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HomeMy WebLinkAbout04/07/87 Board of Public Works MinutesREGULAR MEETING APRIL' 7 , 1987 The regular meeting of the Board of 9:32 a.m. on Tuesday, April 7, 1987 Leszczynski, with Mr. Leszczynski, and Mr. Michael L. Vance present. City Attorney Thomas Bodnar. Public Works was convened at by President John E. Mrs. Patricia E. DeClercq Also present was Chief Deputy APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance, and carried, the minutes of the March 31, 1987, regular meeting of the Board were approved. OPENING OF PROPOSALS - MANAGEMENT OF ON -STREET PARKING ENFORCEMENT AND OFF-STREET PARKING OPERATIONS This was the date set for receiving and opening of sealed Proposals for the above referred to services. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following one (1) Proposal was opened and publicly read: COYNE-KANGESSER, INC. 1401 Lakeside Avenue Cleveland, Ohio 44114 Proposal was signed by John P. Non -Collusion Affidavit was in in the amount of $2,400.00 was PROPOSAL: Coyne, President, order and a Cashier's Check submitted. On -Street Parking The cost of providing management services will be $7.50 per man-hour. This cost includes wages, applicable employment taxes, social security taxes, medical insurance coverage for full-time personnel, liability insurance as set forth in the Proposal, uniforms and name tags. The monthly fee to Coyne-Kangesser, Inc. for managing and supervising this program will be $750.00 during the term of the Contract. Off -Street Parking The cost of providing personnel to manage, operate and maintain the two (2) garages in accordance with specifications is $11,833.33 per month. A projected detailed Budget for operating the two (2) garages for the first fiscal year of operation is as follows: Manager Assistant Manager Bookkeeper Cashiers Maintenance & Security Personnel Repairman Fringe Benefits, taxes, vacations, etc Medical Insurance Liability Insurance Performance Bond Annual Auditor's Review Uniforms & Name Tags $ 20,000.00 15,000.00 12,000.00 34,000.00 18,000.00 5,000.00 16,200.00 13,000.00 4,800.00 500.00 1,000.00 2.500.00 $142,000.00 REGULAR MEETING APRIL 7, 1987 Goods and services to be provided by the City: All utilities All office, operating and cleaning supplies All office equipment All maintenance equipment, including salt All revenue equipment, supplies and parts Plus whatever else is currently provided The Budget assumes no change in parking rates or hours of operation. The monthly fee to Coyne-Kangesser, Inc. for managing and supervising the two (2) garages will be $1,250.00 or $625.00 for each garage. In addition to the monthly management fee Coyne-Kangesser proposed an annual incentive fee based upon the following schedule: - 10% of gross parking revenues in excess of $280,000.00 up to $300,000.00; plus - 12 1/2% of gross parking revenues in excess of $300,000.00 up to $320,000.00; plus - 15% of gross parking revenues in excess of $320,000.00. Additionally indicated on the Proposal were five (5) alternatives which included installation of state -of -the art revenue and audit control parking equipment, installation of new signing and graphics in both garages to reflect safe, well run and concerned facilities for daily parkers, painting of the garages if City provides paint and supplies and installation of new high pressure sodium light fixtures in the Colfax garage. All equipment and capital improvements will be sold to the City at the end of the Contract period for the sum of $1.00. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above Proposal was referred to the City Controller for review and recommendation. ADOPT RESOLUTION NO. 7-1987 - DISPOSAL OF OBSOLETE VEHICLES (POLICE DEPARTMENT) Mr. Leszczynski advised that Police Chief Charles T. Hurley has submitted a list of six (6) police vehicles which are considered to be unsound and no longer fit for service within the police vehicle fleet. These vehicles have high mileage and are becoming too costly to maintain. Chief Hurley therefore requested that the Board declare these vehicles as unfit for service within the police fleet. Additionally, Chief Hurley further requested that the Board consider offering these vehicles as trade-ins for six (6) new vehicles which are to be purchased for the police detective fleet. Therefore, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the request of the Chief was accepted, the vehicles were declared obsolete and will be offered as trade-ins for the purchase of new vehicles and the following Resolution No. 7-1987 was adopted: RESOLUTION NO. 7-1987 WHEREAS, it has been determined by the Board of Public Works that the Police Department vehicles listed on the attached sheet are obsolete and no longer needed or are unfit for the purposes for which they were intended. 1 1 1 REGULAR MEETING APRIL 7, 1987 WHEREAS, Indiana Code 36-1-11-6 permits the sale of personal property no longer needed or obsolete. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the six (6) vehicles shown on the attachment to this Resolution are obsolete and not needed by the City of South Bend. BE IT FURTHER RESOLVED that said vehicles be disposed of and removed from the City Vehicle Inventory. DATED this 7th day of April, 1987. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/Michael L. Vance ATTEST: s/Sandra M. Parmerlee, Clerk ATTACHMENT NUMBER MAKE YEAR SERIAL NUMBER MILEAGE POLICE DEPARTMENT: 625 Dodge 1980 NL41CAF213535 43737 658 Chevrolet 1983 1GIAW6996DR201175 83131 682 Dodge 1980 NL41CAF213534 69684 685 AMC 1982 1AMCA0559CK115651 77377 705 Chevrolet 1983 lGlAW6996DR201130 65303 734 Mercury 1978 8H92H608760 102798 APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - APPROXIMATELY SIX (6) NEW UNMARKED VEHICLES FOR THE SOUTH BEND POLICE DEPARTMENT DETECTIVE BUREAU In a letter to the Board, Police Chief Charles T. Hurley, requested permission to advertise for the receipt of bids for approximately six (6) new unmarked vehicles for the South Bend Police Department Detective Bureau. Chief Hurley further advised that all vehicles must be new, no rentals or demonstrators will be accepted and all units shall be front wheel driven American made automobiles. Therefore, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the request as submitted was approved. ADOPT RESOLUTION NO. 8-1987 - SALE OF CITY -OWNED PROPERTY AT 410 EAST SOUTH STREET, 925 WEST OAK STREET AND 927 WEST OAK STREET Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the following Resolution No. 8-1987 for the sale of City -owned properties was adopted: RESOLUTION NO. 8-1987 WHEREAS, the Board of Public Works of the City of South Bend, Indiana, has compiled a current detailed inventory of all real property owned by the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it finds that certain of the parcels of real estate now owned by the City of South Bend are 100 REGULAR MEETING APRIL 7, 1987 not necessary to the public use and are not set aside by State and City laws for public purposes; and WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to State Statutes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: That the parcels of real estate owned by the City contained in the following list are not necessary to the public use and are not set aside by State or City laws for public purposes: ADDRESS: DEED NO. 410 E. South 1213 925 W. Oak 743 927 W. Oak 998 ADOPTED this 7th day of April, 1987. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/Michael L. Vance ATTEST: s/Sandra M. Parmerlee, Clerk DENIAL OF REQUESTS TO PURCHASE CITY -OWNED PROPERTIES• - 402 EAST PARIS STREET - 510 EAST KEASEY STREET - 514 EAST KEASEY STREET - 614 SOUTH COLUMBIA STREET Mr. Leszczynski stated that requests to purchase the above referred to City -owned properties have been received and referred to the necessary bureaus and departments for review and recommendation. In each instance, it is the recommendation of the Department of Economic Development that these properties be retained and not offered for sale at this time. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, requests to purchase the above referred to properties as submitted were denied. ADOPT RESOLUTION NO. 9-1987 - ESTABLISHING FEES FOR CONNECTION INTO SEWER - EDWARD ROSE OF INDIANA Mr. Leszczynski stated that Resolution No. 9-1987 sets fees for connection into a sewer which was constructed by Edward Rose of Indiana. It was noted that connection fees will be payable to Edward Rose of Indiana. Therefore, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the following Resolution No. 9-1987 was adopted: RESOLUTION NO. 9-1987 WHEREAS, Edward Rose of Indiana did construct a sanitary sewer along Inwood Road in a contract dated February 19, 1985 with the City of south Bend. 1 1 WHEREAS, the cost of said sewer was paid for jointly by the City of South Bend and Edward Rose of Indiana. 101 REGULAR MEETING APRIL 7, 1987 WHEREAS, the contract mentioned above provided for the payment to Edward Rose of Indiana a sum equal to the pro rata share of the costs of the construction of the sewer subject to such reasonable rules and regulations as the Board may provide. NOW, THEREFORE, BE IT RESOLVED, that the fee for con- nection into said sewer will be a sum equal to their pro rata share according to the following schedule. (1) $0.07/sq. ft. shall be paid to Edward Rose of Indiana for each square foot as determined by multiplying the frontage on Inwood Road of the property benefiting from said sewer by the depth of the property, up to a maximum of 150 feet in depth; plus (2) $0.03/sq. ft. shall be paid to Edward Rose of Indiana for all remaining property benefiting by said sewer within 500 feet of the sewer. (3) $1,500.00 shall be paid to Edward Rose of Indiana for each forced main connected into sewer, from beyond 500 feet (limit 3). Dated this 7th day of April, 1987. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/Michael L. Vance ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE PROJECT COMPLETION AFFIDAVIT - STATE THEATRE RE -ROOFING AND MISCELLANEOUS REPAIRS PROJECT Mr. Kenneth P. Herceg, Ken Herceg & Associates, Inc., 425 North Michigan Street, South Bend, Indiana, and Slatile Roofing and Sheet Metal, have submitted a Project Completion Affidavit for the above referred to project indicating a final cost of $72,399.50. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Project Completion Affidavit was approved and executed. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately twenty (20) abandoned vehicles, which are being stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above request was approved and a date of April 21, 1987, was established for the receiving and opening of sealed bids. APPROVE REOUEST OF SOUTH BEND YOUTH SYMPHONY FOR TRAFFIC ASSISTANCE FOR YOUTH CONCERTS AT MORRIS CIVIC AUDITORIUM - APRIL 30, 1987 & MAY 1, 1987 Mr. Leszczynski advised that the appropriate departments have reviewed the above referred to request submitted to the Board on February 24, 1987 and recommend approval. 102 REGULAR MEETING APRIL 7, 1987 Mr. Michael P. Meeks, Director, Division of Engineering, advised that school buses will park in the parking lot located downtown known as the "Shoppers Free Lot." Additionally, the "holding areas" for buses will be as follows: - East and West side of Niles from Washington to Colfax. - West side of Niles from Colfax to LaSalle. - North and South side of Washington from Niles to Hill. These streets will be posted as "No Parking," 10:00 a.m. to 12:00 p.m. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the request approved. REQUEST TO CONDUCT ANNUAL ST. ADALBERT/CORVILLA RUN - JULY 12. 1987 - REFERRED In a letter to the Board, Mr. Chris Borkowski, as Director of this years St. Adalbert/Corvilla Run, requested permission to conduct the annual footrace/fundraiser on Sunday, July 12, 1987, beginning at 6:00 p.m. Mr. Borkowski submitted with the request a one (1) mile and five (5) mile race routes as utilized in the past. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and Police Department Traffic Division for review and recommendation. APPROVE CONTRACTOR'S BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for Tarne Mortakis d/b/a Custom Concrete be approved retroactive to March 31, 1987. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above Contractor's Bond was approved. APPROVE HANDICAPPED PARKING PERMIT Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following one (1) handicapped parking permit application was approved and referred to the Deputy Controller's office for issuance of a permit: 1. Johnnie Harris 1126 Chalfant, S.B. FILING OF NEW TAXI CAB RATES - ALLIED CAB COMPANY Mr. Leszczynski stated that Mr. Walter Jones, Allied Cab Company, 1608 North Sheridan, South Bend, Indiana, has advised the Board of a rate change with the new rates to be charged by the Allied Cab Company as follows: Flag Drop - $2.00 Mileage - $1.20/mile Waiting Time - $15.00/hour Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the rates as submitted were accepted for filing. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, Certificates of Insurance for the following were accepted and filed: Delta Star Electric, Inc. 1125 South Walnut Street South Bend, Indiana 103 REGULAR MEETING APRIL 7, 1987 William A. Geyer and David L. Geyer, d/b/a/ Geyer Construction & Development Company 67475 Kenilworth Road Lakeville, Indiana 46536 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of one hundred thirty-two (132) properties cleaned from March 25, 1987 thru April 2, 1987, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the report as submitted was filed. APPROVE CLAIMS Mr. John W. Ferguson, Executive Director, St. Joseph County Job Training Program submitted a list containing ninety-seven (97) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 6816 through Claim Docket No. 6983 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business motion made by Mr. Leszczynski, carried, the meeting adjourned 1 ATTEST: Sandra M. Parmerlee, Clerk 1 to come before the Board, upon a seconded by Mrs. DeClercq and at 9:45 a.m. J hn E. Leszcz i e �tSCo Patricia E. DeClercq Mic ael L. VaInce