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HomeMy WebLinkAbout02/11/86 Board of Public Works Minutesgo REGULAR MEETING FEBRUARY 11, 1986 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Tuesday, February 11, 1986, by President John E. Leszczynski, with Mr. Leszczynski, Ms. Katherine G. Barnard and Mr. Michael'L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the minutes of the February 4, 1986, regular meeting of the Board were approved. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of approximately fifteen (15) abandoned vehicles which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Steve & Gene's Auto Truck Salvage 3109 S. Gertrude, P.O. Box 2883 South Bend, Indiana 46680 Vehicles No. 1 $15.75 Vehicles No. 9 $15.75 2 3.75 10 15.75 3 11.75 11 15.75 4 15.75 12 15.75 5 15.75 13 15.75 6 15.75 14 20.75 7 15.75 15 15.75 8 15.75 Mr. Charles E. Teske 54830 Pear Road South Bend, Indiana Vehicle No. 14 $38.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the following bids were awarded: Steve & Gene's - Vehicles No. 1 $15.75 2 3.75 3 11.75 4 15.75 5 15.75 6 15.75 7 15.75 8 15.75 9 15.75 10 15.75 11 15.75 12 15.75 13 15.75 15 15.75 TOTAL: $204.50 Charles E. Teske - Vehicle No. 14 $38.00 GRAND TOTAL: $242.50 0 REGULAR MEETING FEBRUARY 11, 1986 OPENING OF BIDS - ONE (1) 10,500 GVWR REPLACEMENT CAB AND CHASSIS FOR SOUTH BEND FIRE DEPARTMENT AMBULANCE This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GATES CHEVROLET CORPORATION 401 S. Lafayette, P.O. Box 4056 South Bend, Indiana Bid was signed by Patrick M. Kelly, Fleet Manager, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: 1 1986 Chevrolet Cab/Chassis - Model CC314403 $14,888.79 EXCEPTIONS 1. Generator - 105 amp. 2. Bench seat - bucket seats not available 3. Cannot specify tire brand 4. Throttle - manual adjustable pull type 5. West Coast mirrors - painted 6. Radio in AM/FM Delco GM, not a conrad receiver 7. Tires are LT 215/85R 16D 8. Air conditioning is GM factory installed - only available TOM WOOD PONTIAC-GMC, INC. 7550 East Washington Street Indianapolis, Indiana 46219 Bid was signed by R.L. Matthews, Jr., Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: 1 1986 GMC Model TC31403/ZW9/C7C Cab & Chassis $15,690.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above referred to bids were referred to the Fire Department for review and recommendation. PUBLIC HEARING AND FAVORABLE RECOMMENDATIONS: ALLEY VACATIONS: 1ST N/S ALLEY W. OF GREENLAWN AVE. RUNNING SO. FROM HILDRETH TO THE 1ST E/W ALLEY SO. OF HILDRETH AND THE EAST 37.5 FT. OF THE 1ST E/W ALLEY SO. OF HILDRETH ST. RUNNING W. FROM THE 1ST N/S ALLEY W. OF GREENLAWN AVENUE AND STREET VACATIONS: GREENLAWN AVENUE FROM NORTHSIDE BLVD. TO THE SO. RIGHT-OF-WAY LINE OF RUSKIN AND A PORTION OF HILDRETH STREET, FROM GREENLAWN AVENUE, WEST APPROXIMATELY 190 FEET Mr. Leszczynski advised that this was the date set for the Board's Public Hearing on the following proposed alley and street vacations: The north/south leg (127' x 14') of which is bounded on the north by the south R.O.W. line of Hildreth Street, on the east by Lots 22, 23 and 24, inclusive, of Mikesell's Addition (IUSB property), on the south by the U.S. Army Reserve Center (City property) and on the west by Lot 116 of the Bellevue Addition (IUSB property); 89 REGULAR MEETING FEBRUARY 11, 1986 The east/west leg (37.5' x 14') of which is bounded on the north by Lot 116 of the Bellevue Addition (IUSB property), on the east by the north/south leg of the alley, on the south by the U.S. Army Reserve Center (City property) and on the west by an extension of the west lot line of Lot 116 of the Bellevue Addition; The north/south street known as Greenlawn Avenue (66 foot R.O.W.) between the south R.O.W. line of Ruskin Street and the north R.O.W. line of Northside Blvd., bounded on the east by the Indiana University at South Bend (IUSB) campus and on the west by Lots 9-24, inclusive, of Mikesell's Addition (IUSB property) the Hildreth Street R.O.W. and the U.S. Army Reserve Center (City property); and The east 190.11 feet of the east/west street known as Hildreth Street (40-60 foot R.O.W.) between an extension of the west lot line of Lot 115 of the Bellevue Addition and the west R.O.W. line of Greenlawn Avenue, bounded on the north by Lot 115 of the Bellevue Addition, a vacated 14-foot north/south alley and Lot 21 of Mikesell's Addition (all IUSB property) and on the south by Lot 116 of the Bellevue Addition (IUSB property), a publicly dedicated 14-foot north/south alley and Lot 22 of Mikesell's Addition (IUSB property). It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petitions filed by Mr. Lester M. Wolfson, Chancellor, Indiana University at South Bend, 1700 Mishawaka Avenue, South Bend, Indiana. It was further noted that pursuant to South Bend Municipal Code Section 18-53.8, owners whose property abut the proposed alleys to be vacated were notified of the Board's Public Hearing date. Mr. Marty L. Kleva, Cole Associates, Inc., 2211 East Jefferson Boulevard, South Bend, Indiana, was present on behalf of the Petitioners and addressed the Board. Mr. Kleva stated that the purpose of the proposed vacations is for the development of the IUSB campus. It is not true that the proposed property to be vacated is necessary for access to the new IUSB library. Construction of the library is a phase of the development that is concurrent with the overall development plan for the campus. ,The property acquired through the vacation would be utilized to create a green space thru the center of the campus which would include Greenlawn Avenue. This would provide the unifying element with buildings being built around the central core without interference from vehicular traffic. The library's location would compliment this space. He further stated that a portion of the east/west Hildreth Street would be vacated from the alley east to Greenlawn. Further, a cul-de-sac would be constructed at the end of Hildreth Street and a new alley would be dedicated to the City to replace the alley being vacated to provide access to garages for the residents of Hildreth Street. The cul-de-sac at Hildreth Street would be constructed and would provide a turn -around to assist motorists utilizing Hildreth Street thereby not creating a dead-end street. The alley will be constructed at the same time as the cul-de-sac. Mr. Kleva informed the Board that the overall master plan for campus development includes the vacation of the above referred to streets and alleys. Two (2) prior studies concerning campus development contained one common recommendation in that it was recommended that Greenlawn Avenue be vacated to provide the unifying element to the campus. The campus at present, does not have the identity of being a campus and the green space recommended would provide that element. 0 REGULAR MEETING FEBRUARY 11, 1986 Mr. Kleva advised that during the summer of 1985 Cole Associates, Inc., conducted a traffic study of five (5) locations in the vicinity of the IUSB campus. Those intersections were: 1. Greenlawn/Mishawaka Avenue 2. Greenlawn/Northside Boulevard 3. Ruskin/Esther 4. Hildreth/Esther 5. Vine/20th Street The intersections listed above are the access points to the campus. The intent of the survey was to determine where vehicular traffic was going. The study was conducted for an eighteen (18) hour period from 6:00 a.m. to 12:00 midnight, with motorists being stopped and asked their destination. Seventy per cent (70%) of traffic coming into the core area from the five (5) points related to the IUSB campus and other locations in the core area which include Coca Cola Bottling Company, the Associates building and residents of the neighborhood. The remaining individuals utilizing these streets were using Greenlawn for a shortcut to other locations. Mr. Kleva advised that there is no traffic generator, i.e., shopping center, that would require the use of Greenlawn Avenue. He further advised that no one was observed pulling a boat for use at the boat ramp at Memorial Park. Mr. Kleva stated that the university recognizes that the closing of Greenlawn will cause some temporary inconvenience to some people using the street to get to other locations and noted that Greenlawn is a convenient way to get to other locations, but is not the only way to get to these locations. Additionally, there are alternate ways to get to the boat ramps without using Greenlawn Avenue. Mr. Kleva advised the Board that the vacation of Greenlawn is utmost in the minds of the University. Should that vacation not happen, the location of the library would have to be rethought. He reiterated, however, that the library is not the reason for the streets to be closed. The original plans for the campus were to develop to the east, but with the acquisition of the Associates building, the campus automatically skipped Greenlawn to those other areas. Mr. Kleva additionally noted that there are utilities that need to be relocated which will be done at the expense of the university. He further stated that the new library will encroach slightly on the right-of-way on Greenlawn. A new alley, replacing the alley proposed to be vacated, will be dedicated to the City. The first house west of the present alley, which is owned by the University, will be torn down and a new alley dedicated as well as a cul-de-sac being constructed at Hildreth prior to the closing of the street. In response to Mr. Leszczynski's question regarding the proposed timetable for the closing of Greenlawn and the re-routing of traffic, Mr. Kleva advised that if the vacation Petitions are approved, construction could begin this summer. Mr. Kleva additionally stated that a tunnel will be constructed under Greenlawn and would be utilized in light of the fact that the new library would have no service dock. Mr. Kleva advised the Board that the U.S. Army Reserve Center is located at the south end of Greenlawn and concerns have been raised in regards to the Reserve Center entrance which is located on Greenlawn. He stated that as plans are developed, the Center will not be cut off without access and perhaps some type of loop could be constructed to provide access to the reserve center without blocking traffic. REGULAR MEETING FEBRUARY 11, 1986 Councilman John Voorde was present at the meeting and advised that as Chairman of the Zoning and Vacation Committee of the Common Council, some concerns were raised at prior meetings held that need to be answered. Those concerns are: 1. PUBLIC SAFETY Are other streets available for police and fire emergency vehicles needing access to Northside and Mishawaka Avenue? 2. BOAT LANDING Will individuals pulling boats have access to the boat landing at Memorial Park via other streets? Mr. Voorde stated that individuals utilizing the boat landing at Memorial Park will increase once the salmon start running. Mr. Voorde additionally stated that it is his personal opinion that the above concerns can be addressed and hoped that the Board felt that way also even though their review of the proposed vacations is strictly on a technical basis. He stated that he felt the City should encourage the growth of IUSB as they are a vital element to the community and it is in the best interests of the City to do what it can to accommodate their overall development plans. Police Chief Charles T. Hurley and Fire Chief Luther Taylor were present and in response to Mr. Leszczynski's inquiry regarding the effect the closing of these streets would have on police and fire services, Chief Chief Hurley stated that the Department sees no effect on police services.by closing Greenlawn as the Police still have access thru the side streets. Chief Taylor stated that he forsees no problems and in regards to the boat launching situation, he would be happy to provide additional information if it is requested. South Bend Tribune Reporter Judy Bradford asked Mr. Kleva to clarify his statement regarding the proposed library encroaching onto the right-of-way. Mr. Kleva stated that the library is in the south terminus of the quadrangle and should the library be built somewhere else, it would still be desirable to close Greenlawn Avenue. He further advised that in the university long-range plans, they would like to acquire the property presently utilized by the Coca Cola Bottling Company. Mr. Leszczynski stated that presently the residents of Hildreth Street utilize restricted residential parking. Mr. Kleva stated that the closing of Greenlawn and the cul-de-sac at Hildreth will preserve the street as a residential neighborhood. There being no one else present wishing to speak either for or against the proposed alley vacation, and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Public Hearing on this matter was closed. Ms. Barnard commented that Mr. Kleva's presentation was very well done in explaining technical concerns the Board has had regarding this matter. Mr. Vance stated that his concerns also were addressed, those concerns being access to the U.S. Army Reserve Center, which is Park Department property, and further stated that he would like to make sure that that phase is covered. Mr. Leszczynski stated that"the improvements must be constructed before the vacation takes effect. 1 REGULAR MEETING FEBRUARY 11, 1986 51 1 Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the Clerk was instructed to forward to the Common Council a favorable recommendation on the above referred to alley vacation contingent upon the completion of public improvements and construction and dedication of right-of-way prior to the vacation taking effect and subject to any and all utility easements. APPROVE AGRF BOARD OF P CS BETWEEN ' C SAFETY CITY OF SOUTH BEND AND MEMBERS OF Submitted to the Board for approval were Agreements between the City of South Bend, and individual members of the Board of Public Safety, those members being Elmer L. Carr, Stanley M. Przybylinski and Jack R. Bland. The Agreements indicate that each appointee shall be paid the sum of $3,400.00 per year, for services rendered, payable in equal monthly installments. Additionally, the term of the Agreements is January 1, 1986 until December 31, 1986, unless terminated pursuant to state statute or by the resignation of the appointee. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the Agreements for the above referred to Board of Public Safety appointees were approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: BUSINESS DEVELOPMENT CORPORATION OF SOUTH BEND MISHAWAKA, AND ST. JOSEPH COUNTY ECONOMIC DEVELOPMENT CAPITAL FUND The targeted goal for this activity is to assist in one (1) commercial loan project within the City of South Bend. The total cost of this activity shall not exceed $150,000.00. Upon a motion made by Ms. Barnard seconded by Mr. Leszczynski and carried, the above Contract was approved and executed. APPROVE VEHICLE STORAGE AGREEMENT - TRANSPO Mr. Leszczynski advised that submitted to the Board for approval was a Vehicle Storage Agreement between the City of South Bend and TRANSPO indicating that TRANSPO will provide storage space for vehicles owned by the City's Department of Streets in its facility located at 901 Northside Boulevard. The term of the Agreement is from the date of its execution until the equipment is removed voluntarily by the Department of Streets or at the request of TRANSPO. It was noted that the Agreement lists five (5) pieces of equipment to be stored at TRANSPO. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the Agreement was approved and executed. AWARD BIDS: - TWELVE (12) OR MORE COMPACT AUTOMOBILES - THREE (3) OR MORE ECONOMY AUTOMOBILES THREE (3) OR MORE 1 TON PICK-UP TRUCKS - FIVE (5) OR MORE VANS - ONE (1) OR MORE TRACTOR/MOWERS - SIX (6) OR MORE 1/2 TON PICK-UP TRUCKS - FIVE (5) OR MORE SINGLE AXLE TRUCKS Mr. Leszczynski advised that the awards being made today are the result of a decision to purchase, at one time, vehicles for all city departments and utilities. The bids received on January 28, 1986, have been reviewed by Mr. Phil St. Clair, and he recommends that the following bids, totalling $448,378.78, be awarded as follows: G REGULAR MEETING FEBRUARY 11 1986 UNIT VENDOR COST 1 - Snowblade Wyatt Farm Center $ 1,900.00 1 - Tractor A.H. Choitz 12,158.00 1 - Mower A.H. Choitz (with trade) 4,380.00 13 - Compact Autos Gates Chevrolet 75,472.15 3 - Economy Autos Gates Chevrolet 23,540.58 6 - 1/2 Ton Pick-ups U-8) Gates Chevrolet 53,038.86 2 - 1/2 Ton Pick-ups (V-6) Gates Chevrolet 16,798.22 1 - Mini Van Gates Chevrolet 9,262.35 4 - Cargo Vans Gates Chevrolet 39,171.68 1 - H.D. Cargo Van Jordan Ford 10,793.56 1 - 1 Ton Diesel Chassis Gates Chevrolet 10,689.32 1 - 1 Ton V-8 Chassis Jordan Ford 10,468.62 1 - 1 Ton V-6 Chassis Jordan Ford 9,235.44 2 - S/A Trucks W.W. International 40,682.00 2 - Hydraulic Dumps Van Kal Truck Equip. 6,276.00 4 - H.D. S/A Trucks W.W. International (with option) 97,832.00 4 - Hydraulic Dumps Van Kal Truck Equip. (with trades) 26,680.00 (with options) Mr. Leszczynski advised that funds for these vehicles are provided in the various department budgets. Further, in response to a question, Mr. Vance advised that these vehicles are not being purchased under the lease purchase plan. Mr. Leszczynski noted that these new vehicles replace some of the old police cars currently being utilized by the various departments with more compact automobiles. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the recommendation was accepted and the bids awarded. AWARD BID - EIGHTEEN (18) VEHICLES FOR THE 1986 SOUTH BEND POLICE DEPARTMENT AUTO FLEET Mr. Leszczynski advised that at their meeting held on February 4, 1986, the Board tabled the matter of awarding the bid for eighteen (18) vehicles for the Police Department fleet until this date in order that Police Chief Charles T. Hurley could be contacted regarding some concerns expressed by Councilman John Voorde. At the Board meeting held on February 4, 1986, Mr. Voorde stated that he had discussions with Jordan Ford and they indicated that they did not submit a bid for police vehicles because they did not qualify and were unfairly excluded from bidding as they could not meet the bid specifications which indicated that overdrive transmissions would not be accepted. Mr. Voorde further indicated that he had had a discussion with Police Chief Charles Hurley and understood from that conversation that the specifications would be revised and the bids readvertised. Both Police Chief Charles T. Hurley and Councilman John Voorde were present at the meeting held today. Councilman Voorde stated that in recent conversations with Chief Hurley his concerns have been satisfied. Police Chief Hurley stated that he had discussions with Basney Ford as the Department was interested in the possibility of purchasing Crown Victorias through the state bid as the State Police have just purchased that type of vehicle. Chief Hurley stated that Basney Ford, however, did not submit a bid in response to the City's request for this. Additionally, Gates Chevrolet did submit a bid but stated, as an exception, that the vehicles bid did have overdrive transmissions. Chief Hurley advised that Lt. Grounds inquired about the performance and maintenance of overdrive transmissions as the Department heard concerns from other municipal departments 1 u 1 REGULAR MEETING FEBRUARY 11, 1986 1 regarding this type of transmission. The inquiry revealed that if there were problems, repairs could cost as much as $800.00. In light of this information, it was felt that it was in the best interest of the Department to stay away from the overdrive transmissions at this time. Mr. Voorde reiterated that his concerns regarding this matter have been satisfied and asked that the department continue to monitor the performance of overdrive transmissions. He added that the City of Mishawaka has just purchased seven (7) Fords with this type of transmission and the City could check with them to see how these vehicles are working. Mr. Voorde further stated that at the time he began his inquiry regarding this matter, his concern was that there were thirty-two (32) potential bidders but only two (2) bids were received by the Board. Mr. Voorde stated that there was a misunderstanding on his part when he made his prior comments about the specifications being revised and the bids readvertised based on his conversations with the Chief, and he apologized to the Board. It was further noted that the Board readvertised for the detective bureau fleet as no valid bids were received for these vehicles. There being no further discussion regarding this matter, Mr. Leszczynski advised that Chief Hurley is recommending that the bid submitted by University Chrysler -Plymouth, Inc., 222 North Lafayette Boulevard, South Bend, Indiana, in the amount of $10,765.00 each for eighteen (18) Plymouth Gran Fury Salon 4-door sedan automobiles be awarded. Chief Hurley further stated that these vehicles will be equipped as stated in the bids and the color will be silver. He also recommended that the Board accept the rustproofing bid of University Chrysler-Plyouth in the amount of $119.00 per unit. . Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the recommendation was accepted and the bid awarded. FILING OF STREET LIGHT OUTAGE MONTHLY REPORT - JANUARY The report submitted to the Board indicated a total of one hundred twelve (112) street light outages reported during the month of January. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the report as submitted was filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of fifty (50) properties cleaned from February 3, 1986 to February 7, 1986 was submitted. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the report as submitted was filed. FILING OF HUMANE SOCIETY REPORT - JANUARY The Humane Society report for the month of following matters handled for the City of DOGS HANDLED: 232 CATS HANDLED: 126 OTHER ANIMALS HANDLED: 44 BITE CASES HANDLED: 8 COMPLAINTS HANDLED: 140 January indicated the South Bend: Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above report as submitted was accepted and filed. REGULAR MEETING FEBRUARY 11, 1986 APPROVE CLAIMS Mr. John W. Ferguson, Executive Director, St. Joseph County Job Training Program, submitted a list containing seventy-six (76) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 002449 through Claim Docket No. 003100 and recommended approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the claims were approved and the reports as submitted were filed. FAREWELL TO BOARD ATTORNEY CAROLYN V. PFOTENHAUER AND ANNOUNCEMENT OF NEW BOARD ATTORNEY THOMAS BODNAR Mr. Vance announced that this is the last meeting for Board Attorney Carolyn V. Pfotenhauer as there has been a change in attorney assignments in the City Attorney's Office. Mr. Leszczynski and Board members thanked Ms. Pfotenhauer for all her hard work above and beyond the call of duty over the last several years as Board attorney. It was noted that Thomas Bodnar will take over the duties as the Attorney for the Board of Public Works at the next regular meeting of the Board. ADJOURNMENT There being motion made carried, the ATTEST: no further business to come before by Mr. Leszczynski, seconded by Ms. meeting adjourned at 10:15 a.m. Sandra M. Parmerlee, Clerk the Board, upon a Barnard and Katherine G. Barnard Michael L. Vance 1