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HomeMy WebLinkAbout09/29/87 Board of Public Works Minutes`87 REGULAR MEETING SEPTEMBER 29, 1987 The regular meeting of the Board of Public Works was convened at 9:31 a.m. on Tuesday, September,29, 1987, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Mr. Michael L. Vance present. Also present was Chief Deputy City Attorney Thomas Bodnar. AGENDA ITEM ADDED AND ITEM STRICKEN Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, one (1) traffic control device was added to the agenda and Resolution No. 29-1987 appointing appraisers in conjunction with the proposed parking facility was stricken from the agenda at this time. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the minutes of the September 22, 1987, regular meeting of the Board were approved. ACQUISITION OF PROPERTY AND CONSTRUCTION AND MAINTENANCE OF PARKING FACILITY: - FILING OF PROOF OF PUBLICATION OF NOTICE OF HEARING - FILING OF CLERK'S AFFIDAVIT OF AVAILABILITY OF DOCUMENTS FOR INSPECTION - PUBLIC HEARING - ADOPTION OF RESOLUTION NO. 27-1987 (CONFIRMING RESOLUTION NO. 24-1987 CONCERNING ACQUISITION AND CONSTRUCTION OF A PARKING FACILITY - ADOPTION OF RESOLUTION NO. 28-1987 - JOINT RESOLUTION OF THE BOARD AND SOUTH BEND REDEVELOPMENT COMMISSION AGREEING TO THE CONVEYANCE AND ACCEPTANCE OF CERTAIN REAL PROPERTY Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Proofs of Publication of Notice of the Public Hearing as published in the South Bend Tribune and the Tri-County News as submitted by the Clerk of the Board as well as an Affidavit of the Clerk of the Board indicating the availability of documents for inspection in regards to this matter were accepted for filing . Further, the Clerk of the Board advised the Board that she is in receipt of zero (0) written remonstrances regarding the acquisition of property and construction and maintenance of a proposed parking facility. At this time, Mr. Leszczynski advised that this was the date set for the Board's Public Hearing on the matter of the acquisition, construction, and maintenance of a parking garage at the northwest corner of East Wayne Street and South St. Joseph Street. Mr. Jon Hunt, Executive Director, Department of Economic Development, presented slides to the Board and audience as well as a short history and overview of the project and why it is needed. Mr. Hunt stated that the goal of the City is to establish the downtown area as Michiana's multi -use regional center. In the plans for revitalization is the renovation of buildings which are currently vacant. Mr. Hunt additionally stated that the first proposed parking facility will be constructed at the northwest corner of St. Joseph Street and Wayne Street west of the Century Center parking lot. Over the next ten (10) to twelve (12) years, it is anticipated that an additional three (3) parking facilities will be constructed. The proposed parking facility at the corner of ,8 REGULAR MEETING SEPTEMBER 29, 1987 St. Joseph Street and Wayne Street will consist of four hundred forty (440) parking spaces located in six (6) stories. The garage will connect with the IBM building and the former Penny's building. Mr. Hunt reiterated his comments made at the Board meeting held on September 15, 1987, which included details of the study conducted by the Michiana Area Council of Governments regarding a parking space survey as well as funding sources for the proposed facility which will be user fees revenue from repayment of an Urban Development Action Grant for the One Michigan Square project and tax incremental financing revenues. He stated that by the year 2000 it is anticipated that the City will need an additional 3,300 parking spaces to accommodate growth. He also reiterated and Mr. Vance confirmed that the current two (2) municipal parking garages are filled to capacity at this time. Mr. William Farabaugh, 205 West Jefferson Boulevard, South Bend, Indiana, owner of the Azar's Restaurant property located downtown at the northeast corner of Michigan and Wayne Streets, addressed the Board regarding this matter. Mr. Farabaugh stated that the site of the proposed parking garage is close to the property he owns and there is a strong need for parking. The new garage will help downtown South Bend. Mr. Carter Wolf, Center City Associates, 122 South Michigan Street, South Bend, Indiana, informed the Board that he supports the construction of the garage and would like to make three (3) points in favor of the proposed parking facility. First, because of the high density on Washington, Michigan and St. Joseph Streets and the future displacement of individuals utilizing parking lots in that area, the garage is needed. Secondly, there is competition between individuals who currently utilize the two (2) hour free shoppers parking lot for business or shopping downtown with individuals who park there for the day. Finally, the garage will be aesthetically pleasing and will be visible to motorists traveling north from the south and coming from the west into downtown South Bend. Mr. Wolf further advised that another restaurant is looking into the area around Michigan and Wayne Streets and more parking spaces will be utilized. Mr.'T. Brooks Brademas, Gateway Center, 425 North Michigan Street, South Bend, Indiana, advised the Board that he is in strong support of this concept and with expansion, parking plays a greater and greater role. He suggested that in the design of the garage that the groundlevel floors be utilized for commercial use. In conclusion, he stated that the concept is sound and commended Mr. Jon Hunt and his staff for their efforts in this regard as well as for the methods of financing. Mr. Chris Davey, 227 South Main Street, South Bend, Indiana, advised the Board that he is the President of the Center City Associates and a real estate agent. He stated that tremendous strides have been made with one and one-half million square feet of new or rehabilitated space added in downtown since 1980. He further stated that parking is a key issue that needs to be addressed as the City has outlived the available supply of parking. Parking garages are the acceptable alternative to surface parking lots. Mr. Davey informed the Board that the new owners of the Sherland Building require available parking. Also, when other currently vacant buildings downtown become occupied, those being the State Theatre and Robertsons, those entities will clso require parking. In conclusion, Mr. Davey was very omplimentary of Mr. Hunt and his staff for addressing this problem and finally advised the Board that it is critical that downtown South Bend have this new parking garage. 1 REGULAR MEETING SEPTEMBER 29, 1987 Mr. Don Best, Combined Capital Group, Valley American Bank Building, South Bend, Indiana, advised the Board that he would like to speak in favor of the proposed parking facility. He stated that as a developer, the garage is a must. As a future developer of the property at St. Joseph and Washington Streets, that will hook into the Jefferson Street garage, problems will probably be experienced with the individuals conducting business at the Sherland Building and requiring parking as well as with individuals currently utilizing the vacant lot at that corner for parking who will be displaced when construction begins. He stated that he is wondering where their people will park as the garage is utilized to capacity. There being no one else present wishing to speak either for or against the acquisition of property and construction and maintenance of a parking facility at the northwest corner of Wayne and St. Joseph Streets, Mr. Leszczynski stated that the Public Hearing regarding this matter was closed. At this time, Mr. Jon Hunt advised the Board that before them for approval and execution is Resolution No. 27-1987 which confirms Resolution No. 24-1987 which was adopted by the Board on September 15, 1987 and which approved the acquisition and construction of the facility. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the following Resolution No. 27-1987 was adopted: RESOLUTION NO. 27-1987 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS CONFIRMING RESOLUTION NO. 24-1987, CON- CERNING ACQUISITION AND CONSTRUCTION OF A PARKING FACILITY. WHEREAS, at its regular meeting held September 15, 1987, the Board of Public Works (Board) adopted Resolution No. 24-1987, entitled "A Resolution of the South Bend Board of Public Works concerning Acquisition and Construction of a Parking Facility" (Resolution), in which it approved certain plats, descriptions, plans, drawings, and estimates for a parking facility of approximately 440 spaces, to be constructed at the northwest corner of East Wayne Street and South St. Joseph Street in the central downtown area of the City of South Bend; declared the necessity of and public utility and benefit to the City of South Bend and its citizens of the acquisition of certain real property from the South Bend Redevelopment Commission and of the construction and maintenance of a parking facility; estimated the probable cost of construction of the parking facility to be Three Million Six Hundred Thousand Dollars ($3,600,000); and proposed to finance the construction by lease or lease purchase; and WHEREAS, the Board further determined in the Resolution that a public hearing should be held September 29, 1987, at 9:30 a.m., at 1308 County -City Building, 227 W. Jefferson Boulevard, South Bend, Indiana, 46601; and WHEREAS, the Clerk of the Board, pursuant to instructions in the Resolution, published notice of the adoption of the Resolution and its purport, the availability of the above described information, and the hearing date, time, and place in the South Bend Tribune and Tri-County News on September 18, 1987 and filed affidavits of such publications at this meeting; and WHEREAS, the Clerk of the Board, pursuant to instructions in the Resolution, kept open to inspection by all persons interested in or affected by the acquisition of the property proposed to be acquired or the construction or operation of the project described in the Resolution, the Resolution, the plats, descriptions, plans, drawings, and estimates above described; and e'0 REGULAR MEETING SEPTEMBER 29, 1987 WHEREAS, the Board held a public hearing at its September 29, 1987, meeting at 9:30 a.m., 1308 County -City Building, 227 W. Jefferson Boulevard, South Bend, Indiana, 46601, and heard all persons interested in or affected by the proceedings described in the Resolution; and WHEREAS, the Board received zero (0) written remonstrances or objections prior to 9:30 a.m., September 29, 1987, and has considered those written remonstrances and objections. NOW, THEREFORE, BE IT RESOLVED by the South Bend Board of Public Works, as follows: Section 1. The Board hereby determines that the acquisition, improvements, and works of construction described in the Resolution are of public utility and benefit for and to the City of South Bend and its citizens. Section 2. The Resolution is in all respects confirmed. Adopted this 29th day of September, 1987, at a regular meeting of the South Bend Board of Public Works. SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/Michael L. Vance s/Patricia E. DeClercq Attest: s/Sandra M. Parmerlee Mr. Hunt additionally advised the Board that Resolution No. 28-1987 submitted to them for adoption ties the City into building the garage. The Redevelopment Commission, at their last meeting, conveyed property to the City for construction of the garage as outlined. The Resolution indicates that the City accepts the property and agrees to move ahead with the project. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the following Resolution No. 28-1987 was adopted: RESOLUTION NO. 28-1987 OF THE BOARD OF PUBLIC WORKS AND RESOLUTION NO. 811 OF THE SOUTH BEND REDEVELOPMENT COMMISSION A JOINT RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS AND THE SOUTH BEND REDEVELOPMENT COMMISSION AGREEING TO THE CONVEYANCE AND ACCEPTANCE OF CERTAIN REAL PROPERTY. WHEREAS, the South Bend Redevelopment Commission (Commission) holds title in fee simple to certain real property located at the northwest corner of South St. Joseph Street and East Wayne Street in the South Bend Central Development Area, more particularly described as follows: A part of the Northwest Quarter of Section 12, Township 37 North, Range 2 East of the Second Principal Meridian, Portage Township, City of South Bend, Indiana being a part of Lots Fifty (50), and Fifty-one (51) and Fifty-two (52) of the Original Plat of South Bend, Indiana more particularly described as follows: Beginning at the intersection of the Westerly right-of-way line of St. Joseph Street (85 foot right-of-way) with the North right-of-way line of Wayne Street (82.5 foot right-of-way), thence South 89°38'12" West (bearing assumed) along the North right-of-way line of Wayne 1 1 REGULAR MEETING SEPTEMBER 29, 1987 Street 148.84 feet; thence North 00°27'00" West, 186.00 feet; thence North 89°3934" East, 165.61 feet; thence Southwesterly 186.99 feet along a segment of a curve to the right having a radius of 912.43 feet, subtended by a chord having a bearing of South 04°42'19" West and a length of 186.66 feet to the point of beginning; and WHEREAS, the Commission has evaluated current and anticipat- ed land usage and associated parking needs in the South Bend Central Development Area and has determined that the highest and best use of the above described real property is for the development of a parking facility consisting of approximately 440 parking spaces; and WHEREAS, the South Bend Board of Public Works (Board) is the body charged with the construction of buildings and other structures needed for public purposes, and, particularly, for parking facilities; and WHEREAS, the Board has adopted Resolution No. 24-1987 at its September 15, 1987, meeting determining the need to construct a parking facility of approximately 440 parking spaces at the northwest corner of South St. Joseph Street and East Wayne Street in the City of South Bend; and WHEREAS, at its September 14, 1987 meeting, the South Bend Common Council approved the use of the above described property for a parking facility by Resolution No. 1533-87; and WHEREAS, after notice and public hearing, the Board adopted Resolution No. 27-1987 confirming Resolution No. 24-1987; and WHEREAS, I.C. 36-1-11-8 provides that governmental entities may transfer or exchange property upon terms and conditions mutually agreed upon and for any amount of consideration as agreed upon, pursuant to the adoption of substantially identical resolutions by each entity. NOW, THEREFORE, BE IT RESOLVED by the South Bend Board of Public Works and the South Bend Redevelopment Commission, as follows: Section 1. The South Bend Redevelopment Commission agrees to convey by quit -claim deed to the South Bend Board of Public Works the following described real property located in St. Joseph County, Indiana, for use by the South Bend Board of Public Works for construction and maintenance of a parking garage containing approximately 440 parking spaces, with construction to begin in early 1988: A part of the Northwest Quarter of Section 12, Township 37 North, Range 2 East of the Second Principal Meridian, Portage Township, City of South Bend, Indiana being a part of Lots Fifty (50), and Fifty-one (51) and Fifty-two (52) of the Original Plat of South Bend, Indiana more particularly described as follows: Beginning at the intersection of the Westerly right-of-way line of St. Joseph Street (85 foot right-of-way) with the North right-of-way line of Wayne Street (82.5 foot right-of-way), thence South 89°38'12" West (bearing assumed) along the North right-of-way line of Wayne Street 148.84 feet; thence North 00°27'00" West, 186.00 feet; thence North 89°39'34" East, 165.61 feet; thence South- westerly 186.99 feet along a segment of a curve to the right having a radius of 912.43 feet, subtended by a chord having a bearing of South 04°42'19" West and a length of 186.66 feet to the point of beginning. REGULAR MEETING SEPTEMBER 29, 1987 Section 2. The South Bend Board of Public Works agrees to accept conveyance from the South Bend Redevelopment Commission of the real property described in Section 1 hereof and to construct and maintain a parking garage on that property consisting of approximately 440 spaces, with construction to begin in early 1988. Adopted at the September 25, 1987, meeting of the South Bend Redevelopment Commission. SOUTH BEND REDEVELOPMENT COMMISSION s/F. Jay Nimtz, President Attest: s/Roman Piasecki Adopted at the September 29, 1987, meeting of the South Bend Board of Public Works. SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/Michael L. Vance s/Patricia DeClercq Attest: s/Sandra M. Parmerlee, Clerk In response to questions from the news media inquiring whether or not the City intends to raise the fees charged in the parking garages, Mr. Vance stated that with the whole parking emphasis changing as it is, the City is looking into the rate structure. Mr. Hunt informed the Board that it is possible that bidders will ask the City for security. He stated that the three (3) funding sources as indicated previously will pay for the garage and no special bond will be needed. However, bidders may have some questions about security behind those sources. Mr. Vance stated that it will probably be no different than usual in that it will be backed by the full faith and goodwill of the City. OPENING OF BIDS - DE-ICING MATERIALS FOR THE SOUTH BEND STREET DEPARTMENT) This was the date set for receiving and opening of sealed bids for the above referred to materials. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: INTERNATIONAL SALT COMPANY Abington Executive Park Clarks Summit, Pennsylvania Bid was signed by Robert H. Jones, Manager -Highway Bidding and Marketing, Non -Collusion Affidavit was in order and a Certified Check in the amount of $34,020.00 was submitted. BID: 12,000 Tons Bulk Ice Control Rock Salt $28.35/ton = $340,200 Truck Delivery Minimum truckload - 21 tons Terms of payment are net 30 days from shipment. Bulk rock salt will be treated with an anti -caking agent. International Salt will protect their quoted price on deliveries prior to and including 10/31/88 provided their quote is accepted within 60 days from bid opening date of 9/29/87. 4 REGULAR MEETING SEPTEMBER 29, 1987 DOMTAR INDUSTRIES INC./SIFTO SALT DIVISION Chicago O'Hare Aerospace Office Center 4825 North Scott Street Schiller Park, Illinois 60176 Bid was signed by Cheryl Cartwright/Supervisor Highway Salt Sales, Non -Collusion Affidavit was in order and a Bid Bond in the amount of $24,396.00 was submitted. BID: 12,000 Tons Bulk De -Icing Salt F.O.B. $20.33/ton = $243.960 South Bend, IN Via Dump Truckload Quantities. Terms: Net 30 Days from Date of Shipment Price firm 9/29/87 Thru 10/31/88. MORECO ENERGY, INC. 7601 West 47th Street McCook, Illinois 60525 Bid was signed by Kenneth L. Fredette, Vice -President, Non -Collusion Affidavit was in order and a Certified Check in the amount of $3,000.00 was submitted. BID: 100,000 Gal. Liquid Calcium Chloride For Snow and Ice Control CaC12 Minimum 32% MvC12 Maximum 0.5% Alkali Chlorides Max. 4% $.30 /gal. = $30,000 PIERCETON EQUIPMENT COMPANY, INC. P.O. Box 233 Laketon, IN 46943 Bid was signed by David J. Nicol, President, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: 100,000 Gals or less Liquid Calcium $.3290/Gal. Chloride 32% Liquidow All material furnished and delivered to any point in South Bend in Tank Transport loads of approximately 4400 gallons. Price is FIRM for the 1987-1988 Ice Control Season. MORTON SALT DIVISION OF MORTON THIOKOL, INC. 110 North Wacker Drive Chicago, Illinois 60606-1555 Bid was signed by Thomas J. Butler, Government Business Manager, Non -Collusion Affidavit was in order and a Bid Bond in the amount of $28,488.00 was submitted. BID: 12,000 tons Morton Bulk Safe-T-Salt Treated 27 ton minimum dump truck delivery $23.74/ton = $284,880 FOB South Bend, Indiana Terms: Net 30 days Delivery: 3-5 days ARO REGULAR MEETING SEPTEMBER 29, 1987 Prices quoted herein are firm thru 10/31/88 Unless specified otherwise in proposal all prices quoted herein are subject to acceptance within 30 days and shall be deemed automatically to have been withdrawn if, by the end of that period, no award has been made. The bulk treated salt offered in this bid is suitable for highway maintenance only. THE LEVY COMPANY, INC. P.O. Box 540 Portage, Indiana 46368 Bid was signed by Martin R. Norville, Vice -President, Sales/Marketing, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. Up to 10,000 Tons Calcium Chloride $12.95/ton Slag Sand Mixture Delivered to any location as designated by the City of South Bend Street Department. Mr. Leszczynski stated that Diamond Crystal Salt Company, St. Clair, Michigan and Bay Dust Control Division of Liquid Calcium Chloride Sales, Inc., P.O. Box 215, Kawkawlin, Michigan, indicated that they are unable to bid at this time. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above bids were referred to the Street Department for review and recommendation. OPENING OF QUOTATIONS - STORAGE BUILDING ADDITION (MUNICIPAL SERVICES FACILITY) Mr. Leszczynski advised that this was the date set for the receiving and opening of Quotations for a 30' x 104' storage building addition east of and abutting the present storage building at the Municipal Services Facility located at 701 West Sample Street. The following quotations were received: CASTEEL CONSTRUCTION CORPORATION P.O. Box 628 South Bend, Indiana Quotation was submitted by P.W. Plawecki and is in the amount of $28,800.00. MAJORITY BUILDERS, INC. 62900 U.S. 31 South South Bend, Indiana 46614 Quotation was submitted by Rick Slagle and is in the amount of $24,880.00. KASER-SPRAKER CONSTRUCTION, INC. P.O. Box 3605 South Bend, Indiana Quotation was submitted by Gary L. Spraker, President and Daniel H. Kaser, Secretary/Treasurer and is in the amount of $24,829.00. REGULAR MEETING SEPTEMBER 29, 1987 ZIOLKOWSKI CONSTRUCTION, INC. P.O. Box 1106 South Bend, Indiana 46624 Quotation was submitted by Dave Field, Vice -President and is in the amount of $31,000.00. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referred to Quotations were referred to the Street Department for review and recommendation. APPROVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS - CROP WALK (OCTOBER 11, 1987) Mr. Leszczynski advised that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4, 1985, the United Religious Community, sponsors of the CROP Walk, have fulfilled resolution requirements and the appropriate Agreement is being submitted to the Board for approval. It was noted that on June 23, 1987, the Board of Public Works approved the date for this event subject to the sponsor meeting all Resolution requirements. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Agreement as submitted was approved and executed. APPROVE AGREEMENT COVERING CONSTRUCTION OF HIGHWAY -RAILWAY GRADE CROSSING (1500 SOUTH PRAIRIE AVENUE AT CONRAIL) Mr. Leszczynski advised that Mr. R. E. Wheeler, Area Engineer, Division of Local Assistance, Indiana Department of Highways, 100 North Senate Avenue, Indianapolis, Indiana, has submitted the above referred to Agreement which entails the construction of a rubber pad crossing surface at the above referred to location. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the Agreement as submitted was approved and executed. APPROVE EXTENSION OF CONTRACT FOR CLEANING SERVICES - EAST SECTOR POLICE STATION Mr. Leszczynski advised that submitted to the Board for approval was the Extension of Contract for Cleaning Services at the East Sector Police Substation between the City and Mrs. Lucille Grueger, 826 North St. Louis Boulevard. Mr. Leszczynski noted that on June 16, 1987, the Board entered into a Contract with Mrs. Grueger to provide janitorial services for the East Sector Police Station for a period from June 15, 1987 through August 31, 1987. The extension submitted today indicates that the contract shall be extended through December 31, 1987. The rate of compensation and all duties shall remain the same as in the Agreement dated June 16, 1987. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the Extension as submitted was approved and executed. APPROVE CHANGE ORDER NOS. 6-7-8-9 - SKYWALK FROM CENTURY CENTER TO MARRIOTT HOTEL PROJECT Mr. Leszczynski advised that Wright Construction Corporation, P.O. Box 1306, Elkhart, Indiana and Cole Associates, Inc., 2211 East Jefferson Boulevard, South Bend, have submitted Change Orders in the following amounts in regards to the above referred to project: No. 6 INCREASE $ 880.00 No. 7 INCREASE $4,969.00 No. 8 INCREASE $5,000.92 No. 9 INCREASE $8,326.56 A.�. 6 REGULAR MEETING SEPTEMBER 29, 1987 Mr. Leszczynski further advised that the new Contract amount including the Change Orders listed above is $1,002,820.48. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above listed Change Orders were approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately eighteen (18) abandoned vehicles, which are being stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the above request was approved and a date of October 13, 1987 was established for the receiving and opening of sealed bids. FILING OF CITY'S CONCERNS TO INDIANA MICHIGAN POWER COMPANY Mr. Leszczynski advised that Mayor Roger 0. Parent has sent a letter to Mr. Jim Ellison, Indiana Michigan Power Company, P.O. Box 1731, South Bend, Indiana, outlining the City's concerns regarding street light service. The letter outlined four (4) major areas of poor service as well as repair report discrepancies and statistics. Mr. Leszczynski further advised that Mr. Ellison has responded to the letter and indicated that he was not aware of some of the problems outlined. A meeting with Mr. Ellison will be scheduled to go over complaints and other miscellaneous data. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the letter of the Mayor as indicated above was accepted by the Board for filing. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of eighty-two (82) properties cleaned from September 21, 1987 to September 25, 1987, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the report as submitted was filed. AP OF TRAFFIC CONTROL DEVICE - LEFT TURN SIGNAL AT INTERSECTION S Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following one (1) traffic control device was approved: 1. NEW INSTALLATION OF LEFT TURN SIGNAL FOR EAST & WEST BOUND TRAFFIC - On Ireland @ York. It should be noted that concerned residents of the 5th District filed a Petition with the Board on June 23, 1987, requesting that the Board review the matter of traffic signalization at the intersection of Ireland and York Roads. APPROVE CLAIMS City Controller Michael L. Vance submitted Claim Docket No. 14185 through Claim Docket No. 14433 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the claims were approved and the report filed. REGULAR MEETING ADJOURNMENT There being no further business motion made by Mr. Leszczynski, carried, the meeting adjourned 1 ATTEST: � -M, ��" /7 A Sandra M. Parmerlee, Clerk F1 PJ SEPTEMBER 29, 1987 to come before the Board, upon a seconded by Mr. Vance and at 10:17 a.m. 'Leszcz3VnfWl Patricia E. DeClercq �3= L,4-,-- Michael L. V nce