Loading...
HomeMy WebLinkAbout02/25/86 Board of Public Works MinutesREGULAR MEETING FEBRUARY 25, 1986 6 The regular meeting of the Board of 9:40 a.m. on Tuesday, February 25, Leszczynski, with Mr. Leszczynski, and Mr. Michael L. Vance present. City Attorney Thomas Bodnar. Public Works was convened at 1986, by President John E. Ms. Katherine G. Barnard Also present was Chief Deputy AGENDA ITEM ADDED Upon a motion made 'by Mr. Leszczynski, seconded by Ms. Barnard and carried, a request by Memorial Hospital to place permanent signs in the public right-of-way was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Barnard, seconded by Mr. Vance, and carried, the minutes of the February 18, 1986, regular meeting of the Board -were approved. APPROVE CONTRACT FOR JANITORIAL SERVICES AT POLICE DEPARTMENT MAIN STATION AND SUBSTATIONS Mr. Leszczynski advised that at the meeting of the Board held on February 18, 1986, the matter of the approval of this Contract was tabled until more information could be received from the Police Department in light of the fact the the East Sector Substation is no longer being utilized but was included when the bid was awarded. Board Attorney Thomas Bodnar submitted to the Board a Contract with Maintenance Systems Corporation, 203 East Mishawaka Avenue, Mishawaka, Indiana, in the amount of $15,480.00 for the period January 1, 1986 through December 31, 1986, which indicates that the City may substitute another building or portion of a building in lieu of any of the locations mentioned in Exhibit A, provided that the substitution does not increase the total floor area to be cleaned. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the Contract for janitorial services with Maintenance Systems Corporation was approved and executed. REQUEST OF CITY AWNING OF SOUTH BEND TO ERECT ENTRANCE CANOPY AT 901 SOUTH MAIN STREET REFERRED In a letter to the Board, Mr. Robert L. Hinsch, Sales Manager, City Awning of South Bend, 1835 South Franklin, South Bend, Indiana, requested permission to erect an entrance canopy at 901 South Main Street. The canopy will be seven feet six inches (7'6") wide with the bottom of the frame being eight feet six inches (8'6") above the sidewalk while the bottom of the valance is seven feet six inches (7'6") above the sidewalk. The front of the canopy will be twenty-three feet (23') from the curb edge. Mr. Hinsch submitted with his request a diagram of the canopy to be erected. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above referred to request was referred to the Bureau of Traffic and Lighting, Police Department Traffic Division and Building Department for review and recommendation. MAURICE MATTHYS LITTLE LEAGUE INC. _ CT PARADE - MAY 3, 1986 - REFERRED Mr. David W. Abott, President, Maurice Matthys Little League, requested permission to conduct a parade on Saturday, May 3, 1986. The parade will begin at 9:00 a.m., consist of approximately sixty (60) vehicles and utilize the following route: t-- 6 REGULAR MEETING FEBRUARY 25, 1986 Begin at Matthys Little League Ball Park; east on Meadow Lane to Edison; north on Edison and Villageway to Washington; east on Washington to Gladstone, north on Gladstone to Linden; west on Linden to Lombardy Drive; south on Lombardy Drive to Ford Street; west on Ford to Sample; east on Sample to Evergreen; south on Evergreen to Ball Park. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST OF STUDEBAKER NATIONAL MUSEUM FOR: - TRAFFIC CONTROL AND CROWD ASSISTANCE FOR 1ST ANNUAL STUDEBAKER FESTIVAL; AND PERMISSION TO CONDUCT PARADE - JUNE 7, 1986 - REFERRED Ms. Mikki Dobski, Director, Office of Community Affairs, advised the Board that the Studebaker National Museum will be hosting the 1st Annual Studebaker Festival from June 6-8, 1986 at the Studebaker Museum, Century Center, South Bend School Corporation Administration Building and Tippecanoe Place. She further advised that various activities scheduled include: films, employee reunion, car display, auction, literature meet, concourse (special outdoor car display), banquet, fifties dance, swap meet, art display, tours and a lawn party. These activities will be held on or at the sites mentioned above and arrangements have been made in accordance with their policies. However, in addition to the above referred to activities, the Studebaker National Museum would like to request permission to hold a parade on Saturday, June 7, 1986 from 10:00-11:00 a.m. The proposed parade route is as follows: Begin at Studebaker Museum (corner of Lafayette Boulevard and South Street), proceed north on Lafayette to Jefferson Boulevard, left on Jefferson Boulevard, across St. Joseph Street (US33) to the Century Center Parking Lot. The parade will include approximately one hundred fifty (150) cars which may be lined up two (2) abreast, a few Studebaker trucks and wagons and possibly three (3) marching bands. Additionally, some general traffic control and crowd control will be needed throughout the weekend at -Century Center, the Jefferson Parking Garage, and the intersection of Jefferson and St. Joseph Street. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE REQUEST TO READVERTISE FOR THE RECEIPT OF BIDS FOR APPROXIMATELY EIGHT (8) NEW OR USED VEHICLES FOR THE 1986 SOUTH BEND POLICE DEPARTMENT DETECTIVE BUREAU FLEET It was noted that on February 18, 1986, since no bids were received for the above referred to vehicles after two (2) separate advertisements, the Board of Public Works authorized the Police Department to negotiate with area dealers for the purchase of these vehicles. In a letter to the Board, however, Police Chief Charles T. Hurley advised that the Police Department would like to readvertise for the purchase of these vehicles as the original specifications have been changed and clarified to provide vendors with the 1 1 REGULAR MEETING FEBRUARY 25, 1986 opportunity to bid new vehicles if they are unable to provide one -owner daily rental vehicles. Additionally, the engine size has been changed to include four (4) cylinder vehicles, the warranty requirements have been changed to apply to new vehicles only, and the trade-in option has been eliminated. In response to the Board's inquiry of February 18, 1986, regarding the amount of funds allocated for the purchase of these vehicles, Chief Hurley advised that $58,240.00 was requested and appropriated for the purchase of these vehicles That figure was estimated as the cost of eight used -rental vehicles with the estimated cost per used unit being $7,280.00. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the request to readvertise was approved. REQUEST OF MEMORIAL HOSPITAL TO PLACE EIGHT (8) PERMANENT SIGNS IN THE PUBLIC RIGHT-OF-WAY REFERRED In a letter to the Board, Mr. Carl Ellison, Assistant Vice -President, Memorial Hospital, 615 North Michigan Street, South Bend, Indiana, advised that the hospital requests approval to place certain signs within the public right-of-way. He advised that the hospital will again open its $17 million dollar PACE Pavilion this summer. This addition, built over a portion of vacated North Main Street will house Memorial's new Emergency/Traum Center and other services. Inasmuch as this project altered hospital campus traffic circulation patterns, requested permanent sign placements are needed to provide the public necessary direction to the hospital's relocated Emergency Center. Permission to place permanent signage at the following locations is requested: 1. N.W. CORNER OF NAVARRE/MICHIGAN Memorial wishes to replace the existing permanent illuminated sign with a new permanent illuminated sign measuring 6'7" wide x 15'6" high. 2. S.W. CORNER OF BARTLETT/MICHIGAN Memorial wishes to replace the existing permanent illuminated sign with a new illuminated sign measuring 4' wide x 15'6" high. 3. NORTH SIDE OF NAVARRE STREET AT INTERSECTION OF NORTH MAIN Memorial wishes to place a new illuminated sign measuring 4' wide x 12'2" high. New reflective signs generally measuring 5' wide x 216" long and mounted to stand 6" high at the top of the sign, will be placed at the following locations: 4. N.E. CORNER OF NAVARRE/LAFAYETTE 5. S.E. CORNER OF BARTLETT/LAFAYETTE 6. S.E. CORNER OF BARTLETT/LAFAYETTE (FACING NORTH) 7. NORTH SIDE OF NAVARRE EAST OF LAFAYETTE 8. EAST SIDE OF MAIN NORTH OF BARTLETT Existing temporary signs will be removed from the .following locations: a. SOUTH SIDE OF NAVARRE EAST OF MICHIGAN b. S.W. CORNER OF NAVARRE/MICHIGAN 64 REGULAR MEETING FEBRUARY 25, 1986 Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the request as submitted was referred to the Bureau of Traffic and Lighting, Police Department Traffic Division and Building Department for review and recommendation. APPROVE REQUEST OF JUSTICE & PEACE CENTER TO CONDUCT 4TH ANNUAL CROP WALK FOR HUNGER - APRIL 13 1986 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to request which was submitted to the Board on February 18, 1986, and recommend approval. The Bureau of Traffic and Lighting and the Police Department Traffic Division will be meeting with sponsors of this event to discuss final details and costs involved. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the recommendation was accepted and the request approved. DENY PETITION FOR RESTRICTED RESIDENTIAL PARKING ZONE IN THE 400 BLOCK OF SOUTH BROOKFIELD STREET AND APPROVE INSTALLATION OF "NO PARKING" SIGNS ON WEST SIDE OF BROOKFIELD FROM WESTERN AVENUE TO HURON STREET Mr. Leszczynski advised that pursuant to the Petition for the Establishment of a Restricted Residential Parking Zone in the 400 block of South Brookfield Street, submitted by Mr. Don E. Findley, 423 South Brookfield Street, South Bend, Indiana, the Bureau of Traffic and Lighting conducted a traffic study which determined that ordinance requirements for the establishment of a restricted residential parking zoning were not met. The Bureau of Traffic and Lighting did, however, recommend that parking be banned on the west side of Brookfield Street from Western Avenue to Huron Street. It was noted that in his letter submitted with the Petition, Mr. Findley suggested no parking on one side of the street as an alternative solution to the parking problems that residents have been experiencing. Ms. Barnard advised that the traffic study was conducted in response to the concerns of the residents of the neighborhood who have experienced parking difficulties in the past due to the patrons of the Seahorse Lounge, which is located on Western Avenue, parking on Brookfield Street. It was anticipated that restricted residential parking would alleviate those parking problems. She further advised that in a conversation with a resident of the neighborhood it was indicated that they would like to try the parking on one side but be able to come back to the Board if it appears to cause a problem. If residents of the neighborhood should discover that use of the street by non-residents has increased, the Bureau of Traffic and Lighting could conduct another traffic study to determine if ordinance requirements can be met for a restricted residential parking zone. Ms. Barnard informed the Board that she advised the residents of the neighborhood to keep her apprised of the parking situation. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the Petition for Restricted Residential Parking Zone was denied but a Traffic Control Device indicating the installation of^"No Parking" signs on the west side of Brookfield Street from Western Avenue to Huron Street was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the following four (4) traffic control devices were approved: 6. REGULAR MEETING FEBRUARY 25, 1986 1. NEW INSTALLATION, NO PARKING between Western and Huron. (See Denial of Restricted 2-25-86). - On West side of Brookfield (Requested by residents). Residential Parking Zone 2. NEW INSTALLATION, 30-MINUTE PARKING 12P - 9P 3603 Western Avenue. (Requested by Rice's Record Shop). 3. REMOVAL OF HANDICAP TOW -AWAY - 1213 N. Olive. (Resident moved). 4. NEW INSTALLATION, STOP SIGN - On Cherry Tree at Coquillard Drive. (Uncontrolled "T"). APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the following two (2) handicapped parking permit applications were approved and referred to the Deputy Controller's office for issuance of permits: 1. Frances E. Czarnecki, 57359 Alan Rd., S.B. 2. Mary L. Shirk, 3903 Ardmore Trail, S.B. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Certificate of Insurance for Walsh & Kelly, Inc., 1700 East Main Street, Griffith, Indiana, 46319 was accepted and filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of fifty-two (52) properties cleaned from February 14, 1986 to February 20, 1986 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the report as submitted was filed. APPROVE CLAIMS Mr. John W. Ferguson, Executive Director, St. Joseph County Job Training Program, submitted a list containing ninety-two (92) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 003742 through Claim Docket No. 004343 and recommended approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the meeting adjourned at 9:58 a.m. ohn E. Leszc s i kay.__-- �z- Katherine G. Barnard Michael LA Vance ATTE T: Sandra M. Parmerlee, Clerk