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HomeMy WebLinkAbout05/12/87 Board of Public Works Minutes37 REGULAR MEETING MAY 12, 1987 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Tuesday, May 12, 1987, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Mr. Michael L. Vance present. Also present was Chief Deputy City Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski, and carried, the minutes of the May 5, 1987, regular meeting of the Board were approved. APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development Addenda were presented to the Board for approval: ADDENDUM II (CD 79-114) NEIGHBORHOOD HOUSING SERVICES OF SOUTH BEND, INC. NHS REVOLVING LOAN FUND ACTIVITY ADDENDUM II (CD 80/81-114) NEIGHBORHOOD HOUSING SERVICES OF SOUTH BEND, INC. NHS REVOLVING LOAN FUND ACTIVITY Ms. Betsy Harriman, Department of Community Development, advised that these addenda extend the contract time to December 31, 1987 and clarify the use of "revolved" funds. It was noted that the Contracts were originally approved in 1979 and 1980. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the above addenda were approved and executed. APPROVE CONTRACT FOR COLLECTION SERVICES - FIRE DEPARTMENT PAST DUE AMBULANCE ACCOUNTS Fire Chief Luther Taylor advised that the Department solicited proposals from three (3) local agencies for debt collection for past due ambulance accounts. Two (2) replies were received. Based on a lower fee rate, Chief Taylor recommended that a Contract be awarded to Federated Collection Agency, Suite 138, Marycrest Building, 2015 West Western Avenue, South Bend, Indiana, as the agent for the collection of past due ambulance accounts. In response to Mr. Vance's inquiry, Chief Taylor advised that the Contract is currently held by Federated Collection Agency. The Contract indicates that Federated shall retain thirty-five per cent (35%) of all money recovered toward satisfaction of said accounts as compensation for services. Fees will not be assessed on unrecovered funds. In response to a question from the news media, Assistant Chief Daniel Marocha advised that he is unable to advise what the total amount of uncollected fees is at this time. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the Contract as submitted was approved and executed. APPROVE LETTER OF ASSURANCE TO COMPLY - INDIANA DEPARTMENT OF HIGHWAYS Mr. Leszczynski advised that as a formality the City needs to provide to the Indiana Department of Highways assurance that when federal funds are involved in any project or program which results in real property acquisition or displacement, the City of South Bend, will comply with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and 49 CRF Part 25, Final Rule dated February 27, 1986. REGULAR MEETING MAY 12, 1987 Mr. Leszczynski stated that the City has been complying with this requirement and that the Letter submitted today is a general agreement advising that the City will continue to comply as required. Therefore, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the Letter of Assurance to Comply was approved and executed. APPROVE AGRE FOR LOANED EMPLOYEE - COLE ASSOCIATES, INC. Mr. Leszczynski advised that the above referred to Agreement with Cole Associates, Inc. is for the retention of an individual to provide inspection services as they relate to the construction of the Stanley Coveleski Regional Baseball Stadium. This person will work with the City staff during said construction. The Agreement indicates that the services of a Construction Technician to assist the City will be paid at the rate of sixteen dollars ($16.00) per hour while working at the tasks assigned and during the hours designated by the City. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the Agreement was approved and executed. AVENUE/MASTIC CORPORATION PROJECT In a letter to the Board, Michael P. Meeks, Director, Division of Engineering, requested that the Board advertise for the receipt of bids for the above referred to project. Mr. Meeks advised that this project entails the construction of a new road and drainage appurtenances. Mr. Leszczynski stated that this project is being funded with State Department of Commerce funds and relates to the expansion efforts of the Mastic Corporation. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the above request was approved. DENIAL OF PETITION FOR RESTRICTED RESIDENTIAL PARKING ZONE --WALL STREET Mr. Michael P. Meeks, Director, Division of Engineering, advised that the Bureau of Traffic and Lighting has conducted a traffic study in response to the Petition submitted to the Board on March 10, 1987 by residents of the 1300 and 1400 blocks of Wall Street for a restricted residential parking zone. Mr. Meeks stated that the study revealed that ordinance requirements are not met and therefore recommended that the Petition be denied. It was noted that the percentage of non-resident vehicle usage exceeded ordinance requirements but the total percentage of occupancy did not exceed the required seventy-five per cent (75%). Upon a motion made by Mrs. DeClercq, seconded by Mrs. Vance and carried, the recommendation was accepted and the Petition denied. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - ONE (1) EMS AMBULANCE UNIT (FIRE DEPARTMENT) In a letter to the Board, Fire Chief Luther Taylor requested that the Board advertise for the receipt of bids for the purchase of one (1) EMS ambulance unit. Chief Taylor stated that this unit is to be funded from the Emergency Medical Services Fund. Additionally, Chief Taylor advised that lengthy delivery time has caused the need for this additional replacement. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the above request was approved. J 1 139 REGULAR MEETING MAY 12, 1987 REQUEST OF STUDEBAKER DRIVER'S CLUB TO USE COLFAX PARKING GARAGE FOR SWAP MEET - AUGUST 2-4, 1988 - REFERRED Ms. Mikki Dobski, Director, Community Affairs, advised the Board that the Michiana Chapter of the Studebaker Driver's Club will be the host of a week-long 24th Studebaker Drivers Club International Meet from August 1-8, 1988. As part of this event, the Driver's Club has requested permission to utilize one-half of the third floor, and all of the fourth, fifth and sixth floors of the Colfax Parking Garage on August 2-4, 1988 for their swap meet. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE REQUEST OF BOY SCOUTS OF AMERICA FOR TRAFFI ASSISTANCE MAY 16, 1987 In a letter to the Board, Mr. Wayne Doughty, Program Director, Northern Indiana Council Boy Scouts of America, 1433 Northside Boulevard, South Bend, Indiana, advised that on May 16, 1987, the Boy Scouts will be holding its Scout-O-Rama at the 4-H Fairgrounds. He stated that this event is a booth type show that should generate 5,000 to 10,000 persons to the event. Therefore, he requested traffic control assistance from 11:30 a.m. to 7:00 p.m. at the intersection of Ironwood and Jackson and at Gate #1. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was approved. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 134 LIBERTY STREET - REFERRED In a letter to the Board, Ms. Jonelle Fultz, 2903 Western Avenue, South Bend, Indiana, indicated that she was interested in purchasing the City -owned property at 134 Liberty Street, South Bend, Indiana. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the above request was referred to the necessary City departments and bureaus for a determination as to whether or not the City need retain the lot for any reason. REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE AT 502 NORTH WALNUT STREET - REFERRED Mr. John E. Paradic, 502 North Walnut Street, South Bend, Indiana, requested that the parking space in front of his residence be designated as a handicapped parking space. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the necessary City departments and bureaus for review and recommendation. REQUEST OF HABITAT FOR HUMANITY FOR CONVEYANCE OF CITY -OWNED PROPERTY AT 606 AND 608 E. PENNSYLVANIA - REFERRED In a letter to the Board, Mrs. Theresa C. Tyler, President, Board of Directors, Habitat for Humanity of St. Joseph County, 1414 East Wayne Street, South Bend, Indiana, requested that the City convey to Habitat two (2) City -owned lots located at 606 and 608 E. Pennsylvania for the purpose of erecting and renovating a home for an eligible low income family. Mrs. Tyler further advised that Habitat for Humanity is a non-profit Christian housing ministry which works in partnership with people in need to improve the conditions in which they are forced to live. Habitat challenges people of faith to provide the initial capital, through gifts and non -interest loans, to build or renovate simple decent homes for the inadequately sheltered. Houses are sold at no profit with a no interest mortgage repaid over a fifteen (15) to twenty-five (25) year period. The house payments are recycled to build more houses REGULAR MEETING MAY 12, 1987 through a local fund for that purpose. Construction is a cooperative effort between volunteers and home buyers. The Board of Directors has set up a non-discriminitory family selection process and will make sure the houses are affordable to the needy and sold on the no -profit, no -interest basis. Habitat of St. Joseph County has been given a house, presently located at 1215 South Michigan Street with the provision that the house be moved off the lot this summer. A target date of June 15th has been set to determine if Habitat can obtain the necessary resources to move the house and rehabilitate it for a low income family on the southeast side. Therefore, Habitat is requesting that the lots at 606 and 608 East Pennsylvania be conveyed to them because of their proximity to the present location of the house resulting in a lower cost for the move. Mrs. Glenda Rae Hernandez, on behalf of Habitat for Humanity, was present and explained the purpose of Habitat for Humanity and requested favorable consideration of this request. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the request was referred to the necessary City departments and bureaus for review and recommendation. APPROVE REQUEST OF WEST SIDE MEMORIAL COMMITTEE TO CONDUCT ANNUAL MEMORIAL DAY PARADE - MAY 25, 1987 Mr. Leszczynski advised that the necessary City departments and bureaus have reviewed the above referred to request submitted to the Board on May 5, 1987 and recommend approval. Therefore, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the request approved. APPROVE REQUEST TO CONDUCT ANNUAL ST. ADALBERT/CORVILLA RUN - JULY 12, 1987 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the request submitted on April 7, 1987 to conduct the St.- Adalbert/ Corvilla Run on July 12, 1987 and recommend approval of this annual event. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the recommendation as submitted was accepted and the request approved. APPROVE REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE - 715 NORTH ST. LOUIS The Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to request submitted to the Board on March 17, 1987 and recommend approval. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the request approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the following five (5) traffic control devices were approved: 1. NEW INSTALLATION, STOP SIGN - On Scotswood @ Rosemary ("T" Intersection). 2. NEW INSTALLATION, STOP SIGN - On Kennedy @ Galway ("T" Intersection). L 1 3. NEW INSTALLATION, STOP SIGN - On Bryan @ Crestwood ("T" Intersection). REGULAR MEETING MAY 12, 1987 1 1 4. NEW INSTALLATION, STOP SIGN - On Essex @ Preston ("T" Intersection). 5. NEW INSTALLATION, STOP SIGN - On Ridgewood @ Rosemary ("T" Intersection). APPROVE CONTRACTOR'S BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for Mid States Construction, Inc., be approved retroactive to May 6, 1987. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above Contractor's Bond was approved. APPROVE HANDICAPPED PARKING PERMIT Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following one (1) handicapped parking permit application was approved and referred to the Deputy Controller's office for issuance of a permit: 1. Mary L. Shirk, 3903 Ardmore, S.B. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating.a total of one hundred six (106) properties cleaned from May 4, 1987 through May 8, 1987 was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the report as submitted was filed. APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 8154 through Claim Docket No. 8412 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the claims were approved and the report filed. PRIVILEGE OF THE FLOOR STATUS REPORT REGARDING COMPLETION OF WALKWAY BETWEEN MARRIOTT HOTEL AND CENTURY CENTER In response to questions from the news media, Mr. Leszczynski advised that the walkway connecting the Marriott Hotel and Century Center is scheduled to be completed on approximately June 1, 1987 with a grandopening scheduled for approximately June 16, 1987. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:55 a.m. ATT ST: Sandra �.-.I�LJNUALU-,, armerlee, Clerk E. Leszczy s i C-Rd e&:�e Patricia E. DeClercq ' A, 0 001A Michael L.►Vance