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HomeMy WebLinkAbout08/18/87 Board of Public Works MinutesREGULAR MEETING AUGUST 18, 1987 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Tuesday, August 18, 1987, by President John E. Leszczynski, with Mr. Leszczynski and Mrs. Patricia E. DeClercq present. Board member Michael L. Vance was not in attendance. Also present was Chief Deputy City Attorney Thomas Bodnar. CHANGE DATE OF NEXT MEETING Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the next regular meeting of the Board of Public Works was changed to Monday, August 24, 1987. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the minutes of the August 11, 1987, regular meeting of the Board were approved. PUBLIC HEARING - RUBBISH AND GARBAGE REMOVAL LICENSE (TOMMY SWINSON) Mr. Leszczynski reminded the Board that at its meeting held on June 23, 1987, the Board continued the Public Hearing regarding the recommendation for revocation of the Rubbish and Garbage removal License of Mr. Tommy Swinson, 615 Wenger Street. It was noted that a notice of today's Public Hearing was hand delivered to Mr. Swinson on August 13, 1987. Mr. Swinson presented documents to the Board indicating that he has been taking loads to the dump. He stated he has been cleaning out the truck for the night every day and as he has a 16 yard box on the truck he has been dumping 3 to 5 yards at a time so it will be clean. Mrs. DeClercq advised the Board that she has checked her files and since the Public Hearing held on June 23, 1987 there have not been a substantial number of complaints received regarding Mr. Swinson. She stated she would like to continue to work with Mr. Swinson to find a location for him to park his truck at night when it is not unloaded. Mrs. DeClercq made a motion to continue this matter for four (4) weeks to monitor the situation. Mr. Leszczynski seconded the motion and it carried. Mr. Leszczynski stated that if Mr. Swinson is still complying at the end of four (4) weeks, this matter need not come back before the Board of Public Works. Mr. Swinson stated he knows the neighbor who is probably complaining about him because this neighbor checks his truck all the time. Mr. Swinson advised that he has the proper license and city permits and does not know what more he can do to satisfy this neighbor. Mrs. DeClercq stated that there is a city ordinance that states that you cannot park a trash truck on a residential street with any trash in it. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately twenty-two (22) abandoned vehicles which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: REGULAR MEETING AUGUST 18, 1987 Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 S. Gertrude, P.O. Box 2883 South Bend, Indiana 46680 Vehicles No. 1 $ 3.00 Vehicles No. 12 $ 5.00 2 3.00 13 3.00 3 3.00 14 3.00 4 5.00 15 5.75 5 3.00 16 135.75 6 3.00 17 5.00 7 3.00 18 3.00 8 3.00 19 3.00 9 3.00 20 3.00 10 5.00 21 3.00 11 10.75 22 1.00 Mr. John Niemiec 55209 Pine Road P.O. Box 3782 South Bend, Indiana Vehicle No. 16 $408.00 Mr. Jeffrey Nicklas 23821 Adams Road South Bend, Indiana Vehicle No. 16 $285.50 Mr. Howard W. Rubin Rubin's Auto Parts, Inc. 23921 Western Avenue South Bend, Indiana Vehicles No. 11 $ 32.32 16 359.59 19 18.18 22 28.28 Mr. Charles E. Teske 54830 Pear Road South Bend, Indiana Vehicles No. 13 $ 26.00 16 426.00 18 32.00 21 18.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following bids were awarded: Steve & Gene's - Vehicle No. 1 $ 3.00 2 3.00 3 3.00 4 5.00 5 3.00 6 3.00 7 3.00 8 3.00 9 3.00 10 5.00 12 5.00 14 3.00 15 5.75 17 5.00 20 3.00 TOTAL: $ 55.75 1 REGULAR MEETING AUGUST 18. 1987 1 Rubin's Auto Parts - Vehicle No. Charles Teske - Vehicle No. 15 $ 32.32 19 18.18 22 28.28 TOTAL: $ 78.78 13 $ 26.00 16 426.00 18 32.00 21 18.00 TOTAL: $502.00 GRAND TOTAL: $636.53 APPROVE MEDICAID PROVIDER AGREEMENT - FIRE DEPARTMENT In a letter to the Board, Fire Chief Luther J. Taylor submitted a Medicaid Provider Agreement which will re -enroll the South Bend Fire Department as a provider of services to Indiana Medicaid recipients. Chief Taylor further advised that this Agreement is similar to one executed by the Board last year and is required annually. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Agreement as submitted was approved and executed. ACCEPTANCE AND APPROVAL OF WARRANTY DEED - SAMPLE STREET WIDENING PROJECT Mr. Leszczynski advised that the Deed submitted to the Board today for acceptance and approval is for the property located at the northeast corner of Sample and Walnut Streets. It was noted that when property was acquired in 1980 for the Sample Street Widening Project this Deed was inadvertently misplaced and not submitted to the Board for acceptance and approval. It was further noted that this property is part of a Lot deeded to Stanley Kotolinski and Wanda Kotolinski, also known as Lot 18 as shown on the recorded plat of Honer's Subdivision in Plat Book 3, Page 53, of a part of Bank Out Lot Numbered one hundred one (101) of the Second Plat of Out Lots of the Town, now City of South Bend, platted by the State Bank of the State of Indiana. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Warranty Deed as submitted was accepted. AWARD BIDS - GASOLINE AND FUEL OIL Mr. Phil St. Clair, Director, Division of Equipment Services, advised the Board that he has reviewed the bids received on July 28, 1987 and recommends the following awards be made: TANKWAGON DELIVERIES - ALL LOCATIONS: Regular gasoline Berreth Oil Company $0.660/gal. Unleaded gasoline Berreth Oil Company $0.645/gal. Diesel Fuel #1 Berreth Oil Company $0.644/gal. Diesel Fuel #2 Berreth Oil Company $0.604/gal. BULK TRANSPORT DELIVERIES - ALL LOCATIONS: Regular gasoline Berreth Oil Company $0.620/gal. Unleaded gasoline Berreth Oil Company $0.605/gal. Diesel Fuel #1 Petroleum Traders $0.5988/gal. Diesel Fuel #2 Petroleum Traders $0.5539/gal. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the bids awarded. ADOPTION OF RESOLUTION NO. 23-1987 - ESTABLISHING RECORDING FEE (SALE OF CITY -OWNED PROPERTY) Mr. Leszczynski advised that Resolution No. 23-1987 being submitted today would allow the Clerk of the Board to collect a $5.00 recording fee in addition to the amount offered for the purchase of city -owned property. Z REGULAR MEETING AUGUST 18, 1987 It was noted that it has recently come to the attention of the Board that individuals purchasing City -owned property in some instances are not having the Quit -Claim Deed that is given to them recorded with the St. Joseph County Recorders Office. The result is that the property remains in the name of the City of South Bend and the individual purchasing the property does not pay taxes. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following Resolution No. 23-1987 was adopted: RESOLUTION NO. 23-1987 WHEREAS, the Board of Public Works has the power under I.C. 36-1-11-1 to sell surplus real property belonging to the City of South Bend; and WHEREAS, should a purchaser of said real property fail to record the deed with the Recorder's Office of St. Joseph County, Inc., the City of South Bend would suffer financial losses through loss of tax revenue from said property and otherwise; and WHEREAS, the Recorder of St. Joseph County currently charges Five Dollars ($5.00) for recording a one -page deed. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that on all future sales of real property, the Clerk of the Board of Public Works of the City of South Bend collect the cost of recording the deed and shall record the deed to the property involved. ADOPTED this 18th day of August, 1987. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/John E. Leszczynski, President s/Patricia E. DeClercq ATTEST: s/Sandra M. Parmerlee, Clerk AWARD QUOTATION - LEASE PURCHASE OF AMBULANCE (FIRE DEPARTMENT) In a letter to the Board, Mr. Michael L. Vance, Director, Administration and Finance, advised that he has reviewed the quotations submitted to the Board on August 4, 1987 for the lease purchase of an ambulance for the Fire Department. Based on that review, Mr. Vance recommends that the Board accept the quotation submitted by 1st Source Bank, P.O. Box 1602, South Bend, Indiana, at 6.45% APR over a three (3) year term with the total pay back being the lowest at a figure of $52,445.36. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the quotation approved. APPROVE AGREEMENT WITH PILOT CLUB OF SOUTH BEND/CITY OF SOUTH BEND (SAFETYVILLE PROGRAM) Pursuant to the continuance of the approval of this Agreement to give Board member Michael L. Vance and opportunity to review the document, Mr. Vance has advised that he has reviewed the Agreement and has no objections to its contents. It was noted that the Agreement is to expire on December 31, 1988 and provides that the Pilot Club of South Bend will operate Safetyville, a training and educational facility located on the grounds of Rum Village Park. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Agreement was approved and executed. 1 1 16L@3 REGULAR MEETING AUGUST 18, 1987 APPROVE CERTIFICATES OF SUBSTANTIAL COMPLETION - STANLEY COVELESKI REGIONAL BASEBALL STADIUM PROJECT Mr. Leszczynski presented to the Board Certificates of Substantial Completion for the Stanley Coveleski Regional Baseball Stadium Project dated August 3, 1987 and August 13, 1987. He stated that this indicates that the stadium is now ready for occupancy by the owners. There are several items which remain unfinished, such as minor clean-ups, and they are listed on the punch lists attached to the Certificates. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above referred to Certificates of Substantial Completion were approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately nineteen (19) abandoned vehicles, which are being stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above request was approved and a date of September 1, 1987, was established for the receiving and opening of sealed bids. REQUEST TO CLOSE THE 100 BLOCK OF ALTGELD STREET FOR NEIGHBORHOOD BLOCK PARTY_- SEPTEMBER 12, 1987 REFERRED In a letter to the Board, Ms. Pat Witucki, 122 East Altgeld Street, South Bend, Indiana, advised that the residents of the 100 block of East Altgeld Street would like to close the street from 3:00 to 9:00 p.m. on September 12, 1987 for a neighborhood block party. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST TO CLOSE EAST MONROE STREET BETWEEN TWYCKENHAM AND SUNNYSIDE FOR NEIGHBORHOOD BLOCK PARTY - AUGUST 29. 1987 - REFERRED In a letter to the Board, Ms. Sharon Konopka, 1346 East Monroe Street, South Bend, Indiana, requested permission to close East Monroe Street, between Twyckenham Drive and Sunnyside on August 29, 1987, (raindate August 30, 1987), from 4:00 p.m. to 12:00 midnight for a neighborhood block party. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST OF A.B.A.T.E. OF INDIANA, INC. FOR TRAFFIC ASSISTANCE FOR ANNUAL M.D.A. RIDE_- SEPTEMBER 6, 1987 - REFERRED Mr. Dan Dunn, A.B.A.T.E. of Indiana, Region I Director, P.O. Box 81, Granger, Indiana, advised that on Sunday, September 6, 1987, ABATE of Indiana, Region I, is having its annual M.D.A. ride. He stated that last year the ride donated $13,600 to M.D.A. from this community. The success of this ride was due to community support and the City's assistance with traffic control with the help of the County police, Civil Defense and Weather Watch. Therefore, for this years ride, they are again requesting assistance with traffic control on Sunday, September 6, 1987 through the City of South Bend. This assistance will be needed from Ireland and U.S. 31 north on U.S. 31 to Cleveland and U.S. 31. REGULAR MEETING AUGUST 18, 1987 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE TITLE SHEETS Mr. Leszczynski advised that the following Title Sheets were being presented at this time for execution: 1. Sanitary Sewer Extension for South Land, Section 1 2. Farmington Square, Unit 11, Phase II (sanitary sewer/ water) Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above referred to Title Sheets were approved and signed. APPROVE SIDEWALK SALE PERMIT APPLICATION Mr. Leszczynski advised that the following Sidewalk Sale Permit application has been submitted: NAME: MS. SHOPPE BY: Geneva Foulks LOCATION: 113 West Colfax DATES: August 20, 21, 22, 1987 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the application as submitted was approved. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Certificate of Insurance for Goshen Tree Expert Service, Inc., 17406 U.S. 20, Goshen, Indiana, was accepted and filed. APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 12652 through Claim Docket No. 12835 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the report filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:56 a.m. A AA0A A "O�L qJhn �E.Leszcz i Patricia E. DeClercq Michael L. Vance ATTEST: `Sandra M. Parmerlee, Clerk