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HomeMy WebLinkAbout03/31/87 Board of Public Works MinutesREGULAR MEETING MARCH 31, 1987 The regular meeting of the Board of Public Works was convened at 9:38 a.m. on Tuesday, March 31, 1987, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Mr. Michael L. Vance present. Also present was Chief Deputy City Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETINGS Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the minutes of the March 17, 1987, regular meeting of the Board were approved. Additionally, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the minutes of the March 24, 1987, regular meeting of the Board were approved. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of approximately twenty (20) abandoned vehicles which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 S. Gertrude, P.O. Box 2883 South Bend, Indiana 46680 Vehicle No. 1 $ 1.00 Vehicle No. 11 $35.00 2 35.00 12 65.00 3 10.50 13 20.00 4 1.00 14 10.00 5 35.00 15 40.00 6 10.00 16 65.00 7 35.00 17 10.00 8 35.00 18 40.00 9 35.00 19 10.00 10 35.00 20 2.00 Ms. Cynthia Stremme 25267 State Road 2 South Bend, Indiana 46563 Vehicle No. 17 $28.30 Mr. Charles E. Teske 54830 Pear Road South Bend, Indiana Vehicle No. 3 $16.00 12 13 67.00 23.00 16 14.00 18 26.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following bids were awarded: 92 REGULAR MEETING Steve & Gene's - Vehicle No. Cynthia Stremme - Vehicle No Charles E. Teske - Vehicle No APPROVE 1 2 4 5 6 7 8 9 10 11 14 15 16 18 19 20 MARCH 31, 1987 $ 1.00 35.00 1.00 35.00 10.00 35.00 35.00 35.00 35.00 35.00 10.00 40.00 65.00 40.00 10.00 2.00 TOTAL: $424.00 1 28.30 3 16.00 12 67.00 13 23.00 TOTAL: $106.00 GRAND TOTAL: $558.30 TO RIGHT-OF-WAY FOR WATER AND SEWER LINES CT (SISTERS OF THE HOLY CROSS/ST. MARY'S COLLEGE) Mr. John E. Leszczynski, Director, Public Works, requested Board approval of the above referred to Amendment to Right of Way for Water and Sewer Lines Improvements Contract with the Sisters of the Holy Cross. It was noted that this Amendment allows the City to construct and maintain an access road to a currently existing siphon chamber on Saint Mary's College property. The City will place a gate at the entrance and fence -in the structure. The road will allow better access to the structure for maintenance. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the Amendment as submitted was approved and executed. APPROVE COMMUNITY DEVELOPMENT ADDENDUM Ms. Betsy Harriman, Department of Community Development, advised that Addendum II - Monroe Park Development Corporation for Monroe Park Development Corporation Programs, provides for a time extension from December, 1986 to May 31, 1987. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the above Addendum was approved and executed. APPROVE AGREEMENT FOR STAFF SUPPORT - URBAN ENTERPRISE ASSOCIATION, INC. Ms. Pamela C. Meyer, Program Manager, Urban Enterprise Zone, submitted to the Board an Agreement between the South Bend Urban Enterprise Association, Inc., and the City on behalf of the Economic Development Department and Legal Department for the period January 1, 1987 to and including December 31, 1987. She stated that the terms and amount of this Agreement are identical to the Agreement approved last year for staff support services. It was noted that the Agreement indicates that the total cost of services shall not exceed $42,000.00 for the entire term of the Agreement. 1 1 93 REGULAR MEETING MARCH 31-, 1987 Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the Agreement as submitted was approved. APPROVE CHANGE ORDER NOS. 4 & 5 - SKYWALK FROM MARRIOTT HOTEL TO CENTURY CENTER PROJECT Mr. Leszczynski advised that Cole Associates, Inc., 2211 East Jefferson Boulevard, South Bend, Indiana and Wright Construction Corporation, P.O. Box 1306, Elkhart, Indiana, have submitted Change Order Nos. 4 & 5 in regards to the above referred to project. Mr. Leszczynski further advised that Change Order No. 4 indicates an increase of $27,428.00 primarily for the cost of additional piling required to support the existing retaining wall at the Marriott Hotel. Additionally, Change Order No. 5 indicates an increase of $2,457.00 for the cost of painting the underside of the exterior plaster suffit and revising sprinkler piping to install four (4) flush sprinkler heads in the lower vestibule at Century Center. As a result of these two (2) Change Orders, the new Contract amount is $983,644.00. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the Change Orders as submitted were approved. APPROVE PROJECT COMPLETION AFFIDAVIT - SABLE RIDGE Mr. Leszczynski advised that H. DeWulf Mechanical Contractors, Inc., 58600 Executive Drive, Mishawaka, Indiana, has submitted a Project Completion Affidavit for Sable Ridge Sub -Division (Phase II). Mr. Leszczynski further advised that this project, which entails the installation of water and sewer mains for the above named Development, is now completed. Additionally submitted with the Project Completion Affidavit was the appropriate three-year Maintenance Bond. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the Project Completion Affidavit as submitted was approved and executed and the Maintenance Bond was filed. ADOPT RESOLUTION NO. 6-1987 - DISPOSAL OF OBSOLETE ITEMS Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, following Resolution No. 6-1987 was adopted: RESOLUTION NO. 6-1987 WHEREAS, it has come to the attention of the Board of Public Works that the items listed on the attached Exhibit A are salvageable materials located in the Studebaker National Museum warehouse facility at 520 South Lafayette Boulevard, South Bend; and WHEREAS, these materials are no longer suitable for the purpose for which they were intended and no longer needed; and WHEREAS, Indiana Code 36-1-11-6 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended which is no longer needed. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the materials listed on Exhibit A are not fit for the purpose for which they were intended. BE IT FURTHER RESOLVED that said materials be advertised for sale and disposed of accordingly. REGULAR MEETING MARCH 31, 1987 ADOPTED this 31st day of March, 1987. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/Michael L. Vance ATTEST: s/Sandra M. Parmerlee, Clerk EXHIBIT "A" 22 Fluorescent Lamps - 5'2-1/2" long and 2' wide each (Cords are detached on three - Lights are missing on one lamp) Metal Skids - 42 green metal panels - 3'10" wide, 2'10" tall, 1-1/2" deep 21 white metal panels - 5'10" wide, 2'10" tall, 1-1/2" deep 70 wooden pegboard sheets - 2'3-1/2" wide, 2'10" tall, 1-1/2" deep Numerous metal support posts 1 Metal Desk - 5' long, 219" wide, 2 1/2' high Wooden Beams - 12'9" long, 1' wide, 5 1/2" deep 6'2" long, 11" wide, 5 1/2" deep 12'9" long, 6" deep, 11" wide 6 External light towers to illuminate parking lot APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately eleven (11) abandoned vehicles, which are being stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the above request was approved and a date of April 14, 1987, was established for the receiving and opening of sealed bids. REQUEST OF LINCOLN SCHOOL FOR YELLOW CURB AT BUS DROP-OFF AND PICK-UP AREA ON EAST SIDE OF VERNON STREET - REFERRED Mr. Leszczynski advised that Obera McDonald, Principal of Lincoln School, 1425 East Calvert Street, South Bend, Indiana, has indicated that there are problems with the bus pick-up and drop-off area at Lincoln School. Ms. McDonald stated that students who ride the bus are picked -up and dropped -off on the east side of Vernon Street. She would therefore like to have a yellow line painted along the entire area. She further stated that they have a problem first with the safety of the children and without a visible indication for "no parking" there is no indication to parents and others that this area is off limits. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. 1 1 1 REGULAR MEETING MARCH 31, 1987 APPROVE LICENSE APPLICATION - SECONDHAND DEALER Mr. Leszczynski advised that the following one (1) secondhand dealers license application has been received: NAME: R & J VARIETY & APPLIANCE STORE BY: Ronald Johnson ADDRESS: 1426 Portage FOR THE PURPOSE OF SELLING: Unknown Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above application. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. APPROVE AND/OR RELEASE CONTRACTORS AND EXCAVATION BONDS Mr. Melvin Humphrey, Engineering Department, recommended that the following Contractors and Excavation Bonds be approved and/or released: CONTRACTORS S & S Store Designs, Inc. Released Effective 3/31/87 Ziolkowski Construction Approved Effective 3/31/87 EXCAVATION Ziolkowski Construction Approved Effective 3/31/87 Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the recommendation of Mr. Humphrey was accepted and the above referred to bonds were approved and/or released. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following six (6) traffic control devices were approved: 1. REMOVAL OF NO PARKING THIS SIDE, REVISED TO 2-HOUR PARKING 6A-6P - North 1/2 block of 500 N. Michigan, East side. (Seasonal signs). 2. REMOVAL OF NO PARKING THIS SIDE, REVISED TO OPEN PARKING - 300 LaMonte Terrace. (Seasonal signs). 3. NEW INSTALLATION, STOP SIGN - On Tonti at Hillcrest. ("T" Intersection). 4. NEW INSTALLATION, STOP SIGN - On Parkovash at Hillcrest. ("T" Intersection). 5. NEW INSTALLATION, STOP SIGN - On Esther at Bader. ("T" Intersection). 6. NEW INSTALLATION, STOP SIGN - On Diamond at LaPorte. ("T" Intersection). APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 6556 through Claim Docket No. 6806 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the claims were approved and the report filed. Lair UNAZA REGULAR MEETING PRIVILEGE OF THE FLOOR: MARCH 31, 1987 QUESTIONS AND CONCERNS REGARDING THE SALE OF ABANDONED VEHICLES Mrs. Charles Teske, 54830 Pear Road, South Bend, Indiana, inquired about the procedure utilized in selecting vehicles which will be offered for sale through the abandoned vehicle sealed bid process. She stated that in inspecting the vehicles located at Steve and Gene's lot which the City is offering for sale she has noticed vehicles that are not offered for sale to the public but are given to Steve and Gene's. She inquired as to why Steve and Gene's receives vehicles not offered for sale. Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, invited Mrs. Teske to join her after the meeting at which time she will review the abandoned vehicle towing and storage procedure with her. Mrs. DeClercq stated that some procedures are determined by the terms of the Contract which the City entered into with Steve and Gene's for the towing and storage of abandoned vehicle. Mrs. Teske was told that vehicles are determined either to be of value over one -hundred dollars ($100.00) or under one -hundred dollars ($100.00). Mrs. Teske then inquired who determines that value. Mrs. DeClercq responded that the value is determined when all pertinent paperwork regarding the vehicle is completed by her Department. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:54 a.m. -1) 1 MR " 0 NA, F_,A h. h. - 2 WN , 1 04 •r, Patricia E. • r 0--Im jt.�k U01-1 Michael L. ance ATTEST: ,ZJ6�jx), Sandra M. Parmerlee, Clerk �l 1 1