response to a question, Mr. Vance advised that the cost of this vehicle is $102,928.93. Therefore, he suggested that the Board ask the Fire Chief to look into this matter and report back to the Board with a recommendation regarding action as to whether the City should continue to wait for this unit or take any other course of action. Ms. Barnard inquired if the $20.00 per day penalty clause which was contained in the specifications goes into effect at this time. Board Attorney Thomas Bodnar stated that when a vendor is in default the penalty clause goes into effect. Therefore, Mr. Vance made a motion that the Fire Chief be requested to look into this matter and report back to the Board with a recommendation. Ms. Barnard seconded the motion and it carried. In response to questions from South Bend Tribune Reporter Judy Bradford, Mr. Vance advised that the quint units and midi -pumpers that were awarded in June of 1985 to Pierce Manufacturing will be delivered in three (3) sets of two (2) units approximately two (2) weeks apart with the first set to be delivered around the 18th of March with all units to be received by the second week in April. APPROVE COMMUNITY DEVELOPMENT CONTRACTS AND ADDENDA The following Community Development Contracts and Addenda were presented to the Board for approval: BUREAU OF HOUSING RECEIVERSHIP ACTIVITY The targeted goal for the Receivership Program is to rehabilitate and manage property(ies) as qualified by Code Enforcement in accordance with the program guidelines which were included as Appendix II of the Contract. The total cost of this activity shall not exceed $60,000.00. WESTERN AVENUE BUSINESS COUNCIL WESTERN AVENUE COMMERCIAL REVOLVING LOAN FUND The targeted goal for this activity is to provide loan/grant assistance to four (4) businesses. The total cost of this activity shall not exceed $134,918.00. ADDENDUM II NEIGHBORHOOD HOUSING SERVICES NHS HOUSING ASSISTANCE PROGRAMS Addendum II indicates a reduction in the amount of the contract as well as an extension of the timetable for this activity. The total cost of this activity shall not exceed $93,713.42. The activity shall commence on January 1, 1985 and continue to and include December 31, 1986. 0 REGULAR MEETING MARCH 4, 1986 ADDENDUM I NEIGHBORHOOD HOUSING SERVICES OF SOUTH BEND NHS REVOLVING LOAN/NEW CONSTRUCTION FUND Addendum I indicates that Appendix III has been replaced by a new Appendix III which contains activity guidelines. ADDENDUM I NEIGHBORHOOD HOUSING SERVICES OF SOUTH BEND, INC. NHS REVOLVING LOAN FUND ACTIVITY Addendum I indicates a time extension as follows: The Agreement shall be in full force and effect for twenty-two (22) consecutive months from the date first above written, or until February 28, 1986. Any funds not obligated by closed loans at that time will be returned to the City by March 15, 1986. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the above Contracts and Addenda were approved and executed. APPROVE STATE - LOCAL PUBLIC AGENCY AGREEMENT - CONSTRUCTION AND CONSTRUCTION ENGINEERING FOR FEDERAL AID PROJECTS - ELEVEN (11) TRAFFIC SIGNALS IN SOUTH BEND Mr. Leszczynski advised that the State has submitted for approval the above referred to Agreement for the construction of eleven (11) computerized traffic signals in South Bend. The total cost of this project is $561,000.00, with no cost to the City of South Bend. The City will, however, provide inspection services for this project. He additionally advised that the State will open bids for this project in April. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Agreement was approved and executed. REQUEST TO CONDUCT WORLD'S LARGEST GARAGE SALE - JUNE 14, 1986 REFERRED In a Memorandum to the Board, Ms. Mikki Dobski, Director, Office of Community Affairs, requested permission to conduct the World's Largest Garage Sale on Saturday, June 14, 1986, at the Colfax Parking Garage. Along with traffic control assistance, Ms. Dobski requested crowd control and paramedic coverage which should be in place from 6:00 a.m. to 3:00 p.m. Additionally, she requested use of the landscaped lot just South of the parking garage, possibly for booth space, concessions and entertainment. She advised that Center City Associates is tentatively planning some activities in conjunction with the Garage Sale. They may include an auction on the Shoppers Park Free Lot, entertainment and as in the past, store front sales. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the requests as outlined above were referred to the Bureau of Traffic and Lighting, Police Department Traffic Division and Fire Department for review and recommendation. ST TO CONDUCT ] IVITIES - JULY 4-6, 1986, REFERRED Ms. Mikki Dobski, Director, Office of Community Affairs, requested to conduct the Ethnic Festival and attendant activities on July 4-6, 1986, which include: FESTIVAL AND RELA 1 REGULAR MEETING MARCH 4, 1986 1. FESTIVAL July 5-6, 1986 - 11:00 a.m. - 7:00 p.m. Michigan Street from Colfax to Western Avenue - this location depends upon demolition and reconstruction of the River Bend Plaza Mall areas. Auxiliary sites include Shopper's Park Free and the Champlin Lots. 2. FESTIVAL SET-UP July 2-7, 1986 -all day Michigan Street from Colfax to Western - the earliest possible set-up will take place in the blocks between Wayne and Washington to limit inconvenience to various merchants. Street and alley closing and "no parking" areas will be determined at a later date. 3. PARADE July 5, 1986 10:00 a.m. - 12:00 noon Lafayette Boulevard from South Street to Colfax; Colfax from Lafayette to Williams; Williams from Colfax to Wayne (same route as used in 1985). Due to possible construction in the area, the staging area for the parade will be determined at a later date. 4. FESTIVAL 5-RUN July 4, 1986 - 8:00 a.m. Howard Park, along St. Louis to IUSB and return via Block Six (same route as utilized in 1985). This run is sponsored by the Recreation Commission. 5. BED RACE July 6, 1986 - 10:00 a.m. - 2:00 p.m. Location suggestion requested since Michigan Street between Colfax and Washington will not be available. 6. BICYCLE RACE July 6, 1986 ALL DAY 1st choice of routes is Columbia, Jefferson and Crowe Chizek Parking Lots. 2nd choice is the parade route - approximately 1/2 mile oval is needed. 7. PARADE VENDORS Per a decision made in 1985 by the Board attorney, the festival will sell parade -only licenses to approved groups only. The same application as the regular festival vendors will be used. Ms. Dobski further advised that the only non -City event, at this time, is the Muscular Dystrophy Bed Race. They will be instructed to provide a $1 Million Dollar insurance policy, naming the City as additional insured. All other events are sponsored by the City. She further requested Fire Department Paramedics on Friday, July 4, 1986 from 7:30 a.m. - 10:00 a.m. and Saturday and Sunday from 8:00 a.m. - 7:00 p.m. Areas to be covered include the run, the parade, festival, and bike race specifically. Police Department crowd control is requested on Saturday and Sunday, from 9:00 a.m. - 7:00 p.m. in the festival area as well as planned traffic controls. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above requests were referred to the Bureau of Traffic and Lighting, Police Department Traffic Division and Fire Department for review and recommendation. 72 REGULAR MEETING MARCH 4, 1986 APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately seventeen (17) abandoned vehicles which are being stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above request was approved and a date of March 18, 1986, was established for the receiving and opening of sealed bids. REQUEST TO DESIGNATE WALL STREET ONE-WAY FOR ZOOFEST - JUNE 7-8, 1986, REFERRED In a letter to the Board, Ms. Dorothy Tanner, 3605 Hays Court, South Bend, Indiana, advised that as the 1986 co-chairman of the Zoological Society's Zoofest to be held at Potowatomi Zoo on June 7 & 8, 1986 from 10:00 a.m. - 6:00 p.m. she would like to request that Wall Street be designated as a one-way street during zoo hours. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE REQUEST TO DESIGNATE TAYLOR STREET IN FRONT OF ST. PATRICK'S CHURCH AS ST. PATRICK'S STREET - MARCH 14-17 1986 In a letter to the Board, Councilman John Voorde advised that this year St. Patrick's Parish will mark its 128th year of service to the community. The church building itself will be 100 years old and a grand celebration is planned. On St. Patrick's Day weekend, the centennial anniversary year will begin with a special service in the church and reception in the parish hall. Therefore, it is requested that Taylor Street, in front of the church, be designated as St. Patrick's Street from March 14-17, 1986. This would involve changing only the two (2) signs at Taylor and Wayne. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above referred to request was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the following three (3) traffic control devices were approved: 1. NEW INSTALLATION, STOP SIGN - On Clover at North Side. (Uncontrolled "T"). 2. REMOVAL OF HANDICAP TOW -AWAY - 717 E. Altgeld. (Mr. Elmer Blondell expired). 3. REMOVAL OF NO PARKING - West side of Brookfield from Western to Huron. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of twenty-eight (28) properties cleaned from February 21, 1986 to February 27, 1986, was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the report as submitted was filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Certificate of Insurance for Trans -Tech Electric, P.O. Box 3915, South Bend, Indiana, was accepted and filed. J 1 REGULAR MEETING MARCH 4, 1986 APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 4344 through Claim Docket No. 4788 and recommended approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried,.the claims were approved and the report filed. ADJOURNMENT There being motion made carried, the no further business to come before the Board, upon a by Mr. Leszczynski, seconded 'by Ms. Barnard and meeting adjourned at 10:01 a.m. ATTEST: Sandra M. Parmerlee, Clerk 1 John E. Leszczynski K4�nn A t.-R atherine G. Barnard 14,�qo(pes_-� Michael L. Vance