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Home My WebLink About11/17/87 Board of Public Works MinutesREGULAR MEETING NOVEMBER 17, 1987 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Tuesday, November 17, 1987, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Mr. Michael L. Vance present. Also present was Chief Deputy City Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance, and carried, the minutes of the November 10, 1987, regular meeting of the Board were approved. OPENING OF BIDS - JANITORIAL SERVICES, INCLUDING PEST AND RODENT CONTROL AT POLICE DEPARTMENT AND THREE (3) POLICE SUBSTATIONS This was the date set for receiving and opening of sealed bids for the above referred to services. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. In a review by Board Attorney Thomas Bodnar of the appropriate bid security submitted with each bid, it was discovered that the Notice to Bidders published in the South Bend Tribune and the Tri-County News and sent to bidders, indicated that a Certified Check or Bid Bond in the amount of ten per cent (10%) is required and must accompany each bid. However, the specifications prepared and sent to bidders, indicated that a Certified Check or Bid Bond in the amount of five per cent (5%) would be required. Therefore, based on the consensus of Board members and Attorney Bodnar, it was determined to accept all bids submitted with either a five per cent (5%) or ten per cent (10%) Bid Bond or Certified Check. The following bids were opened and publicly read: ARROW SERVICES, INC. 1815 North Michigan Street P.O. Box 515 Plymouth, Indiana 46563 Bid was signed by Don E. Green, President and Jayne A. Green, Secretary, Non -Collusion Affidavit was in order and a Treasurer's Check in the amount of $180.00 was submitted. BID: $1,800.00 for pest control at 701 West Sample Street, 1716 South Michigan Street, 220 North Olive Street and 126 North Niles Avenue, South Bend, Indiana. ABSOLUTE PEST & TERMITE CONTROL, INC. 2228 Lincolnway West Mishawaka, Indiana 46544 Bid was signed by Rocco DiLorenzo, President, Non -Collusion Affidavit was in order and a Certified Check in_the amount of $39.00 was submitted. BID: $780.00 per year/$65.00 per month for pest and rodent control at 701 W. Sample Street, 1716 South Michigan Street and 220 North Olive Street, South Bend, Indiana. ROSE EXTERMINATOR COMPANY 614 West Calvert Street South Bend, Indiana 46613 Bid was signed by C.S. Hansen, Branch Manager and Mark D. Klein, Sales Representative and a Certified Check in the amount of $75.00 was submitted. BID: $62.00/per month/$744.00 per year for pest control services for the Police Department REGULAR MEETING NOVEMBER 17, 1987 TERMINIX INTERNATIONAL 1601 Maplewood Avenue South Bend, Indiana 46628 Bid was signed by Thomas Babbitt, Branch Manager, Non -Collusion Affidavit was in order and a Certified Check in the amount of $120.00 was submitted. BID: $100.00/per month for pest control services at the Central South Bend Police Department and three (3) substations. ACME SERVICE CORPORATION P.O. Box 1544 2106 South Franklin Street South Bend, Indiana Bid was signed by Charles D. Eder, President and Dvorah Eder, Secretary, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: $34,183.29 for janitorial services at Police Department Central and three (3) substations Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above bids were referred to the Police Department for review and recommendation. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately twelve (12) abandoned vehicles which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mrs. Patricia DeClercq, Director, Department of Code Enforcement, advised that Vehicle #8 (stump remover) has been returned to its owner and should therefore be removed from the list as it is not available for sale. The following bids were opened and publicly read: Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 S. Gertrude, P.O. Box 2883 South Bend, Indiana 46680 Vehicles No. 1 $ 15.75 Vehicles No. 7 $ 25.75 2 10.75 8 225.75 3 101.76 9 25.75 4 25.75 10 57.75 5 10.75 11 70.75 6 10.75 12 25.75 Mr. Howard W. Rubin Rubin's Auto Parts, Inc. 23921 Western Avenue South Bend, Indiana Vehicles No. 3 $361.61 8 11.11 10 41.41 11 106.06 1 ,7 J 1639 REGULAR MEETING NOVEMBER 17, 1987 Mr. David E. Fisher 54660 N. Oak Road South Bend, Indiana 46628 Vehicles No. 1 $ 10.25 Vehicles No. 7 $ 35.90 2 10.25 8 5.00 3 1.25 9 10.25. 4 10.25 10 50.25 5 10.25 11 101.99 6 10.25 12 1.25 Mr. Charles E. Teske 54830 Pear Road South Bend, Indiana Vehicles No. 1 $11.00 2 47.00 7 18.00 9 12.00 10 23.00 11 62.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the following bids were awarded: Steve & Gene's - Vehicle No. 1 $15.75 4 25.75 5 10.75 6 10.75 9 25.75 10 57.75 12 25.75 TOTAL: $172.25 Rubin's Auto Parts - Vehicle No. 3 $361.61 11 106.06 TOTAL: $467.67 David E. Fisher - Vehicle No. 7 $ 35.90 Charles E. Teske - Vehicle No. 2 $47.00 GRAND TOTAL: $722.82 APPROVE AGREEMENT FOR CONSULTING SERVICES - THE CHESAPEAKE GROUP, INC. Ms. Betsy Harriman, Department of Community Development, advised that the above referred to Agreement between The Chesapeake Group, Inc., and the City of South Bend provides for the continuation of the work begun in 1987 with the Neighborhood Business Development Corporation on various commercial strips. The Agreement is for the term January 1, 1988 to December 31, 1988 and is in the amount of $26,000.00. She noted that this amount reflects a $4,000.00 reduction from the current Agreement. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the Agreement as submitted was approved and executed. 40 REGULAR MEETING NOVEMBER 17, 1987 APPROVE MODIFICATION OF LEASE AGREEMENT BETWEEN THE CITY OF SOUTH BEND AND SOUTH BEND CIVIC THEATER, INC. Mr. Leszczynski advised that the Modification of Lease Agreement submitted to the Board today allows the South Bend Civic Theater, Inc. to repair the doors to the building located at 701 Portage Avenue at its expense, subject to prior approval by the City Engineer. It was noted that pursuant to Paragraph #8 of the Lease Agreement between the City and South Bend Civic Theater, Inc., as it relates to the real property known as 701 Portage Avenue, all alterations must be approved in writing by the Board of Public Works. It was further noted that the repair will eliminate or reduce the possibility of burglary or vandalism. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referred to Modification of Lease Agreement was approved and executed. PETITION FOR RESTRICTED RESIDENTIAL PARKING ZONE - 1400 BLOCK WALL STREET - REFERRED Mr. Leszczynski advised that Mrs. Sue Lamie, 1417 Wall Street, South Bend, Indiana, has submitted to the Board a Petition for a restricted residential parking zone in the 1400 block of Wall Street. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Petition was referred to the Bureau of Traffic and Lighting in order that a traffic study of the area can be conducted. APPROVE REQUEST ABANDONED VEHICI TO ADVERTISE FOR RECEIPT OF BIDS - SALE ( Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately twelve (12) abandoned vehicles, which are being stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above request was approved and a date of December 1, 1987 was established for the receiving and opening of sealed bids. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of thirty-seven (37) properties cleaned from November 9, 1987 to November 13, 1987, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the report as submitted was filed. FILING OF STREET LIGHT OUTAGE REPORT The report submitted to the Board indicated a total of one hundred forty-five (145) street light outages reported during the month of October. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the report as submitted was filed. APPROVE CLAIMS Mr. John W. Ferguson, Executive Director, St. Joseph County Job Training Program, submitted a list containing sixty-six (66) claims and recommended approval. Additionally, City Controller Michael L. Vance submitted Claim Docket No. 16465 through Claim Docket No. 16669 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. 1 [I L REGULAR MEETING NOVEMBER 17, 1987 4l. 1 1 MEETING CONTINUED At 9:47 a.m., upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the meeting of the Board of Public Works was continued in order that the Department of Code Enforcement could review the bids received for abandoned vehicles and provide a recommendation to the Board. MEETING RE -CONVENED At 9:50 a.m., Mr. Leszczynski reconvened the meeting of the Board of Public Works. The recommendations regarding the award of abandoned vehicles was accepted and bids for abandoned vehicles were awarded. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the meeting adjourned at 9:52 a.m. ATTEST: Sandra M. Parmerlee, Clerk �1 Leszczfylisyi Patricia E. DeClercq U MTcael L. nce