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HomeMy WebLinkAbout06/23/87 Board of Public Works MinutesREGULAR MEETING JUNE 23, 1987 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Tuesday, June 23, 1987, by President John E. Leszczynski, with Mr. Leszczynski and Mrs. Patricia E. DeClercq present. Board member Michael L. Vance was not in attendance. Also present was Chief Deputy City Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on June 9, 1987 were approved. OPENING OF BIDS - INSTALLATION OF TRAFFIC SIGNALS - SUGAR/MAPLE- BENDIX DRIVE This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: TRANS TECH ELECTRIC, INC. 4601 Cleveland Road P.O. Box 3915 South Bend, Indiana 46628 Bid was signed by Robert J. Urbanski, President and Sally J. Urbanski, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $46,646.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the bid received was referred to the Engineering Department for review and recommendation. OPENING OF BIDS - ONE (1)_28,000 G.V.W. RESCUE UNIT - SOUTH BEND FIRE DEPARTMENT This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid:was opened and publicly read: MC COY MILLER, INC. 53404 Co. Road 13 Elkhart, Indiana 46514 Bid was signed by Frank Lipps, President, Non -Collusion Affidavit was in order and a Bid Bond in the amount of $9,938.80 was submitted. BID: 1 1988 McCoy Miller rescue vehicle "aluminum construction" to customer specifications - with exceptions Ford chassis model LN80000 30,000 GVWR $99,388.00 Less trade in of 1982 Chevrolet 2,500.00 Net after trade $96,888.00 1988 Ford truck F800 31,000 GVWR to customer specifications with exceptions $95,099.50 Less trade in of 1982 Chevrolet 2,500.00 Net after trade $92,599.50 - Delivery approximately 120 days after receipt of chassis. Fj 1 1 REGULAR MEETING JUNE 23, 1987 - 15 year structural warranty. - 2 year electrical warranty. - Ford 2 year unlimited miles extended warranty included. - Factory warranty on conversion warranty service Elkhart, Indiana. - Local Ford truck warranty service. - Terms of sale C.O.D. upon delivery and acceptance of vehicle. - Lease purchase could be available upon request. Figures to be quoted later. - Approval drawings to be submitted later. Mr. Leszczynski stated that Key Truck Sales, Peter Pirsch Company and Collins Ambulance Corporation advised that they decline to bid at this time. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the bid received was referred to the Fire Department for review and recommendation. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately twenty-one (21) abandoned vehicles which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 S. Gertrude, P.O. Box 2883 South Bend, Indiana 46680 Vehicles No. 1 $15.75 Vehicles No. 12 $10.75 2 10.75 13 5.75 3 5.75 14 10.75 4 5.75 15 10.75 5 10.75 16 10.75 6 10.75 17 20.75 7 10.75 18 20.75 8 10.75 19 25.75 9 10.75 20 65.00 10 10.75 21 1.00 11 10.75 Mr. William Milcherska P.O. Box 11254 South Bend, Indiana 46634-0254 Vehicles No. 8 $40.00 11 40.00 13 40.00 16 40.00 18 100.00 REGULAR MEETING JUNE 23, 1987 Mr. Dave Beaty 815 E. llth Street Mishawaka, Indiana Vehicles No. 8 $50.00 9 50.00 17 1.00 19 50.00 20 50.00 Mr. Charles E. Teske 54830 Pear Road South Bend, Indiana Vehicles No. 10 $ 6.00 14 19.00 16 26.00 18 38.00 19 12.00 Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following bids were awarded: Steve & Gene's - Vehicle No. William Milcherska - Vehicle No. 1 $15.75 2 10.75 3 5.75 4 5.75 5 10.75 6 10.75 7 10.75 10 10.75 12 10.75 15 10.75 17 20.75 20 65.00 21 1.00 TOTAL: $189.25 11 $ 40.00 13 40.00 16 40.00 18 100.00 TOTAL: $220.00 Dave Beaty - Vehicle No. 8 $ 50.00 9 50.00 19 50.00 TOTAL: $150.00 Charles E. Teske - Vehicle No. 14 $ 19.00 GRAND TOTAL: $578.25 OPENING OF OFFER TO PURCHASE CITY -OWNED PROPERTY - BOWEN STREET RETENTION BASIN Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed bids for the sale of the following City -owned property: A parcel of land being a part of the Southeast Quarter of Section 25, Township 37 North, Range 2 East, City of South Bend, Centre Township, St. Joseph County, Indiana, and being more particularly described as follows: Fi 11 REGULAR MEETING JUNE 23, 1987 Commencing at a point on the East line of said Southeast Quarter, a distance of 556.45 feet South 0-00'-00" East of the Northeast corner of said Quarter Section; thence South 88-38'-01" West, along the South line of a parcel of land conveyed to the Civil City of South Bend, a distance of 450.22 feet to the place of beginning for this description; thence continuing South 88-38'01" West, along said South line, a distance of 359.38 feet to the Southwest corner of said City property; thence North 0-00'00" West, along the West line of said City property and parallel with said East line of the Southeast Quarter, a distance of 155.00 feet; thence North 88-38'01" East, parallel with said South line of said City property, a distance of 260.00 feet; thence South 39-00'-51" East, a distance of 157.83 feet; thence South 0-00'00" West, parallel with said East line of the Southeast Quarter, a distance of 30.00 feet to the place of beginning containing 1.14 acres more or less. Mr. Leszczynski further advised that the property has an appraisal value of $11,000.00. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was received: ERSKINE PLAZA ASSOCIATES 227 South Main St. South Bend, Indiana Submitted by Mr. Christopher Davey, Managing Partner, Erskine Plaza Associates and Robert E. Dunbar, Jr., Development Director, Cressy and Everett Commercial Company, Inc. indicating the following items: 1. Based upon the City's appraisal of the above -described property, Erskine Plaza Associates is willing to exchange their 0.37 acre parcel described below, immediately adjacent to the City of South Bend retention pond, for the above -described 1.14 acre City parcel. The value of Erskine Plaza Associates' parcel is $28,409.00 based upon the City's appraisal of $55,000.00 per acre for land in that area. In addition, Erskine Plaza Associates stated that the parcel owned by them has a parking lot on it which, based upon their real estate experience, is valued at $.50 per square foot. Therefore, the parcel owned by Erskine Plaza Associates is valued as follows: 0.37 acres x $55,000.00/acre = $20,350.00 0.37 acres x 43,560 sq. ft./acre x $.50 sq. ft. _ $ 8,059.00 Total value EPA parcel = $28,409.00 Erskine Plaza Associates' 0.37 parcel of property is as follows: A parcel of land being a part of the Southeast Quarter of Section 25, Township 37 North, Range 2 East, City of South Bend, Centre Township, St. Joseph County, Indiana and being more particularly described as follows: REGULAR MEETING JUNE 23, 1987 Commencing at a point on the East line of said Southeast Quarter, a distance of 556.45 feet South 0-00'00" East of the Northeast corner of said Quarter Section; thence South 88-38'-01" West, along the South line of a parcel of land conveyed to the Civil City of South Bend, a distance of 809.60 feet to the Southwest corner of said parcel; thence North 0-00'-00" West, along the West line of said parcel and parallel with said East line of. said Southeast Quarter, a distance of 155.00 feet to the place of beginning for this description; thence South 88-38'-01" West, parallel with said South line of said South Bend's parcel, a distance of 95.26 feet; thence North 00-00'-00" East, parallel with said East line of the Southeast Quarter, a distance of 170.95 feet to the South line of a parcel of land conveyed to Standard Federal Savings and Loan Association; thence North 88-37'49" East, along said South line, a distance of 95.26 feet to the West line of said land conveyed to the Civil City of South Bend; thence South 0-00'-00" West, along said West line, a parallel with said East line of the Southeast Quarter, a distance of 170.96 feet to the place of beginning containing 0.37 acres more or less. Subject to any easements, covenants or restrictions of record. 2. Erskine Plaza Associates has secured, at its own expense, a Quit Claim Deed to the City of South Bend from Place and Company and Andy Place in order to terminate any reversionary interest to the Place heirs for the property the City would be trading to Erskine Plaza Associates. Erskine Plaza Associates is prepared to provide the City with this documentation in the event the above mentioned 1.14 acre City parcel is acquired. 3. Erskine Plaza Associates, as contingent Purchaser of the contiguous property, is willing to, at its expense, install a 36" storm sewer outfall from the City retention pond to High Street; provide an easement to the City for the storm sewer; and dedicate the storm sewer to the City for the purpose of the City maintaining said storm sewer. 4. Erskine Plaza Associates, as contingent Purchaser of the contiguous property, is willing to, at its expense, excavate the City of South Bend retention pond and improve the appearance of the pond in order to accommodate the storm water run off caused by the project proposed by Erskine Plaza Associates, as well as satisfying the requirements previously determined by Cole Associates' drainage plan in conjunction with the by-pass project south of the proposed community shopping center. 5. In addition to the above four (4) items, Erskine Plaza Associates, at its expense, will place a traffic signal at the intersection of Ireland and High Streets to help with the volume of traffic on Ireland Road. Mr. Davey and Mr. Dunbar advised that in light of the above and the importance of the City's 1.14 acre parcel to the success of the proposed shopping center project, Erskine Plaza Associates feels that their offer will be of significant benefit to the City in exchanging the 1.14 acre parcel they currently own for Erskine Plaza Associates' 0.37 acre parcel. REGULAR MEETING JUNE 23, 1987 Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the offer as outlined above was referred to the City Engineer for negotiation of the terms of the sale. PUBLIC HEARING AND CONTINUANCE - RECOMMENDATION FOR REVOCATION OF RUBBISH AND GARBAGE REMOVAL LICENSE - TOMMY SWINSON Mr. Leszczynski advised that this was the date set for the Board's Public Hearing regarding the recommendation of Mr. Michael L. Vance, Director, Administration and Finance, that the Rubbish and Garbage Removal License issued to Mr. Tommy Swinson, 615 Wenger Street, South Bend, Indiana on April 28, 1987 be revoked. Board Attorney Thomas Bodnar inquired of Mr. Swinson, who was present at the meeting, whether or not he received the letter which was sent to him regarding the Board's Public Hearing set for this date in regards to the revocation of his Rubbish and Garbage Removal license. Mr. Swinson stated that he did receive the letter on June 16, 1987. Attorney Bodnar further advised that the letter was sent to Mr. Swinson by regular mail. However, pursuant to the City ordinance requirements for proper notice of hearings, the letter should have been sent certified mail. Therefore, Attorney Bodnar advised Mr. Swinson that he had the right to request that a letter be sent to him by certified mail which would verify that Mr. Swinson was properly notified. Attorney Bodnar inquired of Mr. Swinson if he wanted to proceed with the hearing today and waive notice by certified mail. Mr. Swinson advised that he was willing to discuss the matter at this time. Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, informed Mr. Swinson that when he applied for his license he was advised, by letter from the City Controller, that the license would be approved but that the City had received complaints regarding the parking of the trash truck at the Wenger Street address with either partial or full loads of trash. Mrs. DeClercq further advised Mr. Swinson that the parking of the vehicle containing trash was in violation of ordinance requirements and that violation needs to be corrected. Mrs. DeClercq further stated that her department has been monitoring the situation since the license was issued and the truck continues to be parked on the street loaded with trash. Therefore, the purpose of the Public Hearing today is to discuss this violation and whether the license should be revoked. Mr. Swinson stated that he understood what Mrs. DeClercq outlined above. He further stated that he believes the problem with the truck parked on the street is the result of the fact that he has an old trash truck which he parked in the street in front of his residence to do some repair work on. As the work could not be completed by the end of the day and the truck could not be driven in its condition, he left it on the street overnight. After it was repaired, Mr. Swinson advised that he parked it in the rear of his property and he continues to park it in the rear. Mrs. DeClercq advised Mr. Swinson that the problem is that parking the vehicle either on the street or in the rear with a load of trash is in violation of the ordinance as the truck cannot be parked in either spot with trash in it. That is why the Department of Code Enforcement has been monitoring the situation. Mr. Swinson informed the members of the Board that if he picks up a load of trash at 4:00 p.m. he cannot drive to Bremen, Indiana, by 4:30 p.m, to unload the truck. He therefore has to keep it until 8:00 a.m. the next morning. REGULAR MEETING JUNE 23, 1987 Mrs. DeClercq stated that Mr. Swinson operates his business from an area zoned residential. If he were operating in an area zoned heavy industrial the same restriction would not apply. If he has a truck that is full of trash it is in violation of the City ordinance. She stated that this situation must be resolved and perhaps another location to park the truck when it contains a full load could be found. Mr. Swinson advised the Board that he promises to dump the load whenever the truck is full. He stated that as he takes business when it is available and cannot always be sure that time will allow him to empty the load before the dump closes. He stated he will try to comply and do the best he can to get the truck unloaded. Mrs. DeClercq asked Mr. Swinson if he understands that he cannot park the loaded truck behind his house and if it was possible that he could find a location that is zoned properly to park the truck. Mr. Swinson replied that he would do his best to comply. Mrs. DeClercq further stated that she would be willing to continue today's Public Hearing to work out these problems with Mr. Swinson so that a location could be found where the truck could be parked. She recommended that the hearing be continued for eight (8) weeks at which time the matter could be reviewed and another Public Hearing conducted. She stated that the Department of Code Enforcement will work with Mr. Swinson to try to resolve the problems that have been occurring. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Public Hearing regarding the revocation of the Rubbish and Garbage Removal license of Tommy Swinson was continued until August 18, 1987. APPROVE AWARD OF PROPOSAL FOR COMPUTER AIDED DISPATCH EQUIPMENT FINANCING Mr. Michael L. Vance, Director, Administration and Finance, advised that he has completed his review of the financing Proposals opened by the Board on June 9, 1987 in regards to the financing of the computer aided dispatch system for Police, Fire and ambulance services. Proposals were submitted by Security Pacific at simple 7% interest, St. Joseph Bank at monthly compounded 7.5% interest, lst Source Bank at 6.95% monthly compounded interest and NCR Corporation a combined rate with 6.65% monthly compounded interest for any equipment placed in service prior to September 1987 and 6.9% monthly compounded interest for all equipment placed in service after that date. Mr. Vance stated that his original evaluation showed that Security Pacific with the 7% simple interest was the low proposer. In speaking with them, it was determined that the proposal was based on the City drawing down all funding between the dates of June 1, 1987 and August 31, 1987. Based on the delivery schedule of the equipment submitted with the specifications for financing, it is highly unlikely that any money would be needed prior to September 1st and delivery would continue until January or February of 1988. In light of this, the City would be placed in a position of borrowing money before the need arose and, therefore, accruing additional interest costs and, therefore, negotiating the lower interest cost proposed. Mr. Vance further stated that he discussed the restrictive terms with Security Pacific but was only offered relief if the City were willing to negotiate their quoted interest rate from seven (7) to eight (8) percent. REGULAR MEETING JUNE 23, 1987 In reviewing further the remaining three (3) proposals, the Proposal submitted by the NCR Credit Corporation is the lowest in cost of financing, assuming favorable language can be negotiated with the City. Mr. Vance therefore recommended to the Board that the award be made to NCR Credit Corporation for the C.A.D. financing, contingent upon the terms being negotiated by the City Controller in conjunction with the City's Legal Department. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation as submitted by Mr. Vance and outlined above was accepted and approved and the award made to the NCR Credit Corporation for the financing of computer aided dispatch equipment. REJECT PROPOSAL FOR MANAGEMENT OF ON -STREET PARKING ENFORCEMENT AND OFF-STREET PARKING OPERATIONS In a letter to the Board, Mr. Michael L. Vance, Director, Administration and Finance, advised that he has completed his review of the South Bend parking garage and on -street parking enforcement privatization Proposal submitted to the Board on April 7, 1987 by Coyne-Kangesser, Inc. of Cleveland, Ohio. Mr. Vance reminded Board members that the Board of Public Works advertised for Proposals in response to specifications issued for the services referred to above. The Coyne Proposal was the only one received although several sets were picked up. Mr. Vance stated that basically the Coyne Proposal covered two (2) areas. First, they offered to provide for the on -street parking system, management and supervision at a cost of $7.50 per manhour or $7,050.00 monthly. Currently the Police Department is providing these services. Secondly, in relation to the off-street parking (parking garages), Coyne proposed to manage, supervise, and provide personnel to operate and maintain the two (2) City -owned parking garages in accordance with the specifications at a cost of $11,833.33 per month. Additionally, the management fee would be $1,250.00 per month for a total management and personnel cost of $13,083.33 per month. This compares with the City's current spending rate for salaries of $13,212.60 per month. Comparing the Proposal of Coyne with the City's current average costs, the net savings to the City would be approximately $1,600.00 per year. Although the Coyne's plan appears workable, the economic savings does not appear to be adequate to justify the changes that would be made and the effect on current employees. For these reasons, Mr. Vance recommended to the Board that for the time being the privatization issue not be pursued in relation to the garages or on -street parking enforcement. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, Mr. Vance's recommendation was accepted and the Proposal as submitted by Coyne-Kangesser, Inc. was rejected. AWARD BID AND APPROVE CONSTRUCTION CONTRACT - REMODELING OF COMPUTER AIDED DISPATCH ROOM (CENTRAL POLICE STATION) In a letter to the Board, Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the Board accept the low bid of Ziolkowski Construction, Inc., 1005 South Lafayette Street, P.O. Box 1106, South Bend, Indiana; in the amount of $127,625.00 for the above referred to project with the submitted completion date of September 4, 1987. It was noted that bids for this project were opened by the Board on June 16, 1987. REGULAR MEETING JUNE 23, 1987 Mr. Leszczynski further advised that in accordance with the award of this bid, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bid was awarded, the Contract approved, and the appropriate insurance, Performance Bond and Labor and Materials Payment Bond were filed. APPROVE AGREEMENT FOR USE OF Pi -OF-WAY FOR FOOT RACES AND SIMILAR EVENTS - ST. ADALBERT/CORVILLA RUN - JULY 12 1987 Mr. Leszczynski advised that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4, 1985, the sponsor of the above referred to event has fulfilled resolution requirements and the appropriate Agreement is being submitted at this time for approval. It was noted that on May 12, 1987, the Board of Public Works approved the date for this event subject to the sponsor meeting all Resolution requirements. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referred to Agreement was approved and executed. APPROVE PURCHASE AGREEMENT - SALE OF CITY -OWNED PROPERTY AT 410 EAST SOUTH STREET In accordance with the May 5, 1987, award of the high bid of $375.00 bid for the purchase of the City -owned lot at 410 East South Street to Ms. Sandra P. Kieffer/Kieffer and Zimpelman Partnership, 17700 Woodthrush, South Bend, Indiana, the Purchase Agreement was being submitted at this time for Board approval. Mrs. DeClercq made a motion that the Agreement be approved subject to approval by the Board of Zoning Appeals of the pending appeal of Kieffer and Zimpelman Partnership. Mr. Leszczynski seconded the motion and it carried. APPROVE REQUEST OF UNITED RELIGIOUS COMMUNITY TO CONDUCT CROP WALK - OCTOBER 11, 1987 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on June 9, 1987 and recommend approval. The Bureau of Traffic and Lighting has advised that the participants must stay on the sidewalk and obey all traffic laws. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. APPROVE REQUEST TO CHANGE THE NAME OF JEFFERSON BOULEVARD TO CONSTITUTION AVENUE FROM SEPTEMBER 16-27. 1987 TO COMMEMORATE BICENTENNIAL OF U.S. CONSTITUTION Mr. Leszczynski advised that the Bureau of Traffic and Lighting, Police Department Traffic Division and City Attorney's Office have reviewed the above referred to request submitted to the Board on June 9, 1987 and recommend approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. APP 2ND ;ST OF HOSPICE OF ST. JO_SEPH COUNTY, INC. FOR Mr. Leszczynski advise t on May 26, 1987, Mr. Thomas Burzynski, Executive Director, Hospice of St. Joseph County, Inc. requested permission to conduct the 2nd annual Walk for Hospice on Sunday, October 11, 1987. Since that time, however, the date PI t 1 1 REGULAR MEETING JUNE 23. 1987 F am 1 of the event has been changed to October 18, 1987. Mr. Leszczynski further advised that the appropriate City departments and bureaus have reviewed this amended request and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. APPROVE REQUEST TO CLOSE PARKVIEW PLACE FOR NEIGHBORHOOD BLOCK PARTY - JULY 4, 1987 Ms. Deborah J. Barbknecht, 2122 Parkview Place, South Bend, Indiana, requested that Parkview Place from 2114 to 2154 be closed for a neighborhood block party on July 4, 1987 from 1:00 p.m. to 12:00 midnight. Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed this request and recommend approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. APPROVE REQUEST TO CLOSE WAYNE STREET SOUTH FOR NEIGHBORHOOD BLOCK PARTY — JUNE 27, 1987 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to request submitted to the Board on June 16, 1987 and recommend approval. Therefore, upon a motion made by Mrs. Declercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. APPROVE REQUEST TO CLOSE EAST SOUTH STREET FOR NEIGHBORHOOD BLOCK PARTY - AUGUST 1, 1987 Mr. Leszczynski informed the Board that the Bureau of Traffic and Lighting and the Police Department have reviewed the request submitted to the Board on June 9, 1987 to close East South Street from Sunnyside to the island where it meets Longfellow for a neighborhood block party and recommends approval. It was noted that the date of the block party has been changed from the original date requested of June 27, 1987 to August 1, 1987 with a raindate of August 2, 1987. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. APPROVE REQUESTS OF ST. MARY OF THE ASSUMPTION CHURCH TO CLOSE A PORTION OF ASSUMPTION DRIVE ON AUGUST 16, 1987 AND AUGUST 23, 1987 The Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the requests submitted to the Board on June 2, 1987 to close a portion of Assumption Drive for the Annual Parish Festival on August 16, 1987 and again on August 23, 1987 for the Annual Parish Picnic and recommend approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the requests approved. FILING OF PETITION - TRAFFIC_SIGNALIZATION/INTERSECTION OF IRELAND AND YORK ROADS Mr. Leszczynski advised that the Board is in receipt of a Petition which was submitted by concerned residents of the 5th district regarding the signalization at the intersection of Ireland and York Roads. It was noted that the Petition was signed by one hundred thirty-four (134) residents who live near the above referred to intersection. It was further noted that the Petition form indicates that the individuals who signed the Petition are residents of the City who must travel through the intersection of Ireland and York Road daily. The Petition further indicates that since the REGULAR MEETING JUNE 23, 1987 signalization at this intersection has been changed, there have been an increasing number of accidents. Mr. Leszczynski informed the Board that Councilman -at -Large James V. Barcome, has submitted a letter to the Board adding his support to the efforts of the residents referred to above. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Petition was referred to the Bureau of Traffic and Lighting for review. APPROVE REQUEST TO PROVIDE FLAT RATE PARKING AT MUNICIPA nTTPTNa TUP PTT-MTTr VP4ZTTveT - TTTTv i.-r, 100-7 In a Memorandum to the Board, Ms. Mikki Dobski, Director, Office of Community Affairs, requested permission to provide parking at both municipal garages for a flat rate of $1.00 per day on Saturday and Sunday, July 4-5, 1987 during the Ethnic Festival. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request as submitted was approved. REQUEST TO CLOSE 1800 BLOCK OF WILBER STREET FOR NEIGHBORHOOD BLOCK PARTY - JULY 4, 1987 - REFERRED In a letter to the Board, Mr. Richard L. Farrell, Jr., 1842 Wilber, South Bend, Indiana, requested permission to close the 1800 block of Wilber Street on July 4, 1987 from 2:00 p.m. until 7:00 p.m. for a neighborhood block party. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST TO CLOSE ALTGELD STREET BETWEEN LEER AND CLYDE FOR NEIGHBORHOOD BLOCK PARTY - JULY 4, 1987 - REFERRED Ms. Janice McCurdee, 1307 East Altgeld Street, South Bend, Indiana, advised that the residents of the 1300 block of East Altgeld Street would like Altgeld Street, between Leer and Clyde Streets, closed on July 4, 1987 between the hours of 2:00 p.m. to 12:00 midnight for a neighborhood block party. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Declercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST OF SPECIAL OLYMPICS TO STAGE FIREWORKS DISPLAY - AUGUST 1, 1987 - REFERRED Ms. Mikki Dobski, Director, Office of Community Affairs, on behalf of ISSOC, requested permission to stage a fireworks display for the entire community on Saturday, August 1, 1987 at 8:45 p.m. along the river, near Seitz Park. Ms. Dobski additionally requested assistance from the Police Department regarding traffic controls and help in determining the appropriate viewing areas for the public. Also, Ms. Dobski advised that Century Center will be utilized to capacity on the evening of the proposed display for other Special Olympics events. She therefore requested that the parking garages and the City lots adjacent to the Center City Associates office be made available at a flat rate of $1.00 for the fireworks display and free for the Special Olympics events. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above requests were referred to the appropriate City departments and bureaus for review and recommendation. REGULAR MEETING JUNE 23, 1987 I 1 I REQUEST OF BROUGH PRODUCTION TO STAGE FIREWORKS DISPLAY - JULY 3, 1987 - REFERRED In a letter to the Board, Mr. Steven E. Kimbrough, President, Brough's Productions, Inc., & Talent Consultant, 229 South Michigan, Center City Place, Suite 2C, South Bend, Indiana, advised that one of his first big promotions is the hosting of a fireworks display in the downtown area to promote South Bend. Mr. Kimbrough advised that he would like to conduct the display on July 3, 1987, said display.sponsored and supported by area merchants which include Brough's Productions, Inc., Hablin Co., Inc., Center City Association, Senor Kelly's, Coca Cola Bottling Company and Coney Island Hot Dog. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. EST OF EMMANUEL -OCTOBER. 1987 - TO CONDUCT :T SERVICES - Reverend Brinkley Collier, Emmanuel Church, 415 West LaSalle, P.O. Box 3141, South Bend, Indiana, advised that the church is desirous of ministering to the "hard core" of this City particularly in the area of Chapin and Napier Street and the Washington and Walnut Street areas. Rev. Collier therefore advised that they would like to conduct street services twice a month on Saturdays from 1:30 p.m. to 3:00 p.m. and from 6:00 p.m. to 7:30 p.m. beginning July 11, 1987 through the end of October, weather permitting. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE SIDEWALK SALE PERMIT APPLICATION Mr. Leszczynski advised that the following one (1) Sidewalk Sale Permit Application has been submitted to the Board for approval: NAME: The Clothes Tree BY: Ms. Kay Marshall, Partner DATES: July 23-25, 1987 LOCATION: 2212 Miami Street Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the application was approved and referred to the Deputy Controller's office for issuance of the appropriate permit. FILING OF HUMANE SOCIETY MONTHLY REPORT - MAY Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Humane Society report for the month of May indicating matters handled for the City of South Bend was accepted for filing as submitted. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of one hundred twenty-nine (129) properties cleaned from June 15, 1987 to June 19, 1987, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 10271 through Claim Docket No. 10651 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the report filed. l'9 2 REGULAR MEETING JUNE 23, 1987 PRIVILEGE OF THE FLOOR: QUESTIONS AND CONCERNS RAISED REGARDING ST REGIONAL BASEBALL STADIUM AND TRAFFIC SIG Mr. Ken Donnelly, 2605 Frederickson, Sout I h Mr. Donnelly's questions regarding the baseball stadium were as follows: 1. When will the Contract for the minor league franchise be available for review by the public? 2. Are the scoreboard plans available for review. He is interested in the features of the scoreboard. 3. Is it true that sod instead of seed was placed in some of the grassy areas outside of the stadium at an additional cost of $20,000.00? 4. What entity of the City will be applying for a beer license before the Alcohol Beverage Commission?: - City - Park Board - Board of Public Works - Redevelopment 5. Will that license and right be transferred to the owners of the minor league franchise? Mr. Leszczynski advised Mr. Donnelly that answers to his questions will be forthcoming. However, in regards to the question regarding the scoreboard, Mr. Leszczynski advised that the scoreboard will be installed the week of June 29, 1987. In regards to Mr. Donnelly's concern regarding the placement of sod instead of seed in the grassy areas around the stadium at an additional cost of $20,000.00, Mr. Leszczynski advised that it was too late in the season to plant seed and that issue was true but he was uncertain of the additional cost involved. Further, Mr. Leszczynski advised that concrete was poured in the areas around the stadium where individuals will be walking. Mr. Donnelly's questions for the Bureau of Traffic and Lighting were in regard to the possibility of installing a traffic light at the intersection of Lincolnway West and Kaley Street. Mr. Donnelly stated that Councilman Eugenia Braboy has advised him that she has been working on this request and was advised that Lincolnway West is U.S. 20 and the installation of a traffic signal was a decision that needed to be made by the Indiana Department of Highways should the appropriate traffic count substantiate such installation. He has been advised that the count conducted revealed that the signal was not warranted and wanted the Board and the Bureau of Traffic and Lighting to know that that intersection has become and is very dangerous. Secondly, Mr. Donnelly stated that he is concerned about the traffic signal at Lincolnway West and Blaine Streets. Again, he has been advised by Councilman Eugenia Braboy that the signal is needed as on Sunday mornings traffic is heavy due to church services at a church located on Blaine Street. He wondered if the intersection could somehow be straightened out as it currently has a zig-zag effect, if the light could be traffic controlled to make the traffic flow smoother, if perhaps the Blaine Street side could be activated or the light removed totally as it does not serve a useful purpose. 1 1 1 193 I I 1 REGULAR MEETING JUNE 23. 1987 Mr. Leszczynski advised Mr. Donnelly that his concerns regarding the above referred to signalization should be addressed to the Indiana Department of Highways as it is their highway and their signals. Mr. Leszczynski further advised Mr. Donnelly that he should contact Mr. Jim Schmidt of the LaPorte Office of the Indiana Department of Highways regarding the results of any traffic counts conducted as well as his other concerns as referred to above. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 10:26 a.m. ATTEST: 4 Sandra M. Parmerlee, Clerk " � // 1 Li Ll wr�irE. _ Patricia E. DeClercq