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HomeMy WebLinkAbout06/02/87 Board of Public Works Minutes155 REGULAR MEETING JUNE 2, 1987 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, June 2, 1987, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Mr. Michael L. Vance present. Also present was Chief Deputy City Attorney Thomas Bodnar. AGENDA ITEM STRICKEN Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the State -Local Public Agency Agreement/Construction and Project Management for Federal Aid Projects (Logan Street Widening Project) was stricken from the agenda at this time. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance, and carried, the minutes of the May 26, 1987, regular meeting of the Board were approved. APPROVE MEMORANDUM OF UNDERSTANDING - SOUTH BEND HOUSING AUTHORITY Mr. Leszczynski advised that Mr. Ted Leverman, Assistant Director, Bureau of Housing, has submitted a "Memorandum of Understanding" between the South Bend Housing Authority and the City of South Bend in connection with the Rental Rehabilitation Program. The Memorandum of Understanding is being submitted to the Department of Housing and Urban Development in conjunction with the Bureau of Housing application for the $108,000.00 which has been allocated to the City of South Bend for fiscal year 1987. The Memorandum is a federal requirement of the Rental Rehabilitation Program as stated in the Federal Register. It was noted that the Rental Rehabilitation Program provides incentives to investors to rehabilitate their properties by offering deferred loans at 0% interest for up to 50% of the rehabilitation cost. Further, in order to avoid displacement of existing tenants, eligible lower -income tenants residing in the properties are given Section 8 Housing Vouchers to help them pay after -rehabilitation rents. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Memorandum of Understanding, as submitted and outlined above, was approved and executed. OPENING OF BIDS/AWARD_OF BID - ONE (1) EMS AMBULANCE UNIT FOR THE CITY OF SOUTH BEND FIRE DEPARTMENT This was the date set for receiving and opening sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MC COY MILLER, INC. 53404 Co. Road 13 Elkhart, Indiana 46514 Bid was signed by Frank Lipps, President, Non -Collusion Affidavit was in order and a Bid Bond in the amount of $4,653.80 was submitted. BID: 1 1986 Type I Medic Ambulance on a Ford F-350 Cab Chassis and a 12' all aluminum modular box with a walk-thru feature. REGULAR MEETING JUNE 2, 1987 Factory Demonstrator: Less demonstrator discount: Total net due on delivery: $49,538.00 3,000.00 $46,538.00 Subject to prior sale: - Detailed drawings and specifications on this vehicle enclosed with bid. - Fifteen (15) year modular warranty enclosed. - Two (2) year electrical warranty enclosed. - Ford extended warranty service plan available (ESP) plan optional: $50.00 deductible - 36,000 miles: 432.00 $50.00 deductible - unlimited mileage: 742.00 Other plans also available - Terms of sale are C.O.D. upon delivery and acceptance of vehicle. EXCELLANCE, INC. 453 Lanier Road Madison, Alabama 35758 Bid was signed by Donald E. Sweeney, Sales Coordinator, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: One (1) 1987 Excellance Type I Ambulance: $48,847.00 - Per enclosed Golden Eagle 187 specifications and itemized optional features. - Price quoted FOB/COD - Ardmore, TN, exclusive of all taxes. - Equipment to meet local, state, or federal requirements not included unless itemized herein. - Delivery 60 days from receipt of written purchase order (contingent upon availability of chassis). - Quotation valid for a period of sixty (60) days. - One (1) trade-in: 1979 Chevrolet C-30 with 1981 Horton Type I module: -$ 5,000.00 TOTAL: $43,847.00 ST. IVES, INC. 828 Warehouse Road, Unit 7 Toledo, Ohio 43615 Bid was signed by Fritz Grossman, President, Non -Collusion Affidavit was in order and an Official Check in the amount of $4,800.00 was submitted. BID: One (1) 1987 First Response Type I $47,763.00 Ambulance Mounted on a 1987 Ford F-350 Chassis Less trade-in of 1979 Type I Ambulance: -$ 2,500.00 Total bid less trade-in: $45,263.00 JORDAN FORD 609 E. Jefferson Mishawaka, Indiana Bid was signed by Tom Wargo, Agent, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: One (1) 1987 Ford F350 Cab & Chassis Net Price after trade: $53,500.00 180 days for delivery 1 1 REGULAR MEETING JUNE 2, 1987 157 1 Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above bids were referred to Fire Chief Luther Taylor for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following a fifteen (15) minute recess by the Board, Fire Chief Luther Taylor recommended that the award be made to McCoy Miller, Inc in the amount of $46,538.00. Chief Taylor advised that the bids of Excellance; Inc. and St. Ives, Inc. were lower but were contingent upon availability of the chassis. He also advised that the City is currently awaiting the delivery of an ambulance that was ordered last year from St. Ives as the chassis has been unavailable. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the recommendation was accepted and the bid awarded. REQUEST TO CLOSE_STANFIELD AVENUE FOR BLOCK PARTY - JUNE 21. 1987 - REFERRED In a letter to the Board, Ms. Elizabeth A. Cauley, 1118 Stanfield Avenue, South Bend, Indiana, requested permission to close Stanfield Avenue between St. Vincent Street and Napoleon Street on Sunday, June 21, 1987 from 8:00 a.m. to 5:30 p.m. for a neighborhood block party. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUESTS OF ST. MARY OF THE ASSUMPTION CHURCH - REFERRED: - TO CLOSE PORTION OF ASSUMPTION DRIVE FOR ANNUAL PARISH FESTIVAL - 8/16/87 - TO CLOSE PORTION OF ASSUMPTION DRIVE FOR ANNUAL PARISH PICNIC - 8/23/87 - TO CLOSE ASSUMPTION DRIVE BEHIND SCHOOL FROM 11:15-12:00 NOON EACH SCHOOL DAY In a letter to the Board, Rev. F. Thomas Lallak, Pastor, St. Mary of the Assumption Church, 3402 South Locust Road, South Bend, Indiana, requested permission -to close a portion of Assumption Drive on Sunday, April 16, 1987 from 12:00 noon until 10:00 p.m. for the Annual Parish Festival. It is also being requested that the street be closed on Sunday, August 23, 1987 from 12:00 noon until 10:00 p.m. for the Annual Parish Picnic. Additionally, Rev. Lallak requested that Assumption Drive, behind the St. Mary of the Assumption School, be closed every day from 11:15 a.m. until 12:00 noon, when school is in session. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the necessary City departments and bureaus for review and recommendation. REQUEST TO CLOSE 200 BLOCK OF HUEY STREET FOR FAMILY REUNION - JUNE 27, 1987 — REFERRED In a letter to the Board, Ms. Mary Doty, 235 North Huey Street, South Bend, Indiana, requested that the 200 block of Huey Street, from the corner of.Linden and Huey to the alley, be closed from 10:30 a.m. to 8:30 p.m. on Saturday, June 27, 1987 for a family reunion. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REGULAR MEETING JUNE 2, 1987 REQUEST TO CONDUCT ANNUAL MUSCULAR DYSTROPHY BED RACE - JULY 5, 1987 - REFERRED Ms. Mikki Dobski, Director, Office of Community Affairs, requested approval to hold the annual Muscular Dystrophy Bed Race on Sunday, July 5, 1987, during the Ethnic Festival. She recommended that the bed race take place on Michigan Street between Washington and Colfax. The South Bend Jaycees will sponsor the event on behalf of the Muscular Dystrophy Association. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. OF S OF ANNUAL MEET ON MI STREET TO CONDUCT CONCOURSE PORTION Ms. Mikki Dobski, Director, Office of Community Affairs, advised that the Studebaker Drivers Club is conducting its 24th Studebaker Drivers Club International Meet in South Bend from August 1-8, 1988 and is requesting permission to conduct the "concourse" portion of the Meet on Michigan Street as they did in 1983. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above request was referred to the necessary City departments and bureaus for review and recommendation. APPROVE REQUEST DESIGNATING WALL STREET AS A ONE-WAY STREET DURING ZOOFEST '87 - JUNE 6-7 1987 Ms. Lorraine Falda, Co -Chairman, Zoofest 187, Potawatomi Zoological Society, Inc., 500 South Greenlawn, P.O. Box 1764, South Bend, Indiana, advised that the Society will sponsor Zoofest on June 6 & 7, 1987. As in previous years, it is requested that Wall Street, between Greenlawn and Ironwood be designated as a one-way street from 9:00 a.m. - 6:00 p.m. on both days of the Zoofest. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SUGAR/MAPLE-BENDIX TRAFFIC LIGHT PROJECT In a letter to the Board, Michael P. Meeks, Manager, Bureau of Public Construction, requested that the Board advertise for the receipt of bids for the Sugar/Maple-Bendix Traffic Light Project which entails the signalization of the intersection at Bendix Drive and Sugar/Maple Lane. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above request was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS ONE (1) 28,000 G.V.W. RESCUE UNIT - FIRE DEPARTMENT In a letter to the Board, Fire Chief Luther Taylor requested that the Board advertise for the receipt of bids for one (1) 28,000 G.V.W. Rescue Unit for the Fire Department which will replace the present Rescue Unit which is now in service. Chief Taylor advised that the present Rescue Unit is a 1982, 10,500 G.V.W. Chevrolet Step Van with 35,800 miles which is starting to experience major problems. This unit will be offered as a trade-in. Chief Taylor further advised that the price of the new rescue unit is approximately $100,000.00 which will be purchased through EMS Capital Improvement Funds on a Lease Purchase Agreement or purchased wholly depending on the availability of funding. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above request was approved. CJ 1 C REGULAR MEETING JUNE 2, 1987 159 1 APPROVE ETHNIC FESTIVAL BOOTH APPLICATIONS Mr. Leszczynski advised that Mr. Michael L. Vance, Director, Administration and Finance, has reviewed additional Ethnic Festival Booth applications as submitted by Ms. Denielle Baldwin of the Office of Community Affairs and recommends approval of the following four (4) applications: FOOD BOOTHS - 1 Apostolic Temple Church (David C. Dorsett) CRAFT BOOTHS - 1 Oriental Food Specialties (Pyong Ho Kim) DISPLAY BOOTHS - 2 Discovery Toys (Jeannie Garrett) Michiana Sea Cadets (Dennis Peterson) TOTAL FOR APPROVAL - 4 It was noted that on May 26, 1987, the Board of Public Works approved ninety (90) food, craft and display booth applications for the Ethnic Festival. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the applications as submitted were approved. APPROVE CARNIVAL AND CIRCUS LICENSE APPLICATION - SOUTH BEND BOYS CLUB Mr. Leszczynski advised that Ms. Debra Elliott, Executive Director, South Bend Boys Club, 416 East Wenger, South Bend, Indiana, has submitted a license application to conduct a circus at the 4-H Fairgrounds on June 5-7, 1987. Mr. Leszczynski further advised that the Bureau of Traffic and Lighting, Police Department, St. Joseph County Health Department and Area Plan Commission have reviewed the application and recommend approval. Additionally, Mr. Jack A. Mathews, Building Commissioner and Secretary of the Board of Zoning Appeals, has advised that on May 28, 1987, the Board of Zoning Appeals granted a variance to the South Bend Boys Club to conduct the circus at the 4-H Fairgrounds. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendations were accepted and the license application approved. DENY REQUEST ' WEDDING - JUN' CLOSE ALLEY BEHI] 7 BEND A Mr. Leszczynski advised that Mr. Joan Riley, 1206 South Bend Avenue, South Bend, Indiana, requested that the alley behind the house at 1206 South Bend Avenue be closed on June 7, 1987 from 12:00 noon to 8:00 p.m. for a wedding. Mr. Leszczynski further advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed this request and recommend denial. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the request denied. 91 REGULAR MEETING JUNE 2, 1987 DENY REQUEST TO CLOSE 1500 BLOCK OF TAYLOR STREET AND SIDEWALK FOR EXTRA LARGE YARD SALE - JUNE 6, 1987 Mr. Leszczynski. advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the request submitted to the Board on May 26, 1987, by Ms. Mary Jean Hines, to close the 1500 block of Indiana Avenue. They advised that the request has been changed in that Ms. Hines is requesting that the 1500 block of Taylor Street be closed instead of the 1500 block of Indiana Avenue. Despite this change however, it is the recommendation of the Bureau of Traffic and Lighting and the Police Department Traffic Division that this request be denied. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the request denied. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of one hundred seventeen (117) properties cleaned from May 26, 1987 thru May 29, 1987, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the report as submitted was filed. APPROVE CLAIMS Mr. John W. Ferguson, Executive Director, St. Joseph County Job Training Program submitted a list containing one hundred fifty-five (155) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 9184 through Claim Docket No. 9353 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. PRIVILEGE OF THE FLOOR: APPROVE RECOMMENDATION TO ADVERTISE THE SALE OF CITY -OWNED PROPERTY AT BOWEN STREET Mr. Vance reminded Board members that on May 19, 1987, Mr. Christopher Davey and Mr. Robert Dunbar expressed an interest in purchasing 1.14 acres of City -owned property in the area of the retention basin on Bowen Street. At that time, the request was referred to the necessary City departments and bureaus for review and recommendation. Mr. Vance made a motion that in order to expedite the sale of this property, that the legal advertisements be placed in the newspapers offering this property for sale subject to the recommendations of the various departments and bureaus being received and subject to the removal of this property from the City inventory through a Resolution of the Board. Mr. Leszczynski seconded the motion and it carried. RECESS (15 MINUTES) After the completion of all items listed on the agenda, at 9:45 a.m. Mrs. DeClercq made a motion that the Board take a fifteen (15) minute recess in order to give Fire Chief Luther Taylor an opportunity to review the bids received for one (1) EMS Ambulance Unit and to provide a recommendation to the Board. Mr. Vance seconded the motion and it carried. REGULAR MEETING JUNE 2, 1987 1 MEETING RECONVENED The regular meeting of the Board was reconvened at 10:03 by President John E. Leszczynski at which time Fire Chief Luther Taylor presented a recommendation regarding the award of the bid for one (1) EMS Ambulance Unit for the South Bend Fire Department. (See Opening of Bids/Award of Bid - One (1) EMS Ambulance Unit for recommendation). ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the meeting adjourned at 10:07 a.m. ATTEST: Qflml..�1Z� Sandra M. Parmerlee, Clerk hn E. Leszc y i CE- Patricia E. DeClercq Michael L. Vance