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Home My WebLink About10/27/87 Board of Public Works MinutesREGULAR MEETING OCTOBER 27, 1987 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Tuesday, October 27, 1987, by President John E. Leszczynski, with Mr. Leszczynski and Mrs. Patricia E. DeClercq present. Board member Michael L. Vance was not in attendance. Also present was Chief Deputy City Attorney Thomas Bodnar. AGENDA ITEMS ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following items were added to the agenda: 1. Opening of Quotations for roof repair at the Morris Civic Auditorium. 2. Rejection of the Quotation previously submitted for concrete work at South Street and L.W.W. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the minutes of the October 20, 1987, regular meeting of the Board were approved. OPENING OF BIDS - CONCRETE PAVEMENT REPAIRS 1987 PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski advised that the estimated cost for this project is $100,000.00 for both packages. The following bids were opened and publicly read: KASER-SPRAKER CONSTRUCTION, INC. 25487 W. State Road 2 P.O. Box 3605 South Bend, Indiana 46619 Bid forms were signed by Gary L. Spraker, President and Daniel H. Kaser, Secretary, Non -Collusion Affidavits were in order and 5% Bid Bonds for Package A and B were submitted. BIDS: Package A: $50,153.00 Alternate: $21,875.00 Package B: $48,370.00 Alternate: $19,425.00 ZIOLKOWSKI CONSTRUCTION, INC. P.O. Box 1106 1005 So. Lafayette South Bend, Indiana 46624 Bid forms were signed by Ben Ziolkowski, President and Roberta Ziolkowski, Secretary, Non -Collusion Affidavits were in order and 5% Bid Bonds for Package A and B were submitted. BIDS: Package A: $69,812.50 Alternate: $33,750.00 Package B: $61,820.00 Alternate: $29,970.00 �)1 REGULAR MEETING OCTOBER 27. 1987 LA PORTE CONSTRUCTION COMPANY, INC. P.O. Box 577 LaPorte, Indiana 46350 Bid forms were signed by Thomas G. Blackburn, President and Lawrence E. Rardin, Secretary, Non -Collusion Affidavits were in order and 5% Bid Bonds for Package A and B were submitted. BIDS: Package A: $67,072.50 Alternate: $20,812.50 Package B: $60,056.50 Alternate: $18,481.50 RIETH-RILEY CONSTRUCTION COMPANY INC. P.O. Box 1775 South Bend, Indiana 46634 Bid forms were signed by Richard A. Jankowski, Area Manager, Non -Collusion Affidavits were in order and 5% Bid Bonds for Package A and B were submitted. BIDS: Package A: $50,581.25 Alternate: $37,500.00 Package B: $45,211.50 Alternate: $33,300.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid forms were signed by Thomas 0. Walsh, President and John R. Quinn, Assistant Secretary, Non -Collusion Affidavits were in order and 5% Bid Bonds for Package A and B were submitted. BIDS: Package A: Alternate: Package B: Alternate: Upon a motion made by and carried, the above Department for review $87,431.25 $50,000.00 $77,955.00 $44,955.00 Mr. Leszczynski, seconded by Mrs. DeClercq bids were referred to the Engineering and recommendation. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately sixteen (16) abandoned vehicles which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Mr. Howard W. Rubin Rubin's Auto Parts, Inc. 23921 Western Avenue South Bend, Indiana Vehicle No. 16 $10.10 Mr. James L. Stambaugh 54660 Oak Road South Bend, Indiana Vehicles No. 3 $101.99 16 43.30 REGULAR MEETING OCTOBER 27, 1987 Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 S. Gertrude, P.O. Box 2883 South Bend, Indiana 46680 Vehicles No. 1 $10.00 Vehicles No. 9 $ 5.00 2 5.00 10 1.00 3 5.00 11 5.00 4 10.00 12 5.00 5 1.00 13 5.00 6 1.00 14 1.00 7 5.00 15 5.00 8 5.00 16 60.00 Mr. William Milcherska 1700 S. Union South Bend, Indiana Vehicles No. 3 $50.00 16 50.00 Mr. Charles E. Teske 54830 Pear Road South Bend, Indiana Vehicles No. 1 $12.00 7 24.00 8 18.00 16 18.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following bids were awarded: Steve & Gene's - Vehicle No. 2 $ 5.00 4 10.00 5 1.00 6 1.00 9 5.00 10 1.00 11 5.00 12 5.00 13 5.00 14 1.00 15 5.00 16 60.00 TOTAL: $104.00 Charles E. Teske - Vehicle No. 1 $12.00 7 24.00 8 18.00 TOTAL: $ 54.00 James L. Stambaugh - Vehicle No. 3 $101.99 GRAND TOTAL: $259.99 - REJECTION OF QUOTATION AND - OPENING OF NEW QUOTATIONS - CONCRETE IMPROVEMENTS AT THE CORNEF OF SOUTH STREET AND L.W.W. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the quotation submitted on October 13, 1987 by L.L. Geans & Sons, Inc., 1721 North Home Street, Mishawaka, Indiana for the above referred to project was rejected at this time. 1 n 1 REGULAR MEETING OCTOBER 27. 1987 Further, Mr. Leszczynski advised that this was the date set for the receiving and opening of new Quotations for concrete improvements at the corner of South Street and Lincolnway West in South Bend, Indiana. The following Quotations were received and publicly read: KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 P.O. Box 3605 South Bend, Indiana Quotation was submitted by Daniel H. Kaser, Secretary/ Treasurer. QUOTATION: $11,918.00 MC INTYRE & JONES CONSTRUCTION COMPANY, INC. 2526 West 6th Street Mishawaka, Indiana Quotation was submitted by Kenneth A. McIntyre, President. QUOTATION: $10,997.05 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above Quotations were referred to the Department of Economic Development for review and recommendation. OPENING OF QUOTATIONS - ROOF REPAIR PROJECT - MORRIS CIVIC AUDITORIUM Mr. Leszczynski advised that this has been the date set for the opening of sealed Quotations for the repair of a portion of the roof at the Morris Civic Auditorium at 211 North Michigan Street. The following Quotations were received: EAKINS ROOFING, INC. 1753 East 12th Street Mishawaka, Indiana Quotation was submitted by Mr. Dave Maggert. QUOTATION: $800.00 SOUTH BEND ROOFING COMPANY 1138 W. Washington Avenue South Bend, Indiana Quotation was submitted by Mr. Steve Micinski. QUOTATION: $1,637.00 ALL WEATHER EXTERIORS, INC. 596661 Bremen Highway Mishawaka, Indiana 46544 Quotation was submitted by Jim Hummer, Manager, Commercial Division. QUOTATION: $2,900.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq, and carried, the above Quotations were referred to Mr. Dale Balsbaugh, Manager, Morris Civic Auditorium, for review and recommendation. APPROVE RIGHT-OF-WAY CERTIFICATION - HICKORY/LOGAN WIDENING PROJECT Mr. Leszczynski advised that the above referred to Certification certifies to the State that all right-of-way for the north section of this project has been acquired and it is appropriate to proceed with this project at this time. Mr. Leszczynski REGULAR MEETING OCTOBER 27, 1987 informed those present that the project entails the realignment of the Hickory/Edison intersection, storm sewer installation and signalization. Mr. Leszczynski further indicated that it is anticipated that the State of Indiana will have a bid "letting" for this portion of the project in February of 1988. It was noted that the Certification indicates and certifies that the requirements of Title III, Public Law 91-646 Uniform Relocation Assistance and Real Property Acquisition Policies Act, January 2, 1971, 84 Stat, 1894 U.S. Congress and 49 CFR Part 25 dated March 5, 1985 have been compiled with. Also, it certifies that the right-of-way for the project has been acquired and is clear for the letting of a construction contract. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, a Right -of -Way Certification regarding the Hickory/Logan Widening Project was approved and will be forwarded to Mr. John W. Brossart, Chief, Division of Land Acquisition, Indiana Department of Highways, Indiana State Office Building, 100 North Senate Avenue, Indianapolis, Indiana. APPROVE CONTRACT - INDIANA MICHIGAN POWER COMPANY (MUNICIPAL SERVICES FACILITY) Mr. Leszczynski advised that Mr. W. C. Harpenau, Power Engineer, Indiana Michigan Power Company, One Michiana Square, 100 East Wayne Street, South Bend, Indiana, has advised that I&M has changed its name and therefore a new Tariff Contract must be executed at this time for electric services at the Municipal Services Facility at 700 West Sample Street, South Bend, Indiana. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Contract was approved and executed. ADOPTION OF RESOLUTION NO. 32-1987 - DECLARING AUTOMOBILES AND EQUIPMENT OBSOLETE (POLICE DEPARTMENT) Police Department Services Division Chief Ronald Marciniak advised the Board that the Department has eleven (11) vehicles which are no longer fit for service in the police fleet. Also, as the Department is going to a new style of light bars, the Department has phased the current light bars out of service and now has twenty (20) light bars that are no longer needed by the Department. Therefore, the Department is recommending that the vehicles and the light bars be declared obsolete at this time. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following Resolution No. 32-1987 was adopted: RESOLUTION NO. 32-1987 WHEREAS, it has been determined by the Board of Public Works that the following Police Department vehicles and equipment are no longer suitable for the purpose for which they were intended and no longer needed by the City of South Bend: MECH. YEAR MAKE SERIAL NUMBER MILEAGE 629 1985 Dodge Diplomat 1BBG2646FX626907 73165 630 1986 Plymouth Grand Fury 1P3BB26SOHX705066 46911 705 1983 Chevrolet Malibu lGlAW6996DR201130 65776 668 1983 Chevrolet Malibu lGlAW6996DR201270 96310 682 1980 Dodge Aspen NL41CAF213534 71754 CD4 1980 Dodge Aspen NL41CAF213502 84432 625 1980 Dodge Aspen NL41CAF213535 44580 685 1982 AMC Concorde 1AMCA0559CK115651 78499 CD3 1981 Chrysler LeBaron 2C3BM46F9BR152629 100821 726 1981 Chrysler LeBaron 2C3BM46F9BR152632 61964 734 1978 Mercury Cougar 8H92H608760 102798 1 1 1 Twenty (20) Federal Signal Corporation, Twin Sonic, Model 12MX light bars. REGULAR MEETING OCTOBER 27, 1987 WHEREAS, Indiana Code 36-1-11-6 permits and establishes pro- cedure for disposal of personal property which is unfit for the purpose for which it was intended which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the vehicles and equipment listed above are not fit for the purpose for which they were intended and are of minimal value. BE IT FURTHER RESOLVED that said vehicles and equipment be disposed of and removed from the City Inventory. ADOPTED this 27th day of October, 1987. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE REQUEST OF POLICE DEPARTMENT TO DISPOSE OF NINE (9) VEHICLES AND TWENTY (20) LIGHT BARS Mr. Leszczynski advised that pursuant to the adoption of Resolution No. 32-1987, declaring eleven (11) Police Department vehicles and twenty (20) light bars obsolete and no longer needed for the purpose for which they were intended, Police Chief Charles T. Hurley requested that the Board dispose of said vehicles and light bars through a public auction. It should be noted that nine (9) of the eleven (11) vehicles declared obsolete will be auctioned with the remaining two (2) vehicles to be utilized for spare parts by the Department. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was approved. APPROVE REQUEST OF ST. JOSEPH COUNTY DEMOCRATIC CENTRAL COMMITTEE TO USE PUBLIC BUILDINGS FOR VOTING PURPOSES Mr. Kenneth P. Fedder, Chairman, St. Joseph County Democratic Central Committee, P.O. Box 1375, South Bend, Indiana, requested permission to use the following public buildings for voting purposes on General Election Day, November 3, 1987: Fire Station #2 110 East Marion Fire Station #3 1805 McKinley Avenue Fire Station #5 2221 Prairie Avenue Fire Station #6 4302 Western Avenue Fire Station #7 1616 Portage Fire Station #9 2520 Mishawaka Avenue Fire Station #10 308 W. Ireland Road Potawatomi Greenhouse 2105 Mishawaka Avenue Pinhook Pavilion 2801 Riverside Drive Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request as submitted was approved. REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE AT 1124 WEST GRACE STREET - REFERRED In a letter to the Board, Ms. Sylvia Krol, 1124 West Grace Street, South Bend, Indiana, requested that the parking space front of the residence at 1124 West Grace Street be designated a handicapped parking space. Ms. Krol stated that she is in as requesting the designated space for her parents who live at that address and have difficulty walking any distance and because the 2L REGULAR MEETING OCTOBER 27, 1987 neighbors frequently park in front of the Krol residence. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE REQUEST PARADE - NOVEMB 21 CITY ASSOCIATES TO CONDUCT HOLIDAY Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on October 13, 1987 and recommend approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. APPROVE REQUEST OF SOUTH BE'. ON SOLICITATIONS - NOVEMBER 4-11, 1987 Mr. Leszczynski advised that the various City departments and bureaus have reviewed the above referred to request submitted to the Board on October 13, 1987 and recommend approval. It was noted that the Bureau of Traffic and Lighting has advised that no solicitations are to take place in the street. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendations were accepted and the request approved. SINFONICA TO CONDUCT APPROVE LICENSE APPLICATION - SECONDHAND DEALER Mr. Leszczynski advised that the following one (1) secondhand dealers license application has been received: NAME: U.S. RENTALS, INC. BY: Garrette S. Dylewski ADDRESS: 1628 South Michigan Street FOR THE PURPOSE OF SELLING: Unknown Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above application. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the license application was approved and referred to the Deputy Controller's office for issuance of a license. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following eight (8) traffic control devices were approved: 1. NEW INSTALLATION, HANDICAP TOW -AWAY - 1630 N. Huey. (Vernel Deadmond is an amputee). 2. NEW INSTALLATION, HANDICAP TOW -AWAY - 609 E. Indiana. (Tim Ottbridge). 3. NEW INSTALLATION, HANDICAP TOW -AWAY - 3029 Longley. (Frieda Herzer. Has heart disease & congestive heart failure). 4. REMOVAL OF OPEN PARKING, REVISED TO NO PARKING - 300 LaMonte Terrace. (Seasonal Signs). 5. REMOVAL OF 2 HOUR PARKING, 6A-6P, REVISED TO NO PARKING - 500 North Michigan. (Seasonal Signs). 6. REMOVAL OF 30 MINUTE PARKING, REVISED TO OPEN PARKING - 124 W. Tutt (Southern Hotel). (Hotel Closed). 1 1 1 REGULAR MEETING OCTOBER 27, 1987 825 1 1 1 7. REMOVAL OF OPEN PARKING, REVISED TO NO PARKING 400 North St. Louis, West side to first drive South of Cedar, 82'. (Width 30'). 8. REMOVAL OF OPEN PARKING, REVISED TO NO PARKING - 500 North St. Louis, East & West side to first drive North of Cedar, 118'. (Width 30'). It was noted that the traffic control devices recommending the installation of handicapped tow -away zones are in response to the requests submitted to the Board as follows: NAME LOCATION DATE SUBMITTED Vernel E. Deadmond 1630 North Huey 7/28/87 & 10/13/87 Frieda Herzer 3029 Longley 8/24/87 Tim Ottbridge 609 E. Indiana 7/7/87 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of sixty-three (63) properties cleaned from October 19, 1987 to October 23, 1987, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE CLAIMS City Controller Michael No. 15685 through Claim approval. Upon a motion Leszczynski and carried, filed. PRIVILEGE OF THE FLOOR: L. Vance submitted Claim Docket Docket No. 16023 and recommended made by Mrs. DeClercq, seconded by Mr. the claims were approved and the report INQUIRY REGARDING SKATEBOARD REPORT In response to a question from the news media regarding the status of a report to the Board regarding skateboards, Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised that her Department is still looking into and stuaying the matter and is continuing to look at possible recommendations to present to the Board. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 10:04 a.m. ATTEST: Sandra M. Parmerlee, Clerk Q4��_ _�'t ► 1 l� - A AAY/JHI 4 (J-efhn E. Leszcz3MsYi/ Patricia E. DeClercq