The URL can be used to link to this page

Home My WebLink About04/28/87 Board of Public Works Minutes122 REGULAR MEETING APRIL 28, 1987 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Tuesday, April 28, 1987, by President. John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Mr. Michael L. Vance present. Also present was Chief Deputy City Attorney Thomas Bodnar. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, a Grant of Easement for Memorial Health Properties was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the minutes of the April 21, 1987, regular meeting of the Board were approved. OPENING OF BIDS - APPROXIMATELY SIX (6) NEW UNMARKED VEHICLES FOR THE SOUTH BEND POLICE DEPARTMENT DETECTIVE BUREAU This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GATES CHEVROLET CORPORATION 401 South Lafayette Blvd. South Bend, Indiana Bid was signed by Charles J. Lindzy, Fleet Manager, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. 6 1987 Chevrolet Celebrity List Price each $12,737.20 Less discount each -Fleet 2,550.65 Net Price Each $10,186.55 Net Price - six units $61,119.30 NOTE: If Radio (AM) is desired - Add $46.00 to each EXCEPTION Bid is subject to 1987 Chevrolet production availability. DON_MEDOW MOTORS, INC. 1903 Lincolnway East South Bend, Indiana Bid was signed by Randall J. Medow, Vice -President, Non -Collusion Affidavit was in order and a Certified Check in the amount of $6,480.00 was submitted. 6 Pontiac 6000 4 door Sedan $10,800.00 ea. _ $64,800.00 Trade in Actual Cash Values 2,100.00 with trade 62,700.00 REGULAR MEETING APRIL 28, 1987 GURLEY LEEP-BUICK, INC. 5302 North Grape Road Mishawaka, Indiana Bid was signed by M.R. Leep, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted., BID: 6 1987 Century Custom 4dr Radio (delete) Trade -In Allowances 1978 Mercury Cougar 1983 Chevrolet Malibu 1980 Dodge Aspen Dodge Aspen 1983 Chevrolet Malibu 1982 AMC Concord 1976 Chevrolet Impala $11,607.51 ea. = $69,645.06 $ 100.00 1,000.00 500.00 800.00 800.00 800.00 200.00 Bid time limitation until May 7, 1987 JORDAN FORD 609 E. Jefferson Mishawaka, Indiana Bid was signed by Herb Baylin, Agent, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: 6 1987 Ford Taurus $11,488.85 ea. = $68,933.10 Requested Trade Value VEHICLES TRADE VALUE 625 $ 800.00 658 1,500.00 682 500.00 685 1,200.00 705 200.00 734 100.00 Total Trade Allowance - All Vehicles $ 4,300.00 Grand Total with Trade Allowance $64,633.10 Mr. Leszczynski stated that University Park Chrysler -Plymouth, Inc., 5210 North Grape Road, Mishawaka, Indiana, has advised that they cannot participate on this bid at this time. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above bids were referred to the Police Department for review and recommendation. OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY: - 410 EAST SOUTH STREET - 925 WEST OAK STREET - 927 WEST OAK STREET Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed bids for the sale of City -owned property at 410 East South Street, 925 West Oak Street and 927 West Oak Street. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were received: REGULAR MEETING APRIL 28, 1987 925 & 927 WEST OAK STREET Mr. Leszczynski advised that Mr. & Mrs. Jeremiah White, 3111 Council Oak Drive, have submitted a bid in the amount of $50.00 for the property at 927 West Oak Street and a bid in the amount of $50.00 for the property at 925 West Oak Street. It was noted that the appraised value of the property at 925 W. Oak Street is $210.00 and the appraised value of the property at 927 Oak Street is $210.00. Mr. Vance stated that in the past, as the Board has desired one-half of the appraisal price, he would make a motion that the offers be rejected. Mrs. DeClercq seconded the motion and it carried. After further consideration and discussion, Mr. Vance stated that he would like to amend his prior motion and ask that the Clerk communicate to Mr. & Mrs. White that the Board would accept one-half the appraisal price ($105.00) for each of the above referred to properties. Mrs. DeClercq seconded the amended motion and it carried. 410 EAST SOUTH STREET Mr. Leszczynski advised that two (2) sealed bids for the purchase of this property were received. He additionally advised that this property is adjacent to property owned by the, Department of Redevelopment and would therefore recommend that the opening of the bids be tabled for one (1) week. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the opening of bids was tabled for one (1) week. ADOPTION OF RESOLUTION NO. 11-1987 - DEALERS/TRANSFER STATION LICENSE APP Mrs. Patricia E. DeClercq, Director, Enforcement, reminded members of the 1987, the Board recommended that the Resources, Inc., 3113 South Gertrude be approved. NEW SCRAP METAL/JUNK ICATIONS Department of Code Board that on March license application Street, South Bend, 17, of Metal Indiana, On the recommendation of Councilman Thomas Zakrewski, that item was stricken from the Common Council agenda until further study of the matter could be conducted. It appears that there was some confusion as to who was operating the business at that location. Since that time, the City has met with the principals of Sturgis Iron and Metal Company, Inc. who presently are negotiating for the purchase of both Metal Resources properties at 1305 Prairie Avenue and 3113 South Gertrude Street, which they plan to operate. They have therefore submitted their applications for consideration by the Board of Public Works and subsequent consideration by the Common Council at their meeting to be held on May 11, 1987. Mrs. DeClercq made a motion that the Board approve Resolution No. 11-1987 as the Department of Code Enforcement and the Fire Department Prevention Bureau have conducted inspections of the premises of South Bend Scrap and Processing Division at 3113 South Gertrude Street and 1305 Prairie Avenue and they have met all ordinance requirements and that a favorable recommendation be forwarded to the Common Council for the approval of 1987 licenses for these companies. She stated that should the purchase agreements not be worked out prior to the May llth Common Council meeting the matter would be continued at that time. Mrs. DeClercq stated that representatives from the company were present at the Board meeting today. They asked the Board for a favorable recommendation. I 1 REGULAR MEETING APRIL 28. 1987 Mr. Vance seconded the motion, it carried and the following Resolution No. 11-1987 was adopted and the Clerk instructed to forward this recommendation and appropriate Resolution to the Common Council for approval: RESOLUTION NO. 11-1987 WHEREAS, Scrap Metal/Junk Dealers/Transfer Station license applications for the year 1987 have been received by the Board of Public Works; and WHEREAS, inspections of the properties have been completed by the Department of Code Enforcement and the Fire Prevention Bureau as required by Chapter 4, Article 4, Section 4-51 of the Municipal Code; and WHEREAS, the Department of Code Enforcement and the Fire Prevention Bureau have found that such premises are fit and proper for the maintenance and operation of such businesses; and WHEREAS, Chapter 4, Article 4, Section 4-51 of the Municipal Code requires adopting of a Resolution of the Board of Public Works recommending the approval of the license applications. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the license applications for the following be recommended favorably based upon the satisfactory review of the properties by the Department of Code Enforcement and the Fire Prevention Bureau: South Bend Scrap and Processing Div. 3113 S. Gertrude St. South Bend Scrap and Processing Div. 1305 Prairie Ave. BE IT FURTHER RESOLVED that this Resolution shall be submitted to the Common Council for its consideration and adoption of an appropriate Resolution. DATED this 28th day of April, 1987. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/Patricia E. DeClercq s/Michael L. Vance ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE REQUEST OF CHET WAGGONER LITTLE LEAGUE TO CONDUCT ANNUAL OPENING DAY PARADE - MAY 16, 1987 Mr..Leszczynski advised that the Bureau of Traffic and Lighting and Police Department Traffic Division have reviewed the above referred to request submitted to the Board on April 14, 1987 and recommend approval. Therefore, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the request approved. APPRMIR PR The bureau of Trattic and Lighting and the Police Department Traffic Division have advised the Board that they have reviewed the above referred to request submitted to the Board on April 21, 1987 and recommend approval. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the request approved. REGULAR MEETING APRIL 28, 1987 APPROVE REQUEST OF ST. JOSEPH COUNTY DEMOCRATIC CENTRAL COMMITTEE TO UTILIZE PUBLIC BUILDINGS FOR VOTING PURPOSES - MAY 5, 1987 Mr. Leszczynski advised that Mr. Kenneth P. Fedder, Chairman, St. Joseph County Democratic Central Committee, P.O. Box 1375, South Bend, Indiana, requested permission to use the following public buildings for voting purposes on Primary Election Day, May 5, 1987: #2 Fire Station #3 Fire Station #5 Fire Station #6 Fire Station #7 Fire Station #9 Fire Station #10 Fire Station Potawatomi Greenhouse Pinhook Pavilion 110 E. Marion 1805 McKinley Avenue 2221 Prairie Avenue 4302 Western Avenue 1616 Portage Avenue 2520 Mishawaka Avenue 308 W. Ireland Road 2105 Mishawaka Avenue 2801 Riverside Drive Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the request as submitted was approved. REQUEST OF ST. JOE VALLEY ;T SIDEWALK SOLICITATIONS OF KNIGHTS OF COLUMBUS TO In a letter to the Board, Mr. Robert M. Wilcox, General Chairman, 1987 Tootsie Roll Drive, St. Joe Valley Chapter of Knights of Columbus, advised that the Knights of Columbus will be conducting their annual fund drive for the mentally handicapped of St. Joseph County on May 7-9, 1987. Therefore, they would like permission to solicit on the public sidewalks at the following locations: - 2904 South Michigan Street (Cira's Grocery Store) - 128 South Michigan Street (Osco's) - 110 South Main (Teacher's Credit Union) - Washington and Michigan Streets Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the Police Department Traffic Division and the Bureau of Traffic and Lighting for review and recommendation. REQUEST OF AMERICAN LEGION POST #357 TO CONDUCT POPPY DAYS - MAY 15 AND 16, 1987 - REFERRED Mrs. Jean Bowersox, 2021 South Warren Street, South Bend, Indiana, on behalf of Unit #357 of the Pulaski Post American Legion, requested permission to offer poppies on City sidewalks on May 15th and 16th. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST OF ST. JOSEPH COUNTY MEMORIAL SOCIETY FOR STREET CLOSURE IN CONJUNCTION WITH MEMORIAL DAY ACTIVITIES - MAY 25 1987 - REFERRED In a letter to the Board, Ms. Virginia Hanson, Secretary, St. Joseph County Memorial Society, 19459 Orchard Street, South Bend, Indiana, requested the closing of Washington Street between Main and Lafayette Boulevard for one (1) hour on Monday, May 25, 1987, at 2:00 p.m. in conjunction with Memorial Day activities to be conducted in front of the Sailors and Soldiers monument on the Court House lawn. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. I REGULAR MEETING APRIL 28, 1987 127 E 1 REQUEST OF ST. STEPHEN'S PARISH FOR STREET CLOSURE IN CONJUNCTION WITH PARISH SUMMER FESTIVAL - JULY 25-26, 1987 - REFERRED Rev. Richard A. Laurick, Pastor, St. Stephen's Parish, 1102 West Thomas Street, South Bend, Indiana, advised that the Parish will be conducting its Parish Summer Festival on Sunday, July 26, 1987. In conjunction with said Festival, Rev. Laurick requested that McPherson Street from Thomas to Napier be closed from Saturday, July 25, 1987 at 3:00 p.m. through Sunday, July 26, 1987. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST OF CONJUNCTION Mr. Jett 5choppe, 2216 Miami Street, South Bend, Indiana, on behalf of the Miami Street Association, requested permission to close Miami Street from Ewing to Bowman Street on July 23, 24 & 25, 1987 in conjunction with sidewalk days. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE LIMITED EASEMENT OVER BARTLETT STREET FOR THE INSTALLATION OF A TELEPHONE LINE - MEMORIAL HEALTH PROPERTIES, INC. Mr. Leszczynski advised that on April 14, 1987, the Board denied the request of Memorial Health Properties for a permanent Easement over Bartlett Street for the installation of an overhead telephone line. At this time, however, it has been determined that a limited Easement for a period of two (2) years could be granted. At the end of that period, the telephone line would be installed underground. Therefore, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, a limited two (2) year Easement was approved. APPROVE LICENSE APPLICATION - RUBBISH AND GARBAGE Mr. Leszczynski advised that the following two (2) Rubbish and Garbage license applications have been received: 1. Tommy Swinson 615 Wenger St., S.B. 2. Gene O'Connor 0756 N. Goldring Rd., LaPorte It was noted that an inspection of the truck to be used by Tommy Swinson has been conducted by the Solid Waste Bureau and the applicant was found to be in compliance. Therefore, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. However, as the Board had questions and concerns regarding the license application of Gene O'Connor and his out-of-town business address, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the application was referred to the Department of Code Enforcement for review and recommendation. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the following five (5) traffic control devices were approved: REGULAR MEETING APRIL 28, 1987 1. NEW INSTALLATION, STOP SIGN - On Sampson & Randolph. ("T" Intersection). 2. NEW INSTALLATION, STOP SIGN - On Weist & Springbrook ("T" Intersection). 3. NEW INSTALLATION, STOP SIGN - On St. Paul P1. & Washington. ("T" Intersection). 4. NEW INSTALLATION, STOP SIGN - On Arcade & Rose. ("T" Intersection). 5. NEW INSTALLATION, STOP SIGN On Vernerlee & Rose. ("T" Intersection). APPROVE CONTRACTOR'S BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for John Zimmerman be approved retroactive to April 24, 1987. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above Contractor's Bond was approved. FILING OF NEW TAXICAB RATES - AIRPORT LIMO I/ROSELAND CAB COMPANY Mr. Roger D. Woods, d/b/a Airport Limo I/Roseland Cab Company, P.O. Box 643, Notre Dame, Indiana, advised the Board of the following new rates to be charged by his Company: Flag Drop $ 2.00 Per Mile $ 1.20 Waiting Time $15.00/hour Mr. Leszczynski stated that the Board accepts these rates for filing and has no authority to approve said rates. Therefore, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the above rates as submitted were accepted for filing. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of fifty-one (51) properties cleaned from April 20, 1987 to April 24, 1987, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the report as submitted was filed. APPROVE CLAIMS Deputy City Controller Carol M. No. 7665 through Claim Docket Nc Upon a motion made by Mr. Vance, Sanders submitted Claim Docket 7986 and recommended approval. seconded by Mrs. DeClercq and carried, the claims were approved and the report filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the meeting adjourned at 9:53 a.m. r Jo Leszczyp Patricia E. DeClercq Michael L. Vance ATT T: Sandra M. Parmerlee, Clerk L