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HomeMy WebLinkAbout02/18/86 Board of Public Works Minutes55 REGULAR MEETING FEBRUARY 18, 1986 The regular meeting of the Board of 9:40 a.m. on Tuesday, February 18, Leszczynski, with Mr. Leszczynski, and Mr. Michael L. Vance present. City Attorney Thomas Bodnar. Public Works was convened at 1986, by President John E. Ms. Katherine G. Barnard Also present was Chief Deputy APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the minutes of the February 11, 1986, regular meeting of the Board were approved. OPENING OF BIDS - APPROXIMATELY EIGHT (8) NEW OR USED VEHICLES FOR THE 1986 SOUTH BEND POLICE DEPARTMENT DETECTIVE BUREAU FLEET This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. No bids for the above referred to vehicles were received. As this was the second time the City advertised for the receipt of bids for these vehicles, and no bids were received either time, Mr. Vance made a motion that Police Department Services Division Chief Ronald Marciniak be instructed to seek out and negotiate with several local car dealers, obtain prices for new or used vehicles and bring his recommendation back to the Board. It was requested that he contact at least three (3) dealers. Ms. Barnard seconded the motion and it carried. Ms. Barnard further inquired what amount of money was appropriated for the purchase of these vehicles. The Clerk was instructed to contact the Police Department to secure this information. In response to a question from the news media inquiring why no bids were received, Mr. Vance stated that, as information was relayed to him, the requirement of a service history for vehicles as well as prior owners appeared to be difficult to obtain and not readily available. As to why dealers did not bid new vehicles if the above referred to information was not Available for used vehicles, no answer was available. PUBLIC HEARING AND FAVORABLE RECOMMENDATION - ALLEY VACATION: 1ST N/S ALLEY W. OF LAUREL ST. RUNNING SO. FROM NAPIER ST. TO THE 1ST Mr. Leszczynski advised that this was the date set for the Board's Public Hearing on a proposed alley vacation described as the first north/south alley west of Laurel Street running south from Napier Street to the first intersecting east/west alley for a distance of 175.56 feet lying between Lot 10 of Willett's Sub of B.O.L. 89 and Lot 6 of Deardoffs' Sub of B.O.L. 90 all being in the City of South Bend, St. Joseph County, Indiana. It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by Mr. Carter Buchanan, 121 North Wellington Street, South Bend, Indiana. It was further noted that Mr. Buchanan is the only property owner abutting the proposed alley to be vacated. Mr. Carter Buchanan, Petitioner, was present and indicated that he had no comments at this time. There being no one else present wishing to speak either for or against the proposed alley vacation, and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Public Hearing on this matter was closed. E REGULAR MEETING FEBRUARY 18, 1986 Ms. Barnard inquired of Mr. Buchanan what he was going to use the property for which he would acquire through this alley vacation. He stated that his intent was.to be able to keep the property clean of debris. Ms. Barnard stated that when she visited the site of the proposed alley to be vacated she noticed that some people have already begun to block the alley. Mr. Leszczynski advised that with the closing of this alley a T-intersection would be created. Typically, in this type of situation, the Petitioner is asked to dedicate additional right-of-way to the City to assure safe turning movements for vehicles.. Mr. Leszczynski informed Mr. Buchanan that strips of right-of-way off Lots 6 and 10 would be required. Mr. Buchanan indicated that he understood this request and had no problems in complying. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Clerk was instructed to forward to the Common Council a favorable recommendation on the above referred to alley vacation subject to the dedication of additional right-of-way from Lots No. 6 and 10 and subject to any and all utility easements. RESCISSION OF IMPROVEMENT RESOLUTION NO. 3518-1983 FILING OF PRELIMINARYASSESSMENT ROLL, ADOPTION OF IMPROVEMENT RESOLUTION NO. 3522-1986 AND SETTING OF PUBLIC HEARING DATE - RIVERSIDE DRIVE/RIVERSIDE PLACE SANITARY SEWER PROJECT Mr. Leszczynski stated that plans have been completed by the Consultant in regards to the above referred to project and therefore, the Engineering Department has prepared Improvement Resolution No. 3522-1986, the Preliminary Assessment Roll and plans and engineer's estimate for the above referred to project. Mr. Leszczynski further stated that Improvement Resolution No. 3518-1983 together with estimate, plans and assessment roll that was adopted by the Board on February 14, 1983, needs to be rescinded at this time. Mr. Leszczynski additionally advised that the above referred to project is proceeding under the procedures outlined in the Barrett Law statute regarding this type of improvement. As required, a Public Hearing date of March 11, 1986, is being recommended in order for the Board to hear all affected property owners and persons interested in this improvement. In response to a question by Ms. Barnard, the Clerk advised that all property owners affected by this improvement will be notified of the Board's Public Hearing date as well as their individual assessments. In response to Mr. Vance's statement that this improvement is proceeding in response to an Order from the St. Joseph County Health Department filed with the Board on February 14, 1983, Mr. Leszczynski stated that at that time, residents filed a lawsuit against the City. However, at this time, the lawsuit has been dismissed and the City was instructed to proceed. Therefore, upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, Improvement Resolution No. 3518-1983 was rescinded, a new Preliminary Assessment Roll was accepted for filing, the following Improvement Resolution No. 3522-1986 was adopted and a Public Hearing date set for March 11, 1986: DEPARTMENT OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA IMPROVEMENT RESOLUTION NO. 3522, 1986 South Bend, Indiana 57 REGULAR MEETING FEBRUARY 18, 1986 BE IT RESOLVED, by the Board of Public Works of the City of South Bend, Indiana, that it is deemed necessary to improve the sanitary conditions along Riverside Drive and Riverside Place by constructing an 8" diameter sanitary sewer in said streets. The same to be done in accordance with the profiles, drawings, general details and specifications for such improvements approved February 18, 1986, and to be adopted by the Board of Public Works of the City of South Bend, Indiana, immediately upon the final adoption and confirmation of this Resolution, and placed on file in the office of the Board of Public Works of said City, and such improvement is now ordered. The cost of said improvement, including all incidental costs, such as advertising and engineering, shall be assessed upon the real estate abutting on said Riverside Drive and Riverside Place, in accordance with applicable statutes. The said improvement is to be financed and paid for as provided in I.C. 36-9-21. Assessments, if deferred, are to be paid with interest at the rate of ten (10%) per cent per annum. The llth day of March, 1986, at the hour of 9:30 a.m. o'clock Local Time, is hereby fixed as the time and the Board of Public Works Hearing Room 1308 as the place when and where all interested persons shall be heard on the question of special benefits and on any other matter pertaining to the proposed sewage works. The Board will, on said day, decide whether the benefits accuring to abutting property, and to the City of South Bend, Indiana, will be equal to or exceed the estimated cost of said improvement.. The Clerk of the Board is hereby ordered to give notice by one publication at least ten days prior to hearing on this Resolution. Adopted February 18, 1986. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Katherine G. Barnard s/Michael L. Vance Notice of Hearing Published on February 21, 1986 s/Sandra M. Parmerlee, Clerk of the Board APPROVE AGREEMENT FOR PROFESSIONAL SERVICES - CENTURY CENTER SKYWALK (_COLE ASSOCIATES INC.) Mr. Leszczynski advised that submitted to the Board at this time was an Agreement for Professional Services with Cole Associates, Inc., 2211 East Jefferson Boulevard, South Bend, Indiana, in regards to the Century Center Skywalk. Cole Associates, Inc., will provide engineering and architectural services for the design and construction of an enclosed pedestrian walkway from Century Center to the Marriott Hotel over St. Joseph Street (U.S. 33) including heating, lighting and ventilation as required. The total sum due to Cole and Associates, Inc. under this agreement shall not exceed $96,000.00. Mr. Leszczynski advised that this project is being funded through the tax incremental financing bond. Mr. Leszczynski further advised that the design work will take approximately four (4) months with actual construction of this project to be completed by December 31, 1986. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. 58 REGULAR MEETING FEBRUARY 18, 1986 APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: ADDENDUM I CENTER CITY ASSOCIATES ECONOMIC DEVELOPMENT CAPITAL FUND Addendum I indicates a time extension. The activity shall commence on July 24, 1984 and shall continue to and include December 31, 1986. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the above Addendum was approved and executed. CONTRACT FOR JANITORIAL SERVICES AT POLICE DEPARTMENT AND THREE (3) POLICE SUBSTATIONS TABLED Mr. Leszczynski advised that pursuant to the award made on December 31, 1985, for the above referred to services to Maintenance Systems Corporation, P.O. Box 6125, South Bend, Indiana, in the amount of $15,480.00, the Contract was being presented to the Board today for approval. Board members expressed concern that the Contract includes maintenance services at the East Sector substation which is no longer being utilized and indicated that in light of that fact, perhaps the amount of the contract should be reduced. There being no one present from the Police Department to advise the Board on this matter, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the Contract was tabled until additional information can be obtained from the Police Department. AWARD BID - CAB AND CHASSIS - BUREAU OF SANITATION Mr. Leszczynski advised that pursuant to the bids received on January 28, 1986, for five (5) or more single axle trucks, it is recommended that an award be made to Shamrock Ford Trucks, the low bidder, in the amount of $25,703.00, with trade, for two (2) cab and chassis vehicles for the Bureau of Sanitation. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the recommendation was accepted and the bid awarded. APPROVE CITY OF SOUTH BEND PREVAILING SPECIFICATIONS Mr. Leszczynski advised that submitted to the Board at this time were revised City of South Bend Prevailing Specifications which serve as a guide to contractors who do work on the public right-of-way. The Prevailing Specifications submitted today are a revision of the specifications approved in 1975. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the Prevailing Specifications as submitted were approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Ms. Katherine Barnard, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately twenty-six (26) abandoned vehicles which are being stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above request was approved and a date of March 4, 1986 was established for the receiving and opening of sealed bids. 59 REGULAR MEETING FEBRUARY 18, 1986 APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS: - SOUTH STREET DEMOLITION AND SITE CLEARING PROJECT - WILLIAMS AND FRANKLIN STREETS SANITARY SEWER RELOCATION PROJECT Mr. Neil Shanahan, Manager, Bureau of Public Construction, requested that the Board advertise for the receipt of bids for the above referred to projects. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the request was approved. APPROVE CHANGE ORDER NO. 3 - PALAIS ROYALE PROJECT - EXTERIOR RENOVATION Mr. Leszczynski advised that architects James E. Childs & Associates, Inc., 521 West Colfax Avenue, South Bend, Indiana and contractor Harry H. Verkler, Contractor, Inc., 645 Wilber Street, South Bend, Indiana, have submitted Change Order No. 3 for the above referred to project indicating an increase of $11,600.00 for a new total Contract Sum, including this Change Order, in the amount of $227,024.00. Mr. Leszczynski advised that the increased cost is due to the fact that an underground vault had to be filled -in. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, Change Order No. 3 as submitted was approved. APPROVE REQUEST TO CONDUCT SUNBURST MARATHON AND 10K ROAD RACE - JUNE 7, 1986 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the request submitted to the Board on January 7, 1986 to conduct the above referred to events, and recommend approval. It was noted that final details regarding costs for these events will be discussed with the event sponsor in the near future. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the recommendation was accepted and the request approved. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the following one (1) traffic control device was approved: 1. REMOVAL OF 2-HOUR PARKING 6A-6P, 1 SPACE, REVISE TO HANDICAP TOW -AWAY - 3123 Mishawaka Avenue, River Park Clinic. (1 parking space 22' on 32nd Street, main entrance on 32nd Street). REQUEST OF JUSTICE AND PEACE CENTER TO CONDUCT 4TH ANNUAL CROP WALK FOR HUNGER - APRIL 13, 1986 - REFERRED In a letter to the Board, Ms. Rita M. Kopczynski, Justice and Peace Center, CROP Walk Arrangements Committee, 136 South Chapin Street, South Bend, Indiana, and Sister Nadine Overbeck, O.S.F., 1986 CROP Walk Co-ordinator, requested permission to conduct the 4th Annual CROP Walk at 2:00 p.m. on Sunday, April 13, 1986. This 6.2 mile walk will utilize the following route: Begin at St. Joseph High School (Michigan and Angela Boulevard); west down Angela (north side) to Portage (cross Portage); Portage (west side) to Elwood (south side); Elwood to Wilbur (east side); Wilbur to LaPorte (west side); cross at LaPorte and Colfax to east side; LaPorte to Washington (north side); cross Washington (north to south), cross to east side of Chapin; Chapin south to Wayne (stop at Food Bank, Wayne & Chapin); Wayne to Scott, north on Scott; to Washington (south side); to Lafayette (west side) crossing at Colfax to north side of Colfax; Colfax (north side) across REGULAR MEETING FEBRUARY 18, 1986 river east to Eddy Street; Eddy (west side) to Howard (cross to north side of Howard); Howard (north side) going west to Notre Dame Avenue (cross to west side); Notre Dame Avenue (west side), moving north to Angela Boulevard; Angela Boulevard (south side) moving west, crossing Michigan; crossing Angela to north side at Michigan and Angela; finishing at St. Joseph's High School. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE LICENSE APPLICATION - RUBBISH AND GARBAGE Mr. Leszczynski advised that the following one (1) Rubbish and Garbage license application has been received: 1. Alex & Sarah Rowell 1248 South Bend Ave., S.B. It was noted that an inspection of the truck to be used had been conducted by the Solid Waste Bureau was found to be in compliance. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the above license application was approved and referred to the Deputy Controller's office for issuance. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of thirty-one (31) properties cleaned from February 6, 1986 to February 13, 1986, was submitted. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the report as submitted was filed. FILING OF CERTIFICATE OF INSURANCE Upon a.motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Certificate of Insurance for Carl J. Reinke & Sons, Inc., 1216 West Sample Street, P.O. Box 3095, South Bend, Indiana, was accepted and filed. APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 3101 through Claim Docket No. 3741 and recommended approval. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the claims were approved and the report filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the -meeting adjourned at 9:57 a.m. tIL=n 'm 4 a. — Katherine G.-Barnard f Michael L. Vance ATTEST: Jaiz0A=j)1J. Av��_ Sandra M. Parmerlee, Clerk 1 1