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HomeMy WebLinkAbout04/21/87 Board of Public Works MinutesREGULAR MEETING APRIL 21, 1987 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Tuesday, April 21, 1987, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Mr. Michael L. Vance present. Also present was Chief Deputy City Attorney Thomas Bodnar. AGENDA ITEM STRICKEN AND ITEM ADDED Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, an Agreement between Safetyville and the Pilot Club was stricken from the agenda at this time and the Opening of Quotes for the Morris Civic Auditorium Stage Loading Bridge was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski, and carried, the minutes of the April 14, 1987, regular meeting of the Board were approved. PUBLIC HEARING AND FAVORABLE RECOMMENDATION SUBJECT TO DEDICATIO OF PUBLIC RIGHT-OF-WAY - STREET VACATIONS: - ALL OF HIGH STREET LYING SO. OF THE SO. LINE OF HAWBAKER AND - ALL OF BOWEN STREET LYING WEST OF MIAMI STREET Mr. Leszczynski advised that this was the date set for the Board's Public Hearing on the proposed vacation of the following streets: All of High Street lying South of the South line of Hawbaker Street; and All of Bowen Street lying West of a point 480 feet West of the West line of Miami Street It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by Robert and Dorothy Allen, 926 E. LaSalle Street, South Bend, Indiana. It was further noted that pursuant to South Bend Municipal Code Section 18-53.8, owners whose property abut the proposed streets to be vacated were notified of the Board's Public Hearing date. Attorneys Richard Morgan and C. Brian Sauers, Barnes & Thornburg, 100 North Michigan Street, South Bend, Indiana, were present on behalf of the Petitioners. Mr. Morgan introduced Mr. Bob Dunbar of Cressey and Everett and Mr. Gordan Johnson who intends to develop a shopping center on the site of the streets proposed to be vacated. Using a map and project site plan, Mr. Morgan outlined the proposed area to be vacated and submitted to the Board letters from property owners located in the vicinity of the proposed shopping center site. Letters were submitted from Lester Sumrall Evangelistic Association, Standard Federal, St. Joseph Bank and Trust Company and McDonald's Restaurant. Mr. Morgan stated that the letters submitted are from businesses that could be affected by the shopping center and state that they are in support of the re -zoning which is necessary for the construction of the center. Additionally, Mr. Morgan submitted a letter from Mr. Allen who is the major property owner of the proposed site of the shopping center. Mr. Morgan further stated that the vacation of the above referred to streets is an integral part of the proposed construction of a shopping center complex, totalling one hundred sixty-eight thousand (168,000) square feet consisting of four (4) contiguous buildings and containing from four (4) to eight (8) tenants. The $9 million dollar shopping center complex will REGULAR MEETING APRIL 21, 1987 provide approximately three hundred and fifty (350) full and part-time jobs when fully occupied and during the eight (8) to ten (10) months of construction will provide one hundred twenty (120) to one hundred fifty (150) jobs. Mr. Morgan stated that as statutory criteria have been met and the vacation would not have any adverse impact, he would ask that the Board grant the Petition as submitted. There being no one else present wishing to speak either for or against the proposed vacation, and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Public Hearing on this matter was closed. Mr. Vance stated that he is happy to have the construction of this shopping complex take place in South Bend and welcomes the center. Therefore, he made a motion that the Clerk forward to the Common Council a favorable recommendation on the above referred to street vacations subject to the dedication of sufficient public right-of-way to accommodate a forty (40) foot turning radius or approved turn -around as recommended by the City Engineer's office and subject to any and all utility easements. Mr. Leszczynski seconded the motion and it carried. OPENING OF BIDS - SALE OF MISCELLANEOUS ITEMS Mr. Leszczynski advised that pursuant to the Board's adoption of Resolution No. 6-1987 on March 31, 1987, authorizing the disposal of miscellaneous items, this was the date set for receiving and opening of sealed bids for the items referred to in said Resolution. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. As no bids were received for the items offered for sale, Mr. Vance made a motion that permission be granted to negotiate for the sale of these items. Mr. Leszczynski seconded the motion and it carried. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of approximately twenty (20) abandoned vehicles which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 S. Gertrude, P.O. Box 2883 South Bend, Indiana 46680 Vehicles No. 1 $10.75 Vehicles No. 11 $ 1.00 2 15.75 12 10.75 3 15.75 13 1.00 4 1.00 14 15.75 5 15.75 15 1.00 6 15.75 16 45.75 7 1.00 17 27.75 8 15.75 18 15.75 9 116.75 19 1.00 10 1.00 20 116.75 1 1 1 REGULAR MEETING Mr. Charles E. Teske 54830 Pear Road South Bend, Indiana Vehicles No. 2 $12.00 9 18.00 16 43.00 17 43.00 20 18.00 Mr. Eugene Hundt Hundt's Auto Parts 13600 W. 5th C. Road Plymouth, Indiana Vehicles No. 9 $57.00 16 100.00 Mr. Jeffrey A. Nicklas 23821 Adams Road South Bend, Indiana Vehicle No. 9 $112.00 APRIL 21, 1987 Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the following bids were awarded: Steve & Gene's - Vehicle No. 1 $10.75 2 15.75 3 15.75 4 1.00 5 15.75 6 15.75 7 1.00 8 15.75 9 116.75 10 1.00 11 1.00 12 10.75 13 1.00 14 15.75 15 1.00 18 15.75 19 1.00 20 116.75 TOTAL: $372.25 Charles E. Teske - Vehicle No. 17 $ 43.00 Hundt's Auto Parts - Vehicle No. 16 $100.00 GRAND TOTAL: $515.25 APPROVE COMMUNITY DEVELOPMENT ADDENDUM I - CENTER CITY ASSOCIATES (ECONOMIC DEVELOPMENT CAPITAL FUND) The following Community Development Addendum was presented to the Board for approval: ADDENDUM I CENTER CITY ASSOCIATES ECONOMIC DEVELOPMENT CAPITAL FUND Addendum I indicates a Contract time extension from December 31, 1986 to December 31, 1987. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the above Addendum was approved and executed. MINNI REGULAR MEETING APRIL 21, 1987 OPENING AND AWARD OF QUOTATION - MORRIS CIVIC AUDITORIUM STAGE LOADING BRIDGE Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed quotes for the labor, materials, tools and equipment to furnish and install a stage loading bridge for Morris Civic Auditorium, 211 North Michigan Street, South Bend, Indiana. Mr. James E. Childs of James E. Childs & Associates, Inc., Architects & Planners, advised that the cost estimate for the installation of the stage loading bridge is $16,500.00. The following quotes were received: ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette Boulevard P.O. Box 1108 South Bend, Indiana Quotation submitted by Mr. Dave Fields, Vice -President is as follows: Base Quote: $16,430.00 Alternate #1: Add $ 250.00 Alternate #2: Add $ 800.00 Voluntary Alternate: Deduct $ 450.00 (Use expanded metal in lieu of wire mesh panels) ST. JOSEPH VALLEY STRUCTURAL STEEL CO. 1203 Kent Street P.O. Box 4511 Elkhart, Indiana Quotation submitted by Dean R. Kelly, President and Richard K. Eckermann, Secretary is as follows: Base Quote: $14,045.00 Alternate #1: Add $ 65.00 Alternate #2: Add $ 715.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above referred to quotations were referred to Mr. James Childs for review and recommendation. After review of the quotations received, Mr. Childs recommended that the Board accept and approve the low quotation submitted by St. Joseph Valley Structural Steel Company at a base quotation of $14,045.00 plus Alternates #1 and #2. Therefore, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the quotation of St. Joseph Valley Structural Steel Company was awarded. APPROVE SECOND SERVICES CORPO. Ms. Beth Leon that the abov entered into schedule so t disbursement Upon a motion carried, the executed. NDMENT TO THE LOAN A ON AND THE CITY OF S CONTAINER ard, Department of Community Development, advised e referred to Second Amendment to the Loan Agreement on July 22, 1986, provides a new amortization hat the terms of repayment reflect that the of the loan proceeds was in two (2) installments. made by Mr. Vance, seconded by Mrs. DeClercq and above referred to Amendment was approved and APPROVE LICENSE APPLICATIONS - SECONDHAND DEALERS Mr. Leszczynski advised that the following two (2) secondhand dealers license applications have been received: LJ REGULAR MEETING APRIL 21, 1987 NAME: The Boutique Exchange BY: Janie Kennedy ADDRESS: 529 North Niles FOR THE PURPOSE OF SELLING: Used clothing NAME: What-Not-Shoppe BY: Walter Szlanfucht ADDRESS: 1414 Leer FOR THE PURPOSE OF SELLING: Used miscellaneous items Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above applications. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of licenses. APPROVE REQUEST OF LYKOWSKI CONSTRUCTION TO MOVE A HOUSE FROM 1543 PERTHWAY DRIVE TO 666 WIDENER LANE Mr. Jack A. Mathews, Building Commissioner, advised the Board that Lykowski Construction, Inc., House Moving Engineers, 21707 West Ireland Road, South Bend, Indiana, has requested permission to move a house from 1543 Perthway Drive to 666 Widener Lane. Mr. Mathews further advised that Lykowski Construction has contacted all utility companies and their requirements have been satisfied. Additionally, the City Engineer's office has approved the route to be utilized for this move and the appropriate Certificate of Insurance is in order and on file. Therefore, Mr. Mathews recommended that the Board approve the request as submitted by Lykowski Construction. In response to his inquiry, Mr. Vance was advised that Lykowski Construction has provided the required Certificate of Insurance in the appropriate amount as required by City ordinance. Therefore, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the request approved. REQUEST OF MADISON SCHOOL HOME SCHOOL ORGANIZATION TO CLOSE PARK LANE FOR ICE CREAM SOCIAL - MAY 15. 1987 - REFERRED In a letter to the Board, Ms. Kathy Large, MHSO Co -Chairman, Home School Organization, Madison School, 832 North Lafayette Boulevard, South Bend, Indiana, advised that Madison School is having its annual Ice Cream Social on Friday, May 15, 1987 from 5:30 p.m. to 8:00 p.m. Therefore, Ms. Large requested that Park Lane, from Lafayette to Main Street be closed for the safety of the children attending the Ice Cream Social. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately seventeen (17) abandoned vehicles, which are being stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mrs. DeClercq, REGULAR MEETING APRIL 21, 1987 seconded by Mr. Vance and carried, the above request was approved and a date of May 5, 1987 was established for the receiving and opening of sealed bids. APPROVE REQUEST TO CLOSE 900 BLOCK OF NAPOLEON STREET FOR BROWNIE GIRL SCOUTS BICYCLE CLINIC-- MAY 9, 1987 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the request submitted to the Board on April 14, 1987, to close Napoleon Street between Eddy and Notre Dame Avenue on May 9, 1987. It is the recommendation of the Bureau of Traffic and Lighting and the Police Department Traffic Division that the request be approved except that Napoleon Street be closed from Francis Street to Notre Dame. Also, twelve (12) cones may be picked -up by the Petitioner at the Bureau of Traffic and Lighting. Therefore, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the request approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following five (5) traffic control devices were approved: 1. NEW INSTALLATION, STOP SIGN - On Brookfield at Dunham. ("T" Intersection). 2. NEW INSTALLATION, STOP SIGN - On Dale at Broadway. ("T" Intersection). 3. NEW INSTALLATION, STOP SIGN - On Virginia at Broadway. ("T" Intersection). 4. NEW INSTALLATION, STOP SIGN - On Pershing at Olive. ("T" Intersection). 5. NEW INSTALLATION, STOP SIGN - On St. Joseph at Vincent. ("T" Intersection) . APPROVE CONTRACTOR'S BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for H.G. Christman Construction Co., Inc. be approved effective April 21, 1987. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above Contractor's Bond was approved. FILING OF HUMANE SOCIETY MONTHLY REPORTS - FEBRUARY & MARCH Mrs. DeClercq reminded Board members that on March 17, 1987, she requested that the February Humane Society report as submitted be tabled at that time as the Department of Code Enforcement was to be meeting with the Humane Society regarding a method of reporting to reflect animal control services provided per the terms of the Contract which the City entered into with the Humane Society. She stated that the City and the Humane Society will be meeting one more time regarding this matter and it is anticipated that they will have the report in final form soon. She therefore, made a motion recommending that the February and March reports be filed at this time as submitted. Mr. Vance seconded the motion and the reports were filed. E 11 1 REGULAR MEETING APRIL 21. 1987 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of fifty-eight (58) properties cleaned from April 13, 1987 thru April 17, 1987, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the report as submitted was filed. APPROVE CLAIMS Mr. John W. Ferguson, Executive Director, St. Joseph County Job Training Program submitted a list containing ninety-one (91) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 7473 through Claim Docket No. 7662 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the meeting adjourned at 9:50 a.m. ATTEST: Sandra M. Parmerlee, Clerk Patricia E. DeClercq