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HomeMy WebLinkAbout05/19/87 Board of Public Works Minutesi REGULAR MEETING MAY 19, 1987 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Tuesday, May 19, 1987, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Mr. Michael L. Vance present. Also present was Chief Deputy City Attorney Thomas Bodnar. AGENDA ITEM ADDED Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, a request to advertise for the receipt of bids for the remodeling of the Computer Aided Dispatch Room at the Central Police Station was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance, and carried, the minutes of the May 12, 1987, regular meeting of the Board were approved. PUBLIC HEARING AND FAVORABLE RECOMMENDATION - ALLEY VACATION: 1 N/S ALLEY W. OF SUNNYSIDE RUNNING FROM WAYNE ST. SOUTH TO THE INTERSECTING E/W ALLEY Mr. Leszczynski advised that this was the date set for the Board's Public Hearing on the proposed vacation of the following alley: The lst north/south alley west of Sunnyside running from Wayne Street south to the intersecting east/west alley for a total distance of 112 feet, more or less. It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by Dr. & Mrs. Stephan G. Thompson, 1210 East Wayne Street South and Mr. and Mrs. Gregg Brasseur, 1206 East Wayne Street South. It was noted that Dr. & Mrs. Thompson and Mr. & Mrs. Brasseur are the only two (2) abutting property owners affected by this proposed vacation. Mr. Gregg Brasseur, 1206 E. Wayne Street South, South Bend, Indiana, Petitioner, was present and advised the Board that the vacation of the above referred to alley is being requested in order to prohibit individuals from driving through the alley at a high rate of speed and to insure the safety of their children. Dr. Stephan Thompson, also a Petitioner, 1210 East Wayne Street South, South Bend, Indiana, was present and stated that thefts to their properties have occurred with individuals trying to get into their yards. For this reason and also for the safety of the children, the vacation is being requested. There being no one else present wishing to speak either for or against the proposed alley vacation, and no written objections having been filed with the Board, the Public Hearing on this matter was closed. Mr. Leszczynski advised that favorable comments have been received from the Engineering Department, Area Plan Commission and the Department of Economic Development concerning this proposed alley vacation. Therefore, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the Clerk was instructed to forward to the Common Council a favorable recommendation on the above referred to alley vacation subject to any and all utility easements. PUBLIC HEARING AND FAVORABLE RECOMMENDATION - ALLEY VACATION: 1ST E/W ALLEY SO. OF HURON ST. RUNNING E. FROM KOSCIUSZKO TO THE 1ST NIS INTERSECTING ALLEY Mr. Leszczynski advised that this was the date set for the Board's Public Hearing on a proposed alley vacation described as follows: REGULAR MEETING MAY 19, 1987 The first east/west alley south of Huron Street running East from Kosciuszko Street to the first north/south intersecting alley for a distance of 128.6 feet between lots 22 and 23 of J.M. Studebaker Sub of Lot 1 - Harper & Ruckmans survey to the City of South Bend, St. Joseph County, Indiana It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by the following individuals: David A. Celmer 520 Kosciuszko Street Gail Marie Celmer 520 Kosciuszko Street Gregory Celmer 520 Kosciuszko Street Gertrude Botka 514 Kosciuszko Street Chester Botka 514 Kosciuszko Street It was noted that the above named individuals are the only property owners abutting the alley to be vacated. Mr. Gregory Celmer, Petitioner, 520 Kosciuszko Street, South Bend, Indiana, was present and advised the Board that the purpose of the vacation is to prohibit speeding cars from utilizing the alley and to insure the safety of the abutting property owners. Mr. Celmer further advised that property owners have experienced thefts and it is hoped that closing the alley will deter further thefts. Mrs. Gertrude Botka, also a Petitioner, 514 Kosciuszko Street, South Bend, Indiana, was present and stated that she has no objections to the vacation of this alley. In response to Mrs. Botka's questions, Mr. Vance advised that the portion of the vacated alley abutting her property will revert to her and in order to find out how much additional tax will be assessed, she should check with the Portage Township Assessor's Office. There being no one else present wishing to speak either for or against the proposed alley vacation, and no written objections having been filed with the Board, the Public Hearing on this matter was closed. Mr. Leszczynski advised that favorable comments have been received from the Engineering Department, Area Plan Commission and the Department of Community Development concerning this proposed alley vacation. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the Clerk was instructed to forward to the Common Council a favorable recommendation on the above referred to alley vacation subject to any and all utility easements. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of approximately ten (10) abandoned vehicles which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 S. Gertrude, P.O. Box 2883 South Bend, Indiana 46680 Vehicles No. 1 $ 1.00 Vehicles No. 6 $ 1.00 2 10.00 7 1.00 3 45.75 8 1.00 4 1.00 9 1.00 5 5.75 10 1.00 UM REGULAR MEETING MAY 19, 1987 Mr. William Milcherska P.O. Box 11254 South Bend, Indiana Vehicles No. 6 $35.00 9 35.00 10 40.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following bids were awarded: Steve & Gene's - Vehicle No. William Milcherska - Vehicle No. 1 $ 1.00 2 10.00 3 45.75 4 1.00 5 5.75 7 1.00 8 1.00 TOTAL: $ 65.50 6 $ 35.00 9 35.00 10 45.00 TOTAL: $110.00 GRAND TOTAL: $175.50 In a letter to the Board, Mr. William H. Bankhead, Executive Director, International Summer Special Olympics Games, P.O. Box 1987, South Bend, Indiana, advised that the City of South Bend is hosting the 1987 International Summer Special Olympics Games, July 31 - August 8, 1987. The number of individuals coming into the community for some of the special events necessitates traffic control by the South Bend Police Department. Mr. Bankhead further advised that on August 1, 1987, there will be a Torch Run through the City to Century Center. Again on August 2, 1987, runners will take the Torch from Century Center to Notre Dame for the Opening Ceremony. Traffic control assistance and a police escort for the individuals running with the torch will be required. The Opening Ceremony is scheduled for the evening of August 2nd and will take place in the Notre Dame football stadium. Traffic Control and patterns needed will be similar to those employed for Notre Dame football games. Other traffic control measures by the City may be necessary throughout the week of the Games. Those requirements will be coordinated with the Director of Security at Notre Dame and the Police Chief of South Bend. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the request was referred to the necessary City departments and bureaus for review and recommendation. REQUEST OF NATIONAL ASSOCIATION OF LETTER CARRIERS TO CONDUCT SIDEWALK SOLICITATIONS JUNE 28, 1987 - REFERRED Ms. Karen 0. Locke, District Director, Muscular Dystrophy Association, Commerce Building, 103 West Wayne Street, Suite 312, South Bend, Indiana, on behalf of the National Association of Letter Carriers Branch #330, requested permission to conduct the annual Muscular Dystrophy Association sidewalk solicitation on Sunday, June 28, 1987 from 12:00 noon to 4:00 p.m. at the following locations: 1 1 1 WIN REGULAR MEETING MAY 19, 1987 1. Miami & Ireland 2. Edison & Ironwood 3. L.W.E. and Twyckenham 4. Lombardy & Western Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the necessary City departments and bureaus for review and recommendation. REQUEST TO CONDUCT NEIGHBORHOOD BLOCK PARTY - DALE STREET - REFERRED In a letter to the Board, Ms. Candy Howell, 921 East Eckman, South Bend, Indiana, requested permission to close Dale Street from Eckman to Irvington on July 4, 1987, from 10:00 a.m. - 9:00 p.m. for the annual neighborhood block party. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 304 SOUTH TAYLOR STREET - REFERRED Mr. David C. Dorsett, 520 West Wayne Street, South Bend, Indiana, advised that he is the owner -occupant of the old Coquillard Home which he is currently restoring and which is adjacent to the City -owned property at 304 South Taylor Street. Mr. Dorsett stated that the lot at 304 South Taylor Street was originally the backyard of his house and he presently has no yard at all. He would, therefore, like to purchase the City -owned lot at 304 South Taylor Street. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to various City departments and bureaus in order that a determination can be made whether the City need retain the lot for any purpose. REOUEST TO PURCHASE CITY -OWNED PROPERTY AT BOWEN STREET - REFERRED Mr. Leszczynski advised that Mr. Christopher Davey, Managing Partner, Erskine Plaza Associates and Mr. Robert E. Dunbar, Jr., Development Director, Cressy and Everett Commercial Company, Inc., have requested that the City offer for sale the following described property: A parcel of land being a part of the Southeast Quarter of Section 25, Township 37 North, Range 2 East, City of South Bend, Centre Township, St. Joseph County, Indiana, and being more particularly described as follows: Commencing at a point on the East line of said Southeast Quarter, a distance of 556.45 feet South 0-00'-00" East of the Northeast corner of said Quarter Section; thence South 88-38'-Ol" West, along the South line of a parcel of land conveyed to the Civil City of South Bend, a distance of 450.22 feet to the place of beginning for this description; thence continuing South 88-38'01" West, along said South line, a distance of 359.38 feet to the Southwest corner of said City property; thence North 0-00'00" West, along the West line of said City property and parallel with said East line of the Southeast Quarter, a distance of 155.00 feet; thence North 88-38'01" East, parallel with said South line of said City property, a distance of 260.00 feet; thence South 39-00'-51" East, a distance of 157.83 feet; thence South 0-00'00" West, parallel with said East line of the Southeast Quarter, a distance of 30.00 feet to the place of beginning containing 1.14 acres more or less. REGULAR MEETING MAY 19, 1987 Mr. Davey and Mr. Dunbar advised that Erskine Plaza Associates is the owner of property adjacent to and abutting the subject real estate and Cressy and Everett Commercial Company, Inc. is the developer of the property for Erskine Plaza Associates. They further advised that said property is located in an area roughly bordered by Ireland, Miami and Bowen Streets, and is currently a part of a retention basin. Mr. Davey and Mr. Dunbar also stated that the assessed value of the entire 4.82 acre retention basin is $2,410.00 and the parcel of property which is the subject of this request consists of 1.14 acres, with a corresponding assessed value of $570.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the request was referred to the necessary City departments and bureaus for review and recommendation. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - REMODELING OF THE COMPUTER AIDED DISPATCH ROOM AT THE CENTRAL POLICE STATION Mr. John E. Leszczynski, Director, Public Works, requested that the Board advertise for the receipt of bids for the remodeling of the Computer Aided Dispatch Room at the Central Police Station. Mr. Leszczynski stated that this project entails installation of an air conditioning system, removal of walls, and other miscellaneous remodeling. He additionally stated that the engineer's estimate for this project is approximately $60,000.00 and the project completion date is July 31, 1987. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the request was approved. APPROVE 00 BLOCK OF WEST LISTON FOR AUSTIN FAMILY REUNION - JULY 25, 1987 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on May 5, 1987 and recommend approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. ST TO CLOSE APPROVE REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE AT 219 EAST MARION STREET The Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to request submitted to the Board on May 5, 1987 by Ms. Charlotte N. Wentland, and recommend approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. APPROVE REQUEST TO CONDUCT NEIGHBORHOOD BLOCK PARTY - 200 BLOCK E. ECKMAN In a letter to the Board, Ms. Sherri Miller, 209 East Eckman Street, South Bend, Indiana, advised that the residents of the 200 block of East Eckman Street would like to close Eckman Street from Carroll to St. Joseph Street on Sunday, May 24, 1987 from 11:00 a.m. to 10:00 p.m. for a block party. Mr. Leszczynski advised that this request has been reviewed by the Bureau of Traffic and Lighting and the Police Department Traffic Division and they recommend approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. APPROVE REQUEST TO CONDUCT ETHNIC - JUNE 30-JULY 5. 1987 IVAL AND RELATED ACTIVITIES Mr. Leszczynski advised that the Bureau of Traffic and Lighting, Police Department Traffic Division and City Attorney's office have reviewed the request submitted to the Board on April 14, 1987 to conduct the following Ethnic Festival and related activities and recommend approval: 1 1 1 REGULAR MEETING MAY 19, 1987 ETHNIC FESTIVAL July 4-5, 1987 11:00 a.m. - 7:00 p.m. Michigan Street between Washington and Western Ave. ETHNIC FESTIVAL PARADE July 4, 1987 10:00 a.m. - 12:00 noon Lafayette and Williams Streets between Washington and Western. BICYCLE RACE July 4, 1987 1:00 p.m. - 7:00 p.m. Lafayette and Williams Streets between Washington and Western FESTIVAL SET-UP June 30, 1987 - July 6, 1987 Michigan Street between Washington - Western FESTIVAL 5-RUN July 4, 1987 Northside Boulevard run route requested must be changed due to closure of Greenlawn Street. New route to be submitted. UNITED RELIGIOUS COMMUNITY TOUR July 4-5, 1987 Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the recommendation was accepted and the above referred to events approved. ETHNIC FESTIVAL BOOTH APPLICATIONS - REFERRED Ms. Denielle Baldwin, Office of Community Affairs, submitted for approval ninety (90) food, craft and display booth applications for the Ethnic Festival. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the applications were referred to the City Controller for review and recommendation. APPROVE SIDEWALK SALE PERMIT APPLICATION Mr. Leszczynski advised that the following Sidewalk Sale Permit Application has been received: NAME: ERICA'S BY: Richard R. Broecker LOCATION: 1602 Mishawaka Avenue DATES: June 5-6, 1987 ITEMS TO BE SOLD: Needlework and craft items Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the application was approved and referred to the Deputy Controller's office for issuance of the appropriate permit. APPROVE HANDICAPPED PARKING PERMIT Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the following one (1) handicapped parking permit application was approved and referred to the Deputy Controller's office for issuance of a permit: 1. Joseph J. Guentert 3510 E. Corby, S.B. REGULAR MEETING MAY 19, 1987 FILING OF HUMANE SOCIETY REPORT - APRIL Mr. Leszczynski advised that the monthly Humane Society Report for the month of April has been received. Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised that her Department is continuing to work with the Humane Society for clarification of reporting and to formulate a reporting form that reflects the services required by the City as addressed in the Contract entered into with the Society for animal control services. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the above report as submitted was accepted and filed. FILING OF STREET LIGHT OUTAGE REPORT - APRIL The report submitted to the Board indicated a total of one hundred eighteen (118) street light outages reported during the month of April. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the report as submitted was filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the Certificate of Insurance for Doyle Signs, Inc., 232 Interstate Road, Addison, Illinois, was accepted and filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of one hundred nine (109) properties cleaned from May 11, 1987 to May 15, 1987, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the report as submitted was filed. APPROVE CLAIMS Mr. John W. Ferguson, Executive Director, St. Joseph County Job Training Program submitted a list containing fifty (50) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 8415 through Claim Docket No. 8743 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:52 a.m. Jo E. Leszczyn L_ Patricia E. DeClercq Michael L. Aafice ATTEST: Sandra M. Parmerlee, Clerk 1 1