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Home My WebLink About11/10/87 Board of Public Works MinutesREGULAR MEETING NOVEMBER 10, 1987 The regular meeting of the Board of Public Works was convened at 9:31 a.m. on Tuesday, November 10, 1987, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Mr. Michael L. Vance present. Also present was Chief Deputy City Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the minutes of the November 3, 1987, regular meeting of the Board were approved. APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development Addenda were presented to the Board for approval: ADDENDUM I HISTORIC PRESERVATION COMMISSION OF ST. J HISTORIC PRESERVATION SURVEY RECORDS MANA Addendum I adds $1,750.00 to the budget o extends the Contract timetable. RT ACTIVITY is activity and ADDENDUM III NEIGHBORHOOD HOUSING SERVICES OF SOUTH BEND, INC. NHS REVOLVING LOAN FUND ACTIVITY Addendum III indicates a change in activity guidelines and allows for acquisition assistance. ADDENDUM I NEIGHBORHOOD HOUSING SERVICES NHS HOUSING ASSISTANCE PROGRAMS Addendum I indicates a change in activity guidelines which allows for acquisition assistance. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the above Addenda were approved and executed. APPROVE PURCHASE AGREEMENT - SALE OF CITY -OWNED PROPERTY AT 304 SOUTH TAYLOR STREET Mr. Leszczynski advised that in accordance with the bid awarded on July 28, 1987, to Mr. David C. Dorsett, 520 West Wayne Street, South Bend, Indiana, for the purchase of the City -owned lot at 304 South Taylor Street in the amount of $365.00, the Purchase Agreement was being submitted at this time for Board approval. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the Purchase Agreement was approved and the matter referred to the City Attorney's office for drafting of the appropriate Quit -Claim Deed. ADOPTION OF RESOLUTION NO. 34-1987 - TABLED (DISPOSAL OF OBSOLETE VEHICLES - POLICE DEPARTMENT) by Mr. Leszczynski and the disposal of two at this time. Upon a motion made by carried, Resolution No (2) Police Department Mr. Vance, seconded . 34-1987, regarding vehicles, was tabled APPROVAL OF IRREVOCABLE STANDBY LETTERS OF CREDIT - CROSS CREEK, INC. Mr. Leszczynski advised that Cross Creek, Inc., 828 E. Jefferson Boulevard, South Bend, Indiana, has submitted Irrevocable Standby Letter of Credit Number S-8658 in the amount of $175,851.00 and Irrevocable Standby Letter of Credit Number 5-8659 in the amount of $17,650.00 issued by the St. Joseph Bank and Trust Company, P.O. Box 6, South Bend, Indiana. The Letters of Credit are in regards to the completion of public improvements at Cross Creek Estates, Phase I. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Letters of Credit as submitted were accepted and approved. 1 1 1 REGULAR MEETING NOVEMBER 10, 1987 1 L 1 PROJECT COMPLETION POLICE STATION) Mr. Leszczynski advised that Ziolkowski Construction, Inc., has submitted Change Order No. 1 (Final) indicating that the Contract amount for the above referred to project be increased by $5,533.00 for a new Contract sum including this Change Order in the amount of $133,158.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO. 1 (FINAL) - INDIANA AVENUE/MASTIC CORPORATION PROJECT Mr. Leszczynski advised that Rieth-Riley Construction, P.O. Box 1775, South Bend, Indiana, has submitted Change Order No. 1 (Final) indicating that the Contract amount for the above referred to project be increased by $22,347.93 for a new Contract sum including this Change Order in the amount of $166,339.93. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, Change Order No. 1 (Final) was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - REPAIRS TO OLD FURNITURE BUILDING In a letter to the Board, Mr. Melvin Humphrey, Bureau of Design and Administration, requested that the Board advertise for the receipt of bids for repairs to the old Sandock Furniture Building located at 1217-1221 West Washington Street. Mr. Humphrey advised that this project entails roof repairs, window enclosures, site clean-up and minor structural reconstruction. Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised that this building was owned by St. Joseph County and conveyed to South Bend Heritage. She stated that bids will be sought for work that will provide immediate repairs to stop the building from deteriorating in order that its re -use can be determined. She stated that the repairs will basically be repair of the roof and weatherizing the structure. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above request was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - TOWING AND STORAGE OF ABANDONED VEHICLES Mr. Leszczynski advised that Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, has informed the Board that the Department currently has a Contract with Steve and Gene's Auto and Truck Salvage and Repair for the towing and storage of abandoned vehicles, with said Contract expiring on December 31, 1987. She therefore, requested that the Board advertise at this time for the receipt of bids for the towing and storage of abandoned vehicles for calendar year 1988. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the request was approved. REQUEST OF MICHIANA WATERSHED, INC. TO CONDUI RUN - MAY 14, 1988 - REFERRED T 18TH ANNUAL RIVER In a letter to the Board, Mr. William K. Wright, Agency Coordinator, Michiana Watershed, Inc., St. Joseph County Chapter, P.O. Box 1284, South Bend, Indiana, requested permission to hold the 18th Annual River Run on Saturday, May 14, 1988. Mr. Wright advised that the River Run will begin at Leeper Park and will finish at St. Patrick's County Park with the exception of the competition classes that will start in Mishawaka instead of Leeper Park. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above request was referred to the appropriate City departments and bureaus for review and recommendation. REGULAR MEETING NOVEMBER 10, 1987 APPROVE TITLE SHEET - CROSS CREEK ESTATES Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referred to Title Sheet was approved and signed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the Certificate of Insurance for Delta Star Electric, Inc. was accepted and filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of fifty-eight (58) properties cleaned from November 2, 1987 to November 6, 1987, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the report as submitted was filed. APPROVE CLAIMS City Controller Michael L. Vance submitted Claim Docket No. 16226 through Claim Docket No. 16462 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:44 a.m. 3JinZE . gEe s z c fn Patricia E. DeClercq Michael L. a n c e ATTEST: -."21 'Ili 'PO , i4LI-1ce� Sandra M. Parmerlee, Clerk 1