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HomeMy WebLinkAbout08/24/87 Board of Public Works Minutes�55 REGULAR MEETING AUGUST 24, 1987 The regular meeting of the Board of Public Works was convened at 9:31 a.m. on Monday, August 24, 1987, by President John E. Leszczynski, with Mr. Leszczynski and Mrs. Patricia E. DeClercq present. Board member Michael L. Vance was not in attendance. Also present was Chief Deputy City Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the minutes of the August 19, 1987, regular meeting of the Board were approved. APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development Addenda were presented to the Board for approval: ADDENDUM II NEIGHBORHOOD HOUSING SERVICES NHS HOUSING ASSISTANCE PROGRAMS Addendum II adds $22,400.00 to the Acquisition/Rehabilitation Activity. ADDENDUM I COMMUNITY COORDINATED CHILD CARE DAY CARE SUBSIDY ACTIVITY Ms. Betsy Harriman, Office of Community Development, advised that Addendum I adds $5,000.00 to the budget of this activity for 1987. She further advised that this activity subsides day care for Title XX eligible individuals. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above Addenda were approved and executed. APPROVE AGREEMENT - INDIANA DEPARTMENT OF HIGHWAYS (TRANSFER OF SR 2 FROM MAYFLOWER TO INTERSECTION OF CHAPIN & SAMPLE) Mr. Leszczynski advised that Attorney John E. Jordan, Indiana Department of Highways, 100 North Senate Avenue, Indianapolis, Indiana, has submitted for Board approval an Agreement regarding the transfer of existing State Road 2 from Mayflower Road to the intersection of Chapin Street and Sample Street from State jurisdiction to City of South Bend jurisdiction. It was noted that on December 16, 1970 the City and State entered into a Contract to establish one way streets for US 31 and US 33 in South Bend and for the transfer of jurisdiction of some sections of road. The original Contract was supplemented by a document dated September 17, 1973. As conditions for the transfer of existing State Road 2 (Western Avenue and Michigan Street) have been met, the State has submitted the above referred to revised Agreement which indicates that the State shall transfer jurisdiction of existing State Road 2 (Western Avenue) from the centerline of Mayflower Road to Chapin Street and existing State Road 2 (Chapin Street) from Western Avenue to the north right-of-way line of Sample Street at 12:01 a.m. eastern standard time on October 1, 1987. Further, after October 1, 1987, the City shall provide all maintenance, reconstruction and construction for the road transferred. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Agreement as submitted was approved and executed. AWARD BID - VIRIDIAN DRIVE PHASE III PROJECT Tn a letter to the Board, Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the Board award the low bid of Rieth Riley Construction Company, Inc., P.O. Box 1775, South Bend, Indiana, in the amount of $107,215.84 for the above REGULAR MEETING AUGUST 24, 1987 referred to project. It was noted that bids for this project were opened by the Board on August 4, 1987. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the bid awarded, subject to the filing of the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond. REQUEST TO CONDUCT STREET SERVICES - SEPTEMBER 1-13, 1987 - REFERRED In a letter to the Board, Ms. Dora Lottie, 2024 Pershing Street, South Bend, Indiana, requested permission to conduct street services the first two (2) weeks in September on Washington Street between Walnut and Birdsell from 5:00 p.m. to 7:00 p.m. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE REQUEST OF POLICE DEPARTMENT TO CONDUCT BICYCLE AND UNCLAIMED PROPERTY AUCTION - OCTOBER 3, 1987 Police Chief Charles T. Hurley and Services Division Chief Ronald Marciniak, requested permission to dispose of unclaimed bicycles and other unclaimed property at a public auction to be held on Saturday, October 3, 1987 from 8:30 a.m. until 12:30 p.m. or until all items are sold. Chiefs Hurley and Marciniak advised that a partial list of items to be sold include bicycles, mopeds, tools, clothing, stereo's, radios and miscellaneous items. They also noted that receipts received from the sale of these items will be forwarded to the proper accounts of the City. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was approved. REQUEST TO CONDUCT NEIGHBORHOOD BLOCK PARTY - 1400 BLOCK OF WALL STREET - SEPTEMBER 12 1987 - REFERRED In a letter to the Board, Mr. Terry L. Dickerson, 1321 Wall Street, South Bend, Indiana, advised that a neighborhood block party has been scheduled for the 1400 block of Wall Street on Saturday, September 12, 1987 from 2:00 p.m. to 12:00 midnight. Therefore, Mr. Dickerson requested that Wall Street, between Twyckenham and Chester Street, be closed for this event. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST 0 RIDE - OC NEIGHBORHOOD HOUSING SERVICES TO CON] NHS 10K BIKE Ms. Anne Mannix, Executive Director, Neighborhood Housing Services, 914 L.W.W., South Bend, Indiana, requested permission to conduct the NHS 10K Bide Ride through the near northwest and northeast neighborhoods on Saturday, October 10, 1987, from 9:00 a.m. to 12:00 noon with a rain date of Sunday, October 11, 1987 from 1:00 to 4:00 p.m. Ms. Mannix advised that the ride will begin and end in Leeper Park and it is anticipated that approximately 100-120 will participate in this event. It was noted that Ms. Mannix submitted with the request three (3) routes to be utilized for this event. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. ST FOR DESIGNATED HF CAPPED PARKING SPACE AT 302 In a letter to the Board, Mrs. Freida Herzer, 3029 Longley Avenue, South Bend, Indiana, advised the Board that she lives near Bendix and has difficulty parking in front of her home. As 1 �I� REGULAR MEETING AUGUST 24, 1987 she recently has had major heart surgery and is unable to carry items a long distance, she would appreciate the parking space in front of her residence being designated as a handicapped parking space. Mrs. Herzer advised that she does have a handicapped permit. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE BLOCK PARTY REQUESTS: - 1300-1400 BLOCK E. MONROE (8/29/87) - GEORGIAN DRIVE BETWEEN YORK AND CAPE COD LANE (8/29/87) - 900 BLOCK 36TH STREET(9/5/87) Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to block party requests submitted to the Board on August 11, 1987, and recommend approval. It was noted that the request submitted to the Board on August 18, 1987, by Ms. Sharon Konopka, 1346 East Monroe Street, South Bend, Indiana, to conduct a block party on East Monroe Street between Twyckenham and Sunnyside on August 29, 1987, is a duplicate request and is the same as the request submitted to the Board on August 11, 1987 by Mr. F. Richard Pruess, 1429 East Monroe Street and recommended for approval today. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation to approve the above referred to street closings for block parties was accepted and the requests approved. APPROVE RE( OF P.N.A. #83 CLUB TO CONDUCT_"WHAMMA JAM FOR M_.D.A." - SEPTEMBER 6-7 1987 Mr. Leszczynski advised that the bureaus have reviewed the above the Board on August 11, 1987, to solicitations on September 6-7, recommended. Upon a motion made Mr. Leszczynski and carried, the the request approved. appropriate City departments and referred to request, submitted to conduct intersection 1987 and approval is by Mrs. DeClercq, seconded by recommendation was accepted and APPROVE REQUEST OF ST. JOSEPH'S MEDICAL CENTER TO CONDUCT 7TH ANNUAL SPORTSMED 10K_ ROAD RACE, 1 MILE FUN RUN AND 4K WALK - OCTOBER 4, 1987 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on August 4, 1987 and approval is recommended. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following one (1) traffic control device was approved: 1. NEW INSTALLATION, NO PARKING - 300 N. St. Louis Blvd., East side. (Traffic congestion on St. Louis due to hospital construction. No parking requested by hospital and residence). APPROVE CONTRACTORS AND EXCAVATION BONDS Mr. Melvin Humphrey, Engineering Department, recommended that Contractors and Excavation Bonds for the following be approved: REGULAR MEETING AUGUST 24, 1987 CONTRACTORS Sunshine Pool & Spa, Inc., APPROVED d/b/a Sunshine Construction Small, Inc. APPROVED EXCAVATION Trans Tech Electric, Inc. APPROVED Retroactive to 8/20/87 Effective 8/24/87 Retroactive to 8/17/87 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendations were accepted and the bonds as outlined above were approved. FILING OF HUMANE SOCIETY REPORT - JULY Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Humane Society Report for the month of July was accepted for filing as submitted. Mrs. DeClercq advised that she is continuing to work with the Humane Society to develop a reporting system that accurately indicates the numbers of animals handled pursuant to the current Contract with the Humane Society. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Certificate of Insurance for The Potawatomi Zoological Society, P.O. Box 1764, South Bend, Indiana, was accepted and filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Two (2) reports from the Department of Code Enforcement indicating fifty-eight (58) properties cleaned from August 10, 1987 to August 14, 1987 and one hundred eleven (111) properties cleaned from August 17, 1987 to August 21, 1987, were submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the reports as submitted were filed. APPROVE CLAIMS Mr. John W. Ferguson, Executive Director, St. Joseph County Job Training Program, submitted two (2) lists containing one hundred nine (109) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 12838 through Claim Docket No. 13245 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:46 a.m. 4t9 6e t-e� Patricia E. DeClercq ]ATITET: Sandra M. Parmerlee, Clerk 1 FJ 1