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HomeMy WebLinkAbout12/29/87 Board of Public Works MinutesREGULAR MEETING DECEMBER 29. 1987 The regular meeting of the Board of Public Works was convened at 9:31 a.m. on Tuesday, December 29, 1987, by President John E. Leszczynski, with Mr. Leszczynski and Mr. Michael L. Vance present. Board member Patricia E. DeClercq was not in attendance. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. AGENDA ITEMS STRICKEN AND ITEM ADDED Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the following agenda items were stricken and added: STRICKEN: - Loan Agreement - A.E. Pistons, Inc. - Environmental clean-up of lots report ADDED: - Recommendation: Roseland/Allied Taxi Cab Company Complaints APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski, and carried, the minutes of the December 22, 1987, regular meeting of the Board were approved. OPENING OF BID - TOWING AND STORAGE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the Towing and Storage of Abandoned Vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski advised that one (1) bid for the storage of abandoned vehicles was received from Steve & Gene's Auto Truck Salvage, 3109 Gertrude Street, P.O. Box 2883, South Bend, Indiana. After a review of said bid, Board Attorney Carolyn V. Pfotenhauer advised that the bid form was not signed and the bid did not contain security. Therefore, it was her recommendation that the bid as submitted be rejected. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the bid as submitted by Steve and Gene's Auto Truck Salvage was rejected for its insufficiency. ADOPTION OF RESOLUTION NO. 37-1987 - LEASE PERSONAL PROPERTY FROM SECURITY PACIFIC NATIONAL BANK AND APPROVAL OF BILL OF SALE - TRANSFER OF TITLE TO EOUIPMENT TO SECURITY PACIFIC NATIONAL BANK Mr. Vance advised that Resolution No. 37-1987 and the Bill of Sale submitted to the Board for approval relate to the Solid Waste vehicles that the Sanitation Bureau utilizes and the uninterrupted power source for the CAD system. He stated that Security Pacific National Bank has offered a 7 3/4% simple interest rate over a five (5) year period for the gross amount of $385,000.00 for the lease of this equipment. The Resolution submitted today updates the names of individuals signing as members of the Board of Public Works. The Bill of Sale is for the equipment itself. In response to questions from the news media regarding this matter, Mr. Vance stated that this transaction provides for the refinancing of the above referred to equipment with Solid Waste making the appropriate payments to Security Pacific National Bank. He further stated that this refinancing is part of a long range plan of the operations of the wastewater plant which originally bore the financing of this equipment. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following Resolution No. 37-1987 was adopted and the Bill of Sale with Security Pacific National Bank was approved: REGULAR MEETING DECEMBER 29, 1987 RESOLUTION NO. 37-1987 WHEREAS, it is desirable and important to the business success of this City of South Bend to lease personal property consisting of: One (1) Used Uninterrupted Power Source for NCR Computer and Eight (8) Used 1986 Ford Trucks with Heil 20 Yard Trash Compactors WHEREAS, this City of South Bend desires from time to time to lease said personal property from Security Pacific National Bank. NOW, THEREFORE, BE IT RESOLVED that this City of South Bend from time to time lease from Security Pacific National Bank personal property as described above and that the authorized official(s) named below is/are hereby authorized in the name and on behalf of this City of South Bend from time to time to enter into agreements with Security Pacific National Bank for the leasing of said personal property upon such terms as may seem advisable to such officers, to execute agreements, leases, applications for leases, and other documents in connection therewith or incidental thereto, any instruments executed hereunder to be in such form and with such terms and conditions as may be agreed upon between them and said Bank. Any one of such officers is also authorized to accept or direct delivery from said Bank of any such property leased hereunder. The authority given hereunder should be deemed retroactive and any and all acts authorized hereunder performed prior to the passage of this resolution are hereby ratified and affirmed. I, Sandra M. Parmerlee, Clerk, Board of Pulbic Works of City of South Bend hereby certify that the foregoing is a true copy of a resolution duly and legally adopted by the Board of Public Works at a legal meeting of said Board duly and regularly held December 29, 1987, and that said resolution has not been revoked. I further certify that the officers referred to in the foregoing resolution are now held by the following, whose signatures appear after their respective names: s/John E. Leszczynski, President s/Michael L. Vance, Member Dated: December 29, 1987 s/Sandra M. Parmerlee, Clerk Board of Public Works APPROVE PMENT STAFF SUPPORT RISE AS - DEPARTMENT OF ECONOMIC OKIRI Ms. Pam Meyer, Program Manager, Urban Enterprise Zone Program, submitted to the Board an Agreement for Staff Support between the Department of Economic Development and the Urban Enterprise Association, for the period January 1, 1988 to and including December 31, 1988 in the amount of $52,000.00. Ms. Meyer advised that this Agreement is the same as in prior years with the exception of a $10,000.00 increase making the new Agreement amount $52,000.00. She stated that the increase was based on additional staff that will be required to assist with the program. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the above referred to Agreement was approved and executed. APPROVE RECOMMENDATIONS REGARDING ROSELAND CAB AND ALLIED CAB COMPANY COMPLAINTS Mr. Michael L. Vance, Director, Administration and Finance, submitted to the Board his recommendation regarding the complaints received against the Roseland Cab Company and the Allied Cab Company. 1 REGULAR MEETING DECEMBER 29, 1987 Mr. Vance stated that on December 22, 1987, the Board of Public Works conducted a Public Hearing regarding the complaints made against the Roseland Cab Company and the Allied Cab Company by the Yellow Cab Company. As a result of an investigation of the complaints, as discussed at the Public Hearing, it was discovered that the cab companies were not completing manifests which are a requirement of the ordinance. It was also alleged that the Roseland and Allied Cab companies were not providing twenty-four (24) hour service. Both Mr. Walter Jones of the Allied Cab Company and Mr. Roger Woods of the Roseland Cab Company advised that they had not been keeping manifests but upon this being brought to their attention they would begin requiring manifests of their drivers. Mr. Vance stated that it is his recommendation that the Roseland Cab Company and the Allied Cab Company be monitored for at least a two (2) month period and that they be required to present their monthly manifests to the Deputy Controller for inspection on January 29, 1988 and on February 29, 1988 so that it can be determined that they are and will continue to keep manifests. Mr. Vance also recommended that during this same two (2) month period, all licensed taxi cab companies be required to show compliance by submission of manifests. In regards to the twenty-four (24) hour service being provided, Mr. Vance stated that it appears that both companies advertise twenty-four (24) hour service in the yellow pages and when they do not have a driver available have offered to call another company. With these items in mind, Mr. Vance stated that there are no violations of the ordinance and would recommend that the charges be dismissed against the Roseland Cab Company and the Allied Cab Company and that no action be taken against their licenses at this time. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the recommendations as submitted by Mr. Vance and outlined above were accepted and approved. APPROVE GRANT OF EASEMENT - MARTIN MACHINE COMPANY. INC. Mr. Bruce Bancroft, Attorney at Law, lst Source Bank Center, South Bend, Indiana, was present on behalf of his client, the Martin Machine Company, Inc. 411 West Indiana Avenue, South Bend, Indiana, and submitted a Grant of Easement for the Board's consideration. Mr. Bancroft stated that the lst north/south alley west of Franklin running off the north side of Indiana Avenue was dedicated in 1941 and the building currently occupied by the Martin Machine Company was built shortly thereafter with that same building encroaching slightly on the alley. Mr. Bancroft submitted a survey along with the Grant of Easement indicating the encroachment which consists of two (2) feet. He stated that the alley is used exclusively by Martin Machine Company. He further stated that Martin Machine Company, Inc. is asking for an Easement at this time as the building is being sold and the new purchasers are requiring that a formal agreement be provided. Mr. Bancroft noted that should the building ever be removed and the parking area eliminated, the Easement would terminate and the alley would be restored to a fourteen (14) foot width alley. Board Attorney Carolyn V. Pfotenhauer advised that she has reviewed the Grant of Easement and it is in order. Therefore, upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the Grant of Easement as submitted was approved. ' 2 REGULAR MEETING DECEMBER 29, 1987 FILING OF APPLICATION FOR BIDDER QUALIFICATION AND CERTIFICATION Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the application for bidder qualification and certifica- tion of Adiva, Inc., Dolores L. Anastasio, Owner, 914 L.W.W., South Bend, Indiana, was accepted for filing and referred to the appropriate City departments for review and recommendation. REQUEST OF CITY AWNING TO ERECT AWNING AT 129 NORTH MAIN STREET - REFERRED In a letter to the Board, Mr. Hank Craft, Sales Representative, City Awning of South Bend, 1835 South Franklin, South Bend, Indiana, requested permission to erect an entrance canopy which will project over the sidewalk at Instant Copy, 129 North Main Street, South Bend, Indiana. Mr. Craft further advised that Mr. Roger Schafer of the Indiana Department of Highways has verbally approved the installation of the canopy. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the appropriate City departments and bureaus, along with the drawing of the proposed canopy which was submitted with the request, for review and recommendation. ?ST OF KNIG S OF COLUMBUS TO CONDUCT "RIGHT LIFE" MARCH - In a letter to the Board, Mr. Arthur R. Leinen, Right to Life Chairman, Knights of Columbus, 815 North Michigan Street, South Bend, Indiana, advised that Council #553, on behalf of the St. Joe Valley Chapter of Knights of Columbus Councils, requests permission to conduct the annual "Right to Life" March on Sunday, January 17, 1988, beginning at 1:30 p.m. Mr. Leinen stated that the march will begin at the Knights of Columbus building at 815 North Michigan Street and proceed South on Michigan Street to LaSalle and then East on LaSalle to St. Joseph Church on the corner of LaSalle and Hill Streets. The March will be organized only to St. Joseph Church where a service recognizing the right to life will be held. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the above request was referred to the appropriate City departments and bureaus for review and recommendation. UEST OF IUSI TH STREET AND INSTALLATION STREET - RE OF 4-WAY STOP ION In a letter to the Board, Mr. Randy L. Landsberg, Campus Engineering Coordinator, Indiana University at South Bend, 1700 Mishawaka Avenue, South Bend, Indiana, advised that IUSB requests the installation of 4-way stop signs at the intersection of 20th Street and Vine Street which is at the edge of the university property. This intersection presently has stop signs on Vine Street only. The traffic at this location has increased considerably and the university believes that changing this to a 4-way stop will make it a safer intersection. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. PPROVE AMENDED LETTER OF DIT - CROSS CREEK, INC. nr. Leszczynski advised that St. Joseph Bank and Trust Company, P.O. Box 6, South Bend, Indiana, has advised that they hereby amend Irrevocable Letter of Credit No. 5-8658 for the account of Cross Creek, Inc., 828 East Jefferson Boulevard, South Bend, Indiana, as follows: 1 1 1 83 REGULAR MEETING DECEMBER 29, 1987 1. Amount shall be $72,111.00 instead of $175,851.00 2. Expiry shall be May 31, 1988 instead of December 24, 1987. 3. Statement purportedly signed by an official of the City Engineers Office should not certify that, "Cross Creek, Inc. has failed to complete sidewalk concrete curbs and gutters and asphaltic base course at Cross Creek Estates, Phase I." 4. Drawings may be up to an aggregate amount but not to exceed $72,111.00 All other terms and conditions remain unchanged. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above amended Letter of Credit was accepted and approved. APPROVE RECOMMENDATION TO UOTATIONS - TEACHERS CREDIT UNION PARKING LOT IMPROVEMENTS PROJECT Mr. Michael P. Meeks, Director, Division of Engineering, advised the Board that the Engineering Department recommends that the Board reject all quotations received on October 20, 1987 for the above referred to project. Mr. Meeks stated that it is the Department's intention to seeks new quotes for this project in the Spring. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the above recommendation was accepted and the quotations rejected. APPROVE AND/OR RELEASE CONTRACTORS AND EXCAVATION BONDS Mr. Melvin Humphrey, Engineering Department, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: CONTRACTORS Ken Yoshida d/b/a Ralph Keller Company Released Effective 12/31/87 Super Wash, Inc., Effective 12/29/87 EXCAVATION Super Wash, Inc. Effective 12/29/87 Approved Approved Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the recommendation as submitted was accepted and the above referred to bonds were approved and/or released as indicated. APPROVE HANDICAPPED PARKING PERMIT Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the following one (1) handicapped parking permit application was approved and referred to the Deputy Controller's office for issuance of a permit: 1. James 0. Hanks, Sr. 202 E. Bowman St., S.B. APPROVE CLAIMS Mr. Emery Chrobot, Acting Director, St. Joseph County Job Training Program, submitted a list containing fifty-nine (59) claims and recommended approval. Additionally, Chief Deputy Controller John Leisenring submitted Claim Docket No. 17129 through Claim Docket No. 17148 and recommended approval. Upon a REGULAR MEETING DECEMBER 29, 1987 motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the meeting adjourned at 10:03 a.m. Michael L. Vance IATTE San ra M. Parmerlee, Clerk 1