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HomeMy WebLinkAbout10/20/87 Board of Public Works MinutesREGULAR MEETING OCTOBER 20, 1987 The regular meeting of the Board of Public.Works was convened at 9:30 a.m. on Tuesday, October 20, 1987, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Mr. Michael L. Vance present. Also present was Chief Deputy City Attorney Thomas Bodnar. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, a request to seek proposals for lease -purchase financing of a proposed parking facility was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance, and carried, the minutes of the October 13, 1987, regular meeting of the Board were approved. PUBLIC HEARING CONTINUED - DENIAL OF ARBORIST LICENSE - TEMPLE TREE SERVICE Mr. Leszczynski advised that the Board has received a request to continue indefinitely the Public Hearing regarding the denial of an Arborist License for Mr. Walt Temple, d/b/a Temple Tree Service, 24400 Filmore Road, South Bend, Indiana. Mr. David Keckley, Attorney at Law, 315 South Main Street, South Bend, Indiana, was present on behalf of his client Mr. Walt Temple, Temple Tree Service, 24440 Filmore Road, South Bend, and advised that a tentative agreement has been worked out with the City. However, until all parties can meet with the Board of Park Commissioners, he would like this Public Hearing continued indefinitely and to be reset in the near future. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, Mr. Keckley's request was approved and the Public Hearing regarding the denial of the Arborist License for Temple Tree Services was continued indefinitely. OPENING OF OUOTATIONS - TEACHER'S CREDIT UNION PARKING LOT IMPROVEMENTS Mr. Leszczynski advised that this was the date set for the opening of Quotations for parking lot resurfacing and drainage improvements at the Teacher's Credit Union Parking Lot at the southwest corner of Washington and Michigan Street. The following Quotations were received and publicly opened: WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana Quotation was submitted by Thomas 0. Walsh, President and John R. Quinn, Assistant Secretary. QUOTATION: $23,966.00 RIETH-RILEY CONSTRUCTION COMPANY, INC. P.O. Box 1775 South Bend, Indiana 46634 Quotation was submitted by Douglas Robinson, Area Sales Manager. QUOTATION: $26,564.98 Ms. Ann Kolata, Deputy Executive Director, Department of Econmic Development, advised that this project is minimal and entails general clean-up of the condition of the parking lot to improve drainage problems. 012 REGULAR MEETING OCTOBER 20. 1987 Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above Quotations were referred to the Department of Economic Development and the Engineering Department for review and recommendation. ADOPTION OF RESOLUTION NO. 29-1987 APPOINTING APPRAISERS - RE: CONSTRUCTION OF PARKING FACILITY Mr. Leszczynski advised that;Resolution No'. 29-1987 provides for the appointment of Jerome E. Michael and Richard E. McCloskey, professional appraisers, to appraise the fair market value of the land located at the northwest corner of South St. Joseph Street and East Wayne Street which is the proposed site for the construction of a parking facility. Therefore, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the following Resolution No. 29-1987 was adopted: RESOLUTION NO. 29-1987 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPOINTING APPRAISERS. WHEREAS, the South Bend Board of Public Works (Board) has agreed in a joint resolution with the South Bend Redevelopment Commission, being Resolution No. 28-1987 of the Board, to accept conveyance of the following real property located at the northwest corner of South St. Joseph Street and East Wayne Street in the South Bend Central Development Area, more particularly described as follows: A part of the Northwest Quarter of Section 12, Township 37 North, Range 2 East of the Second Principal Meridian, Portage Township, City of South Bend, Indiana being a part of Lots Fifty (50), and Fifty-one (51) and Fifty-two (52) of the Original Plat of South Bend, Indiana more particularly described as follows: Beginning at the intersection of the Westerly right-of-way line of St. Joseph Street (85 foot right-of-way) with the North right-of-way line of Wayne Street (82.5 foot right-of-way), thence South 89°38112" West (bearing assumed) along the North right-of-way line of Wayne Street 148.84 feet; thence North 00°27'00" West, 186.00 feet; thence North 89°39'34" East, 165.61 feet; thence Southwesterly 186.99 feet along a segment of a curve to the right having a radius of 912.43 feet, subtended by a chord having a bearing of South 04°42'19" West and a length of 186.66 feet to the point of beginning. and WHEREAS, the Board has adopted Resolution No. 27-1987, confirming Resolution No. 24-1987, concerning acquisition and construction of a parking facility; and WHEREAS, the Board has requested proposals and qualifica- tions for parking garage financing and construction in response to specifications approved by the Board and has proposed to finance the construction of the parking garage by lease or lease purchase pursuant to those specifications; and WHEREAS, the lessor of the parking garage must hold the land on which the structure is to be erected in fee simple, and the Board must determine the appraised value of that land by appointing two professional appraisers, who will provide the Board with their appraisal within two weeks after the date of their appointment. NOW, THEREFORE, BE IT RESOLVED by the South Bend Board of Public Works, as follows: REGULAR MEETING OCTOBER 20, 1987 Section 1. The Board hereb Richard E. McCloskey, appraisers appraisals, to appraise the fair y appoints Jerome E. Michaels and professionally engaged in making market value of the land described in the first WHEREAS clause of this resolution. Section 2. In determining the fair market value of the land, the appraisers shall consider the specifications required to be followed by potential lessors, as described in Exhibit C to Resolution No. 24-1987, attached to this resolution and made a part hereof. Section 3. The appraisers shall return their appraisals to the Board of Public Works on or before November 3, 1987. Adopted this 20th day of October, 1987, at a regular meeting of the South Bend Board of Public Works. SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/Michael L. Vance s/Patricia E. DeClercq ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE REQUEST TO OBTAIN PROPOSALS FOR LEASE -PURCHASE FINANCING - PARKING FACILITY TO BE LOCATED AT N.W. CORNER OF S. ST. JOSEPH STREET AND E. WAYNE STREET Ms. Ann Kolata, Deputy Executive Director, Department of Economic Development, read to the Board a letter from Mr. Jon Hunt, Executive Director, Department of Economic Development advising that the Proposal received by the Board on October 6, 1987 for construction and lease of a garage at the corner of Wayne and St. Joseph Streets has been referred to the Department of Economic Development for review and that he has asked Ms. Kolata and City Attorney Eugenia S. Schwartz to handle this project. They have reviewed the Proposal and had an initial meeting with the proposer. As a result of their preliminary review and discussions, it is felt that it is necessary to obtain information on the cost of alternative financing since the Proposal was for a lease only, not a lease with an option to purchase. Therefore, Mr. Hunt is requesting the Board to authorize the City Controller to obtain Proposals for lease -purchase financing in conformity with specifications prepared. The Department of Economic Development will continue to handle this matter as expeditiously as possible but wish to provide the Board with a thorough analysis of all the issues involved. It is believed that the additional information requested today will provide important facts for this analysis. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, Mr. Hunt's request to obtain Proposals as outlined above was approved. ADOPTION OF RESOLUTION NO. 30-1987 - AUTHORIZING DUPLICATE DEED FOR CITY -OWNED PROPERTY AT 526 E. MILTON STREET Mr. Leszczynski advised that Resolution No. 30-1987 provides that the City can proceed with the recording of a duplicate Quit -Claim Deed for the property at 526 East Milton Street. It was noted that it has come to the attention of the Board of Public Works that when the City -owned property at 526 East Milton Street was sold in May of 1982, the purchaser failed to have the Quit -Claim Deed recorded. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the following Resolution No. 30-1987 was adopted: 14� REGULAR MEETING OCTOBER 20, 1987 RESOLUTION NO. 30-1987 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS TO ISSUE A NEW QUIT -CLAIM DEED WHEREAS, the South Bend Board of Public Works in 1982 authorized the sale of certain real property located in South Bend, Indiana, owned by the City of South Bend, Indiana to Evert L. Riley, which property is more particularly described as follows: Lot 152, H. Studebaker's 2nd Addition; and WHEREAS, said deed was executed by Mayor Roger 0. Parent on June 4, 1982, and attested to by Irene K. Gammon, City Clerk; and WHEREAS, the deed was shortly thereafter delivered to the Grantee, Evert L. Riley for consideration; and WHEREAS, the deed has never been recorded, and as a result the property has not been placed back on the tax rolls; and WHEREAS, the purpose of the sale of such lots is to return the property to the tax rolls of St. Joseph County. NOW, THEREFORE, BE IT RESOLVED by the South Bend Board of Public Works that a duplicate Quit -Claim Deed be executed to Evert L. Riley for the sale of the property known as Lot 152, H. Studebaker's 2nd Addition, City of South Bend, Indiana, and that said deed, when executed, be recorded by the Clerk of the Board of Public Works with the St. Joseph County Recorder and that Evert L. Riley be billed for the cost of recording said deed. Adopted this 20th day of October, 1987, at a regular meeting of the South Bend Board of Public Works. SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/Michael L. Vance s/Patricia E. DeClercq ATTEST: s/Sandra M. Parmerlee, Clerk ADOPTION OF RESOLUTION NO. 31-1987 - RENAMING OF ISLAND PARK TO SPECIAL OLYMPICS PARK Mr. Leszczynski advised that because of the commitment the City made to the Special Olympics Games held in South Bend this summer, Resolution No. 31-1987 authorizing the renaming of Island Park to Special Olympics Park is being submitted today for adoption. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following Resolution No. 31-1987 was adopted: RESOLUTION NO. 31-1987 RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA RENAMING ISLAND PARK TO SPECIAL OLYMPICS PARK WHEREAS, the Board of Public Works of the City of South Bend is the appropriate body to give names to streets, parks and other property owned by the City of South Bend, Indiana; and WHEREAS, there is a portion of land owned by the City of South Bend bordering the St. Joseph River on the east and Century Center on the west, which land is commonly known as Island Park; and 15' REGULAR MEETING OCTOBER 20, 1987 WHEREAS, in 1987 the International Special Olympics Games were held in South Bend, Indiana, and were a source of tremendous community pride and involvement; and WHEREAS, Island Park was on August 1, 1987, the scene of the lighting of the Special Olympics Torch to welcome the Special Olympics Games to South Bend; and WHEREAS, the City of South Bend wishes to memorialize and perpetuate the spirit of joy, understanding and pride which the Special Olympics brought to this community. NOW, THEREFORE, BE IT RESOLVED by the South Bend Board of Public Works that the area heretofore known as Island Park shall hereafter and forever be named Special Olympics Park. Adopted this 20th day of October, 1987, at a regular meeting of the South Bend Board of Public Works. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/John E. Leszczynski, President s/Michael L. Vance s/Patricia E. DeClercq ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE REQUEST OF CURB CONNECTION TO PAINT STREET ADDRESSES ON CURBS Mrs. DeClercq advised that she has reviewed the request submitted to the Board on October 6, 1987 by Mr. David A. Smith, The Curb Connection, 515 South St. Joseph Street, South Bend, Indiana, and makes the following recommendations regarding the proposal made by Mr. Smith: 1. No house numbers should be painted without prior approval of the homeowner/resident. 2. The flyer distributed by The Curb Connection should be modified to eliminate the "$5.00 value" and clearly state a donation is acceptable. The flyer should not be taped to the door or curb. 3. The group should work only from 8:00 a.m. to 6:00 p.m. 4. House numbers should be painted uniformly, either centered on the lot or at the sidewalk from the dwelling if there is one. 5. The City should be indemnified since the individuals will be working in the public right-of-way. 6. The company must file a Certificate of Insurance with the City of South Bend in the amount required by the Indiana Tort Claims Act. Mrs. DeClercq stated that the above list includes items that needed to be addressed based on representations received on how the work is currently being done. Board Attorney Thomas Bodnar stated that this is not an exclusive license but merely a response to the request received by the City. He further stated that the same restrictions would be imposed on any competitor. REGULAR MEETING OCTOBER 20, 1987 Mr. Leszczynski clarified that this service is not mandatory and is not supported by the City. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the request as submitted by The Curb Connection to paint street addresses on curbs was approved subject to the above requirements. APPROVE REQUEST TO CLOSE MANITOU PLACE FROM PARK AVENUE TO FOREST FOR NEIGHBORHOOD HALLOWEEN PARTY - OCTOBER 24, 1987 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq, and carried, the above referred to request, submitted to the Board on October 13; 1987 was approved. REQUEST OF TRANSPO TO INSTALL SHELTERS AT VARIOUS LOCATIONS THROUGHOUT THE CITY - REFERRED In a letter to the Board, Mr. Art Barnes, Assistant General Manager, South Bend Public Transportation Corporation, 901 East Northside Boule-ard, South Bend, Indiana, advised that it is TRANSPO's intention to begin installing shelters at various locations around South Bend. The first shall be placed at the bus stop at the Karl King Apartments. Additional locations shall be determined at a later date. TRANSPO shall maintain the shelters and provide a concrete foundation for anchorage. Mr. Barnes asked that he be advised of any arrangements TRANSPO needs to make to secure placement as well as any restrictions pertaining to shelter placements. In response to a question from the news media regarding the number of shelters to be installed and their locations, Mr. Leszczynski advised that the letter submitted to the Board does not indicate either the number of shelters to be installed or their locations and that that information will be sought through the review process. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - JANITORIAL SERVICES, PEST AND RODENT CONTROL - POLICE DEPARTMENT In a letter to the Board, Police Chief Charles T. Hurley requested that the Board advertise for the receipt of bids for janitorial services and pest and rodent control for the Police Department at the main station at 701 West Sample Street, the South Sector at 1716 South Michigan Street, the West Sector at 220 North Olive Street and the East Sector at 126 North Niles Avenue. Mr. Vance made a motion that the advertisement for the receipt of bids for this service be approved. Mrs. DeClercq seconded the motion and it carried. APPROVE AND/OR RELEASE CONTRACTORS AND EXCAVATION BONDS Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for Stacey's Handi Service be approved retroactive to October 13, 1987 and that the Excavation Bond for Eagle Excavation, Inc. be released effective October 20, 1987. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above Contractor's Bond was approved and the above referenced Excavation Bond was released. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following three (3) traffic control devices were approved: REGULAR MEETING OCTOBER 20, 1987 17 1 F� 1. NEW INSTALLATION, NO PARKING BUS ZONE 8A-4P - 1530 E. Jackson - Hamilton School 240'. (Requested by School City). 2. REMOVAL OF HANDICAP TOW -AWAY - 913 Leland Street. (Mr. Edward Shelton relocated to new address). 3. NEW INSTALLATION, STOP SIGN 30" - Indiana at Olive, Southwest corner facing West. APPROVE TI' BOULEVARD AT - PARKVIEW PLAZA OFFICE COMPLEX (ST. LOUIS WAYNE STREET) Mr. Leszczynski advised that the Title Sheet for the Parkview Plaza Office Complex consisting of grading, drainage, storm sewer, sanitary sewer and water service plans, is being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above referred to Title Sheet was approved and signed. FILING TABLED - HUMANE SOCIETY MONTHLY REPORT FOR SEPTEMBER Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, made a motion that the Humane Society monthly report for the month of September be tabled at this time. Mrs. DeClercq advised that a new report format which would more clearly reflect the services provided to the City pursuant to the Contract with the Society was submitted to the Humane Society in August. To date, they have not responded. Mr. Leszczynski seconded the motion, it carried and the filing of the report as submitted was tabled. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of fifty (50) properties cleaned from October 12, 1987 to October 16, 1987, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE CLAIMS Mr. John W. Ferguson, Executive Director, St. Joseph County Job Training Program submitted a list containing eighty-eight (88) claims and recommended approval. Additionally, City Controller Michael L. Vance submitted Claim Docket No. 15150 through Claim Docket No.15349 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the meeting adjourned at 9:45 a.m. ATTEST: �7�i; kobta--hu _fiovru� . Sandra M. Parmerlee, Clerk Patricia E. DeClercq Michael L. Vance