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Home My WebLink About10/26/09 Board of Public Works Regular MeetingBOARD OF PUBLIC WORKS MEETING Monday, October 26, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 REGULAR MEETING 1.PUBLIC HEARINGS A.Resolution 54-2009 – Award of Damages on Account of Exercise of Eminent Domain 1.Location: 1601 Lincoln Way East B.License Application for Massage Establishment – Bangs Salon & Spa 1.Location: 1639 North Ironwood Drive 2.Favorable Recommendations 2.REVIEW OF MINUTES A.Agenda Session: October 8, 2009 B.Regular Meeting: October 12, 2009 C.Claims Review: October 19, 2009 3.OPENING OF BIDS A.Abandoned Vehicles 4.OPENING OF QUOTATIONS A.Large Diameter Sewer CCTV Inspection – Project No.109-092 1.Funding: WWTP O&M (641.0630.793.63.35) 5.AWARD BIDS AND APPROVE CONTRACT A.Kennedy Park Sewer Separation - Project No. 108-092 1.Company: C&E Excavating 2.Amount: $3,239,894.50 3.Funding: 2007B Sewer Bond/SRF (651.0621.415.31.02) B.Emergency Responder Driver Training Simulator - Fire Department 1.Company: Doron Precision Systems, Inc. 2.Amount: $392,785.00 3.Funding: Emergency Medical Services Capital Improvement Fund to be Reimbursed 80% by FEMA & DHS Grant 6.AWARD QUOTATION AND APPROVE CONSTRUCTION CONTRACT A.Cleaning & Rehabilitation of Cleveland Well No. 2 – Project No.109-077 1.Company: Peerless Midwest, Inc. 2.Amount: $13,960.00 3.Funding: WWTP Operating (620.0640.602.31.06) 4.Comments: Disqualify National Water Services for Being Non-Responsive - Quotation Did Not Meet Specifications 1 BOARD OF PUBLIC WORKS MEETING Monday, October 26, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 7.CHANGE ORDER A.Century Center Island Park Renovation – Project No. 109-014 1.Company: Gibson-Lewis, LLC 2.Change Order No.: 3 (Final) 3.Increase Amount: $20,863.04 4.Percent of Increase: 3.65% 5.New Contract Amount: $592,290.24 6.Funding: Century Center Bond/Escrow 8.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.George Rickey Kinetic Sculptures - Concrete & Grouting 1.Company: L.L. Geans Construction Co. 2.Change Order No.: 1 (Final) 3.Increase Amount: $285.00 4.Percent of Increase: 12.26% 5.New Contract Amount: $2,610.00 6.Funding: Downtown TIF (420.1050.460.39.64) B.Demolition of the Future TRANSPO Site – Phase B – Project No. 109-047 1.Company: C&E Excavating, Inc. 2.Change Order No.: 1 (Final) 3.Decrease Amount: ($2,961.95) 4.Percent of Decrease: (5.78%) 5.New Contract Amount: $48,252.72 6.Funding: AEDA/TIF (324.1050.460.39.82) C.Lafayette/Monroe Streetscape Improvements - Project No. 109-041 1.Company: Selge Construction Company, Inc. 2.Change Order No.: 1 (Final) 3.Increase Amount: $843.41 4.Percent of Increase: 1.29% 5.New Contract Amount: $66,253.91 6.Funding: SBCDA/TIF (420.1050.460.42.01) 9.CERTIFICATE OF SUBSTANTIAL COMPLETION A.Century Center Life Safety System Renovation - Project No. 109-004 1.Company: Koontz-Wagner Electric Company 2.Substantial Completion Date: August 14, 2009 10.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Two (2) More or Less, 2009 or Newer Full Size ¾ Ton Cargo Vans 1.Funding: WWTP Capital (642.0630.415.43.02) 2 BOARD OF PUBLIC WORKS MEETING Monday, October 26, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 B.Two (2) More or Less, Heavy Duty Dump Bodies and Hoists Mounted on a Tandem Axle Chassis 1.Funding: Sewer Capital (642.0621.415.43.02) C.Demolition of 118 S. Williams Street - Former Manor Building - Project No. 109- 088 1.Funding: SBCDA TIF (420.1050.460.39.82) 2.TITLE SHEET D.Demolition of 1202 S. Lafayette Street - Former International Harvester Building - Curb and Sidewalk Replacement - Project No. 109-086B 1.Funding: AEDA TIF (324.1050.460.39.82) 2.TITLE SHEET 11.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Professional Services Agreement – American Structurepoint, Inc. 1.Service: Strategic Plan for Entergy Efficiency and Conservation 2.Amount: $45,000.00 3.Funding: Energy Office Professional Services (101.0600.419.31.06) (Subject to Council Approval) B.Construction Contract – Selge Construction Co., Inc. 1.Service: Edison Road Lift Station Bypass – Project No. 109-080 2.Amount: $48,874.00 3.Funding: WWTP Capital (642.0630.415.43.66) C.Construction Contract – Herrman & Goetz, Inc. 1.Service: Replacement and Repair of Edison 200 HP Starter – Project No. 109- 078 2.Amount: $11,575.00 3.Funding: Water Works Capital (622.0640.661.46.07) D.Construction Contract – Rieth-Riley Construction Co., Inc. 1.Service: Main Line Valve Replacement – Project No. 109-064 – Division B Pavement Replacement 2.Amount: $22,852.00 3.Funding: SRF (622.0640.661.46.04) E.Construction Contract – Brooks Construction Co., Inc. 1.Service: Blackthorn Golf Club Cart Path Extensions at #8 Green – Project No.109-089 2.Amount: $20,800.00 3.Funding: Fund 619 (619.1065.460.62.47) F.Construction Contract – Ritschard Bros., Inc. 1.Service: Demolition of the Former Waste Management, Inc., Properties – Project No. 109-075 3 BOARD OF PUBLIC WORKS MEETING Monday, October 26, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Amount: $95,639.00 with an Environmental Allowance for the Contaminated Soils of $115.00 per Cubic Yard 3.Funding: AEDA/TIF (324.1050.460.39.82) G.Addendum II – Chamber of Commerce of St. Joseph County 1.Service: Extend Agreement for Director of Business Growth Position Funding Until December 31, 2010 2.Amount: $65,000.00 3.Funding: Other Services/Grants (408.0401.415.39.30) H.Construction Contract – TGB Unlimited, Inc., DBA S/T Bancroft Electric 1.Service: Ireland Road Streetscape Improvements – Project No. 109-043 2.Amount: $74,962.90 3.Funding: SSDA/TIF (404.0401.415.42.01) I.Professional Services Proposal - Abonmarche Consultants 1.Service: Survey and Prepare Dedication Documents for Encroachment of Inglewood Alley.- Project No. 106-059 2.Amount: NTE $3,800.00 3.Funding: Engineering Other Professional Services (101.0602.431.31.06) J.Professional Services Proposal - JF New 1.Service: Design and Pilot Riverside Drive Raingarden - Project No. 107-063 2.Amount: $2,750.00 3.Funding: 2007B Sewer Bond (651.0621.415.31.02) K.Amendment to Professional Services Agreement - Malcolm Pirnie 1.Service: Add Variable Frequency Drives to Blower Nos. 1A and 1B - Project No. 109-074 2.Amount: $24,600.00 3.Funding: Wastewater Professional Services (641.0630.793.31.02) L.Amendment to Professional Services Agreement - Abonmarche Consultants, LLC 1.Service: Additional Survey and Dedication Documents for Twyckenham Storm Sewer Separation - Project No. 108-050 2.Amount: $2,311.75 3.Funding: 2007B Sewer Bond (651.6021.415.31.02) M.Amendment #1 to Professional Services Agreement - McCormick Engineering 1.Service: Extend Pleasant Street Sewer Separation, Phase 2, to Logan Street - Project No. 109-029 2.Amount: $8,500.00 3.Funding: 2007 Sewer Bond N.Amendment to Groundwater Sampling and Testing Agreement - Peerless Midwest 1.Service: Six (6) Additional Monitoring Wells Around the South Well Field and the Olive Street Well Field 2.Amount: $2,400.00 4 BOARD OF PUBLIC WORKS MEETING Monday, October 26, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Funding: Water Operations (620.0640.602.31.06) O.Amendment to Professional Services Proposal - Danch, Harner, & Associates, Inc. 1.Service: Additional Scope of Planning, Surveying, and Engineering Work for the Design Of Cottages at Eddy Knolls 2.Amount: $23,000.00 3.Funding: COIT (404.1002.406.41.01) 12.CITY EMPLOYEE 2010 HOLIDAY SCHEDULE 13.BOARD OF PUBLIC WORKS 2010 MEETING SCHEDULE 14.MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Central Services B.Environmental Services 15.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Central Services 16.TRAFFIC CONTROL DEVICE A.New Installation - Handicap Accessible Parking 1.Location: 818 E. Fairview 17.BOND A.Excavation Bond 1.Drain Surgeon, Inc. - Approved October 9, 2009, Pursuant to Resolution 100- 2000 18.INDUSTRIAL WASTEWATER DISCHARGE PERMIT A.Company: Curtis Products 1.Location: 228 East Bronson Street 2.Replace Permit with a Zero Discharge Permit 19.CLAIMS 20.PRIVILEGE OF THE FLOOR 21.ADJOURNMENT 5