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HomeMy WebLinkAbout07/07/87 Board of Public Works Minutes19 REGULAR MEETING JULY 7, 1987 The regular meeting of the Board of Public Works was convened at 9:31 a.m. on Tuesday, July 7, 1987, by Board member Michael L. Vance with Mr. Vance and Mrs. Patricia E. DeClercq present. Board President John E. Leszczynski was not in attendance. Also present was Chief Deputy City Attorney Thomas Bodnar. AGENDA ITEM ADDED Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the approval of nine (9) Sidewalk Sale Permit applications and four (4) Open Air Stand license applications was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance, and carried, the minutes of the June 30, 1987, regular meeting of the Board were approved. PUBLIC HEARING AND FAVORABLE RECOMMENDATION - STREET VACATION: 40' RIGHT-OF-WAY OF LATHROP STREET FROM N.W. CORNER OF SECTION TO 450_' W. OF W. RIGHT-OF-WAY LINE OF FOUNDATION DRIVE Mr. Vance advised that this was the date set for the Board's Public Hearing on a proposed street vacation described as follows: The 40 foot right-of-way of Lathrop Street from the north- east corner of Section 33, Township 38 North, Range 2 East, East to 450 feet West of the West right-of-way line of Foundation Drive, a distance of approximately 2,000 feet. It was noted that the Public Hearing was being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by Mr. John C. Schalliol, St. Joseph County Airport Authority, 4477 Terminal Drive, South Bend, Indiana. It was further noted that pursuant to South Bend Municipal Code Section 18-53.8, owners whose property abut the proposed street to be vacated were notified of the Board's Public Hearing date. Mr. John Schalliol, St. Joseph County Airport Authority, Petitioner, addressed the Board and requested favorable approval of the Petition to vacate. Mr. Schalliol stated that the above referred to property will become the main entrance to the general aviation area of the airport. He further advised that the Airport Authority owns all the property on both sides of the street except for a small portion that is owned by St. Joseph County and used as a landfill and it is the long-range plan of the airport authority to acquire this property currently owned by St. Joseph County. It was noted that the Petition to Vacate indicated that the purpose of the vacation of the portion of Lathrop Drive as described above is to allow for the continued orderly development of the Michiana Regional Airport in accordance with the 1971 master Plan Study and the current Airport Layout Plan. There being no one else present wishing to speak either for or against the proposed vacation, and no written objections having been filed with the Board, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the Public Hearing on this matter was closed. Mr. Vance advised that favorable recommendations have been received from the Engineering Department, Area Plan Commission and the Community Development Department concerning this proposed vacation. REGULAR MEETING JULY 7, 1987 Therefore, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the Clerk was instructed to forward to the Common Council a favorable recommendation on the above referred to vacation subject to any and all utility easements. OPENING OF BIDS - CAR YEAR BEGINNING AUGUST This was the date set for the above ref errei publication of Notice Tri-County News which bids were opened and WASHES FOR CITY VEHICLES FOR THE CALENDAR 1, 1987 AND ENDING JULY 31, 1988 for receiving and opening of sealed bids i to service. The Clerk tendered proofs of in the South Bend Tribune and the were found to be sufficient. The following Dublicly read: CAR WASH 1804 Lincolnway West South Bend, Indiana Bid was signed by Jeffery Rhodes and Walter Zwierzynski, Non - Collusion Affidavit was in order and a Certified Check in the amount of $100.00 was submitted. BID: 3. Wet Wash only, 1-100 units per mo. - $1.25 each 4. Wet Wash only, 100 or more units per mo. - $1.25 each DON'S GAS & CAR WASH, INC. 1836 South Michigan Street South Bend, Indiana 46614 Bid was signed by Donald Zwierzynski, President and Sharon K. Zwierzynski, Secretary, Non -Collusion Affidavit was in order and a Certified Check in the amount of $100.00 was submitted. BID: 3. Wet Wash only, 1-100 units per mo. - $ .98 each 4. Wet Wash only, 100 or more units per mo. - $ .98 each HI -SPEED AUTO WASH 609 East LaSalle South Bend, Indiana 46617 Bid was signed by Nate Cossman, President, Non -Collusion Affidavit was in order and a Treasurer's Check in the amount of $400.00 was submitted. li11413 1. Full Service Car Wash, 0-100 units per mo. - $4.00 each 2. Full Service Car Wash, 100 or more units per mo. - $3.75 each 3. Wet Wash only, 1-100 units per mo. - $2.50 each 4. Wet Wash only, 100 or more units per mo. - $2.25 each ALSO: Jeeps - $4.50 Motorcycles - $3.50 Full Service is available at 609 East LaSalle, South Bend, Indiana and 2615 L.W.W., Mishawaka, Indiana. Wet Wash only is available at 2324 East Edison, South Bend, Indiana. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the above bids were referred to the Police Department for review and recommendation. ADOPTION OF RESOLUTION NO. 16-1987 - SALE OF CITY -OWNED AT 304 SOUTH TAYLOR STREET AND 1034 EAST CEDAR STREET Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the following Resolution No. 16-1987 for the sale of the following City -owned properties was adopted: �01 REGULAR MEETING JULY 7, 1987 RESOLUTION NO. 16-1987 WHEREAS, the Board of Public Works of the City of South Bend, Indiana, has compiled a current detailed inventory of all real property owned by the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it finds that certain of the parcels of real estate now owned by the City of South Bend are not necessary to the public use and are not set aside by State and City laws for public purposes; and WHEREAS, the Board of Public Works finds that each of the properties described below has an assessed valuation of less than $2,000.00, that the cost of maintaining that parcel equals or exceeds the estimated fair market value of the property, and that the highest and best use of the parcel is sale to an abutting landowner. WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to State Statutes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: That the parcels of real estate owned by the City contained in the following list are not necessary to the public use, are not set aside by State or City laws for public purposes, that the cost of maintain- ing each parcel equals or exceeds the estimated fair market value of the parcels and the highest and best use of each parcel is sale to an abutting landowner: ADDRESS: DEED NO. 304 S. Taylor 1224 1034 E. Cedar 1262 ADOPTED this 7th day of July, 1987. BOARD OF PUBLIC WORKS s/Patricia E. DeClercq s/Michael L. Vance ATTEST: s/Sandra M. Parmerlee, Clerk ADOPTION OF RESOLUTION NO. 17-1987 - DISPOSAL OF OBSOLETE VEHICLES AND TRANSFER TO ST. JOSEPH COUNTY CIVIL DEFENSE (POLICE DEPARTMENT) Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the following Resolution was adopted: RESOLUTION NO. 17-1987 WHEREAS, it has been determined by the Board of Public Works that the following Police Department equipment is no longer suitable for the purpose for which it was intended and no longer needed by the City of South Bend: 1. Mechanical 641 - White 1985 Dodge, Serial Number 1B3BG2640FX626921, mileage 74,542. 2. Mechanical 644 - White 1985 Dodge, Serial Number 1B3BG2642FX626919, mileage 80,455; and �2 REGULAR MEETING JULY 7, 1987 WHEREAS, the St. Joseph County Civil Defense Unit has expressed an interest in acquiring said vehicles for its purposes; and WHEREAS, I.C. 36-1-11-8 permits the transfer or exchange of property with another governmental entity. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, that the above -listed vehicles are no longer suitable for the purpose for which they were intended and are no longer needed by the City of South Bend and the same be transferred to the St. Joseph County Civil Defense Unit in exchange for the following vehicles: 1. Mechanical CD3 - 1981 Chrysler LaBaron, Serial Number 2C3BM46F3BR152626, mileage 100,821. 2. Mechanical CD4 - 1980 Dodge Aspen, Serial Number NL41CAF213502, mileage 84,432. ADOPTED this 7th day of July, 1987. BOARD OF PUBLIC WORKS s/Michael L. Vance s/Patricia E. DeClercq ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: ADDENDUM I NEIGHBORHOOD HOUSING SERVICES NHS HOUSING ASSISTANCE PROGRAM Ms. Betsy Harriman, Office of Community Development, advised that there is no change in the Contract amount of $55,000.00 but there is a change in the distribution of the contract sum. She stated that $30,000.00 will go towards the Revolving Loan Fund Activity and $25,000.00 to the Acquisition/Rehabilitation Activity. She further stated that previously the entire amount of $55,000.00 was allocated to the Revolving Loan Fund Activity. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the above Addendum was approved and executed. APPROVE EMPLOYMENT AGREEMENT - GOGOL AND ASSOCIATES Mr. Vance advised that the Employment Agreement submitted to the Board today is a renewal of a prior Agreement with David Gogol, President, Gogol and Associates, to provide assistance to the City of South Bend regarding federal legislation as well as legislation information at the state level. Mr. Vance further advised that the Agreement is for the period July 1, 1987 through June 30, 1988 and indicates that Gogol and Associates shall be paid at the rate of $1,500.00 per month plus documented expenses. It was noted that the Agreement indicates that the City shall employ Gogol and Associates to develop and negotiate the loan package authorized by Congress through the Department of Energy for eliminating the ethanol odor and to assist in other City projects relating to the federal government, including identifying and securing federal assistance for economic and community development projects affected adversely by Gramm-Rudmann and Tax Reform legislation, federal training programs for public safety personnel and other projects as assigned. 1 3 REGULAR MEETING JULY 7, 1987 In response to questions from the news media, Mr. Vance stated that the assistance provided by Gogol and Associates in the past has been of great benefit to the City and that Deputy Mayor Craig Hartzer would have more specific information regarding the services provided. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the agreement as submitted was approved and executed. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - SYCAMORE -LA SALLE WALKWAY PROJECT Mr. Vance advised that L.L. Geans & Sons, Inc., 1721 North Home Street, Mishawaka, Indiana, has submitted Change Order No. 1 (Final) indicating that the Contract amount for the above referred to Project be decreased by $6,437.52 for a new Contract sum including this Change Order in the amount of $133,378.99. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - GASOLINE AND FUEL OIL In a letter to the Board, Mr. Phil St. Clair, Director, Division of Equipment Services, requested that the Board advertise for the receipt of bids for 100% of the City's needs for gasoline and fuel oil in the amounts as follows: 350,000 gallons (more or less) Regular gasoline (approximately 300,000 gallons to one location in bulk transport, balance by tank truck delivery). 650,000 gallons Unleaded gasoline. - 260,000 gallons Diesel Fuel #1 and Diesel Fuel #2 (approximately 50% for heating purposes and 50% for Diesel fuel). - 200,000 gallons No. 4 Fuel Oil. - Up to 100,000 gallons Gasohol. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the above request was approved. APPROVE HOUSE MOVES FROM 4801 SELKIRK AND 1513 PERTHWAY Mr. Vance stated that Mr. Jack Mathews, Building Commissioner, has informed the Board that Mr. Timothy J. Lykowski, President, Lykowski Construction, Inc., 21707 West Ireland Road, South Bend, Indiana, has requested permission to move the following houses: FROM TO 4801 Selkirk Lot AA of Wideners Minor Plat 1513 Perthway Temporary Site on Widener Lane (east from 722 Widener) until that permanent site has been subdivided. Mr. Mathews further advised that the route which will be utilized for these house moves has been reviewed by the City Engineer's Office and approved, utility companies have been contacted and their requirements satisfied, and information concerning how the 04 REGULAR MEETING JULY 7, 1987 existing site will be left as well as layouts of the relocated sites have been provided. Also, the appropriate Certificate of Insurance has been submitted and is in order. Mr. Mathews, therefore, recommended Board approval of the request as submitted. Mrs. DeClercq stated that the moving of these houses is in conjunction with the construction of the U.S. 20 bybass. Therefore-, upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. FILING OF PETITION FOR INSTALLATION OF STREET LIGHT ON MAC ARTH AVENUE - NEAR 2819 MAC ARTHUR Mr. Vance stated that Ms. Ann Puzzello, Fourth District Council Member, has submitted to the Board a Petition signed by thirty-three (33) residents living around the area of MacArthur Avenue near 2819 MacArthur. In a letter submitted with the Petition, Ms. Puzzello states that there is insufficient street lighting because of a curve on MacArthur which cuts off the reflection from the corner light. She further advised that a wooden pole is acceptable to the residents. Mr. Vance advised Mrs. Puzzello, who was present at the meeting, that typically these types of requests are referred to the Bureau of Traffic and Lighting for review and recommendation. Mrs. Puzzello informed the Board that the reasons the street light is needed are because MacArthur is a long block that curves and the street light placed at the corner does not provide sufficient light, and also because MacArthur is across from Edison Park which is occasionally utilized by undesirable individuals in the evenings. Therefore, for the safety of the single women, the elderly and all residents of MacArthur, Mrs. Puzzello requested that the street light be installed. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the above referred to Petition was accepted for filing and referred to the Department of Public Works for review. REQUEST OF SOUTH BEND HOUSING AUTHORITY TO CLOSE 1600 BLOCK CARLISLE STREET FOR BAZAAR - AUGUST 15, 1987 - REFERRED In a letter to the Board, Ms. Shirley R. Fulton, President, South Bend Housing Authority, Homebuyer's Association, 501 South Scott Street, South Bend, Indiana, advised that the Association is requesting that the 1600 block of South Carlisle Street be closed between the hours of 9:00 a.m. and 7:00 p.m. on August 15, 1987 in order to hold a bazaar and fundraiser. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE SIDEWALK SALE PERMIT APPLICATIONS Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the following nine (9) sidewalk sale permit applications which have been submitted by merchants of River Park in conjunction with Sidewalk Days on Mishawaka Avenue, July 10-11, 1987, were approved: 1. NAME: C & G DISCOUNT VARIETY STORE, INC. BY: Suzi Cohen, President LOCATION: 2220 Mishawaka Avenue DATES: July 10-11, 1987 1 1 1 05 REGULAR MEETING JULY 7, 1987 2. NAME: FISHER HARDWARE, INC. BY: Carl A. Fisher, President LOCATION: 2314 Mishawaka Avenue DATES: July 10-11, 1987 3. NAME: R.T. & COMPANY BY: Richard Trowbridge, Owner LOCATION: 2224 Mishawaka Avenue DATES: July 10-11, 1987 4. NAME: AQUINAS BY: J. Michael Manley, General Manager LOCATION: 2310 Mishawaka Avenue DATES: July 10-11, 1987 5. NAME: THE CARPET REMNANT, INC. BY: Roger Birky, President LOCATION: 2228 Mishawaka Avenue DATES: July 10-11, 1987 6. NAME: A.E.S. BY: Rebecca Flora, Administrative Asst. LOCATION: 2222 Mishawaka Avenue DATES: July 10-11, 1987 7. NAME: PREMIER PRODUCTIONS ADDRESS: 914 South 28th Street BY: Carl Fisher, President, River Park Business Association LOCATION: 2228 Mishawaka Avenue DATES: July 11, 1987 8. NAME: RIVER PARK JEWELERS BY: Leo Smith, Owner. LOCATION: 2402 Mishawaka Avenue DATES: July 10-11, 1987 9. NAME: BOWER HOMES BY: Carolyn Emmons, Real Estate Agent LOCATION: 2425 Mishawaka Avenue DATES: July 10-11, 1987 APPROVE OPEN AIR STAND LICENSE APPLICATIONS Mr. Vance stated that the following four (4) open air stand license applications which also have been submitted in conjunction with River Park Sidewalk Days on Mishawaka Avenue, July 10-11, 1987, have been submitted for approval. Mrs. DeClercq made a motion that the Board approve the applications as submitted subject to review of the applications by the various appropriate City departments and bureaus to assure that the applications are in order. Mr. Vance seconded the motion and it carried, and the following applications were approved: 1. NAME: FISHER'S ELEPHANT EARS BY: Carl A. Fisher, Jr./ Logan Industries ADDRESS: 3621 Boland Drive, So. Bend, IN STAND TO BE LOCATED AT: 2314 Mishawaka Avenue DATES: July 10-11, 1987 FOR THE PURPOSE OF: Selling Elephant Ears G6 REGULAR MEETING 2. NAME: BY: ADDRESS: STAND TO BE LOCATED AT: DATES: FOR THE PURPOSE OF: 3. NAME: BY: ADDRESS: STAND TO BE LOCATED AT: DATES: FOR THE PURPOSE OF: 4. NAME: BY: ADDRESS: STAND TO BE LOCATED AT: DATES: FOR THE PURPOSE OF: ST FOR DESIGNATED HANDI JULY 7, 1987 R. T. & COMPANY Carl A. Fisher, Jr./ Rich Trowbridge 2224 Mishawaka Avenue 2224 Mishawaka Avenue July 10-11, 1987 Selling Cotton Candy THE CARPET REMNANT STORE Carl A. Fisher, Jr./ Roger Birky 2228 Mishawaka Avenue 2228 Mishawaka Avenue July 10-11, 1987 Selling snow cones Nelson Golden Glow Barbecue Carl A. Fisher/ Dean Congwer 66770 C.R. 103, Waukarusa, IN 851 South Logan Street, and/or 3623 Mishawaka Avenue July 11, 1987 Selling barbecued chicken ED PARKING SPACE - 609 EAST In a letter to the Board, Mrs. Watts, daughter of Mr. Tim Ottbridge, 609 East Indiana Avenue, South Bend, Indiana, advised that her father has difficulty getting around and has difficulty parking in front of his residence due to the neighbors taking the parking space at that location. She therefore requested that the parking space in front of 609 East Indiana Avenue be designated as a handicapped parking space. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE BLOCK PARTY REQUESTS: - 100 BLOCK EAST TASHER - JULY 11, 1987 - HOLLYWOOD PLACE BETWEEN EDGEWOOD AND EASTBROOK - JULY 25 1987 Mr. Vance advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to block party requests submitted to the Board on June 30, 1987 and recommend approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the recommendation was accepted and the requests approved. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of fifty-seven (57) properties cleaned from June 29, 1987 thru July 1, 1987, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the report as submitted was filed. FILING OF STREET LIGHT OUTAGE REPORT The report submitted to the Board indicated a total of one hundred seventy-nine (179) street light outages reported during the month of June. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the report as submitted was filed. 1 1 1 07 REGULAR MEETING JULY 7, 1987 APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 10896 through Claim Docket No. 11274 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the claims were approved and the report filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:59 a.m. ATTEST: JOJ��-nj . IOOJ���� Sandra M. Parmerlee, Clerk 1 F d-& Y:L:�z Patricia E. DeClercq Michael L. Nkance