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HomeMy WebLinkAbout06/09/87 Board of Public Works MinutesREGULAR MEETING JUNE 9, 1987 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, June 9, 1987, by President John E. Leszczynski, with Mr. Leszczynski and Mrs. Patricia E. DeClercq present. Board member Michael L. Vance was not in attendance. Also present was Chief Deputy City Attorney Thomas Bodnar. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, an Amendment to an Agreement previously entered into with Fair -Play Scoreboards was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski, and carried, the minutes of the June 2, 1987, regular meeting of the Board were approved. OPENING OF PROPOSALS - COMPUTER AIDED DISPATCH EQUIPMENT FINANCING Mr. Leszczynski advised that Mr. Michael L. Vance, Director, Administration and Finance, has requested Proposals for the financing of the computer aided dispatch equipment. The cost of the system is $693,527.00 with installation to begin in July. The City desires to finance this equipment purchase over a five (5) year period with monthly payments beginning January 15, 1988. Mr. Vance requested that Proposals be submitted outlining the APR over the five (5) year lease pay -back and also identifying the amount of monthly payment at full funding. The following Proposals were opened and publicly read: ST. JOSEPH BANK & TRUST COMPANY P.O. Box 6 South Bend, Indiana 46624 Proposal was submitted by Mr. Phillip E. Byrd, Vice - President, Commercial Loan Division. PROPOSAL: Interest Rate: 7.50% Repayment: Payments on the note shall be in equal installments, including principal and interest. An amortization schedule indicated a payment of $31,560.14 on 1/15/88 with subsequent monthly payments of $13,933.00. The amortization schedule assumes full disbursement on August 15, 1987 and all payments being made on the 15th of each month. Payments would be adjusted based on amount borrowed. FIRST INTERSTATE BANK OF NORTHERN INDIANA, N.A. 112 West Jefferson Boulevard P.O. Box 1512 South Bend, Indiana 46634 Letter submitted by Mr. Daniel R. Jones, Senior Vice - President. PROPOSAL: Mr. Jones advised that at this time, the bank is not in a position to bid on tax exempt financing and anything they could provide would be on a conventional basis. REGULAR MEETING JUNE 9, 1987 1ST SOURCE BANK P.O. Box 1602 South Bend, Indiana 46634 Proposal was submitted by Vice -President, Commercial Mr. Nathaniel A. Angel, Assistant Banking Division. PROPOSAL: Interest Rate: 6.95% A.P.R. fixed Repayment: Interest only on the Credit Limit, computed on the outstanding balance for the period from closing to December 15, 1987. Interest will be payable January 15, 1988. Draws against the Credit Limit will be made up to an aggregate total of $693,527.00. The Credit Limit will expire one (1) year from the date of closing. However, draws made against the Credit Limit after December 15, 1987, will immediately be transferred to the Term Loan. Effective December 15, 1987, the outstanding principal balance will be converted to a five (5) year term loan with a fixed principal and interest payment of $13,716.31 commencing January 15, 1988 and the 15th of each month thereafter until all outstanding principal and interest is paid in full or December 15, 1992, when all unpaid principal and interest will be due and payable. SECURITY PACIFIC LEASING 5 Mount Royal Avenue Marlborough, Massachusetts Proposal was submitted by Edward J. Fleming, IV, Regional Manager. PROPOSAL: Interest Rate: 7% (simple) The City would be required to make sixty (60) equal consecutive monthly rental payments, each in advance, at 1.969% of Equipment Cost. NCR 150 North Michigan Avenue, Suite 220 Chicago, Illinois Proposal was submitted by Helen V. Nemeth, Financial Services Executive. PROPOSAL: Financing Rate: Guaranteed Rate of 6.65% for July, 1987 through September, 1987 delivery and acceptance of equipment. Guaranteed rate of 6.90% for October, 1987 through March, 1988 delivery and acceptance of equipment. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above Proposals were referred to the City Controller's office for review and recommendation. ADOPTION OF RESOLUTION NO. 12-1987 - SALE OF CITY -OWNED PROPERTY AT BOWEN STREET Mr. Leszczynski advised that pursuant to the request made by Mr. Christopher Davey and Mr. Robert E. Dunbar, Jr., of Erskine Plaza Associates, to purchase City -owned property, the following Resolution No. 12-1987 authorizing the disposal of said property has been submitted to the Board for approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following Resolution No. 12-1987 for the sale of City -owned real estate was adopted: 1 64. REGULAR MEETING JUNE 9, 1987 RESOLUTION NO. 12-1987 WHEREAS, the Board of Public Works of the City of South Bend, Indiana, has compiled a current detailed inventory of all real property owned by the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it finds that certain of the parcels of real estate now owned by the City of South Bend are not necessary to the public use and are not set aside by State and City laws for public purposes; and WHEREAS, the Board of Public Works finds that the property described below has an assessed valuation of less than $2,000.00, that the cost of maintaining that parcel equals or exceeds the estimated fair market value of the property, and that the highest and best use of the parcel is sale to an abutting landowner. WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcel of real estate pursuant to State Statutes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: That the following parcel of real estate owned by the City is not necessary to the public use, is not set aside by State or City laws for public purposes, that the cost of maintaining said parcel equals or exceeds the estimated fair market value of the parcel and the highest and best use of the parcel is sale to an abutting landowner: A parcel of land being a part of the Southeast Quarter of Section 25, Township 37 North, Range 2 East, City of South Bend, Centre Township, St. Joseph County, Indiana, and being more particularly described as follows: Commencing at a point on the East line of said Southeast Quarter, a distance of 556.45 feet South 0-00'-00" East of the Northeast corner of said Quarter Section; thence South 88-38'-01" West, along the South line of a parcel of land conveyed to the Civil City of South Bend, a distance of 450.22 feet to the place of beginning for this description; thence continuing South 88-38'01" West, along said South line, a distance of 359.38 feet to the Southwest corner of said City property; thence North 0-00'00" West, along the West line of said City property and parallel with said East line of the Southeast Quarter, a distance of 155.00 feet; thence North 88-38'01" East, parallel with said South line of said City property, a distance of 260.00 feet; thence South 39-00'-51" East, a distance of 157.83 feet; thence South 0-00'00" West, parallel with said East line of the Southeast Quarter, a distance of 30.00 feet to the place . of beginning containing 1.14 acres more or less. ADOPTED this 9th day of June, 1987. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/Michael L. Vance ATTEST: s/Sandra M. Parmerlee, Clerk MIN REGULAR MEETING JUNE 9, 1987 ADOPTION OF RESOLUTION NO. 13-1987 - A JOINT RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AND THE BOARD OF PARK COMMISSIONERS CONVEYING AND ACCEPTING CERTAIN REAL PROPERTY FOR PURPOSES OF THE EAST BANK TRAIL PROJECT Assistant City Attorney Brian Long advised the Board that the Joint Resolution referred to above and submitted to the Board for approval involves a strip of land that has come under the ownership of the City. He stated that the property was formerly Conrail right-of-way near Pokagon and Angela Boulevard. This strip of property came into the City's possession when the railroad abandoned the property in 1982. The City, is the adjacent property owner of another parcel of property formerly abandoned by another railroad. The property referred to in Resolution No. 13-1987 will be utilized for a segment of the East Bank Trail. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following Board of Public Works Resolution No. 13-1987 was adopted: A JOINT RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AND THE BOARD OF PARK COMMISSIONERS OF THE PARK DISTRICT OF THE CITY OF SOUTH BEND CONVEYING AND ACCEPTING CERTAIN REAL PROPERTY FOR PURPOSES OF THE EAST BANK TRAIL PROJECT RESOLUTION NO. 13-1987 OF THE BOARD OF PUBLIC WORKS WHEREAS, the Board of Public Works of the City of South Bend (Board of Works) owns in fee simple certain real property within the City of South Bend, more fully described in Exhibit A attached hereto and made a part hereof this resolution; and WHEREAS, the Board of Park Commissioners of the Park District of the City of South Bend (Park Board) desires to accept the real property described in Exhibit A (Property) for purposes of establishing a new park known as the East Bank Trail within the City of South Bend; and WHEREAS, I.C. 36-1-11-8 permits the transfer or exchange of property from one governmental entity to another through adoption of substantially identical resolution by each entity. NOW, THEREFORE, BE IT RESOLVED BY the Board of Public Works of the City of South Bend and the Board of Park Commissioners of the Park District of the City of South Bend, as follows: 1. The Board of Works determines that it has no further need or use for the Property and that it is advisable and desirable to convey the Property for purposes of the East Bank Trail. 2. The Park Board determines that it is advisable and necessary to accept from the Board of Works the Property for purposes of the East Bank Trail. 3. The President of the Board of Works shall have authority to execute the deed for the Property and any other documents needed to carry out fully the intent of this resolution. 4. The President of the Park Board shall have the authority to accept the deed for the Property and to execute any other documents needed to carry out fully the intent of this resolution. REGULAR MEETING JUNE 9, 1987 5. This document shall be executed in two counterparts and each counterpart shall serve as an original document for all purposes. ADOPTED this 9th day of June, 1987, at a regular meeting of the Board of Public Works of the City of South Bend. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/Michael L. Vance s/Patricia E. DeClercq ATTEST: s/Sandra M. Parmerlee, Clerk EXHIBIT A A part of the West half of the Northwest quarter of Section 1, Township 37 North, Range 2 East, 2nd P.M. City of South Bend, St. Joseph County, Indiana, also being a part of the vacated railroad right of way of Consolidated Rail Corporation (formerly Michigan Central), more specifically located easterly of Lots #359 through 364 of Hillcrest Addition to Navarre Place, and more particularly described as follows: Commencing at the Northeast corner of Lot #364 of Hillcrest Addition to Navarre Place; thence South 89 53'28" East 65.04 feet to the point of beginning of this description; thence Southeasterly along an are to the left having a radius of 4199.39 feet and subtended by a long chord having a bearing of South 12 02'27" East and a length of 253.31 feet to the North boundary of Pokagon Street; thence North 89 11'56" West 20.65 feet along said boundary to the centerline of said vacated railroad right of way; thence Northwesterly along an arc to the right having a radius of 4219.39 feet and subtended by a long chord having a bearing of North 11 58'52" West and a length of 253.00 feet to the South boundary of Angela Avenue; thence South 89 53'28" East 20.32 feet to the point of beginning, containing 5066 square feet, more or less. APPR LOAN GRANT AGRE ONE MICHIANA TO BUS TNERS ESS DEVELOPMENT CORPORATION FOR Mr. Leszczynski read a letter received from Mr. Donald E. Inks, Director, Division of Community Planning and Development, submitting to the Board a Grant Agreement between the City and the Business Development Corporation for the purpose of making a loan to One Michiana Partners. A loan in the same amount is currently outstanding but due to a technical need related to closing out the UDAG this loan will be paid off early. The original ten (10) year loan was made to One Michiana Partners (formerly One Michiana Square) under terms of the Urban Development Action Grant which provided the funds. None of the terms will be changed under the new loan. Payments from One Michiana Partners will be received in the same amounts, and on the same dates as originally scheduled. The loan will mature during 1995 as initially scheduled. The early pay-off and new loan are necessary to effect a close-out of the UDAG. During 1986 the original One Michiana Square Project was syndicated. As a result of the syndication, an amendment of the UDAG documents was required, but over the past several months it has proven very elusive. After discussion with the U.S. Department of Housing and Urban Development, it was decided that the best route would be to close-out the UDAG. Close-out is necessary in any case since the project is virtually complete, but it also means the amendment will not be necessary. 1 1 RM REGULAR MEETING JUNE 9, 1987 The Grant Agreement as submitted is presented in anticipation of the early loan repayment, and allows the Business Development Corporation to reloan the same amount. Loan repayments beginning in 1989 will be returned to the City through the Department of Economic Development. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Grant Agreement as submitted was approved and executed. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - POLICE EAST SECTOR BUILDING RECONSTRUCTION Mr. Leszczynski advised that Kaser-Spraker Construction, Inc., 25487 West State Road 2, P.O. Box 3605, South Bend, Indiana, has submitted Change Order No. 1 (Final) indicating that the Contract amount be increased by $949.00 for a new Contract sum including this Change Order in the amount of $56,774.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE AMENDMENT TO AGREEMENT WITH FAIR -PLAY SCOREBOARDS FOR SOLICITATION OF SPONSORS FOR THE CONSTRUCTION AND INSTALLATION OF A SCOREBOARD AT THE STANLEY COVELESKI REGIONAL BASEBALL STADIUM Mr. Leszczynski reminded Board members that on March 17, 1987 the Board of Public Works authorized him as President of the Board to enter into an Agreement with Fair -Play Scoreboards, P.O. Box 1847, Des Moines, Iowa, who would solicit sponsors for the construction and installation of a scoreboard at the Coveleski Baseball Stadium. Mr. Leszczynski noted that the Agreement was signed by him on March 30, 1987 and by Fair -Play Scoreboards on April 3, 1987. Submitted to the Board at this time is a letter serving as an Amendment to said Agreement which clarifies the City's participation and indicates that for and in consideration of a payment of $11,795.00 by the City of South Bend to Fair -Play, to be made on or before July 1, 1987, Fair -Play shall proceed with installation of the equipment even though, as of this date, only one (1) of the two (2) necessary sponsors has been secured. Mr. Leszczynski advised that the equipment will be installed in its entirety and be fully operational on or before July 1, 1987. Mayor Roger 0. Parent was present and added that the City will be reimbursed when Fair -Play secures a second sponsor for the equipment. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Amendment as submitted was approved and executed by members of the Board of Public Works. APPROVE HOUSE MOVES - 1537 & 1539 PERTHWAY DRIVE - LYKOWSKI CONSTRUCTION COMPANY Mr. Jack Mathews, Building Commissioner, advised that Lykowski Construction Company, 21707 West Ireland Road, South Bend, Indiana, has requested permission to move the house from 1537 Perthway Drive to Lot #23 of Harold C. Widener 1st Addition, Unit A and the house from 1519 Perthway Drive to Lot #BB of Widener Replat & Minor Subdivision. Mr. Mathews further advised that the routing has been reviewed and approved by the City Engineer's office, utility companies have been contacted and their requirements satisfied, information concerning how the existing sites will be left as well as building layouts of the relocated site and the appropriate 168 REGULAR MEETING JUNE 9, 1987 Certificate of Insurance have been submitted and are in order. Therefore, Mr. Mathews recommends approval of the request to move the above referred to houses. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the request approved. SPECIAL RECOGNITION TO WILLIAM SMURR - DIRECTOR OF WATER WORKS Mayor Roger 0. Parent was present and indicated that he would like to take this opportunity to recognize Mr. William Smurr, Director of the Water Works, who has been selected as the recipient of the 1987 Fuller Award. This award is presented annually on the recommendation of the Indiana State Selection Committee of the American Water Works Association to one member for distinguished service in the Water Supply Field. Mayor Parent stated that Mr. Smurr has been an employee of the City of South Bend Water Works for thirty-three years having started as a hydrant flusher in 1954 and currently as Director of Utilities. Mayor Parent presented to Mr. Smurr a key to the City. He was then congratulated by members of the Board of Public Works, as well as the members of the Water Works Board who were present at the Board of Public Works meeting today. A reception in the Mayor's conference room followed this recognition ceremony. ST OF THE HILLTOP SUNRISE SERVICE TO CES AND CLOSE WEST WASHINGTON STREET 'ONDUCT SUN 21. 1987 - Rev. L. James Perry, Co -Chairman and Mrs. Alberta Johnson, Co -Chairperson, The Hilltop Sunrise Service, 139 South Camden Street, South Bend, Indiana, advised that each year at 6:00 a.m. on the third Sunday in June, the Hilltop Sunrise Service has been held on the hill in LaSalle Park. The Hilltop Sunrise Service is therefore requesting permission to barricade West Washington Street between Liberty and Dundee Streets during the hours of 6:00 a.m. to 8:00 a.m. on June 21, 1987 and also to have a police officer on hand to control the traffic. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST OF UNITED RELIGIOUS COMMUNITY TO CONDUCT CROP WALK - OCTOBER 11, 1987 - REFERRED Ms. Jeanette S. Cox, 1015 Patty Lane, South Bend, Indiana and Ms. Kathy Sellers, 16339 Chickory Court, Granger, Indiana, on behalf of the United Religious Community of Saint Joseph County, requested approval to conduct the annual CROP Walk on Sunday, October 11, 1987. Ms. Cox and Ms. Sellers advised that approximately one thousand (1,000) individuals will participate in the 10K Walk which will utilize a route which they submitted and which begins at St. Joseph High School. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. East South Street ✓ , ..,.- ��. requestedpermission to close East South Street to the Island where it meets Longfellow on Saturday, , Bend, Indiana, from Sunnyside June 27, 1987 0 1 1 r REGULAR MEETING JUNE 9, 1987 (raindate June 28, 1987) from 4:00 p.m. to 12:00 midnight for a neighborhood block party. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 1034 EAST CEDAR STREET - REFERRED In a letter to the Board, Mr. Charles Rupley, 16974 Douglas, Mishawaka, Indiana, advised that he owns the property at 1032 East Cedar Street and would therefore like to purchase the City -owned property at 1034 East Cedar Street. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above request was referred to the necessary City departments and bureaus for a determination as to whether or not the City need retain the lot for any reason. REOUEST TO CHANGE THE NAME OF JEFFERSON BOULEVARD TO CONSTITUTION AVENUE FROM SEPTEMBER 16-27. 1987 TO COMMEMORATE BICENTENNIAL OF U.S. CONSTITUTION - REFERRED In a Memorandum to the Board, Ms. Mikki Dobski, Office of Community Affairs, requested permission to change the name of Jefferson Boulevard to Constitution Avenue from September 16-27, 1987 to commemorate the Bicentennial of the U.S. Constitution. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST TO CLOSE 1500-1700 BLOCKS OF SUNNYMEDE AVENUE FOR NEIGHBORHOOD BLOCK PARTY - JULY 5, 1987 - REFERRED In a letter to the Board, Mr. John F. Waldron, 1632 Sunnymede Avenue, South Bend, Indiana, requested permission to blockade the 1500-1700 blocks of Sunnymede Avenue, from Twyckenham to Greenlawn Streets on Saturday, July 4, 1987 from 10:00 a.m. to 6:00 p.m. for a neighborhood block party. The rain date set for the party is Sunday, July 5, 1987. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST TO CLOSE WOODWARD AVENUE FOR NEIGHBORHOOD BLOCK PARTY - JUNE 27, 1987 - REFERRED Dr. Patrick T. Malone, 1233 Woodward, South Bend, Indiana, requested permission to close Woodward Avenue, from Yukon to Hudson on June 27, 1987, from 2:00 p.m. to 8:00 p.m. for a neighborhood block party. A rain date of June 28, 1987 has been set. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately twenty-one (21) abandoned vehicles, which are being stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above request was approved and a date of June 23, 1987 was established for the receiving and opening of sealed bids. 110 REGULAR MEETING JUNE 9, 1987 APPROVE BLOCK PARTY REQUESTS: - DALE STREET (BETWEEN ECKMAN & IRVINGTON - 900 BLOCK NORTH ADAMS STREET - STANFIELD AVE. (BETWEEN ST. VINCENT & NAPOLEON) Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to block party requests submitted to the Board on May 19, 1987, May 26, 1987 and June 2, 1987, and recommend approval subject to the maintenance of a ten foot (101) clear and unobstructed lane at either curb or down the center of the street for emergency purposes. It was noted that the Bureau of Traffic and Lighting will deliver the barricades necessary to close the street and the Petitioner will be responsible for their placement and removal at the conclusion of the block party. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendations were accepted and the requests approved. APPROVE REQUEST OF INTERNATIONAL SUMMER SPECIAL OLYMPICS GAMES FOR TRAFFIC CONTROL ASSISTANCE - JULY 31-AUGUST 8 1987 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on May 19, 1987 and recommend approval It was noted that assistance will be provided by the Police Department and the Bureau of Traffic and Lighting. Additionally, the City Attorney's office has advised that should the Torch Run take place on the streets rather than the sidewalks, insurance will be required. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendations as submitted were accepted and the request approved. APPRnVR. RR Mr. Leszczynski aavisea that Ms. Dorothy Liturgy Committee, St. Stanislaus Bishop Church, 415 North Brookfield, South Bend, a request to close the following streets from 10:15 a.m. to 11:15 a.m. on June 21, A. Jeske, Secretary, and Martyr Catholic Indiana, has submitted for a parish procession 1987: Brookfield Street from Florence to Fassnacht; Fassnacht Street from Brookfield to Johnson; Johnson Street from Fassnacht to Florence; Florence Street from Johnson to Brookfield Mr. Leszczynski further advised that the Bureau of Traffic and Lighting, Police Department Traffic Division and City Attorney's office have reviewed this request and recommend approval. The Bureau of Traffic and Lighting advised that the Petitioner will be responsible for the placement of the barricades necessary to close the above named streets. Also, the City Attorney's office has advised that insurance requirements must be met for this event. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above recommendations were accepted and the request approved. APPROVE REQUEST OF PROGRESSIVE MISSIONARY BAPTIST CHURCH TO CONDUCT CHRISTIAN "WALK-A-THON" - JUNE 13 1987 Mr. Leszczynski advised that the necessary City departments and bureaus have reviewed the above referred to request submitted to the Board on May 26, 1987 and recommend approval. It was noted that participants must obey all traffic regulations and stay on the sidewalks. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. 1 1 1 171 L, 1 REGULAR MEETING JUNE 9, 1987 APPROVE REQUEST OF SOUTHEAST SIDE NEIGHBORHOOD FESTIVAL COMMITTEE/BROADWAY CHRISTIAN PARISH TO CLOSE 1400 BLOCK OF CARROLL STREET FOR NEIGHBORHOOD FESTIVAL - JUNE 20, 1987 The above referred to request, submitted to the Board on May 26, 1987, has been reviewed by the appropriate City departments and bureaus and recommended for approval. It was noted that the Bureau of Traffic and Lighting will deliver the barricades necessary to close the street and it will be the responsibility of the Petitioner to place the barricades at the beginning of the event and remove them at the conclusion of the event. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation as received was accepted and the request approved. APPROVE REUNION TO CLOSE 200 BLOCK OF HUEY STREET FOR FAMILY Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to request submitted to the Board on June 2, 1987 and recommend approval. The Petitioner will be responsible for the placement and removal of the barricades which will be provided by the Bureau of Traffic and Lighting. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. APPROVE REQUEST TO CONDUCT ANNUAL MUSCULAR DYSTROPHY BED RACE - JULY 5, 1987 Mr. Leszczynski advised that various City departments and bureaus have reviewed the above request submitted to the Board on June 2, 1987 and recommend approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. APPROVE AND/OR RELEASE CONTRACTORS BONDS Mr. Melvin Humphrey, Engineering Department, recommended that the following Contractors Bonds be approved and/or released: APPROVED EFFECTIVE - Michael T. Walls 6/9/87 - Michiana Paving & Excavating Inc. 6/9/87 - Bullock Garages of Mishawaka, Ind. 6/8/87 RELEASED EFFECTIVE - H & S Construction Co., Inc. 6/9/87 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above Contractors Bonds were approved and/or released. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of ninety-eight (98) properties cleaned from June 1, 1987 thru June 5, 1987, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 9356 through Claim Docket No. 9539 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the report filed. REGULAR MEETING JUNE 9, 1987 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:54 a.m. r 4 4 CqnXE-4.3L eszczy Patricia E. DeClercq ATTEST: Sandra M. Parmerlee, Clerk 1 I