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Home My WebLink About10/22/09 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, October 22, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION 1.RECOMMENDATIONS A.Street Closure – Chapin Park Halloween Party 1.Sponsor: Chapin Park Neighborhood Association 2.Location: Manitou Place from Park Avenue to Forest Avenue 3.Date/Time: October 25, 2009 from 3:00 p.m. to 6:00 p.m. 4.Favorable Recommendations/Comment B.Street Closure – Eddy Street Commons/Hammes Bookstore Tailgate Event 1.Sponsor: Kite Realty Group/Eddy Street Commons at Notre Dame 2.Location: Eddy Street from Angela Street to Napoleon Boulevard 3.Date/Time: October 24, 2009 from 11:00 a.m. to 2:30 p.m. 4.Favorable Comments C.Revocable Encroachment Permit 1.Applicant: Lemack’s Construction on Behalf of Dr. John Bond 2.Location: 915 South Ironwood Drive 3.Description: For the Installation of Heating Elements Under the Walk from Office to Street and Along the Curb 4.Favorable Recommendations 2.TITLE SHEET A.Dewatering Building Ventilation Upgrade - Project No. 109-079 3.APPROVE CONTRACTS A.Construction Contract – Underground Pipe & Valve, Inc. 1.Service: Procurement of Miscellaneous Water Fittings – Project No. 109-066 2.Amount: Unit Prices, Not to Exceed $112,479.82 – Approve SRF Portion of Contract Only 3.Funding: Water Works Bond/SRF (623.0640.661.46.04) B.Construction Contract – Davies Water Services 1.Service: Main Line Valve Replacement – Project No. 109-064 – Division A Line Stops 2.Amount: $59,000.00 3.Funding: SRF C.Construction Contract - Central Rent-A-Crane 1.Service: Placement of George Rickey Kinetic Sculptures 2.Amount: $2,680.00 3.Funding: DOWNTOWN TIF 1 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, October 22, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 REGULAR MEETING 1.PUBLIC HEARINGS A.Resolution 54-2009 – Award of Damages on Account of Exercise of Eminent Domain 1.Location: 1601 Lincoln Way East B.License Application for Massage Establishment – Bangs Salon & Spa 1.Location: 1639 North Ironwood Drive 2.Favorable Recommendations 2.REVIEW OF MINUTES A.Agenda Session: October 8, 2009 B.Regular Meeting: October 12, 2009 C.Claims Review: October 19, 2009 3.OPENING OF BIDS A.Abandoned Vehicles 4.OPENING OF QUOTATIONS A.Large Diameter Sewer CCTV Inspection – Project No.109-092 1.Funding: WWTP O&M (641.0630.793.63.35) 5.AWARD BIDS AND APPROVE CONTRACT A.Kennedy Park Sewer Separation - Project No. 108-092 1.Company: C&E Excavating 2.Amount: $3,239,894.50 3.Funding: 2007B Sewer Bond/SRF (651.0621.415.31.02) B.Emergency Responder Driver Training Simulator 1.Company: Doron Precision Systems, Inc. 2.Amount: $392,785.00 3.Funding: FEMA & DHS Grant 6.AWARD QUOTATION AND APPROVE CONSTRUCTION CONTRACT A.Cleaning & Rehabilitation of Cleveland Well No. 2 – Project No.109-077 1.Company: Peerless Midwest, Inc. 2.Amount: $13,960.00 3.Funding: WWTP Operating (620.0640.602.31.06) 4.Comments: Disqualify National Water Services for Being Non-Responsive - Quotation Did Not Meet Specifications B.Fence Repair at Ironwood/Ridgedale 2 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, October 22, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Company: BelAire U.S.A. Commercial Fencing 2.Amount: $597.00 3.Funding: 2007B Sewer Bond (651.0621.415.42.05) 7.CHANGE ORDER A.Century Center Island Park Renovation – Project No. 109-014 1.Company: Gibson-Lewis, LLC 2.Change Order No.: 3 3.Increase Amount: $20,863.04 4.Percent of Increase: 3.65% 5.New Contract Amount: $592,290.24 6.Funding: Century Center Bond/Escrow 8.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.George Rickey Kinetic Sculptures - Concrete & Grouting 1.Company: L.L. Geans Construction Co. 2.Change Order No.: 1 (Final) 3.Increase Amount: $285.00 4.Percent of Increase: 12.26% 5.New Contract Amount: $2,610.00 6.Funding: Downtown TIF (420.1050.460.39.64) B.Demolition of the Future TRANSPO Site – Phase B – Project No. 109-047 1.Company: C&E Excavating, Inc. 2.Change Order No.: 1 (Final) 3.Decrease Amount: ($2,961.95) 4.Percent of Decrease: (5.78%) 5.New Contract Amount: $48,252.72 6.Funding: AEDA/TIF (324.1050.460.39.82) C.Lafayette/Monroe Streetscape Improvements - Project No. 109-041 1.Company: Selge Construction Company, Inc. 2.Change Order No.: 1 (Final) 3.Increase Amount: $843.41 4.Percent of Increase: 1.29% 5.New Contract Amount: $66,253.91 6.Funding: SBCDA/TIF (420.1050.460.42.01) 3 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, October 22, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 9.CERTIFICATE OF SUBSTANTIAL COMPLETION A.Life Safety System Renovation - Project No. 109-004 1.Company: Koontz-Wagner Electric Company 2.Substantial Completion Date: August 14, 2009 10.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Two (2) More or Less, 2009 or Newer Full Size ¾ Ton Cargo Vans 1.Funding: WWTP Capital (642.0630.415.43.02) B.Two (2) More or Less, Heavy Duty Dump Bodies and Hoists Mounted on a Tandem Axle Chassis 1.Funding: Sewer Capital (642.0621.415.43.02) C.Demolition of 118 S. Williams Street - Former Manor Building - Project No. 109- 088 1.Funding: SBCDA TIF (420.1050.460.39.82) 2.TITLE SHEET D.Demolition of 1202 S. Lafayette Street - Former International Harvester Building - Curb and Sidewalk Replacement - Project No. 109-086B 1.Funding: AEDA TIF (324.1050.460.39.82) 2.TITLE SHEET 11.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Professional Services Agreement – American Structurepoint, Inc. 1.Service: Strategic Plan for Entergy Efficiency and Conservation 2.Amount: $45,000.00 3.Funding: Energy Office Professional Services (101.0600.419.31.06) (Subject to Council Approval) B.Construction Contract – Selge Construction Co., Inc. 1.Service: Edison Road Lift Station Bypass – Project No. 109-080 2.Amount: $48,874.00 3.Funding: WWTP Capital (642.0630.415.43.66) C.Construction Contract – Herrman & Goetz, Inc. 1.Service: Replacement and Repair of Edison 200 HP Starter – Project No. 109- 078 2.Amount: $11,575.00 3.Funding: Water Works Capital (622.0640.661.46.07) D.Construction Contract – Rieth-Riley Construction Co., Inc. 1.Service: Main Line Valve Replacement – Project No. 109-064 – Division B Pavement Replacement 2.Amount: $22,852.00 3.Funding: SRF (622.0640.661.46.04) 4 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, October 22, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 E.Construction Contract – Brooks Construction Co., Inc. 1.Service: Blackthorn Golf Club Cart Path Extensions – Project No.109-089 2.Amount: $20,800.00 3.Funding: Fund 619 (619.1065.460.62.47) F.Construction Contract – Ritschard Bros., Inc. 1.Service: Demolition of the Former Waste Management, Inc., Properties – Project No. 109-075 2.Amount: $95,639.00 with an Environmental Allowance for the Contaminated Soils of $115.00 per Cubic Yard 3.Funding: AEDA/TIF (324.1050.460.39.82) G.Addendum II – Chamber of Commerce of St. Joseph County 1.Service: Extend Agreement for Director of Business Growth Position Funding Until December 31, 2010 2.Amount: $65,000.00 3.Funding: Other Services/Grants (408.0401.415.39.30) H.Construction Contract – TGB Unlimited, Inc., DBA S/T Bancroft Electric 1.Service: Ireland Road Streetscape Improvements – Project No. 109-043 2.Amount: $74,962.90 3.Funding: SSDA/TIF (404.0401.415.42.01) I.Professional Services Proposal - Abonmarche Consultants 1.Service: Survey and Prepare Dedication Documents for Encroachment of Inglewood Alley.- Project No. 106-059 2.Amount: NTE $3,800.00 3.Funding: Engineering Other Professional Services (101.0602.431.31.06) J.Professional Services Proposal - JF New 1.Service: Design and Pilot Riverside Drive Raingarden - Project No. 107-063 2.Amount: $2,750.00 3.Funding: 2007B Sewer Bond (651.0621.415.31.02) K.Amendment to Professional Services Agreement - Malcolm Pirnie 1.Service: Add Variable Frequency Drives to Blower Nos. 1A and 1B - Project No. 109-074 2.Amount: $24,600.00 3.Funding: Wastewater Professional Services (641.0630.793.31.02) L.Amendment to Professional Services Agreement - Abonmarche Consultants, LLC 1.Service: Additional Survey and Dedication Documents for Twyckenham Storm Sewer Separation - Project No. 108-050 2.Amount: $2,311.75 3.Funding: 2007B Sewer Bond (651.6021.415.31.02) M.Amendment #1 to Professional Services Agreement - McCormick Engineering 5 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, October 22, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Service: Extend Pleasant Street Sewer Separation, Phase 2, to Logan Street - Project No. 109-029 2.Amount: $8,500.00 3.Funding: 2007 Sewer Bond N.Amendment to Groundwater Sampling Agreement - Peerless Midwest 1.Service: Six (6) Additional Monitoring Wells Around the South Well Field and the Olive Street Well Field 2.Amount: $2,400.00 3.Funding: Water Operations (620.0640.602.31.06) O.Amendment to Professional Services Proposal - Danch, Harner, & Associates, Inc. 1.Service: Additional Scope of Planning, Surveying, and Engineering Work for the Design Of Cottages at Eddy Knolls 2.Amount: $23,000.00 3.Funding: COIT (404.1002.406.41.01) 12.CITY EMPLOYEE 2010 HOLIDAY SCHEDULE 13.BOARD OF PUBLIC WORKS 2010 MEETING SCHEDULE 14.MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Central Services B.Environmental Services 15.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Central Services 16.TRAFFIC CONTROL DEVICES A.New Installation - Handicap Accessible Parking 1.Location: 818 E. Fairview B.Removal - Handicapped Accessible Parking Space Signs No Longer Needed 1.Locations: 2206 Hollywood Place 334 S. Walnut 506 Blaine 1244 Washington 1229 Brookfield 622 N. Hill 1818 S. Chapin 2806 W. Elwood 1217 College 1613 Fassnacht 1309 N. College 1332 Fassnacht 1031 Dubail 1801 Fassnacht 171 S. Edison 806 S. Falcon 6 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, October 22, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1213 W. Ford 830 Elmer 1218 W. Ford 1230 N. Adams 1700 Ford (mid Block) 1341 Fremont 1126 E. Fox 1235 Goodland 742 S. Gladstone 421 Albert 1121 Humboldt 713 N Allen 436 S. Grant 1105 N. Allen 447 S. Illinois 306 E. Altgeld 1319 Linden 926 Altgeld 313 S. Meade 2206 S. Arnold 719 N. Notre Dame 1209 N. Huey 2814 Prast 509 Haney 1813 S. Pulaski 2507 Huron 2115 S. Scott 518 E. Indiana 119 N. Sheridan 803 S. Jackson 509 N. Sheridan 1841 N Johnson 614 Sheridan 2205 Kemble 1217 Thomas 2026 S. Kendall 110 Walnut 2011 Kenwood 17.BOND A.Excavation Bond 1.Drain Surgeon, Inc. - Approved October 9, 2009, Pursuant to Resolution 100- 2000 18.INDUSTRIAL WASTEWATER DISCHARGE PERMIT A.Company: Curtis Products 1.Location: 228 East Bronson Street 2.Replace Permit with a Zero Discharge Permit 19.CLAIMS 20.PRIVILEGE OF THE FLOOR 21.ADJOURNMENT 7