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HomeMy WebLinkAbout09/01/87 Board of Public Works Minutes2 " REGULAR MEETING SEPTEMBER 1, 1987 The regular meeting of the Board of Public Works was convened at 9:31 a.m. on Tuesday, September 1, 1987, by President John E. Leszczynski, with Mr. Leszczynski and Mr. Michael L. Vance present. Board member Patricia E. DeClercq was not in attendance. Also present was Chief Deputy City Attorney Thomas Bodnar. AGENDA ITEMS ADDED Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the following items were added to the agenda: 1. Rubbish and Garbage Removal License application. 2. Construction Contract - Viridian Drive Phase III Project OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately nineteen (19) abandoned vehicles which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 S. Gertrude, P.O. Box 2883 South Bend, Indiana 46680 Vehicles No. 1 $ 3.00 Vehicles No. 11 $ 5.00 2 10.75 12 45.75 3 5.75 13 10.75 4 30.75 14 5.75 5 35.75 15 5.75 6 15.75 16 5.75 7 5.75 17 5.75 8 5.75 18 5.75 9 3.75 19 20.75 10 20.75 Mr. David Fisher 1822 S. Warren South Bend, Indiana Vehicle No. 1 $ 1.25 Vehicles No. 11 $ 1.25 2 1.25 12 10.25 3 1.25 13 25.20 4 1.25 14 1.25 5 55.50 15 1.25 6 1.25 16 1.25 7 1.25 17 15.20 8 1.25 18 1.25 9 1.25 19 1.25 10 10.20 Mr. Charles E. Teske 54830 Pear Road South Bend, Indiana Vehicle No. 4 $16.00 Vehicles No. 15 $12.00 5 68.00 16 6.00 10 6.00 17 16.00 12 18.00 Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. REGULAR MEETING SEPTEMBER 1, 1987 Following that review, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following bids were awarded: Steve & Gene's David Fisher Charles Teske OPENING AND AWA - 1034 E. CEDAR - Vehicle No. 1 $ 3.00 2 10.75 3 5.75 4 30.75 6 15.75 7 5.75 8 5.75 9 3.75 10 20.75 11 5.00 12 45.75 14 5.75 18 5.75 19 20.75 TOTAL: $185.00 - Vehicle No. 13 $ 25.20 - Vehicle No. 5 $ 68.00 15 12.00 16 6.00 17 16.00 TOTAL: $102.00 OF BID - SALE GRAND TOTAL: $312.20 (-OWNED PROPERTY: - 1113 BURNS STREET Mr. Leszczynski advised that this was the date set for the opening of sealed bids for the sale of City -owned property at 1034 East Cedar Street and 1113 Burns Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were received: 1034 EAST CEDAR STREET Mr. Leszczynski advised that one (1) bid has been received from Mr. Charles A. Rupley, 16974 Douglas Road, Mishawaka, Indiana, in the amount of $150.00. It was noted that the property has an appraisal value of $145.00. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the offer of $150.00 was accepted and the matter referred to the City Attorney's office for the drafting of the appropriate Purchase Agreement. 1113 BURNS STREET Mr. Leszczynski advised that no bids have been received for the purchase of this property. APPROVE COMMUNITY DEVELOPMENT CONTRACTS Ms. Betsy Harriman, Office of Community Development, submitted to the Board for approval six (6) Community Development Contracts which re -allocate loan funds in the South Bend Home Improvement Loan Activity based on assets of each of the following lending institutions at the end of 1986. The term of the Contracts is January 1, 1987 through December 31, 1987. It was noted that the Contracts are in the following amounts with the following agencies: 1 REGULAR MEETING SEPTEMBER 1, 1987 1. TOWER FEDERAL SAVINGS BANK $12,381.27 2. 1ST SOURCE BANK $33,170.93 3. FIRST INTERSTATE BANK $ 7,805.71 4. ST. JOSEPH BANK & TRUST $17,604.55 5. VALLEY AMERICAN BANK $12,190.39 6. SUMMIT BANK OF SOUTH BEND $ 205.89 Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the above Contracts were approved and executed. APPROVE CONSTRUCTION CONTRACT - INDIANA AVENUE/MASTIC CORPORATION PROJECT Mr. Leszczynski advised that in accordance with the bid awarded on July 28, 1987, to Rieth Riley Construction, 24355 State Road 23, P.O. Box 1775, South Bend, Indiana, in the amount of $143,992.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - VIRIDIAN DRIVE PHASE III PROJECT Mr. Leszczynski advised that in accordance with the bid awarded on August 24, 1987, to Rieth Riley Construction Company, Inc., P.O. Box 1775, South Bend, Indiana, in the amount of $107,215.84 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE RELEASE OF EASEMENT Mr. Leszczynski advised that the City had obtained an easement for sewage and drainage for the parcel of land situated in a part of Area 1 as shown on the recorded replat of Belleville Unit "D", an addition to the City of South Bend, Indiana. The Easement was recorded on February 10, 1983. Mr. Leszczynski further advised that because the City no longer has any need for the Easement, the Release is being submitted to the Board today for approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Release of Easement was approved. APPROVE PURCHASE AGREEMENT - SALE OF CITY -OWNED PROPERTY AT BOWEN STREET Mr. Leszczynski advised that pursuant to the July 28, 1987 Board award and approval of the sale of the City -owned property at Bowen Street to Erskine Plaza Associates, 227 South Main Street, South Bend, Indiana, said offer to purchase submitted by Mr. Christopher Davey, Managing Partner and Robert Dunbar, Jr., Development Director, the appropriate Purchase Agreement has been prepared by the City Attorney's office, has been executed by Erskine Plaza Associates and is being submitted to the Board for approval and execution. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Purchase Agreement as submitted was approved and executed. APPROVE POLICY ON PLACEMENT OF SIGNS Mr. Leszczynski advised that Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, has submitted to the Board a Memorandum reminding the Board that on March 17, 1987, they 6 REGULAR MEETING SEPTEMBER 1, 1987 approved a policy regarding the placement of signs in accordance with the Municipal Code. She additionally reminded members that the Municipal Code stipulates that: 1. No signs can be placed in the public right-of-way or in the tree lawn area between the curb and sidewalk. 2. No signs can be placed on public utility poles without approval. 3. In "A" Residential zones, use of signs is strictly controlled. Signs permitted are: a. A one -foot by one -foot sign at the location of a professional' office on the structure itself; b. Signs offering a property for sale by a realty company or owner; C. Temporary seasonal signs Mrs. DeClercq stated that the policy adopted by the Board would allow political yard signs during a primary or general election campaign, under the designation of a temporary or seasonal sign. Such signage must be placed on private property and not located in the tree lawn area or on any other part of the public right-of-way. Mrs. DeClercq urged the cooperation of all candidates in advising their campaign workers of this policy during the Fall election campaign. Any signs placed in violation of the above regulations will be removed by City work crews and taken to the Street Department where they can be picked up. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the policy on placement of signs as submitted by Mrs. DeClercq and outlined above was approved. REQUEST OF LA SALLE PARK DISTRICT COUNCIL, INC. FOR ASSISTANCE WITH TRAFFIC PROBLEMS ON WEST WASHINGTON STREET - REFERRED In a letter to the Board, Ms. Helen Williams, President, La Salle Park District Council, Inc., 323 South Bendix Drive, South Bend, Indiana, advised of continuing traffic problems on West Washington Street. She stated that the Park has become a place for undesirables and unwelcome visitors from nearby states to congregate on West Washington Street and in the 100 block of the residential streets. On occasions, traffic is blocked for fifteen to thirty minutes until individuals finish their conversations with each other. She further stated that because of these problems, the elderly are afraid to fish in Beck Lake. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the concerns mentioned above and the request for assistance with traffic problems, was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE LICENSE APPLICATION - RUBBISH AND GARBAGE REMOVAL Mr. Leszczynski advised that the following one (1) Rubbish and Garbage Removal license application has been received: 1. James A. Mitchem 3004 E. Corby, S.B. It was noted that an inspection of the truck to be used has been conducted by the Solid Waste Bureau and was found to be in compliance. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. 6 63 REGULAR MEETING SEPTEMBER 1, 1987 APPROVE REQUEST OF NEIGHBORHOOD SERVICES TO CONDUCT NHS 10K BIKE RIDE_- OCTOBER 10, 1987 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on August 24, 1987 and recommend approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the recommendations were accepted and the request approved. APPROVE BLOCK PARTY REQUESTS: - 1100 & 1200 BLOCKS BELMONT - 100 BLK. E. ALTGELD STREET - 1400 BLK. WALL STREET Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the requests submitted on August 18th and 24th to conduct block parties in the 100 block of E. Altgeld Street and the 1400 block of Wall Street and recommend approval. Additionally, the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the request submitted by Ms. Vicki M. Odar, 1213 Belmont Avenue, South Bend to close the 1100 and 1200 block of Belmont Avenue from the alley west of Sunnyside to the dead end for a neighborhood block party to be conducted on Saturday, September 5, 1987 from 12:00 noon until dusk and recommend approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above recommendations were accepted and the requests approved. APPROVE REQUEST TO CONDUCT STREET SERVICES - SEPTEMBER 1-13, 1987 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the request submitted to the Board on August 24, 1987 by Ms. Dora Lottie, 2024 Pershing Street, South Bend, Indiana, to conduct street services the first two (2) weeks in September on Washington Street between Walnut and Birdsell from 5:00 p.m. to 7:00 p.m. and recommend approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. APPROVE REQUEST OF A.B.A.T.E OF INDIANA, INC FOR TRAFFIC ASSISTANCE FOR ANNUAL M.D.A. RIDE - SEPTEMBER 6 1987 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on August 18, 1987 and recommend approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. APPROVE AND/OR RELEASE CONTRACTORS BONDS Mr. Melvin Humphrey, Engineering Department, recommended that the following Contractors Bonds be approved and/or released: APPROVED Murdock & Sons Construction, Inc. Effective 9/1/87 Alan T. & Barbara J. Donaldson Effective 8/25/87 Carl J. Reinke & Sons, Inc. Effective 9/1/87 RELEASED Allied Construction Company Effective 9/1/87 Small, Inc. Effective 9/1/87 R.A. Lange Construction Company Effective 10/15/87 Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the above Contractors Bonds were approved and/or released as indicated above. REGULAR MEETING SEPTEMBER 1, 1987 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of eighty-five (85) properties cleaned from August 24, 1987 thru August 28, 1987 was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the report as submitted was filed. APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 13251 through Claim Docket No. 13406 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the claims were approved and the report filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the meeting adjourned at 9:46 a.m. _,t �. Michael L. V nce ATT ST: i Sandra M. Parmerlee, Clerk 1 1 C