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HomeMy WebLinkAbout05/05/87 Board of Public Works MinutesREGULAR MEETING MAY 5, 1987 129 1 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Tuesday, May 5, 1987, by President John E. Leszczynski, with Mr. Leszczynski and Mrs. Patricia E. DeClercq present. Board member Michael L. Vance was not in attendance. Also present was Chief Deputy City Attorney Thomas Bodnar. AGENDA ITEM STRICKEN Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the request to advertise for the receipt of bids for an ambulance for the Fire Department was stricken from the agenda at this time. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski, and carried, the minutes of the April 28, 1987, regular meeting of the Board were approved. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of approximately seventeen (17) abandoned vehicles which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Mr. Gene Hancz Steve & Gene's Auto 3109 S. Gertrude, P South Bend, Indiana Truck Salvage .0. Box 2883 46680 Vehicles No. 1 $10.00 Vehicles No. 10 $ 5.75 2 1.00 11 16.75 3 15.00 12 1.00 4 38.75 13 25.75 5 1.00 14 1.00 6 5.00 15 1.00 7 5.00 16 1.00 8 6.00 17 5.75 9 1.00 Mr. Charles E. Teske 54830 Pear Road South Bend, Indiana Vehicles No 8 $26.00 11 20.00 12 43.00 15 19.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following bids were awarded: Steve & Gene's - Vehicle No. 1 $10.00 2 1.00 3 15.00 4 38.75 5 1.00 6 5.00 7 5.00 9 1.00 10 5.75 13 25.75 14 1.00 16 1.00 17 5.75 TOTAL: $116.00 0 REGULAR MEETING MAY 5, 1987 Charles E. Teske - Vehicle No. 8 $ 26.00 11 20.00 12 43.00 15 19.00 TOTAL: $108.00 GRAND TOTAL: $223.00 OPENING AND AWARD OF BID - SALE OF CITY -OWNED PROPERTY AT 410 EAST SOUTH STREET It was noted that at the Board meeting on April 28, 1987, it was determined that the opening of the two (2) bids received for the purchase of the above referred to property would take place this date. Mrs. DeClercq made a motion that the best use of the property at 410 East South Street would be to sell to the adjacent property owner. Mr. Leszczynski seconded the motion and it carried. Mr. Leszczynski advised that the property at 410 East South Street has been appraised at $350.00. The following bids were received and opened: 1. Calvert Properties BID: $200.00 c/o 710 J.M.S. Building South Bend, Indiana 2. Ms. Sandra P. Kieffer BID: $375.00 Kieffer and Zimpelman Partnership 17700 Woodthrush South Bend, Indiana Mrs. DeClercq made a motion that the Board accept the high bid of Kieffer and Zimpelman Partnership in the amount of $375.00. Mr. Leszczynski seconded the motion and it carried and the matter referred to the City Attorney's office for the drafting of the appropriate Purchase Agreement. roiice uniet unarles T. Hurley advised that the Department has reviewed the bids received on April 28, 1987, for the above referred to vehicles. He would like to recommend, at this time, that the award be made to Gates Chevrolet Corporation, 401 South Lafayette Boulevard, South Bend, Indiana, at the unit price of $10,186.55 per vehicle or $61,119.30 for six (6) 1987 Chevrolet Celebrity four -door sedan vehicles. He noted that these vehicles will be equipped as specified. Chief Hurley further advised that Gates Chevrolet was selected as the low bidder without trade-ins. Additionally, Chief Hurley requested that the Board authorize the installation of an AM -radio in each unit at the cost of $46.00 per unit for a total of $276.00 for the six (6) units. The listing of an AM -radio as desired equipment was inadvertently omitted from the bid specifications. It was noted that Gates Chevrolet did, however, bid the installation of the radio at $46.00 per unit. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the bid awarded including installation of an AM -radio in each of the six (6) units purchased. 1 1 I. 131 REGULAR MEETING MAY 5. 1987 APPROVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS - SUNBURST MARATHON - JUNE 6, 1987 Mr. Leszczynski advised that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4, 1985, the South Bend Tribune has fulfilled resolution requirements to conduct the Sunburst Marathon and 10K Road Race on June 6, 1987. Therefore, the appropriate Agreement is being presented to the Board at this time. It was noted that on December 9, 1986 the Board of Public Works approved the date for these events subject to the sponsor meeting all Resolution requirements. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Agreement as submitted was approved and executed. APPROVE RELEASE OF EASEMENTS: - SEWAGE AND DRAINAGE FOR THE VACATED PORTION OF MAPLEWOOD - SEWAGE AND DRAINAGE FOR THE VACATED PORTION OF COLUMBIA STREET Mr. Leszczynski advised that a Release of Easement for sewage and drainage for the vacated portion of Columbia Street within the parcel of land described as Columbia Street running south from the south right-of-way of Bronson Street for a distance of 371 feet more or less has been submitted for approval. Additionally, a Release of Easement for sewage and drainage for the vacated portion of Maplewood Street within the parcel of land described as a portion of Maplewood Street beginning at the south right-of-way line of Progress Drive and the east right-of-way line of Maplewood Street, south 345 feet to the southwest corner of Lot 27 in Post Place Addition, thence west 50 feet; thence north 345 feet; thence east 50 feet to the place of beginning has been submitted for approval. Board Attorney Thomas Bodnar advised that these documents were previously approved by the Board in 1984 but could not be recorded at that time due to the fact that the County Recorder's Office would not accept them for recording as they did not include reference to the original documents. Therefore, new Releases have been prepared and are being submitted for Board execution at this time. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski, and carried, the above referenced Release of Easements were approved. APPROVE PLATS OF DEDICATION - KENSINGTON FARMS EAST - SECTION 3-- PART 8 & 9 Mr. Leszczynski advised that the Division of Engineering has submitted Plats of Dedication for Kensington Farms East, Section 3, Part 8 which includes Aberdeen Drive and Farnsworth Drive and Section 3, Part 9 which includes Aberdeen Drive and Stonehedge Lane. The Division of Engineering further advised that public improvements are under construction and are the responsibility of Jack Hickey & Associates. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Plats were accepted and approved. APPROVE TITLE SHEETS: - FARMINGTON SQUARE - UNIT 11 - STONEHEDGE SUBDIVISION - SECTION 1 Mr. Leszczynski advised that Title Sheets for the above referred to projects were being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referred to Title Sheets were approved and signed. 132 REGULAR MEETING MAY 5, 1987 ACCEPT AND APPROVE IRREVOCABLE LETTER OF CREDIT NO. 458 - JACK HICKEY ASSOCIATES, INC. Ms. Lori A. Baker, Credit Administrator, Valley American Bank, P.O. Box 328, South Bend, Indiana, advised that the bank opens Irrevocable Letter of Credit No. 458 in favor of the City up to an aggregate amount of $100,000.00 for the account of Jack Hickey Associates, Inc. Ms. Baker stated that this Letter of Credit is to warrant the guarantee and completion and construction of curbs, street, water sewers, storm sewers, sidewalks and street lighting in Section V, Kensington Farms East. Upon a motion and carried, approved. APPROVE I made by Mr. Leszczynski, seconded by Mrs. DeClercq the Letter of Credit as submitted was accepted and FICATION AND HOLD HARMLESS AGRE 118 NOR MAIN STREET) An Indemnification and Hold Harmless Agreement between the City and Martin E. and Carol P. Feferman, owners of the real estate commonly known as 118 North Main Street was submitted to the Board for approval. Mr. Leszczynski advised that the City wishes to use said property on June 13, 1987 in conjunction with the World's Largest Garage Sale to be conducted at the parking garage. It was noted that Mr. and Mrs. Feferman are willing to allow the use of the lot but wish to protect themselves from any lawsuit or damages resulting from injuries to third parties. Therefore, this Indemnification Agreement is being submitted for Board approval and signature. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Agreement as submitted was approved and executed. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately ten (10) abandoned vehicles, which are being stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above request was approved and a date of May 19, 1987, was established for the receiving and opening of sealed bids. APPROVE REQUEST OF ST. JOE WATERCOLOR SOCIETY FOR ONE-WAY DESIGNATION OF STREETS IN CONJUNCTION WITH ART FAIR - JUNE 20-21 1987 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to request submitted to the Board on April 14, 1987, and recommend approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. APPROVE REQUEST OF ST. JOSEPH COUNTY MEMORIAL SOCIETY FOR STREET CLOSURE IN CONJUNCTION WITH MEMORIAL DAY ACTIVITIES - MAY 25 1987 The Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to request submitted to the Board on April 28, 1987 and recommend approval. 1 1 1 33 1 REGULAR MEETING MAY 5, 1987 Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski, and carried, the recommendation was accepted and the request approved. APPROVE UEST OF ST. STEPHEN'S PARISH FOR STREET CLOSURE IN WITH PARISH SUMMER FESTIVAL - JULY 25-16, 1987 Mr. Michael P. Meeks-, Director, Division of Engineering has advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to request submitted to the Board on April 28, 1987 and recommend approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. APPROVE REQUEST OF AMERICAN LEGION POST #357 TO CONDUCT POPPY DAYS - MAY 15-16, 1987 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed this request submitted to the Board on April 28, 1987 and recommend approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. APPROVE REQUEST OF ST. JOE VALLEY KNIGHTS OF COLUMBUS TO CONDUCT SIDEWALK SOLICITATIONS - MAY 7-9, 1987 The above referred to request, submitted to the Board on April 28, 1987, for consideration, was reviewed by the Bureau of Traffic and Lighting and the Police Department Traffic Division and recommended for approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. APPROVE REQUEST TO CONDUCT THE 12TH ANNUAL WORLD'S LARGEST GARAGE SALE AT THE COLFAX PARKING GARAGE - JUNE 13, 1987 Mr. Leszczynski advised that the necessary City departments have reviewed the above referred to request submitted to the Board on March 17, 1987 and recommend approval. It was noted that the use of the landscaped lot South of the parking garage has been approved by Dr. and Mrs. Feferman and the appropriate Indemnification and Hold Harmless Agreement has been prepared. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. APPROVE REQUEST OF LYKOWSKI CONSTRUCTION, INC. TO MOVE HOUSE FROM 1501 PERTHWAY TO ST. JOSEPH COUNTY Mr. Jack Mathews, Building Commissioner, has advised that Mr. Timothy J. Lykowsi, President, Lykowski Construction, Inc., 21707 West Ireland Road, South Bend, Indiana, has requested a permit to relocate a house from 1501 Perthway, South Bend, to St. Joseph County. Mr. Mathews stated that the utility companies have been contacted and their requirements have been satisfied. Additionally, the route to be utilized for this move has been reviewed and approved by the Bureau of Traffic and Lighting. Further, the appropriate Certificate of Insurance is in order and on file. Mr. Mathews therefore recommended approval of this request. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the request approved. 134, REGULAR MEETING MAY 5, 1987 ST OF WEST SIDE MEMORIAL COMMITTEE TO CONDUCT ANNUAL IAL DAY PARADE - MAY 25, 1987 - REFERRED In a letter to the Board, Ms. Adeline Waslicki-Jaskowiak, Secretary, West Side Memorial Committee, South Bend, Indiana, has requested permission to conduct the annual Memorial Day Parade on Monday, May 25, 1987. Ms. Waslicki-Jaskowiak stated that the parade will assemble at 8:00 a.m. at the intersection of Olive and Ford Streets and will move out at 8:30 a.m. proceeding west on Ford Street past Pierre Navarre School to disband at Summit Drive. She further stated that the parade will last approximately one and one-half hours. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above request was referred to the necessary City departments and bureaus for review and recommendation. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 1113 BURNS STREET - REFERRED Ms. Cary Batteast, 1029 Whitehall Drive, South Bend, Indiana, has advised that she would like to purchase the City -owned lot at 1113 Burns Street. Ms. Batteast stated that she owns property abutting this lot. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the request was referred to the necessary City departments and bureaus for review and recommendation. REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE AT 219 EAST MARION STREET - REFERRED Ms. Charlotte N. Wentland, 219 East Marion Street, South Bend, Indiana, requested that the parking space in front of her residence be designated as a handicapped parking space. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST OF NEIGHBORHOOD HOUSING SERVICES TO PLACE A TRAILER ON FRANCIS STREET FOR THIRTY DAYS - REFERRED Mr. Tim Lorenc, Housing Specialist, Neighborhood Housing Services, advised that NHS and the South Bend Community School Building Trades have been involved in a joint project over the last year entailing the construction of a new house at 740 North Frances Street. He stated that because this project was a learning experience for the high school students, a portable classroom was set on the site in September of 1986. The construction process has now reached the point where grading and sod installation are ready and therefore the portable classroom must be moved. Therefore, Mr. Lorenc requested permission to place the trailer on Frances Street until approximately June 11, 1987, which would be for approximately thirty (30) days. He advised that this move is very important to the completion of the project. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST TO CLOSE 1300 BLOCK OF WEST LISTON STREET FOR AUSTIN FAMILY REUNION - JULY 25, 1987 - REFERRED In a letter to the Board, Cleo Austin, President and Patsy Hartz, Secretary, Austin Family Reunion, 201 North Kenmore Street, South Bend, Indiana, requested permission to close the 1300 block of West Liston Street, from Walnut to the west corner alley of 1313 West Liston Street, on July 25, 1987 from 7:00 a.m. until 8:00 1 E REGULAR MEETING MAY 5, 1987 p.m. for a family reunion. Ms. Austin stated that the block in question is occupied by six (6) houses, one being empty and four (4) occupied by members of the Austin family. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE LICENSE APPLICATIONS - SECONDHAND DEALERS Mr. Leszczynski advised that the following three (3) secondhand dealers license applications have been received: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: Sample Simon Lawrence A. Widman 413 East Sample Street New and Used Merchandise Antique World Mary Ann Melching 1122 Mishawaka Avenue Used and Antique furniture Ken's Discount Sales Kenneth Parritt 2802 West Western Avenue General Merchandise Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above applications. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of licenses. RUBBISH AND GARBAGE LICENSE APPLICATION TABLED FOR ONE (1) WEEK AND REFERRED TO THE DEPARTMENT OF CODE ENFORCEMENT FOR REVIEW Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Rubbish and Garage Removal license application of Michael Clark, 1146 West Thomas Street, South Bend, Indiana, was tabled for one (1) week and referred to the Department of Code Enforcement for review. APPROVE AND RELEASE EXCAVATION BONDS Mr. Melvin Humphrey, Engineering Department, recommended that the Excavation Bond for 0. J. Shoemaker, Inc. be released effective May 5, 1987 and the Excavation Bond for Knew Excavating be approved retroactive to May 1, 1987. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendations were accepted and the above bonds released and/or approved. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Certificate of Insurance for Kaser-Spraker Construction, Inc., P.O. Box 3605, South Bend, Indiana, was accepted and filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of seventy-one (71) properties cleaned from April 27, 1987 thru May 1, 1987, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. 13 6' . REGULAR MEETING MAY 5, 1987 APPROVE CLAIMS Mr. John W. Ferguson, Executive Director, St. Joseph County Job Training Program submitted a list containing ninety-seven (97) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 7989 through Claim Docket No. 8152 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:50 a.m. hn E. Leszcz i Patricia E. DeClercq ATTEST: Sandra M. Parmerlee, Clerk