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~Ir, dill Schalliol, Co munity and Economic Develop ant, noted the work on the above
described project was due to start on the f®Il®~ving ~rsday. Therefore, up~rr a rn®ti~r~ by I~r.
Inl~s, seconded y ~Ir. I/ittrell c rigid, the professional services agree ant for overseeing the
de olition of the for er Waste I~/Ianagement Properties, with Wight an Petrie, Inc. in the
punt of 21,40.0 was approved.
I-~PPI~~7~1~.IJ C~~' ST' E'I' CL®SLT
The following street cl®sure was presented f®r
public right-ofaway d not under the board's a
~Ir. Littrell stated the r~etiti®ner shc~azld be rrafnr
~l. fir. I,ittrell noted that this is n®t in the
, and was sub fitted to the Eoard in error.
should ~o before the Parr Eo d.
The Clerlc was inst cted t® p®st the agenda and notify the rraedia and ®ter persons who have
requested n®tice of the eating agenda. I~To other business ca e before the hoard. The meeting
adjou. ed at 12a0 p. a
ECA C~ PLTEI,IC WC~ S
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E. I ' s, ~Ie bar
Carl P. I,ittrell, ~Ie bar
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2 X1,037,639,25
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2
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T'~tal
®CT'~~E1Z 12 2009 334
E C ITC E VICES ~' m
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GIJLAp~ M~ETII~G (~~TC~EI2 12 2009 336
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Mr. Gilot advised that this was the date set f®r the re~eivirig arld ~per~i~g ~f sealed ~~a®tati®r~s fc~r
the above referenced project, The f®ll~wirlg ~ut~tati~ns were ~perled aid reado
ITT AID ATE VIES, I.dI,C'
524 N/E Third Street
Paoli, Indi a 47454
Quotation was submitted by Mr.l2ussell Wendt
QLT~7TATIG~Te X13,245,00
ale ing +Che icalse 25 Gallons - 12,5®/o Sc~diurn I~yp~ehl~rite
330 Gallons - 20®/o I ibited Stabilized piydrocloric Acid
150 pounds -Sodium Metabisulfate
500 pounds - Sodiu bicarbonate
E ES® EST, I®
5560 fgussell Industrial parkway
Mishawaka, Indiana 46545
Quotation was sub fitted by Mr. J es Willi s
QI3C~TATIt~1~1: ~ 13,960.00
ale ing the icalse 990 Gallons Sodium pIypoclorite
550 Gallons pIydrochloric Acid
6001bs. bicarbonate Soda
600 lbs. Sodium Metabisulfate
~7pon a otion ade by Mr. I~ittrell, seconded by Mr. Gift d c rigid, the above Quotations
were referred to Water Works for review d reco rnendation.
C~pp1~T/~WA QLT(~'I'ATIC~I~I - ~LA~I~TI~G G®LF ~LLT13 ~AI2T pATi~ ~XTE~TSI®NS
-- pf~C3JE~T 1~®. 109-0~9 v
Mr, Gilot advised that this was the date set for the receiving and opening of sealed Quotations for
the above referenced project. The following Quotations were opened dread:
S I/ T ZJTI pA1~, INS.
625 South Geiger Street
Mishawaka, Ini a 46544
Quotation was submitted by Mr. Wi11i Stevens
QLTGTI~TI®~'o
Item Description .Amount
1. ~ path at ~~, 7 Tee ~2o,~oa.oo
2. C path at I~To. $ Green ~ 15,000.00
3. Discount with both C)tions ®$500.00
Total X35,300.00
~1ote #53 recycled concrete in lieu of #53 II~TD(3T aggregate
base
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®CT~ER.12 2009 33$
1 - L,11IZCrE I~I1~~11F'T'F~2 ~FP;T2 Cyl2 TT T2 F,1~()~T ~ T . -
r, ~~ilat advised that r. Richard Radcliff, Envirc~ ental Services, has sub fitted Change
Order 1~c, 1 ~n behalf ~f I~Tati®nal Power I2~ddir~g Carp,, 200 cst ~rthingtt~n Street, Chicag®,
Illin~?is 60612®410$, indicating the C€~ntract a hunt be increased by X27,712,1$ fir a new
Contract su ,including this C ge t3rer, in the a ®unt ®f ~16$,$54.26a LTpc~n a c~ti~n ade
by 1~lra Littrell, seccsnded by r. C~i1®t c ied, the C ge (7rder was agprs~ved,
- STAI3ILI~ATI®N
r~PP_~AL ®b° QUEST T® ~1I~~ERTISE F®R °I'I-~E ~EI~T' ~F I3II~S - VE~-II~I,ES
~~D EQL7IPEI~TT
In a e car d tc~ the 13~ard, matt Chleb®wski, Central Services, requested pe issic~n t®
advertise fer the receipt of bids fir the above f®llcswing vehicles d eglii ent:
live (5) ~4~re ®r Less, Pre-~ ed 200$ cr l~Tewer Nlid-Size ~'~ur-I~~~r Sedan
~utr~ t~biles with Standard PIyrid Drive Trains
:papa~ra~ s~~
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~C77t.JLAR I~/IE~TI1~CCa (~CTC>ER 12 2009 340
C), TPIE FORE, E IT SCL,~EI7 by the ~ d of Public works of the City of
South. Eend that side m Serial ~Io. AL 341 ~~, Model ~To. I'229, a .40 Caliber Sig-Sauer
sidearm, is no longer needed y the City d is unfit for the purpose f®r which it vas intended
and has esti aced fair arket value of less th Five FIt~ndred I7o11 s (~~00.00).
E IT FL7RTFIIER St~L~EI~ that said property be disposed of d re Quad fro the
City inventory,
AI7~?PTE this 12th I7ay of ®ctoer 2009.
CITY ~~' S(7II'I'Id ENI~
ECA ®~' PLTLIC S
sl Gary Crilot
s/ Carl I,ittrell
~TTESTo
s/Linda Martin, Clerlc
PROPERTY _.
~7pon a otion ade by Mr, Littrell, seconded y ~Ir. C~ilot d c led, the following
Resolution was adopted by the Eoard of public orkso
SCLLTTI®I~ ITC. 50-2009
WISE AS, it has been date fined by the Board of Public Works that the following
properrty is urzf"~t for the purpose for which it was intended d is r~o lodger needed by the City of
South 13ende
Toshiba. Copier Model 160 Serial IsTo. QA517~5~
S sung Cash Register Model ER-491 ~ Serial loo. 9601300456
WI-IE AS, Indi a Code 5®22-22 pe its d establishes procedure for disposal of
personal property which is fit for the purpose for which it was intended d which is no longer
needed by the City.
IBC, TIDE F®RE, 13E IT SCLYEI) by the hoard of Public Worl~s of the City of
South Bend that the ite s listed above are no longer needed by the City, are unfit for the p ose
for which they were intended d have estimated value of less than one thous d doll s
X1,000.00).
~ IT F~JRTIdER S®L~EI~ that said ite s ay be tr sferred or sold at public
aLiction or private sale, without advertising. fIowever, if the property is dee ed worthless, such
ay be de olished or~unke.
Af)C)PTED this 12th day of ®etober, 2009.
CITY CF SC~~TTFI EEI~TI~
C~ CF PLTI3L,IC ® S
s/ Caary (pilot
s/ Carl I.,ittrell
AT'fESTm
slL<inda Martin, Clerk
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CaITL1~I~ l~IEE`f'INCr
(?CT~3EEI~ 12 2009 342
WI-l[E AS, to City of South Eend, Indiana ("City'") is a unicipality for p Dees of
Indi a Codo §32-24-2-2; d
WI-IEP~EI~S, tho City has date rood that it is nocossary to soparato tho existing
co brood so~vor systo located along a corridor begi ing at to Sto Josoph I~ivor north of to
Caroline Street ° d Lincoln Way East ("Projoct"~ which. Projoct v,~ill sorvo a public purposo, be
of bonoft to to hoalth or oneral v~olfaro of the unit, and bo in to best iraterost of the citizons of
tho City, . d
WfIE AS, p su t to Indiana Codo §36-9-6-3 d Indiana Codo X32-24-2-4, tho
City of South Eond, Indiana, hoard of Public Works (AEoard@) is tho ontity vosted with to
authority d po~vor to acquiro, recoivo, rnanago and taro for to proporly of tho City d to
const~°uct tho Project; d
WIdE ~S, on July 13, 2009, subjoct to confi anon of tho logal doscription, to Eoard
approvod d adoptod lZosolution Igo. 36-2009 ontitlod f1 Res®l~tir~n C9f~T`he City ~f S®uth 13~rcc~
~r~rci C~.f ~'a~bli~ ~r°ks 1Z~lat~c~ 7'® A~quisiti®~a ~,f P~°ope~°ty In 7'h~ ~'it~ ~~'S'~uth I3er~cl, Indiaz~c~
~1'a°v~:ky~rthc~~a L)~°i~~ ,St~~°rra c~n~l S'c~~itc~ry ,Se~~~° S~pc~rrxti~n Pr°~j~et; P~°c~~e~t #10~-OSO)
("I~ocl story IZosolution"); and
WI-IE ~.5, the Declaratory IZesolaition furthor found and deco rood that in ordor to
proporly co ploto tho Project it is nocessary to acquiro d to City wants to acquiro certain
proporty intorosts in roal proporly locatod at 1601 L,incolnway East as oro p icularly
doscribod and dopictod on A ~~c~ E'.~ibit g`A" and ~1 ~e '.~zi~ ~` " (colloctivoly
"proporly"} said oxiits boing atlacod horoto d incorporatod horoin; and
WISE r~S, purse t to Indi a Codo § 32-24-2-6, tho Eo d has causod a notico
conco ing passago of tho L)oclaratory Ftosolution to bo publishod onto oath gook for t~vo
consocutivo oohs in a nospapor of gonoral circulation publishod in South Eond, Indiana, d
lotting tho Decl story I~osolution for furthor considoration on may 1S, 209 at x:30 a. in
oo;r~ 130$, County City wilding, 227 West Jofforson Eoulovard, South Bond, Indi a; and
WIdE ~S, Staff has subsoquontly advisod tho Eoard that at the Proporty o Dr's
roquost, Staff rovisod tho logal doscription for the proporly in ordor to includo tho rivor b
abutting proporly and tho St. Josoph l~ivor; and
W~IE t~S, as of tho dato and Brno specified in tho notico, tho Eo d rocoivod NC
ro onstr cos, and ~Tt~ porsons intorostod in or affoctod by tho procoeding askod to o ho don
tho attor; d
WfIE AS, at a public Doting held by the Eoard on this 12~~' day of t7ctoor, 2009, at
9;30 a° ., in Roo 130, Co ty-City wilding, 227 Wost Jofforson I~oulov d, South Eond,
Indi a, tho Eo d has furthor considorod to nocessity and dosirability of acquiring tho
proporly, d having hoard all porsons intorostod in tho procoodings d rocoivod any var°itton
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CyyL7L~I2 MEE'I'II~Ca
OCTOI3EIZ 12 2009 344
WIdE ~S, IZesolution ~To. 53-2009, further directed the Staff to prepare a list of all the
property o ers or holders of the Property, aril of interests in it, sought to be acquired or t® be
injuriously affected by the resolution d to file such list with the hoard for further consideration
as to the d ages, if arty, and the benefits, if arty, resulting to such ® ers or holders by reason
of the appropriation as by law provided; aril
WI ~E ~S, the Staff prep ed and fried with the Eoard a report as directed by
Resolution o. 53-2009, setting forth the fair rriarket values of said Property as indicated in the
fo attached Yiereto; and
WI-IE ~S, the hoard has considered the Staff"s report and the appraisals, d Erode that
the ount of da ages as indicated should be paid to the o er of the Property on account of
the Board's acquisition of the Property; d
1~1OW, 'fI-IE F'O ,33E IT' SOI,VEI?, by the City of South Bend, Indi a, hoard of
Public Works, as follows:
1. T'he o d now awards darriages to the O er of the Property in the amounts
specified on account of the hoard's acquisition of the Property situated in St.
Joseph County, State of Indiana, as set forth in .4 ~r~cl~ ".~hiit ,® '~ and ore
particularly described in ~1 ~~zcl~ .~ibit ®, "
3. Persons disagreeing with the awards made herein rest file a re onstr ce in
iting on or before 10:30 a.rri. on October 26, 2009.
4. In the absence of a itten re oristrance, the Eo d shall confi d sustain the
aw ds as specified herein,
S. "I'l~is Resolution sl~iall be in full force and effect upon its adoption.
AI~+~PTEI) at a eeting of the City of South.l3end, Indi a, hoard of Public Works held
ors October 12, 2009, at 1301 Co ty-City Building, 227 West Jefferson boulevard, South fiend,
Indi a 46601.
CI`I~~ OI~ SOtJ 1'lI BEI~13~
BOA OF PUBLIC WO S
s/ Gary pilot
sl Car1 L,ittrell
~T~'ES'f:
s/Linda Martin, Clerk
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C~TLTI~AR MEET'I~TC~
OC'TOER 12 2009 34
fiend, Indiana 4b619, be revised due to the required monitoring frequency being reduced, There
being no further discussion, upon a motion made by Mr. Littrell, seconded by Mr. Clilot d
c ied, the pe its were to mated and revised as noted,
Mra thony Mole ,Division of Engineering, recommends that the following Contractor d
Excavation Bonds be ratified pursuant to Resolution 100-2000 as follows:
sass ~ Type Ar®ved/
eleas~ ff~ctiv~ ate
Central Invest ent Property
Manage ent Services Contractor Approved Septe ber 25,
2009
Stone Vakalahi da P adise Island Contractor Approved September 2~,
2009
De ey Excavating, Inc. Excavation Approved September 29,
2009
Aspen [.Ttility Contractors, Inc. Excavation Approvcd October 6, 2009
Pre i n Concrete Services, Inc, Contractor Approved October 6, 2009
Paul Idundt concrete Contractor, Inc. Contractor Approved October 6, 2009
Mr, L,ittrell ade a otion that the fonds approval as outlined above be ratified. Mr, C~ilot
seconded the otion, which carried.
p'II.,II~1Cp Op' MO~'TI4I,~' A1~tD PE O AI~1CE MEASI_T PORTS - DEPARTMEI~TT
d'~' PIJf3LIC WO S
The Division of Water Works sub fitted their Monthly d Perfo ance Reports for the oath
of Septe ber 2009. There being no further discussion, upon a otion ade by Mr. (pilot,
seconded y Mr. I~ittrell and carried, the onthly reports were accepted and filed.
The Divisions of Water Works, Engineering, and Sewers submitted their Safety Reports for
Septe ber 2009. These reports reflect injuries/accidents for each oath d provide for a
co parison, There being no further discussion, upon a motion made by Mr, C~ilot, seconded y
Mr. I.,ittrell d carried, the reports were accepted and filed.
I-~PPR0~1E CL,AI~IS
Mr. Oilot stated that a request to pay the following clai sin the amounts indicated has been
received by the ~oard~ each clai is fu11y supported by invoice; the person receiving the
goods or services has approved the claims; and the claims have been filed with the City Fiscal
Officer and certified for accuracy.
~ A ~~nt o Ci ate
Eddy Street Co ons fond X226,564,24 October 12, 2009
City of South fiend X211,769.11 October 5, 6 9, 2009
City of South fiend ~7,14,991.~5 October 12, 2009
Therefore, Mr. I,ittrell ade a otion that after review of the expenditures, the claims be
approved as sub fitted. Mr. Clilot seconded the motion, which c ied.
ADJOIJ MEI~lT'
There being no further business to come before the Eoard, upon a otion ade by Mr. Gilot,
scconded y Mr. Littrell d carried, the meeting adjourned at 10:33 a. .
EOA OF PCTf3I,IC WO S
~,:x; ~~ ~ ~~L.
Crary~~~. Oilot, President
.W,., ~~'
,..
~a ,
Wald E. Wks, Member
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