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HomeMy WebLinkAbout01/21/86 Board of Public Works Minutes45 REGULAR MEETING JANUARY 21, 1986 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Tuesday, January 21, 1986, by President John E. Leszczvnski, with Mr. Leszczynski, Ms. Katherine G. Barnard and Mr. Michael L. Vance present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, a Resolution of Public Unit for Investment in Repurchase Agreements was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Barnard, seconded by Mr. Vance, and carried, the minutes of the January 14, 1986, regular meeting of the Board were approved. OPENING OF BIDS - APPROXIMATELY EIGHTEEN (18) MARKED VEHICLES FOR THE 1986 SOUTH BEND POLICE AUTO FLEET This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GATES CHEVROLET CORPORATION P.O. Box 4056 401 South Lafayette Boulevard South Bend, Indiana 46624 Bid was signed by Patrick M. Kelly, Fleet Manager, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: Appr. 18 1986 Chevrolet Caprice 4 dr. sedans, Model 1BL69 List price each $14,872.00 Less Special Discount - 3,735,36 Net Price each $11,136,64 Total Price 18 Units $200,459.52 UNIVERSITY CHRYSLER PLYMOUTH, INC. 22 North Lafayette Boulevard outh Bend, Indiana 46601 Bid was signed by Clifford E. Curry, President, Non -Collusion Affidavit was in order and a Certified Check in the amount of $19,377.00 was submitted. BID: 18 1986 Plymouth Gran Fury Salon 4 Door Sedan $10,765.00 ea. _ $193,770.00 18 Rustproofing $ 119.00 ea. _ $ 2,142.00 Warranty - 12 months/12,000 miles & 24 months/24,000 miles Power Train. Delivery 90 to 120 days. Mr. Leszczynski stated that Jordan Ford, 609 East Jefferson Boulevard, Mishawaka, Indiana, advised that they are declining to bid for the above referred to vehicles at this time. Board Attorney Carolyn V. Pfotenhauer advised that the bid submitted by Schaumburg Dodge, 208 West Golf Road, Schaumburg, Illinois, contained a fatal defect in that it did not REGULAR MEETING JANUARY 21, 1986 contain bid security and she therefore recommended that the Board reject the bid. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the bid as submitted by Schaumburg Dodge was rejected for non-compliance with bidding requirements. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the above two (2) bids were referred to the Police Department for review and recommendation. OPENING OF BIDS - APPROXIMATELY EIGHT (8) VEHICLES FOR THE 1986 SOUTH BEND POLICE DEPARTMENT DETECTIVE BUREAU FLEET This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Board Attorney Carolyn V. Pfotenhauer advised that the one (1) bid received from Schaumburg Dodge, 208 West Golf Road, Schaumburg, Illinois, for the above referred to vehicles, contained a fatal defect in that it did not contain bid security and she therefore recommended that the bid be rejected. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the bid submitted by Schaumburg Dodge was rejected for . non-compliance with bidding requirements. No other bids were received for these vehicles. Services Division Chief Ronald Marciniak stated that he will discuss this matter with Police Chief Charles T. Hurley and advise the Board whether re -advertisement for these vehicles should take place. PUBLIC HEARING AND FAVORABLE RECOMMENDATION - ALLEY VACATION: E/W ALLEY NO. OF EDISON RD. RUNNING W. FROM THE 1ST N/S ALLEY W. OF HICKORY Mr. Leszczynski advised that this was the date set for the Board's Public Hearing on a proposed alley vacation described as the first east/west alley north of Edison Road running west from the first north/south alley west of Hickory for a distance of 420 feet lying between Lots 1 through 10 and 17 through 26 of Edison Road Addition to the City of South Bend, St. Joseph County, Indiana. It was noted that a Public Hearing was being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by Attorney Kevin Butler, 405 West Wayne Street, South Bend, Indiana, on behalf of his client, Jim Sharpe, 3605 East Edison Road, South Bend, Indiana. It was further noted that pursuant to South Bend Municipal Code Section 18-53.8, owners whose property abut the proposed alley to be vacated were notified of the Board's Public Hearing date. Mr. Kevin Butler, Attorney at Law, 405 West Wayne Street, South Bend, Indiana, and Mr. Jim Sharpe, 3605 East Edison Road, were present at the meeting. Mr. Butler addressed the Board and stated that his client, Mr. Sharpe, owns ten (10) of the twenty (20) lots abutting the proposed alley to be vacated. On behalf of his client, Mr. Butler asked that the Board favorably recommend approval of this vacation to the Common Council. There being no one else present wishing to speak either for or against the proposed alley vacation, and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Public Hearing on this matter was closed. Mr. Leszczynski advised that favorable comments have been received from the Engineering Department, Area Plan Commission and the Community Development Department concerning this proposed alley vacation. y 4, REGULAR MEETING JANUARY 21, 1986 Therefore, upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the Clerk was instructed to forward to the Common Council a favorable recommendation on the above referred to alley vacation subject to any and all utility easements. ADOPTION OF RESOLUTION NO. 1-1986 - SCRAP/JUNK/RECYCLING DEALER LICENSE RENEWALS FOR 1986 Mr. Leszczynski advised that the Board has received seventeen (17) renewal license applications for area scrap/junk and recycling dealers for 1986. Ms. Barnard advised that inspections of the operations were conducted by the Department of Code Enforcement and Fire Department Prevention Bureau and all applicants are in compliance with licensing requirements. Therefore, upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, Resolution No. 1-1986 recommending Common Council approval of the license renewals for the following scrap/junk/recycling dealers was adopted and the Clerk was instructed to prepare the necessary Common Council resolution for final action by the Common Council. Resolution No. 1-1986 is as follows: RESOLUTION NO. 1-1986 WHEREAS, license renewal applications for scrap/junk/and recycling dealers for the year 1986 have been received by the Board of Public Works; and WHEREAS, inspections of the properties have been completed by the Department of Code Enforcement and the Fire Prevention Bureau as required by Chapter 4, Article 4, Section 4-51 of the Municipal Code; and WHEREAS, the Department of Code Enforcement and the Fire Prevention Bureau have found that such premises are fit and proper for the maintenance and operation of such a business; and WHEREAS, Chapter 4, Article 4, Section 4-51 of the Municipal Code requires approval of a Resolution of the Board of Public Works recommending the renewal of the license applications. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the license renewal applications for the following scrap/junk/and recycling dealers be recommended favorably based upon the satisfactory review of the properties by the Department of Code Enforcement and the Fire Prevention Bureau: A-1 Auto Parts Herbert Alpern-Max Schneider Co. Hurwich Iron Co. Hurwich Iron Co. Hurwich Iron Co. Hurwich Iron Co. Metal Resources Corporation Metal Resources Corporation North Side Iron & Paper Company South Bend Auto Parts, Inc. South Bend Baling & Iron Company South Bend Iron & Metal Company South Bend Waste Paper Company Steve & Gene's Auto Truck Salvage Super Auto Salvage Weaver Truck & Equipment Company Western Avenue Iron & Metal Company 2014 S. Lafayette 429 W. Indiana Ave. 1700 Lafayette 1602 S. Lafayette 2016 W. Washington 1610 Circle Ave. 3113 S. Gertrude. 1305 Prairie Ave. 3123 S. Gertrude 307 W. Calvert St. 1420 S. Walnut St. 429 W. Indiana Ave. 1519 S. Franklin St. 3109 S. Gertrude St. 3300 S. Main St. 3700 S. Gertrude St. 3123 S. Gertrude St. REGULAR MEETING JANUARY 21, 1986 BE IT FURTHER RESOLVED that this Resolution shall be submitted to the Common Council for its consideration and adoption of an appropriate Resolution. DATED this 21st day of January, 1986. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/Katherine G. Barnard s/Michael L. Vance ATTEST: s/Sandra M. Parmerlee, Clerk Mr. Leszczynski complimented the staff of the Department of Code Enforcement for their assistance in inspecting the above referred to yards in a timely manner in order that violations could be promptly corrected and the above Resolution could recommend license renewals for all the scrap/junk/recycling dealers that applied for a renewal license. APPROVE AUTHORIZATION TO HAVE BOARD PRESIDENT EXECUTE RESOLUTION OF PUBLIC UNIT FOR INVESTMENT IN REPURCHASE AGREEMENTS Mr. Michael L. Vance, Director, Administration and Finance, submitted to the Board a Resolution of Public Unit for Investment in Repurchase Agreements as submitted to him by the Standard Federal Bank, Savings/Financial Services, 2401 West Big Beaver Road, Troy, Michigan. He stated that the Resolution enables him to invest in repurchase agreements for the City of South Bend. He further advised that this would be part of the standard investment practice and normally will be handled by wire transfer. The Resolution indicates that Michael L. Vance, Director, Administration & Finance, Carol Sanders, Chief Deputy Controller and David Sypniewski, City Auditor, are authorized representatives on behalf of the City of South Bend to establish repurchase agreements, to request repayment of or to transfer funds from such repurchase agreements and generally to transact any and all business with respect thereto. Mr. Vance further advised that the City of South Bend, in the past, has received quotes from Standard Federal and at their request the above referred to Resolution indicating the persons authorized to make investments, is being submitted for approval. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, Board President John E. Leszczynski, was authorized to execute the Resolution of Public Unit for Investment in Repurchase Agreements as submitted by Standard Federal Bank. ADOPTION OF RESOLUTION NO. 2-1986 - DISPOSAL OF OBSOLETE VEHICLE (POLICE DEPARTMENT) Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following Resolution No. 2-1986 was adopted: RESOLUTION NO. 2-1986 WHEREAS, it has been determined by the Board of Public Works that the following vehicle is no longer needed by the Police Department of the City of South Bend: Veh. No. Year Make Serial # 717 1973 Dodge B21AE3X124911 1 1 REGULAR MEETING JANUARY 21, 1986 WHEREAS, Indiana Code 36-1-11-6 permits the disposal of personal property no longer needed or obsolete. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the above vehicle is hereby declared to be obsolete and no longer needed by the City of South Bend. BE IT FURTHER RESOLVED that the Police Department of the City of South Bend be authorized to dispose of said vehicle pursuant to statute and to remove same from the City Inventory. DATED this 21st day of January, 1986. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Katherine G. Barnard s/Michael L. Vance ATTEST: s/Sandra M. Parmerlee, Clerk In response to Mr..Vance's question, Police Department Services Division Chief Ronald Marciniak advised that the above referred to vehicle was used in the motor pool and is in very poor condition. He further advised that the vehicle will be traded in for a new replacement vehicle. APPROVAL OF AGREEMENTS FOR STAFF SUPPORT - CALENDAR YEARS 1985 AND 1986 - BUSINESS DEVELOPMENT CORPORATION/DEPARTMENT OF ECONOMIC DEVELOPMENT Submitted to the Board for approval were Agreements for Staff Support for calendar years 1985 and 1986 between the Business Development Corporation and the City of South Bend Department of Economic Development. The Agreements indicate that staff support will be provided for specific or ongoing projects of the BDC where the performance of staff support duties by City employees directly relates to carrying out redevelopment and/or economic development and/or community development plans as well as general areas of staff support. The City will receive the sum of $35,000.00 for the each calendar year for these services. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the Agreements were approved and executed, with the 1985 Agreement approved retroactively. APPROVE COMMUNITY DEVELOPMENT CONTRACT AND ADDENDUM The following Community Development Contract and Addendum were presented to the Board for approval: EL CAMPITO, INC. EL CAMPITO DAY CARE CENTER REHABILITATION PROJECT The targeted goal for this activity is to relocate to a larger facility and rehabilitate the first floor of that facility for day care use. Activities to be undertaken are: roof repair; creation of sleeping, restroom, isolation and kitchen facilities; creation of office and storage space and heating system improvements. Funds for this activity may be used only at St. Stephen's School which is located at 1124 Thomas Street. The total cost of this activity shall not exceed $90,000.00. It was noted that this contract provides for the rollover of all old funds into Project Year 1985 for rehabilitation of the St. Stephen's School for the El Campito Day Care Center. t. REGULAR MEETING JANUARY 21, 1986 ADDENDUM II DEPARTMENT OF REDEVELOPMENT AND ECONOMIC DEVELOPMENT REDEVELOPMENT ADMINISTRATIVE BUDGET Addendum II indicates a change in the Timetable for this particular activity in that the term of the Contract is January 1, 1985 thru February 28, 1986. Ms. Barnard inquired of Ms. Betsy Harriman of the Community Development Department how the contract outlined above relates to the contract approved by the Board last week with LaCasa De Amistad, Inc. for this same purpose. Ms. Harriman advised that the contract approved by the Board on January 14, 1986 was a loan in the amount of $35,000.00. The contract submitted today with E1 Campito is a grant in the amount of $90,000.00, which combines 1984 and 1985 monies into one contract. She stated, however, that they are both for the same project. Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the above Contract and Addendum were approved and executed. APPROVE CHA. ER NO. 1 - F TION OF F THEATRE _(CORNER OF PORTAGE, LINDSEY AND LELAND STREETS Mr. Leszczynski advised that L.L. Geans, Inc., 1721 North Home Street, Mishawaka, Indiana has submitted Change Order No. 1 indicating that the Contract amount be increased by $16,481.00 for a new Contract sum including this Change Order in the amount of $115,744.00. It was noted that this increase is due to the fact that a HVAC System has been added which will provide a complete heating and air conditioning system for the theatre as shown in the Contract documents and proposed as Alternate #2 in the contractors bid and decreased from the original sum of $17,508.00 to $16,481.00. Mr. Leszczynski advised that the existing system is inadequate and inefficient and in need of repair. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the Change Order No. 1 as submitted was approved. APPROVE CHANGE ORDER NO. 2 - PALAIS ROYALE EXTERIOR RENOVATION Mr. Leszczynski advised that James E. Childs & Associates, Inc., Architects, 521 West Colfax Avenue and Harry H. Verkler Contractor, Inc., 645 Wilber Street, South Bend, Indiana, have submitted Change Order No. 2 in regards to the exterior renovation of the Palais Royale Building located at the Northwest corner of West Colfax and North Michigan. Change Order No. 2 indicated that the Contract amount be increased by $32,424.00 for a new Contract sum including this Change Order in the amount of $215,424.00. The Change Order further indicates that the increase is due to the addition of a new electrical entrance and related work in the amount of $4,000.00 along with Alternate 3 in the amount of $12,493.00. Additionally, Alternate 2 was added for a total of $15,931.00. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, Change Order No. 2 as submitted was approved and executed. APPROVE REQUEST OF NORTHERN INDIANA CHAPTER MARCH OF DIMES TO CONDUCT 16TH ANNUAL WALKAMERICA - APRIL 26 1986 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to request submitted to the Board on September 30, 1985 and recommend approval. It was noted that this event is similar to the event held in prior years. The Bureau of Traffic and Lighting advised that the sponsor of the event must contact the Bureau to finalize arrangements. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the request as submitted was approved. I", 21 REGULAR MEETING JANUARY 21. 1986 DENY REQUESTS FOR DESIGNATED HANDICAPPED PARKING SPACES: - 2116 SOUTH KENDALL - 222 SOUTH TAYLOR Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division has reviewed the request of Mrs. Irene Paczkowski, 2116 South Kendall, South Bend, Indiana, submitted to the Board on August 26, 1985, to have the parking space in front of her home designated as a handicapped parking space as well as the request of Real Services on behalf of Mrs. Lillian Butterworth, 222 South Taylor Street, South Bend, Indiana, submitted to the Board on September 16, 1985, to have the space in front of her home designated as a handicapped parking space and recommend denial of both requests. In the case of Mrs. Paczkowski, it was noted that Mr. Paczkowski is at the Meridian Health Care -Cardinal facility and is transported to his home at 2116 South Kendall every Thursday to spend the afternoon. Because the special van that takes him to his home cannot park in front of the residence, the designation was requested. In reviewing this request, the Bureau of Traffic and Lighting felt that the handicapped parking ordinance requirements were not met in that the residents do not actually own a vehicle. In regards to the request of Real Services on behalf of Mrs. Butterworth, 222 South Taylor Street, the Bureau of Traffic and Lighting advised that because Mrs. Butterworth does not own a vehicle but requested the designation in order for the Specialized Transportation System van to be able to park in front of her home to pick her up, the request should also be denied. Board members Ms. Barnard and Mr. Vance stated that they have some concerns regarding the recommendation to deny these requests. Mr. Leszczynski stated that these individuals do not own vehicles but utilize other transportation services. Further, it was the intent of the ordinance that the designation be provided to individuals who qualify and own vehicles. He stated that in the instance of Mr. Paczkowski, the space would only be utilized by him one afternoon a week. In the case of Mrs. Butterworth, the space would only be utilized when she is transported by the STS van. Mr. Leszczynski made a motion that the recommendations be accepted and the requests denied and that the Clerk advise the individuals requesting the designation that their requests were denied but the Board would be willing to review their requests again should they desire. Mr. Vance seconded the motion and it carried, with Ms. Barnard reluctantly voting in favor of the denial. APPROVE HANDICAPPED PARKING PERMIT Upon a motion made by Ms. Barnard, seconded by Mr. Leszczynski and carried, the following one (1) handicapped parking permit application was approved and referred to the Deputy Controller's office for issuance of a permit: 1. Emery F. Molnar, 1147 Blaine, S.B. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of thirty (30) properties cleaned from January 13, 1986 to January 17, 1986 was submitted. Upon a motion made by Ms. Barnard, seconded by Mr. Vance and carried, the report as submitted was filed. 22 REGULAR MEETING JANUARY 21, 1986 APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 000549 through Claim Docket No. 001257 and recommended approval. Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the claims were approved and the report filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the meeting adjourned at 10:02 a.m. r' Katherine G. Barnard Michael L. Vance ATTEST: Sandra M. Parmerlee, Clerk u