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HomeMy WebLinkAbout09/15/87 Board of Public Works MinutesREGULAR MEETING SEPTEMBER 15, 1987 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Tuesday, September 15, 1987, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Mr. Michael L. Vance present. Also present was Chief Deputy City Attorney Thomas Bodnar. AGENDA ITEM ADDED AND ITEM STRICKEN Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the Easement for the Jefferson Street Parking Garage was stricken from the agenda at this time and an Easement/Agreement submitted by Erskine Plaza Associates was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETINGS Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the minutes of the August 24, 1987, regular meeting of the Board were approved. Additionally, upon a motion made by Mr. Vance, seconded by Mr. Leszczynski, and carried, the minutes of the September 8, 1987, regular meeting of the Board were approved. F.MF.R 0 Mr. Vance advised that he has reviewed the ambulance service outstanding accounts receivable which were submitted by Fire Chief Luther Taylor several weeks ago and recommends adoption of Resolution No. 22-1987 which will write-off the ambulance services outstanding accounts receivable which are considered to be uncollectible. Mr. Vance stated that this is the normal policy for handling these accounts and is being done at the request of the State Board of Accounts. He further stated that even though this Resolution writes -off the accounts, attempts to collect these fees does not stop. It was noted that the accounts uncollected for 1984 amount to $21,149.16, and those for 1985 amount of $18,124.38, for a combined total of $39,273.54. In his letter to the Board, Fire Chief Luther Taylor advised that the procedure for ambulance billing is to turn the account over to a collection agency after three (3) notices are sent to the individual. After the agency exhausts every effort to collect these bills, the Fire Department is notified. Therefore, upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the following Resolution No. 22-1987 was adopted: RESOLUTION NO. 22-1987 WHEREAS, the City of South Bend through its Emergency Medical Services Department, charged the persons listed on the attached documents for ambulance services; and WHEREAS, the charges have not been paid to the City of South Bend after at least three notices were sent to the person who received the services; and WHEREAS, Midwest Collection Agency/ and or Federated Collection Agency, have made every attempt to collect the aforementioned charges, and have not been successful; and WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts after every attempt to collect them has been made; and 1 1 1 REGULAR MEETING SEPTEMBER 15, 1987 WHEREAS, the City of South Bend.by and through its Board of Public Works, desires to write off the accounts listed on the attached documents; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, that the accounts listed on the attached documents totaling $39,273.54 be written off the accounts receivable of the City of South Bend as uncollectible. Dated this 15th day of September, 1987. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/Michael L. Vance ATTEST: s/Sandra M. Parmerlee, Clerk ADOPTION OF RESOLUTION NO. 24-1987, FILING OF DRAWINGS, PLANS, SPECIFICATIONS AND ESTIMATES AND SETTING OF PUBLIC HEARING - ACQUISITION AND CONSTRUCTION OF A PARKING FACILITY Mr. Jon Hunt, Executive Director, Department of Economic Development, advised the Board that Resolution No. 24-1987 submitted to them today for approval is the next step in terms of allowing the City to move ahead with the development and construction of a parking structure at the northwest corner of East Wayne Street and South St. Joseph Street. Mr. Hunt informed the Board that on September 9, 1987, by a 3/0 vote, the Board of Public Safety adopted Resolution No. 9-1987 which determined the need for a parking structure downtown and also established perimeters of the structure including general location, size, cost and etc. Mr. Hunt further informed the Board that on August 14, 1987, the Common Council by an 8/1 vote passed a Resolution that accepts the action of the Board of Public Safety as outlined above. Mr. Hunt briefly explained for those present the contents of Resolution No. 24-1987. The Resolution indicates that the Board of Public Works approves the plats, descriptions, plans, drawings and estimates filed with them; declares that it has been found necessary for the proper protection of the public safety and welfare and that it will be a public utility and benefit to the City to construct and maintain the parking facility and acquire the necessary property; establishes the probable cost of construction of the parking facility to be $3,600,000.00; instructs the Clerk of the Board of Public Works to issue requests for qualifications and proposals for parking garage financing and construction; sets September 29, 1987 at 9:30 a.m. as the date and time for a Public Hearing at which time the Board will hear all persons interested in or affected by the proceedings; instructs the Clerk to keep open to inspection by all persons this Resolution, as well as the plats, descriptions, plans, drawings and estimate and finally, instructs the Clerk to publish Notice of the adoption of this Resolution. Mr. Hunt presented to the Board for filing a rendering and a schematic design prepared by Walker Parking Consultants Restoration Engineers, Suite 101, 5987 East 71st Street, Indianapolis, Indiana, as well as general information as to the character of the garage, design aspects, ideas of cost, per space costs, preliminary estimate, estimate of daily revenues, soil investigation, legal surveys and descriptions of the parcel of land and other miscellaneous information. Mr. Hunt advised that added to the original cost estimate of $3,000,000.00 was the cost of land which increased the estimated cost to $3,600,000.00. o REGULAR MEETING SEPTEMBER 15, 1987 Mr. Hunt advised that in the Fall of 1986, the Michiana Area Council of Governments (MACOG) conducted a survey of a seventeen (17) block area of downtown centering on the Michigan Street corridor which consists of eleven (11) blocks. The survey entailed the compilation of an inventory of spaces available and occupancy. They also developed a list of land uses in the area. The results indicated a 1,000 space deficit within the seventeen (17) block area and indicated that between now and the year 2000 approximately 3,300 parking spaces will be necessary to handle growth and development in downtown South Bend. Additionally, the staff of the Department of Economic Development developed a plan for the eleven (11) block area with the result being the proposed parking structure at the northwest corner of Wayne and St. Joseph Streets. Mr. Hunt stated that the proposed six (6) story parking structure will contain some retail space on the ground floor and that this project is necessary to stay ahead and compete with the county and surrounding cities. Mr. Hunt presented slides to the audience depicting a rendering of the proposed parking structure as well as existing parking supply/demand comparison charts. Mr. Hunt indicated that the two (2) parking garages operated by the City of'South Bend are occupied to capacity at this time. In conclusion, Mr. Hunt stated that the adoption of the Resolution submitted to the Board today will allow the Board of Public Works to move ahead and request Proposals and Qualifications for this project. He further stated that this project will be funded through a lease purchase arrangement. Mr. Leszczynski inquired of Mr. Hunt whether or not he was aware if there was an interest by financial institutions in providing a lease purchase arrangement and what were the chances of receiving requests to provide such an arrangement. Mr. Hunt advised that he has received several inquires and has been approached by a leasing and development firm in the state regarding this matter as well as other financial institutions in the state expressing interest in bidding on the project. Mr. Vance informed the Board that he has been working with Mr. Hunt on this project for some time and is confident that this project is something the City needs to proceed with in order to remain competitive and to draw businesses to South Bend. Therefore, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the following Resolution No. 24-1987 was adopted, the plats, descriptions, plans, drawings and estimates submitted by Mr. Hunt were accepted for filing and a Public Hearing date of September 29, 1987 at 9:30 a.m. was set: RESOLUTION NO. 24-1987 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS CONCERNING ACQUISITION AND CONSTRUCTION OF A PARKING FACILITY WHEREAS, at its regular meeting held September 9, 1987, the South Bend Board of Public Safety adopted Resolution No. 9-1987, a copy of which is attached hereto as Exhibit A and incorporated fully herein, approving recommendations of the South Bend Department of Economic Development and the Michiana Area Council of Governments concerning the general location, size, character of, and probable cost of acquiring and developing a certain needed parking facility in the central downtown area of the City of South Bend; and WHEREAS, the South Bend Board of Public Safety submitted those recommendations to the South Bend Common Council for acceptance or rejection; and REGULAR MEETING SEPTEMBER 15, 1987 WHEREAS, at its September 14, 1987, meeting the South Bend Common Council duly considered information from surveys and studies conducted by the South Bend Department of Economic Development and the Michiana Area Council of Governments concerning the need for and proper location of parking facilities in the central downtown area of the City of South Bend; and WHEREAS, the South Bend Common Council adopted Resolution No. 1533-87, a copy of which is attached hereto as Exhibit B and incorporated fully herein, accepting and approving the recommendations of the South Bend Board of Public Safety; and WHEREAS, at its regular meeting held September 15, 1987, the Board of Public Works received and filed plats and descriptions of the land proposed to be acquired and used for a parking facility; general plans or drawings of the proposed parking facility; and a general estimate of the cost of acquisition, construction, and installation of the parking facility. NOW, THEREFORE, BE IT RESOLVED by the South Bend Board of Public Works, as follows: Section 1. The South Bend Board of Public Works (Board) hereby approves the plats, descriptions, plans, drawings, and estimates filed with it at this meeting for a parking facility of approximately 440 spaces, to be constructed at the northwest corner of East Wayne Street and South St. Joseph Street in the central downtown area of the City of South Bend. Section 2. The Board hereby declares that upon investigation it has been found necessary for the proper protection of the public safety and welfare and that it will be a public utility and benefit to the City of South Bend and its citizens to: (a) Construct and maintain the parking facility described in section 1 of this resolution; and (b) Acquire for that purpose the following property upon passage of a joint resolution by the Board and the South Bend Redevelopment Commission, which use was authorized for a parking structure by the South Bend Common Council in its Resolution No. 1533-87, approved September 14, 1987: A part of the Northwest Quarter of Section 12, Township 37 North, Range 2 East of the Second Principal Meridian, Portage Township, City of South Bend, Indiana being a part of Lots Fifty (50), and Fifty-one (51) and Fifty-two (52) of the Original Plat of South Bend, Indiana more particularly described as follows: Beginning at the intersection of the Westerly right-of-way line of St. Joseph Street (85 foot right-of-way) with the North right-of-way line of Wayne Street (82.5 foot right-of-way), thence South 89 38'12" West (bearing assumed) along the North right-of-way line of Wayne Street 148.84 feet; thence North 00 27'00" West, 186.00 feet; thence North 89 39'34" East, 165.61 feet; thence Southwesterly 186.99 feet along a segment of a curve to the right having a radius of 912.43 feet, subtended by a chord having a bearing of South 04 42'19" West and a length of 186.66 feet to the point of beginning. Section 3. The Board, based upon the descriptions, plans, drawings and estimates filed with it at this meeting, estimates that the probable cost of construction of the parking facility of approximately 440 spaces described in section 1 is Three Million Six Hundred Thousand Dollars ($3,600,000) and proposes that the 1272 REGULAR MEETING SEPTEMBER 15, 1987 construction of the parking garage be financed by lease or lease purchase pursuant to specifications attached to this resolution as Exhibit C and incorporated fully herein. Section 4. The Clerk of the Board is instructed to issue requests for qualifications and proposals for parking garage financing and construction in response to specifications described in Exhibit C and to publish notice of request for qualifications and proposals in the South Bend Tribune and the Tri-County News on September 18, 1987, stating that proposals will be received no later than 9:30 a.m. at the October 6, 1987, meeting of the Board of Public Works. Section 5. The Board sets September 29, 1987, 9:30 a.m., 1308 County -City Building, 227 W. Jefferson Boulevard, South Bend, Indiana, 46601, as the date, time, and place respectively of a public hearing at which the Board will hear all persons interested in or affected by the proceedingsdescribedherein, will consider any remonstrances or objections filed, will finally determine the public utility and benefit of the project described herein to the City of South Bend and its citizens, and will confirm, modify and confirm, or rescind this resolution. Section 6. The Clerk is instructed to keep open to inspection by all persons interested in or affected by the acquisition of the property proposed to be acquired or the construction or operation of the project described herein this resolution, as well as the plats, descriptions, plans, drawings, and estimate described herein and filed on this date. Section 7. The Clerk is further instructed to publish notice of the adoption of this resolution and its purport and of the availability of the above described information and of the hearing date, time, and place in the South Bend Tribune and the Tri-County News on September 18, 1987. Adopted this 15th day of September, 1987 at a regular meeting of the Board of Public Works. SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/Michael L. Vance s/Patricia E. DeClercq ATTEST: s/Sandra M. Parmerlee, Clerk Mr. Joseph Guentert, 3510 Corby Boulevard, South Bend, Indiana, addressed the Board and suggested that instead of utilizing a valuable parcel of property in the downtown area for a parking garage, a better solution would be to have individuals park outside of the central downtown business district and be shuttled in to town to conduct business. He stated that most people who park downtown and utilize the parking garages are not executives who come and go to conduct business but individuals who park their vehicles for the day and work downtown. Mr. Guentert also stated that there is a balloon payment due in 1990 on the parking structures currently owned and operated by the City. Mr. Vance informed Mr. Guentert that the City is not responsible for a balloon payment in 1990 as the garages were re -financed in the 1970's. Mrs. Guentert recommended that the Board advise the Common Council of this fact as the balloon payment information was provided to them from the Common Council. Mr. Guentert stated that the garages remain a burden on the taxpayer and reiterated his opinion that a shuttle service would work better than constructing a new parking garage. 1 1 73 REGULAR MEETING SEPTEMBER 15. 1987 Mrs. DeClercq stated that it is her opinion that the City must be aggressively competitive and the idea of a shuttle service would not be amiable as people want to park where they are going. She stated that if the City is going to be competitive it has to match -up with other cities and it needs to move ahead with this proposal. She stated that taxpayers have an obligation as well as rights and have to pay for what the City is offering. She further stated that the City must use farsightedness for these types of decisions. Mr. Guentert indicated that he has noticed in the legal publications in the Tri-County News that there are a large number of parcels of property being offered for sale and further advised that the population of South Bend is decreasing. Mr. Hunt responded to Mr. Guentert and advised that approximately eighty per (80%) of the properties offered for sale, which is countywide, are probably vacant lots purchased by people speculating and taking a risk in purchasing them and then forfeiting them for taxes should they not prove profitable. Further, Mr. Hunt clarified for those present that in his presentation to the Common Council on September 14, 1987, he did not use the term "executives" as Mr. Guentert indicated as the type of individual that would utilize the proposed parking garage. Mr. Hunt further indicated that if the shuttle concept were utilized, downtown development would come to a halt as people do not want the inconvenience of parking six (6) or seven (7) blocks away from their destination and then having to wait for a shuttle bus to be dropped -off or picked -up. He stated that every developer he has come into contact with wants parking around them. Further, Mr. Hunt clarified that the cost of the proposed parking structure will not go on the general property tax levy. Funding sources include user fees, revenue from repayment of a Urban Development Action Grant for the One Michiana Square project, with those repayments beginning in August of 1988 and accelerating and from tax incremental financing revenues. As a point of interest, Mr. Leszczynski advised Mr. Guentert that TRANSPO does have several park and ride sites throughout the City which do not appear to be successful. ADOPTION OF RESOLUTION NO. 25-1987 - SALE OF CITY -OWNED PROPERTY AT 1611 & 1613 S. FELLOWS STREET Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the following Resolution No. 25-1987 for the sale of City -owned property was adopted: RESOLUTION NO. 25-1987 WHEREAS, the Board of Public Works of the City of South Bend, Indiana, has compiled a current detailed inventory of all real property owned by the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it finds that certain of the parcels of real estate now owned by the City of South Bend are not necessary to the public use and are not set aside by State and City laws for public purposes; and WHEREAS, the Board of Public Works finds that each of the properties described below has an assessed valuation of less than $2,000.00, that the cost of maintaining that parcel equals or exceeds the estimated fair market value of the property, and that the highest and best use of the parcel is sale to an abutting landowner. REGULAR MEETING SEPTEMBER 15. 1987 WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to State Statutes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: That the parcels of real estate owned by the City contained in the following list are not necessary to the public use, are not set aside by State or City laws for public purposes, that the cost of maintain- ing said parcels equals or exceeds the estimated fair market value of said parcels and the highest and best use of said parcels is sale to an abutting landowner: ADDRESS: DEED NO. 1611 S. Fellows Street 732 1613 S. Fellows Street 819 ADOPTED this 15th day of September, 1987. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/Michael L. Vance ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE AGREEMENT FOR SURVEYING OF THE WEST WASHINGTON-CHAPIN STREET REVITALIZATION PROJECT Mr. David Norris, Urban Planner, Community Planning and Development, Department of Economic Development, advised that the Agreement submitted to the Board today with Valley Engineering Consultants, Inc., 52303 Emmons Road, Suite 8, South Bend, Indiana, provides for the completion of a survey and base map of the area of the City in the vicinity of the intersection of Washington and Chapin Streets, the object of a project known as the West Washington -Chapin Street Revitalization Project. Mr. Norris indicated that the Department of Economic Development sought requests for qualifications and of those responding to the request and of those eventually submitting proposals, the proposal submitted by Valley Engineering was the lowest and best proposal in the amount of $2,215.00. Therefore, it is being recommended that the Agreement with Valley Engineering as submitted be approved. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Agreement was approved and executed. AGREEMENT ADDENDUM AND AMENDED SUBORDINA' SECURITY AGREEMENT - PRECISION TOOL & DIE Mr. Leszczynski advised that an Amended Subordinated Security Agreement as it relates to the Loan Agreement with Precision Tool & Die has been submitted to the Board today for approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the consideration of this Amended Subordinated Security Agreement was added to the agenda at this time. Ms. Sherry L. Shane, Community Planning & Business Assistance, Department of Economic Development, advised the Board that submitted to them today for approval is an Addendum to the Loan Agreement between the City of South Bend and Precision -Tool & Die 1 CID 7" REGULAR MEETING SEPTEMBER 15, 1987 which was approved by the Board on July 14, 1987 and executed by Precision on September 4, 1987. She noted that the Loan Agreement sets forth the terms and conditions of a loan from the City to Precision using funds from an Investment Incentive Grant from the Indiana Department of Commerce. The Addendum submitted today provides assurance to the City that the equipment purchased with the loan proceeds will be in place by October 1,'1987. As this is desirable from the City's standpoint, and agreeable to Precision, Ms. Shane recommended Board approval. Additionally, Ms. Shane informed the Board that the Amended Subordinated Security Agreement creates a security interest in the Collateral which is subordinated and subject to a certain Security Agreement between Debtor and the Business Development Corporation of South Bend/Mishawaka and St. Joseph County, Indiana and between Debtor and CFC Capital Corporation. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the Loan Agreement Addendum and Amended Subordinated Security Agreement as submitted were approved and executed. APPROVE EMERGENCY SHELTER GRANT SUBCONTRACT AGREEMENTS - UNITED RELIGIOUS COMMUNITY - YOUTH SERVICES BUREAU Ms. Kathryn Baumgartner, Director, Bureau of Housing, advised that the City of South Bend is in receipt of an Emergency Shelter Grant from the Indiana State Department of Health and Human Services in the amount of $14,225.00. Ms. Baumgartner stated that initially only $8,148.00 of the Emergency Shelter Grant Funds were made available for use in St. Joseph County. As the City felt that both the United Religious Community and Youth Services Bureau projects were extremely worthy of financial support, a request was made to the Department of Human Services to fund both projects should additional monies become available. The City did receive the additional monies and both agencies can be awarded the total grant amounts they requested. Ms. Baumgartner further advised that the United Religious Community and the Youth Services Bureau will administer these funds and she therefore submitted to the Board the appropriate Agreements which set out the requirements for the administration of the Emergency Shelter Grant. The term of the Agreements is July 1, 1987 until June 30, 1988. It was noted that United Religious Community, which provides shelter for homeless adults, will receive a grant of $7,925.00 to pay for rent, utilities, supplies and some social services related to the operation of their homeless shelter. The Youth Services Bureau, which shelters runaways and youth at risk, will receive $6,300.00 to pay for operating expenses, equipment and physical examinations for youth staying at Safe Station. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the above referred to Agreements, as submitted, were approved and executed. APPROVE DOCUMENTS - RE: HIGH STREET & BOWEN STREET - TURN -AROUND EASEMENT/AGREEMENT - RELEASE OF WATER AND SEWER EASEMENT Mr. Leszczynski advised that Erskine Plaza Associates have submitted the above referred to documents to the Board for acceptance and approval. Mr. Leszczynski further advised that the turn -around Easement/ Agreement was required in conjunction with the vacation of High Street lying south of the south line of Hawbaker Street. The Release of Water and Sewer Easement releases those public utility REGULAR MEETING SEPTEMBER 15, 1987 easements, including water, storm sewer and sanitary sewer easements, located in, on, or under the vacated portions of High Street and Bowen Street, which were previously vacated by the City of South Bend. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the turn -around Easement/Agreement was approved. Additionally, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the Release of Water and Sewer Easement was approved. APPROVE AGREEMENTS COVERING CONSTRUCTION OF HIGHWAY -RAILWAY GRADE CROSSING - 1400 S. OLIVE STREET - 1600 S. TWYCKENHAM) Mr. Leszczynski advised that Mr. R.E. Wheeler, Area Engineer, Division of Local Assistance, Indiana Department of Highways, 100 North Senate Avenue, Indianapolis, Indiana, submitted to the Board for approval Agreements Covering Construction of Highway -Railway Grade Crossing for the construction of a rubber pad crossing surface at the above referred to locations. Mr. Leszczynski further advised that federal funds will pay for ninety per cent (90%) of the cost of this work with the City responsible for ten per cent (10%). Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the above Agreements were approved and executed. FILING OF TAXICAB RATES - ALLIED CAB COMPANY Mr. Leszczynski advised that Mr. Walter E. Jones, Allied Cab Company, 1608 North Sheridan Street, South Bend, Indiana, has submitted to the Board for filing the following rate schedule for the Allied Cab Company: $ 2.00 flag drop $ 1.20 per mile $15.00 per hour waiting time $4.00 minimum charge in town & Roseland Airport - Bus - Train Rates: Meter + $1.00 per additional person in same party going to same destination. $5.00 minimum charge to and from airport/bus and train. (Separate charges for separate parties sharing same cab). Small Package Delivery Rates: $ 2.00 flag drop $ 1.00 per mile $15.00 per hour waiting time Notre Dame Football Rates: To/from airport/bus and train $ 5.00 per person $12.00 minimum Other locations (within 3 mile radius of Notre Dame) $ 4.00 per person $10.00 minimum Mr. Leszczynski reminded Board members that the Board does not have the authority to approve or disapprove of these rates, but pursuant to municipal code requirements, merely accepts the rates for filing. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the above rates as submitted were accepted for filing. UEST OF SINAI SYNAGOGUE TO REMOVE PARKING RESTRICTIO INITY OF THE SYNAGOGUE FOR HIGH HOLY DAYS SERVICES - 23-25, 1987 AND OCTOBER 2-3, 1987 - REFERRED In a letter to the Board, I. Marc Golden, President, Sinai Synagogue, 1102 East LaSalle Avenue, South Bend, Indiana, requested that parking restrictions be removed in the vicinity of 1 1 1 �7 REGULAR MEETING SEPTEMBER 15, 1987 the Sinai Synagogue, located at 1102 East LaSalle Avenue on September 23, 24, & 25, 1987 and October 2 & 3, 1987 as High Holy Days will be celebrated at the synagogue during this time. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE PICK-UP/DROP-OFF SPACE IN FRONT OF 307 SOUTH MAIN STREET (INDIANA BELL TELEPHONE) - SEPTEMBER 17. 1987 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to request submitted to the Board on September 8, 1987 and recommend approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. APPROVE PARKING ON WEST MADISON STREET AND NORTH LAFAYETTE BOULEVARD FOR HOLY DAY SERVICES FOR TEMPLE BETH-EL - SEPTEMBER 23-24 AND OCTOBER 2-3, 1987 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to request submitted to the Board on September 8, 1987 and recommend approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. FILING OF HUMANE SOCIETY REPORT - AUGUST Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised that she continues to work with the Humane Society to develop a more comprehensive report which will indicate what types of services are being provided pursuant to the Humane Society Contract for animal control services. Mrs. DeClercq stated that she and Assistant City Attorney Marva J. Leonard -Dent have devised a simplified form which was submitted to the Humane Society but they have not yet received a response. Mrs. DeClercq stated that she is hopeful that the October monthly report will more clearly reflect the services provided pursuant to the Contract. She sited that in the instance of animals counted in the South Bend category, residents who live in South Bend and take an animal to the shelter are counted as being served. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the Humane Society of St. Joseph County, IN, Inc. monthly report of animals handled for the month of August was accepted and filed. APPROVE CONTRACTOR'S BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for DuJardin Enterprises be approved retroactive to September 11, 1987. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above Contractor's Bond was approved. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of seventy-seven (77) properties cleaned from September 7, 1987 thru September 11, 1987, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. REGULAR MEETING SEPTEMBER 15, 1987 APPROVE CLAIMS City Controller Michael L. Vance submitted Claim Docket No. 13675 through Claim Docket No. 13926 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the claims were approved and the report filed. PRIVILEGE OF THE FLOOR: QUESTIONS AND CONCERNS REGARDING OPERATION OF WASTEWATER TREATMENT PLANT Mr. Joseph Guentert, 3510 Corby Boulevard, South Bend, Indiana, addressed the Board with his concerns and questions about the management of the Wastewater Treatment Plant. Mr. Leszczynski responded to Mr. Guentert's questions regarding employees at the plant and their role, the role of Ten Ech and the possibility of providing a primary treatment facility at the New Energy plant site. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the meeting adjourned at 10:35 a.m. A J hn E. Leszc 2 fy i K s K i Patricia E. DeClercq Michael L. Vance ATTEST: Sandra M. Parmerlee, Clerk L 11