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HomeMy WebLinkAbout07/14/87 Board of Public Works MinutesREGULAR MEETING The regular meeting of the Board of 9:34 a.m. on Tuesday, July 14, 1987 Leszczynski, with Mr. Leszczynski, and Mr. Michael L. Vance present. City Attorney Thomas Bodnar. JULY 14. 1987 Public Works was convened at by President John E. Mrs. Patricia E. DeClercq Also present was Chief Deputy AGENDA ITEM ADDED AND ITEM STRICKEN Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the signing of Title Sheets was added to the agenda, and the award of bid for one (1) 28,000 G.V.W. Rescue Unit for the South Bend Fire Department was stricken from the agenda at this time. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance, and carried, the minutes of the July 7, 1987, regular meeting of the Board were approved. OPENING AND AWARD OF BIDS — SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately twenty-one (21) abandoned vehicles which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 S. Gertrude, P.O. Box 2883 South Bend, Indiana 46680 Vehicles No. 1 $15.75 Vehicles No. 12 $ 1.00 2 15.75 13 21.75 3 10.75 14 10.75 4 10.75 15 1.00 5 5.00 16 15.75 6 10.75 17 10.75 7 5.00 18 5.75 8 5.75 19 10.75 9 5.75 20 10.75 10 21.75 21 7.75 11 5.75 Mr. Howard W. Rubin Rubin's Auto Parts, Inc. 23921 Western Avenue South Bend, Indiana Vehicles No. 5 $26.26 10 52.52 13 32.32 Mr. Charles E. Teske 54830 Pear Road South Bend, Indiana Vehicles No. 8 $28.00 10 16.00 Mr. James L. Stambaugh 54660 Oak Road South Bend, Indiana Vehicle No. 10 $22.50 REGULAR MEETING JULY 14, 1987 Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the following bids were awarded: Steve & Gene's - Vehicle No. 1 $15.75 2 15.75 3 10.75 4 10.75 6 10.75 7 5.00 9 5.75 11 5.75 12 1.00 14 10.75 15 1.00 16 15.75 17 10.75 18 5.75 19 10.75 20 10.75 21 7.75 TOTAL: $154.50 Rubin's Auto Parts - Vehicle No. 5 $ 26.26 10 52.52 13 32.32 TOTAL: $111.10 Charles E. Teske - Vehicle No. 8 $ 28.00 GRAND TOTAL: $293.60 APPROVE LOAN AGREEMENTS AND SUBORDINATED SECURITY AGREEMENTS - - SIBLEY MACHINE AND FOUNDRY CORPORATION - PRECISION TOOL & DIE AND DESIGN, INC. Ms. Sherry L. Shane, Community Planning & Business Assistance, Department of Economic Development, submitted to the Board for approval Loan Agreements and Subordinated Security Agreements for the Sibley Machine and Foundry Corporation, (206 East Tutt Street), and Precision Tool & Die and Design, Inc., (1607 South Main Street), projects. Ms. Shane advised that the Agreements provide for the purchase of fixed assets and that the amount of the loan to Sibley Machine and Foundry Corporation is $187,500.00 and the loan to Precision Tool & Die and Design, Inc. is $100,000.00. It was noted that no City funds are involved as the City will be awarded two (2) state grants to facilitate these projects. The receipt of the grant money by the State will be conditioned upon the full sum of each grant being used by the City directly for these manufacturing projects. Upon receipt, the State Grant money will be placed in the City's Economic Development State Grant Fund. The money will be loaned directly to the companies as specified in the State Grant Agreements. The money will be appropriated from the Economic Development State Grant Program Fund for the purpose indicated above. Ms. Shane informed the Board that the above referred to Loan Agreements are necessary to complete the local process and that the Loan Agreements will be administered by the Department of Economic Development. Therefore, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the Loan Agreement and Subordinated Security Agreements for Sibley Machine and Foundry Corporation were approved and executed. REGULAR MEETING JULY 14, 1987 Additionally, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the Loan Agreement and Subordinated Security Agreement for Precision Tool & Die and Design, Inc. were approved and executed. APPROVE AGREEMENT - THADEUS T. ZAKOWSKI - NEW MEMBER OF BOARD OF PUBLIC SAFETY Mr. Leszczynski advised that an Agreement with Mr. Thadeus T. Zakowski, a new member of the Board of Public Safety who replaces Stanley M. Przybylinski who passed away on June 2, 1987, was being submitted to the Board for approval and execution. It was noted that the term of the Agreement is July 8, 1987 to December 31, 1987 and provides for compensation in the amount of $3,400.00 per year, payable in equal monthly increments. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the Agreement as submitted was approved and executed. ADOPT RESOLUTION NO. 18-1987 - TRANSFER OF TITLE - 2222 LINCOLNWAY WEST (YOUTH SERVICES BUREAU) Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the following Resolution, transferring real property to the Youth Services Bureau was adopted: RESOLUTION NO. 18-1987 WHEREAS, when the City of South Bend operated the Youth Service Bureau, the Bureau was and continues to be located at the property commonly known as 2222 Lincolnway West, South Bend, Indiana, and more particularly described as follows: Lots 20 and 21 of Jay Miller's addition, commonly referred to as 2222 Lincolnway West. Key No. 18-2031-1021; and WHEREAS, in 1986 the Youth Service Bureau of St. Joseph County, Inc., was incorporated and received not -for -profit status under Section 501(c)(3) of the United States Internal Revenue Code; and WHEREAS, the real property commonly known as 2222 Lincolnway West, South Bend, Indiana, is needed by the Youth Service Bureau of St. Joseph County, Inc., to perform the services to the public formerly performed by the Youth Service Bureau of the City of South Bend and any interest of the City of South Bend would be best served by the use of said property by said corporation. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that in consideration of One Dollar; ($1.00), the City sells the following real estate to the Youth Service Bureau of St. Joseph County, Inc.: Lots 20 and 21 of Jay Miller's addition, commonly referred to as 2222 Lincolnway West. Key No. 18-2031-1021, BE IT FURTHER RESOLVED that said property be removed from the City inventory. ADOPTED this 14th day of July, 1987. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/Michael L. Vance s/Patricia E. DeClercq ATTEST: s/Sandra M. Parmerlee, Clerk �11 REGULAR MEETING JULY 14, 1987 AWARD BID - INSTALLATION OF TRAFFIC SIGNALS - SUGAR/MAPLE-BENDIX DRIVE In a letter to the Board, Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the Board award the low bid of Trans Tech Electric, Inc., in the amount of $46,646.00 for the above referred to project. Mr. Leszczynski advised that bids for the above referred to project were opened by the Board on June 23, 1987. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the recommendation was accepted and the bid awarded, subject to the filing of the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond. APPROVE CERTIFICATE OF SUBSTANTIAL COMPLETION - SKYWALK FROM THE CENTURY CENTER TO THE MARRIOTT HOTEL PROJECT Cole Associates, Inc., Architect and Wright Construction Corporation, Contractor, have submitted a Certificate of Substantial Completion for the above referred to project. The Certificate indicates that the City accepted the work as substantially complete and assumed full possession thereof on June 17, 1987. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Certificate as submitted was approved and executed. APPROVE REQUEST OF EMMANUEL CHURCH TO CONDUCT STREET SERVICES - JULY-OCTOBER, 1987 Mr. Leszczynski advised that the above referred to request, submitted to the Board on June 23, 1987, has been reviewed by the appropriate City departments and bureaus. Therefore, Mr. Leszczynski made a motion that the request be approved subject to Rev. Brinkley Collier of Emmanuel Church remaining on the sidewalk during his services. Mrs. DeClercq seconded the motion and it carried. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - VIRIDIAN DRIVE PHASE III PROJECT In a letter to the Board, Mr. Michael P. Meeks, Director, Division of Engineering, requested that the Board advertise for the receipt of bids for the above referred to project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was approved. In response to a question from the news media, Mr. Leszczynski advised that actual work on this project would begin in approximately forty-five (45) days. PURCHASE CITY -OWNED PROPERTY AT 1114 SOUTH CARROLL STREET - REFERRED In a letter to the Board, Mrs. Rosie Mae Redmon, 1118 South Carroll Street, South Bend, Indiana, indicated that she was interested in purchasing the City -owned property at 1114 South Carroll Street. Mrs. Redmon advised that this lot is next door to her property and for approximately the last twelve (12) years, she has been taking care of it, making sure the grass was mowed and litter picked -up. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above request was referred to the necessary City departments and bureaus for a determination as to whether or not the City need retain the lot for any reason. REQUEST OF SOUTH BEND SHRINE CLUB TO CLOSE SIDEWALK AROUND SHRINE CLUB BUILDING AT 430 NORTH MAIN STREET FOR ANNUAL CORN ROAST - AUGUST 8, 1987 - REFERRED In a letter to the Board, Mr. David B. Weisman, 322 West Washington Street, South Bend, Indiana, on behalf of the South Bend Shrine Club, Inc. requested that the sidewalk on the west side of the South Bend Shrine Club at 430 North Main Street be 12 REGULAR MEETING JULY 14, 1987 closed for the Club's annual corn roast which will take place on Saturday, August 8, 1987. Mr. Weisman stated that the sidewalk in question runs south from Marion Street on the east side of Main Street. It is requested that the entire sidewalk in that block be closed from 12:00 noon to 8:00 p.m. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above referred to annual request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following one (1) traffic control device was approved: 1. NEW INSTALLATION, DON'T DRIVE DRUNK - LWW & Sheridan (Requested by Allied-Bendix Corporation) APPROVE TITLE SHEETS: - VIRIDIAN DRIVE FROM BENDIX DRIVE WEST 865 FEET IN AIRPORT INDUSTRIAL PARK PHASE III PROJECT - EDISON ROAD PROJECT (INDIANA DEPARTMENT OF HIGHWAYS) Mr. Leszczynski advised that Title Sheets for the above referred to projects were being presented at this time for execution. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the Title Sheet for the Viridian Drive Phase III Project was approved and signed. Additionally, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Title Sheet for the Edison Road Project was approved and signed. APPROVE SIDEWALK SALE PERMIT APPLICATION Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following one (1) Sidewalk Sale Permit application was approved: NAME: Reflections In Time BY: Ruth Sherwood LOCATION: 1609 South Miami Street DATES: July 23-25, 1987 PURPOSE: To sell miscellaneous items, antiques, collectibles FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, Certificates of Insurance for Ritschard Bros., Inc., 1204 West Sample Street, South Bend, Indiana and Ziolkowski Construction, Inc., 1005 South Lafayette Boulevard, South Bend, Indiana, were accepted and filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of one hundred twenty-three (123) properties cleaned from July 2, 1987 thru July 10, 1987 was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the report as submitted was filed. APPROVE CLAIMS Mr. John W. Ferguson, Executive Director, St. Joseph County Job Training Program submitted a list containing ninety-two (92) claims and recommended approval. Additionally, Deputy City 1 1 1 REGULAR MEETING JULY 14, 1987 Controller Carol M. Sanders submitted Claim Docket No. 11077 through Claim Docket No. 11381 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:52 a.m. n E. Leszc s i Patricia E. DeClercq Mic ael L. Vance ATTEST: Sandra M. Parmerlee, Clerk