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HomeMy WebLinkAbout07/21/87 Board of Public Works Minutes� �. REGULAR MEETING JULY 21, 1987 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Tuesday, July 21, 1987, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Mr. Michael L. Vance present. Also present was Chief Deputy City Attorney Thomas Bodnar. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, a Sidewalk Sale Permit Application was added to the agenda at this time. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance, and carried, the minutes of the July 14, 1987, regular meeting of the Board were approved. - OPENING OF BIDS - INDIANA AVENUE/MASTIC CORPORATION PROJECT Mr. Leszczynski advised that this was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which -were found to be sufficient. The following bids were opened and publicly read: ZIOLKOWSKI CONSTRUCTION, INC. 1005 S. Lafayette Street P.O. Box 1106 South Bend, Indiana 46624 Bid was signed by Ben Ziolkowski, President and Roberta Ziolkowski, Secretary, Non -Collusion Affidavit was in order and a Bid Bond in the amount of 5% was submitted. BID: $149,400.00 L.L. GEANS & SONS, INC. 1721 North Home Street Mishawaka, Indiana 46545 Bid was signed by Rocky R. Geans, President and Linda M. Geans Secretary, Non -Collusion Affidavit was in order and a Bid Bond in the amount of 5% was submitted. BID: $158,211.92 MURDOCK & SONS CONSTRUCTION, INC. 1320 S. Franklin Street South Bend, Indiana 46618 Bid was signed by W.H. Calvin Murdock, President and Carolyn Murdock, Secretary, Non -Collusion Affidavit was in order and a Bid Bond in the amount of 5% was submitted. BID: $166,267.18 HRP COMPANY, INC. 1216-18 West Washington Street P.O. Box 266 South Bend, Indiana 46624-0266 Bid was signed by Paul J. Fallon, General Manager and Jacqueline Slutsky, Secretary, Non -Collusion Affidavit was in order and a Bid Bond in the amount of 5% was submitted. BID: $150,405.00 1 1 1 REGULAR MEETING JULY 21, 1987 4.1 RIETH-RILEY CONSTRUCTION CO., INC. P.O. Box 1775 South Bend, Indiana 46634 Bid was signed by Richard A. Jankowski, Area Manager, Non - Collusion Affidavit was in order and a Bid Bond in the amount of 5% was submitted. BID: $143,992.00 MC INTYRE & JONES CONSTRUCTION CO., INC. 2526 West 6th Street Mishawaka, Indiana 46544 Bid was signed by Kenneth A. McIntyre, President and Dorothy McIntyre, Secretary, Non -Collusion Affidavit was in order and a Bid Bond in the amount of 5% was submitted. BID: $164,317.10 Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above referred to bids were referred to the Engineering Department for review and recommendation. OPENING AND AWARD OF OFFER TO PURCHASE - ONE (1) LIFE PAK HEART MONITOR -DEFIBRILLATOR (FIRE DEPARTMENT) This was the date set for receiving and opening of sealed offers to purchase the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following offer was opened and publicly read: COMMUNITY E.M.S. AMBULANCE SERVICE 833 E. Northside Boulevard South Bend, Indiana 46617 Offer to Purchase was signed by Paula I. Turner, President and Donald J. Keswick, Jr., Vice -President. OFFER: $1,535.35 Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the offer to purchase the above referred to equipment submitted by Community E.M.S. Ambulance Service, in the amount of $1,535.35, was accepted and awarded. APPROVE COMMUNITY DEVELOPMENT CONTRACT - SOUTH BEND NEIGHBORHOOD BUSINESS DEVELOPMENT CORPORATION, INC. The following Community Development Contract was presented to the Board for approval: SOUTH BEND NEIGHBORHOOD BUSINESS DEVELOPMENT CORPORATION, INC. SOUTH BEND NEIGHBORHOOD BUSINESS DEVELOPMENT CORPORATION ACTIVITY The targeted goal for this activity is to provide comprehensive monitoring of the Citywide Commercial Revolving Loan Fund Program and assist in the organizational development of the NBDC. The total cost of this activity shall not exceed $13,000.00. It was noted that $10,000.00 of the total $13,000.00 will be released on a matching basis to the NBDC as they document that they have secured matching funds. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the above Contract was approved and executed. PROVE AGREEMENT FOR STAF BUSINESS DEVELOPMENT CORPORA Ms. Betsy Harriman, Office of C the Board the above referred to staff support to the South Bend ORT - SOUTH BEND NEIGHBORHOOD INC./CITY OF SOUTH BEND mmunity Development, submitted to Agreement which provides for Neighborhood Business Development REGULAR MEETING JULY 21. 1987 Corporation, Inc. For services, NBDC shall provide to the City the sum of $3,000.00 upon execution of the Agreement and any further sums to which the City and the NBDC shall agree are appropriate compensation to the City for staff services provided. The term of the Agreement shall be from July 14, 1987 to and including December 31, 1987. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the Agreement as submitted was approved and executed. AWARD BIDS - CAR WASHES FOR CITY VEHICLES FOR THE CALENDAR YEAR BEGINNING AUGUST 1, 1987 AND ENDING JULY 31. 1988 In a letter to the Board, Police Chief Charles T. Hurley, advised that he has reviewed the three (3) bids received on July 7, 1987 for the above referred to services. Chief Hurley further advised that Hi -Speed was the only bidder submitting a bid for full -service car wash and he is therefore recommending that the City retain their services in this area including, jeeps and motorcycles, in the amounts as follows: Full -Service, 0-100 units/month ........... $4.00 ea. Full -Service, 100 or more units/month ..... $3.75 ea. Jeeps.....................................$4.50 ea. Motorcycles...............................$3.50 ea. It was noted that Hi -Speed offers these services at two (2) locations, 609 E. LaSalle Street and 2615 Lincolnway West, Mishawaka, Indiana. Chief Hurley also recommended that the bid of Don's Gas and Car Wash, Inc., located at 1836 South Michigan Street be accepted. He stated that they bid for wet wash only in the amount of $.98 each and that the services have been utilized extensively by police personnel. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the bids awarded. APPROVE REQUEST OF SOUTH BEND HOUSING AUTHORITY TO CLOSE 1600 BLOCK CARLISLE STREET FOR BAZAAR - AUGUST 15. 1987 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on July 7, 1987 and recommend approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. APPROVE REQUEST OF SOUTH BEND SHRINE CLUB TO CLOSE SIDEWALK AROUND SHRINE CLUB BUILDING AT 430 NORTH MAIN STREET FOR ANNUAL CORN ROAST - AUGUST 8, 1987 Mr. Leszczynski advised that the Bureau of Traffic and Lighting, Police Department Traffic Division and City Attorney's office have reviewed the above referred to request submitted to the Board on July 14, 1987 and it is being recommended that the request be approved. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. DENY REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 1307. 1309 AND 1311 WEST WASHINGTON STREET Mr. Leszczynski advised that pursuant to the request received on June 30, 1987 by James Husband, Hoosier Lawn & Garden, Inc., 1030 Diamond Avenue, South Bend, Indiana, to purchase the above referred to City -owned lots, various City departments and bureaus have reviewed the request and submitted their recommendations to the Board. �17 REGULAR MEETING JULY 21, 1987 The Department of Economic Development has advised that they are presently working with the neighborhood organizations and other not -for -profits to develop a revitalization plan for the Washington -Walnut area and the Chapin Street area. Until the plan is developed, it is their recommendation that all City owned property in that area be held by the City. Mr. David Norris, Planner, Department of Economic Development, was present and advised the Board that he has been meeting with the neigborhood groups in this area. Based on their concerns and the projected revitalization of the area, it is being recommended that the request to purchase these properties by Hoosier Lawn & Garden, Inc., to be utilized for parking, be denied and that City -owned property in that area not be sold to anyone until a revitalization plan is in place. Mr. Vance inquired of Mr. Norris when the revitalization plan for the Washington -Walnut area would be developed. Mr. Norris stated that it is anticipated that the Plan would be developed by the end of this year. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the request to purchase the above referred to City owned property was denied. Mr. Neil Gilbert was present on behalf of Mr. Ben Tyler, President, West Washington -Chapin Revitalization Project, Inc. and addressed the Board. Mr. Gilbert stated that West Washington -Chapin Revitalization Project, Inc. has been working with the City and Mr. Norris and is trying to make progress in the West Washington Street area. He echoed Mr. Norris' comments and thanked the Board for their decision to deny the sale. He further stated that they would like to support the business requesting to purchase the property but not at the location selected and not without a comprehensive plan. In conclusion, Mr. Gilbert informed the Board that as Mr. Tyler, President of the West Washington -Chapin Revitalization Project, Inc. could not be present at the meeting today, he wanted the Board to know that they stand together with the City on this decision. APPROVE SIDEWALK SALE PERMIT APPLICATION Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the following one (1) Sidewalk Sale Permit application was approved: NAME: Ace's Mini City BY: Alice D. Kidy LOCATION: 1526 Miami Street DATES: July 23-25, 1987 PURPOSE: To sell doll house miniatures & crafts APPROVE AND/OR RELEASE CONTRACTORS AND EXCAVATION BONDS Mr. Melvin Humphrey, Engineering Department, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: CONTRACTORS BONDS C. Wardlow Construction Released Effective: 7/21/87 James C. Reinking Released Effective: 7/21/87 Eugene Williams, Jr. Approved Retroactive: 7/16/87 EXCAVATION BONDS Bob Frame Plumbing & Heating, Inc. Released Effective: 8/12/87 Elmer E. Boocher Released Effective: 8/27/87 REGULAR MEETING JULY 21. 1987 Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the above referred to Contractors and Excavation bonds were approved and or released as indicated above. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of ninety-four (94) properties cleaned from July 13, 1987 through July 17, 1987, was submitted. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the report as submitted was filed. APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 11384 through Claim Docket No. 11729 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the claims were approved and the report filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:50 a.m. nt/ POPOINWA Patricia E. De Clercq 2A&�)02�� L. ance ATTEST: Sandra M. Parmerlee, Clerk 1 I