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HomeMy WebLinkAbout06/16/87 Board of Public Works MinutesREGULAR MEETING JUNE 16, 1987 The regular meeting of the Board of Public Works was convened at 9:31 a.m. on Tuesday, June 16, 1987, by President John E. Leszczynski, with Mr. Leszczynski and Mr. Michael L. Vance present. Board member Patricia E. DeClercq was not in attendance. Also present was Chief Deputy City Attorney Thomas Bodnar. OPENING OF BIDS - REMODELING OF COMPUTER AIDED DISPATCH ROOM (CENTRAL POLICE STATION) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MURDOCK & SONS CONSTRUCTION 1320 South Franklin Street South Bend, Indiana 46618 Bid was signed by W.H. Calvin Murdock, President and Carolyn Murdock, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $138,702.00 HARRY H. VERKLER, CONTRACTOR, INC. 645 North Wilber Street P.O. Box 3608 South Bend, Indiana 46619-0608 Bid was signed by Fred H. Lusk, President and Harry Lusk, Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $139,445.00 $ 2,000.00 for yearly service contract CARL J. REINKE & SONS, INC. 1216 West Sample Street P.O. Box 3095 South Bend, Indiana 46619 Bid was signed by Harold G. Reinke, President and Harold G. Reinke, Jr., Vice President -Secretary, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $148,453.00 ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette Street P.O. Box 1106 South Bend, Indiana 46624 Bid was signed by Ben Ziolkowski, President and Roberta Ziolkowski, Secretary, Non -Collusion Affidavit was in order and a 57, Bid Bond was submitted. BID: $127,625.00 Voluntary alternate: Deduct $2,000.00 to use Trane Equipment on Items #11 and #12. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above bids were referred to the Engineering Department for review and recommendation. nmv REGULAR MEETING ENING OF OU EAST MARION S This was the d quotations for quotation was JUNE 16, 1987 IONS - REPAIR OF ROOF AT FIRE STATION #2 - 110 ate set for receiving and opening of sealed the above referred to project. The following opened and publicly read: MIDLAND ENGINEERING 52369 U.S. 33 North P.O. Box 1019 South Bend, Indiana 46624 Quotation was signed by Larry G. Hans, Estimator/Project Manager, Industrial Maintenance and Urethane Foam Division. QUOTATION: - $20,370.00 - $ 2.75 per square ft. to replace deteriorated wood decking $ 0.68 per square ft. to replace deteriorated insulation Includes ten year written roofing guarantee (labor and material), which includes free annual inspections and written reports to the owner. Assistant Fire Chief Daniel J. Mirocha advised the Board that invitations to provide quotations were sent to All Weather Exteriors, South Bend Roofing, Slatile Roofing and Midland Engineering. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the above quotations were referred to the Fire Department for review and recommendation. PUBLIC HEARING AND FAVORABLE RECOMMENDATION - ALLEY VACATION: 1ST N/S ALLEY W. OF IRONWOOD DRIVE RUNNING SO. FROM PLEASANT TO THE RIVER Mr. Leszczynski advised that this was the date set for the Board's Public Hearing on a proposed alley vacation described as follows: The 1st north/south alley west of Ironwood Drive running South from Pleasant Street to the St. Joseph River for a distance of 136 feet more or less. It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by Ms. Mary W. Shafer, 2108 Pleasant Street, South Bend, Indiana. It was further noted that pursuant to South Bend Municipal Code Section 18-53.8, owners whose property abut the proposed alley to be vacated were notified of the Board's Public Hearing date. Mr. Jeff Reece, Right -Of -Way Agent for Indiana and Michigan Electric Company, 2921 Lathrop Street, South Bend, Indiana, was present and addressed the Board. Mr. Reece advised that the alley which Mrs. Shafer desires to vacate contains a major tie line between Indiana and Michigan's east station and the Ireland station and is a transfer station that is used during storms. Mr. Reece stated that he and Senior Technician Dennis Foust, who was also present, mutually agree that Indiana and Michigan Electric has no objection to the vacation of the west four (4) feet or the entire length of the alley with the understanding that I&M does not want a building erected on the east ten (10) feet of the alley as they need that portion for access. 1 1 REGULAR MEETING JUNE 16, 1987 um 1 1 There being no one else present wishing to speak either for or against the proposed alley vacation, and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Public Hearing on this matter was closed. Mr. Leszczynski advised that favorable comments have been received from the Engineering Department, Area Plan Commission and the Department of Economic Development concerning this proposed alley vacation. Mr. Vance stated that he would not have a problem with a favorable recommendation being submitted to the Common Council but questioned if said recommendation should contain language providing for the concerns of Indiana and Michigan Electric Company. Mr. Leszczynski informed Mr. Vance that the ordinance which will be submitted to the Common Council regarding this vacation contains, in Section II, language which states that the City reserves the rights and easements of all utilities to construct and maintain any facilities, including, but not limited to, electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right-of-way unless such rights are released by the individual utilities. Mr. Leszczynski further informed Mr. Vance that any structures built on the vacated alley would be removed when access was required. Therefore, upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the Clerk was instructed to forward to the Common Council a favorable recommendation on the above referred to alley vacation subject to any and all utility easements. ACCEPT AND APPROVE DEDICATION OF RIGHT-OF-WAY - VIRIDIAN DRIVE Mr. Leszczynski advised that the Industrial Foundation, Inc. has submitted a Dedication of Right -of -Way which dedicates and conveys to the City a parcel of real estate located on the South edge of Boland Drive and running perpendicular to Boland Drive and located at the Northwest Corner of the Southeast Quarter of Section 28, Township 38 North, Range 2 East, St. Joseph County and commonly known as Viridian Drive. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Dedication as submitted was accepted and approved. ADOPTION OF RESOLUTION EQUIPMENT (STREET DEPA 14-1987 - DISPOSAL OF OBSOLETE Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the following Resolution No. 14-1987 was adopted: RESOLUTION NO. 14-1987 WHEREAS, it has been determined by the Board of Public Works that the following Street Department equipment is no longer suitable for the purpose for which it was intended and no longer needed by the City of South Bend: 1. Unit #259 - Chassis Model CO-1850B - 1977 SIN D1035GCA25607 - Flusher 2. Etnyre Model Hydro - 1977 - SIN L-1627 3. Unit #260 - Chassis Model CO-1850B - 1977 SIN D1035GCA25636 4. Flusher Model Hydro SIN 1-1628 - 1977 5. Joy Air Compressor - SIN 88013 - 1968 • REGULAR MEETING JUNE 16. 1987 WHEREAS, Indiana Code 36-1-11-6 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the equipment listed above is not fit for the purpose for which it was intended and is of minimal value. BE IT FURTHER RESOLVED that said equipment be disposed of and removed from the City Inventory. ADOPTED this 16th day of June, 1987. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/Michael L. Vance ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE CONTRACT FOR CLEANING SERVICES - EAST SECTOR POLICE STATION (126 NORTH NILES AVENUE) Submitted to the Board for approval was a Contract for Cleaning Services between the City of South Bend and Lucille Grueger, 826 North St. Louis Boulevard, South Bend, Indiana. The Contract, for the term June 15, 1987, through August 31, 1987, indicates that Ms. Grueger shall perform janitorial services at the East Sector Police Station, 126 North Niles Avenue, South Bend, Indiana, and shall be compensated at the rate of five dollars ($5.00) per hour. Police Department Services Division Chief Ronald Marciniak advised that this short-term Contract will expire at the end of August at which time the services provided will be evaluated. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the above referred to Contact was approved and executed. APPROVE AGREEMENT FOR LOCATION OF CLOCK Mr. Leszczynski advised that submitted to the Board for execution is an Agreement which provides for the relocation of a four -dial post clock in the lst Source Center atrium. The Agreement approves the placing of the clock in that location and contains provisions regarding the maintenance of the clock which has been restored and is owned by Southold Restorations, Inc. Mr. Leszczynski further advised that in consideration of the premises, Southold has paid the sum of $1.00. It was noted that the Agreement submitted today is between Southold Restorations, Inc., and South Bend Joint Venture known as Rahn Properties II. The Agreement further indicates that Southold, South Bend Joint Venture and lst Source Bank are desirous of installing the clock in that portion of the Atrium which is owned by Venture in order to provide a resting place for the clock. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the Agreement was approved and counterpart signature pages were executed. SETTING OF PUBLIC HEARING - REVOCATION OF RUBBISH AND GARBAGE REMOVAL LICENSE Mr. Leszczynski stated that on May 11, 1987, Mr. Michael L. Vance, Director, Administration and Finance, informed Mr. Tommy Swinson, 615 Wenger Street, South Bend, Indiana, of violations that were occurring concerning the parking of his trash REGULAR MEETING JUNE 16, 1987 collection vehicle on Wenger Street. In his letter to Mr. Swinson of May llth, Mr. Vance informed him that if the violations continued, he would recommend that that Board revoke the license previously issued on April 28, 1987. As Mr. Vance has been informed by the Department of Code Enforcement that in fact those violations are continuing, it is his recommendation at this time that the license be revoked and a Public Hearing regarding said revocation be set for 9:30 a.m., June 23, 1987. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Clerk was instructed to notify Mr. Swinson that a Public Hearing has been set for June 23, 1987 regarding the revocation of his license. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - CAR WASHES FOR CITY VEHICLES In a letter to the Board, Police Chief Charles T. Hurley requested that the Board advertise for the receipt of bids for car washes for City vehicles. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the request was approved. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 1233 WESTERN AVENUE - REFERRED In a letter to the Board, Mr. Gary L. Glassburn, 52399 Oakland Avenue, South Bend, Indiana, indicated that he is interested in purchasing the City -owned property at 1233 Western Avenue. Mr. Glassburn stated that because of the speculated purchase of the adjacent property at 1237 Western Avenue, the property at 1233 Western Avenue could be utilized by him. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the necessary City departments and bureaus for a determination as to whether or not the City need retain the lot for any reason. REQUEST TO CLOSE '1700 BLOCK EAST WAYNE STREET FOR NEIGHBORHOOD BLOCK PARTY AND PARADE - JULY 4, 1987 - REFERRED Ms. Elizabeth Creary, 1720 East Wayne Street, South Bend, Indiana, on behalf of her neighbors, requested that Wayne Street, between Esther and Greenlawn Avenue, be closed on Saturday, July 4, 1987 between the hours of 4:00 p.m. to 10:00 p.m. for a block party and parade. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE REQUEST TO CLOSE OFF ALLEY ADJACENT TO 515 E. JEFFERSON FOR HOG ROAST ANNIVERSARY PARTY - JUNE 20, 1987 Mr. Leszczynski advised that Mr. Richard L. Swiental, President, Parkview Tavern, Inc., has requested that the alley adjacent to the Parkview Tavern at 515 East Jefferson Boulevard, be closed in conjunction with the 3rd Annual Hog Roast Anniversary Party from 8:00 a.m. to 10:00 p.m. on Saturday, June 20, 1987. Mr. Vance stated that because the closing is requested for this weekend and because the various City departments and bureaus have not yet had the opportunity to review this request and provide a recommenda- tion, he would like to make a motion that the request be approved subject to favorable recommendations being received from the various City departments and bureaus who typically review these types of requests. Mr. Leszczynski seconded the motion and it carried. - REGULAR MEETING JUNE 16, 1987 REQUEST TO CLOSE WAYNE STREET SOUTH FOR NEIGHBORHOOD BLOCK PARTY - JUNE 27, 1987 - REFERRED In a letter to the Board, Ms. Michelle Trevino Shakour, 1218 East Wayne South, requested that Wayne Street South be closed from the island to Sunnyside from 3:00 p.m. to 8:00 p.m. on June 27, 1987 for a neighborhood block party. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE ETHNIC FESTIVAL BOOTH APPLICATIONS Mr. Michael L. Vance, Director, Administration and Finance, submitted to the Board for approval the following additional Ethnic Festival booth applications which he has reviewed and recommends approval: CRAFT BOOTHS (5) South Side Irish Imports (Kathleen Gorman) Dinki-Di Aussie Imports (Sam & Sheri Jaye El-Alami) Rainbow Chimes, Inc. (Jerry Thurston) Chris Wolfe The Treasure Chest (Alene Leer) FOOD BOOTHS (1) Students from India at Notre Dame (Vinod Kumar) Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the recommendation of Mr. Vance was accepted and the applications approved. APPROVE TITLE SHEET - ST. JOSEPH MEDICAL CENTER Mr. Leszczynski advised that the Title Sheet indicating the proposed installation of trunk sewer and water main relocation for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above referred to Title Sheet was approved and signed. APPROVE REQUESTS: 1. OF THE HILLTOP S AND CLOSE WEST W 2. TO CLOSE 1500-1700 B NEIGHBORHOOD BLOCK P 3. TO CLOSE WOODWARD AV JUNE 27. 1987 SERVICE TO CONDUCT ON STREET - JUNE 21 - JULY 5 FOR NEIG SE SERVI FOR PARTY - Mr. Leszczynski advised that the necessary City departments and bureaus have reviewed the above referred to requests submitted to the Board on June 9, 1987, and recommend approval. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the requests as listed above were approved. APPROVE EXCAVATION BOND Mr. Melvin Humphrey, Engineering Department, recommended that that Excavation Bond for Ed Bessinger, d/b/a C & E Excavating, be approved effective June 16, 1987. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the above referred to Excavation Bond was approved. FILING OF STREET LIGHT OUTAGE REPORT The report submitted to the Board indicated a total of ninety-eight (98) street light outages reported during the month of May. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the report as submitted was filed. 1 REGULAR MEETING JUNE 16, 1987 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of one hundred twenty-six (126) properties cleaned from June 8, 1987 to June 12, 1987, was submitted. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE CLAIMS Mr. John W. Ferguson, Executive Director, St. Joseph County Job Training Program submitted a list containing fifty-six (56) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted two (2) recommendations that checks be issued paying Claim Docket No. 9542 through 10012 and Claim Docket No. 10015 through 10268. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and-. carried, the meeting adjourned at 9:51 a.m. ATTEST: Sandra M. Parmerlee, Clerk 1 9XIz_Ik9 ve. )tLl_�' Michael L. Vance