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HomeMy WebLinkAbout08/11/87 Board of Public Works MinutesKIM REGULAR MEETING AUGUST 11, 1987 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Tuesday, August 11, 1987, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Mr. Michael L. Vance present. Also present was Chief Deputy City Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the minutes of the August 4, 1987, regular meeting of the Board were approved. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, an Agreement between the Pilot Club of South Bend, Inc. and the City of South Bend was added to the agenda. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately thirteen (13) abandoned vehicles which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Mr. David Beaty 1700 S. Union Mishawaka, Indiana Vehicles No. 5 $35.00 6 35.00 10 35.00 11 40.00 Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 S. Gertrude, P.O. Box 2883 South Bend, Indiana 46680 Vehicles No. 1 $ 5.00 Vehicles No. 8 $10.00 2 5.00 9 155.75 3 10.75 10 5.00 4 10.00 11 15.00 5 10.00 12 5.00 6 10.00 13 3.00 7 15.00 Mr. Howard W. Rubin Rubin's Auto Parts, Inc. 23921 Western Avenue South Bend, Indiana Vehicles No. 9 $111.11 11 26.26 Mr. David Fisher 1822 S. Warren South Bend, Indiana Vehicles No. 9 $10.00 11 20.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order 11244 REGULAR MEETING AUGUST 11, 1987 that an award could be Following that review, seconded by Mr. Vance awarded: made prior to adjournment of the meeting. upon a motion made by Mrs. DeClercq, and carried, the following bids were Steve & Gene's - Vehicle No. 1 $ 5.00 2 5.00 3 10.75 4 10.00 7 15.00 8 10.00 9 155.75 12 5.00 13 3.00 TOTAL: $219.50 David Beaty - Vehicle No. 5 $ 35.00 6 35.00 10 35.00 11 40.00 TOTAL: $145.00 GRAND TOTAL: $364.50 APPROVE COMMUNITY DEVELOPMENT CONTRACT AND ADDEN The following Community Development Contract and presented to the Board for approval: endum were DEPARTMENT OF PUBLIC WORKS NEAR WEST SIDE PUBLIC IMPROVEMENTS The targeted goal for this activity is to improve five (5) blocks within the Near West Side Neighborhood Revitalization Area. The total cost of this activity shall not exceed $43,000.00. ADDENDUM I FRIENDS OF THE UNEMPLOYED FRIENDS OF THE UNEMPLOYED ACTIVITY Addendum I adds $1,500.00 to the contract amount. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the above Contract and Addendum were approved and executed. ADOPTION OF RESOLUTION NO. 21-1987 - SALE OF CITY -OWNED PROPERTY AT 1113 BURNS STREET Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following Resolution No. 21-1987 for the sale of City -owned property was adopted: RESOLUTION NO. 21-1987 WHEREAS, the Board of Public Works of the City of South Bend, Indiana, has compiled a current detailed inventory of all real property owned by the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it finds that certain of the parcels of real estate now owned by the City of South Bend are not necessary to the public use and are not set aside by State and City laws for public purposes; and WHEREAS, the Board of Public Works finds that each of the properties described below has an assessed valuation of less than $2,000.00, that the cost of maintaining that parcel equals or 1 1 1 REGULAR MEETING AUGUST 11, 1987 �45. I 1 exceeds the estimated fair market value of the property, and that the highest and best use of the parcel is sale to an abutting landowner. WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future,, to sell said parcels of real estate pursuant to State Statutes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: That the parcel of real estate owned by the City contained in the following list is not necessary to the public use, is not set aside by State or City laws for public purposes, that the cost of maintain- ing said parcel equals or exceeds the estimated fair market value of said parcel and the highest and best use of said parcel is sale to an abutting landowner: ADDRESS: 1113 Burns nRRn Nn 1114 ADOPTED this llth day of August, 1987. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/Michael L. Vance ATTEST: s/Sandra M. Parmerlee, Clerk RESOLUTION NO. 22-1987 - WRITE-OFF OF UNCOLLECTIBLE EMERGENCY MEDICAL SERVICES ACCOUNTS (FIRE DEPARTMENT) - REFERRED Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the above Resolution No. 22-1987 was referred to Mr. Vance for review and recommendation as he had not had an opportunity to review it prior to the meeting. APPROVE HOUSE MOVE (FREDRICKSON HOUSE) FROM 233 NORTH LAFAYETTE BOULEVARD TO 702 WEST COLFAX STREET Mr. Jack R. Mathews, Building Commissioner, advised that Lykowski Construction, Inc., 21707 West Ireland Road, South Bend, Indiana, has requested a permit to move the Fredrickson House from its present location at 223 North Lafayette Boulevard to 702 West Colfax Street. Mr. Mathews indicated that the route for this move has been reviewed and approved, the utility companies have been contacted and their requirements satisfied, information has been provided concerning how the existing site will be left and building layouts of the relocated site have been submitted. Additionally, Mr. Mathews i advised that the appropriate Certificate of Insurance is in order and on file. Therefore, he would recommend that the request be approved. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. AGREEMENT BETWEEN PILOT CLUB OF SOUT SOUTH BEND (CONTINUING OPERATION OF Board Attorney Thomas Bodnar advised referred to Agreement which expires provides for the Pilot Club of Sout continue the Safetyville Program at this Agreement. INC. AND CITY OF - T h the Board that on December 31, Bend, Inc., a no cost during the above 1988) civic club, to the term of REGULAR MEETING AUGUST 11, 1987 It was noted that Safetyville is a training and educational facility located on the grounds of Rum Village Park. It was further noted that the City of South Bend will assume the obligation of operating the Program at the expiration of this Agreement. As Mr. Vance indicated that he has not had the opportunity to review this Agreement, he made a motion that the Agreement submitted today be tabled in order to give him time to review the document. Mrs. DeClercq seconded the motion and it carried. APPROVE CHANGE ORDER NO. 1 - CAST -IN PLACE CONCRETE (STANLEY COVELESKI REGIONAL BASEBALL STADIUM) Mr. Leszczynski advised that Reinke and Sons, Inc., General Contractors, P.O. Box 3095, South Bend, Indiana, have submitted Change Order No. 1 indicating that the Contract amount be increased by $65,748.00 for a new contract sum including this Change Order in the amount of $1,123,248.00. It was noted that this change order reflects a six percent (6%) increase in the contract amount. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, Change Order No. 1 was approved. APPROVE CHANGE ORDER NO. 2 - STEEL CONSTRUCTION PACKAGE (STANLEY COVELESKI REGIONAL BASEBALL STADIUM) Mr. Leszczynski advised that St. Joseph Valley Steel, General Contractors, P.O. Box 4511, Elkhart, Indiana, have submitted Change Order No. 2 indicating that the Contract amount be increased by $44,197.00 for a new contract sum including this Change Order in the amount of $811,197.00. It was noted that this change order reflects a three percent (3%) increase in the contract amount. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, Change Order No. 2 was approved. AWARD QUOTATION - RE -ROOFING OF FIRE STATION NO. 2 In a letter to the Board, Fire Chief Luther Taylor advised that he has reviewed the one (1) quotation received on June 16, 1987, for the re -roofing of Fire Station No. 2 at 110 East Marion Street, and recommends that the quotation submitted by Midland Engineering Company, 52369 U.S. 33 North, South Bend, Indiana, in the amount of $20,370.00 be awarded. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the quotation awarded. REQUEST FOR EASEMENT ON BEHALF OF SHERLAND BUILDING - REFERRED Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the request of Attorney John B. Ford for an Easement on behalf of the owners of the Sherland building located at 105 East Jefferson Boulevard, was referred to the appropriate city departments for review and recommendation. Mr. Ford was present and advised the Board that the building plans are at the Sherland Building office if needed for review. He also advised the Board that he has given Mr. Bodnar copies of the Purchase Agreement. APPROVE REQUEST OF WILLIAM PENN ASSOCIATION TO CLOSE ALLEYS FOR ANNUAL PICNIC - AUGUST 22, 1987 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on August 4, 1987, and recommend approval of this annual event. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. VIM TRALALM REGULAR MEETING AUGUST 11, 1987 APPROVE REQUEST TO CLOSE 1300'BLOCK CATHERWOOD DRIVE FOR NEIGHBORHOOD BLOCK PARTY AUGUST 22, 1987 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to request submitted to the Board on July 28, 1987 and recommend approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. REQUEST TO CLOSE 900 BLOCK OF 36TH STREET FOR NEIGHBORHOOD BLOCK PARTY - SEPTEMBER 5, 1987 - REFERRED In a letter to the Board, Mrs. Karla Bronicki, 930 South 36th Street, South Bend, Indiana, requested that the 900 block of 36th Street, be closed from 9:00 a.m. to 6:00 p.m. on September 5, 1987 for a neighborhood block party. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST OF P.N.A. #83 CLUB TO CONDUCT "WHAMMA JAM FOR M.D.A." - SEPTEMBER 6, 1987 - REFERRED Ms. Cindy L. Francis, Chairman, Whamma Jam for M.D.A., Police National Alliance of the U.S.A., 2401 Western Avenue, South Bend, Indiana, advised the Board that on behalf of the P.N.A. #83 Club and members of the "Whamma Jam for M.D.A." (fundraiser for Muscular Dystrophy), she is once again requesting permission for members of the group to stand on the corners of Western Avenue and Olive Street to solicit monetary donations for Muscular Dystrophy during their two (2) day event. Ms. Francis requested permission to conduct these intersection solicitations from 10:00 a.m. to 7:00 p.m. on Sunday, September 6, 1987 and from 6:00 a.m. to 7:00 p.m. on Monday, September 7, 1987. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST TO CLOSE 1300-1400 BLOCK OF EAST MONROE STREET FOR NEIGHBORHOOD BLOCK PARTY - AUGUST 29, 1987 - REFERRED In a letter to the Board, Mr. F. Richard Pruess, 1420 East Monroe Street, South Bend, Indiana, advised that the residents of the 1300 and 1400 blocks of East Monroe Street will be holding a block party on August 29, 1987 from 5:00 p.m. to 12:00 midnight and would therefore request that East Monroe Street from Twyckenham to Sunnyside be closed for this event. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE RELEASE OF EXCAVATION BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Excavation Bond for Hamstra Builders, Inc, be released effective August 27, 1987. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the above referred to Excavation Bond was released. FILING OF STREET LIGHT OUTAGE REPORT The report submitted to the Board indicated a total of one hundred forty-eight (148) street light outages reported during the month of July. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the report as submitted was filed. REGULAR MEETING AUGUST 11, 1987 FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the Certificate of Insurance for The Robert Henry Corporation, 404 South Frances Street, P.O. Box 1407, South Bend, Indiana, was accepted and filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of one hundred twenty (120) properties cleaned from August 3, 1987 to August 7, 1987, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE CLAIMS Mr. John W. Ferguson, Executive Director, St. Joseph County Job Training Program submitted a list containing sixty (60) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 12394 through Claim Docket No. 12649 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:53 a.m. e ohn E. Leszcz s i - f- ka Chz:�e Patricia E. DeClercq Michael L. Vance ATTEST: Sandra M. Parmerlee, Clerk C 1