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HomeMy WebLinkAbout03/24/87 Board of Public Works MinutesREGULAR MEETING MARCH 24, 1987 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, March 24, 1987, by President John E. Leszczynski, with Mr. Leszczynski and Mrs. Patricia E. DeClercq present. Board member Mr. Michael L. Vance was not in attendance. Also present was Chief Deputy City Attorney Thomas Bodnar. APPROVE AGREEMENT - NCR CORPORATION (COMPUTER AIDED DISPATCH SYSTEM) Mr. Leszczynski advised that the Agreement submitted to the Board today in the amount of $693,527.00 between the City and the NCR Corporation is the result of the conclusion of negotiations relating to the bid award of September 9, 1986 to the NCR Corporation for a computer aided dispatch system. Mr. Leszczynski further advised that the system to be utilized is capable of handling county -wide dispatch. In response to questions from the news media, Mr. Leszczynski stated that the basic equipment will be delivered in three (3) months, with the complete system in place by the end of the year. He also stated that when the communications center was built it was anticipated that this type of CAD system would be utilized at some time in the future and equipment was purchased accordingly. Therefore, as a result, a savings in the contract amount can be realized at this time. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. AWARD BID - DUPLICATING EQUIPMENT FOR CITY OF SOUTH BEND PRINT SHOP In a letter to the Board, Mr. Michael L. Vance, Director, Administration and Finance, recommended that the Board award the bid of AM Multigraphics, 5922 West 71st Street, Indianapolis, Indiana, at a net cost of $40,484.10 as follows: Duplicator $11,795.00 Platemaker (Master) $11,455.55 Collator $17,233.55 Mr. Vance stated that this bid compares favorably to the bid submitted by A.B. Dick and Company at a cost of $52,275.00. He additionally stated that the City does not wish to avail itself of the alternate bid offered and would plan to purchase the equipment on the lease purchase option over five (5) years. It was noted that bids for this equipment were opened by the Board on March 17, 1987. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the bid awarded. AWARD BID - STREET MATERIALS FOR THE CITY OF SOUTH BEND STREET DEPARTMENT FOR 1987 In a letter to the Board, Mr. William Penn, Director, Division of Transportation, advised that after review of the bids received by the Board on March 17, 1987, for various street materials, it is his recommendation that the following awards be made: Item #1, 2, 3, 4, 5 & 6 Walsh & Kelly Primary Supplier Item #1, 2, 3, 4, 5 & 6 Rieth-Riley Secondary Supplier Item #7 Rieth-Riley Primary Supplier Item #7 Walsh & Kelly Secondary Supplier Item #8, 10 & 13 Levy Co. Primary Supplier Item #10 Vulcan Materials Secondary Supplier Item #9 St. Joseph Materials Primary Supplier Item #9 Vulcan Materials Primary Supplier Item #11 St. Joseph Materials Primary Supplier Item #11 B. Smith Sand/Gravel Secondary Supplier tom REGULAR MEETING MARCH 24, 1987 Item #12 Vulcan Materials Primary Supplier Item #12 St. Joseph Materials Secondary Supplier Item #11 (Voluntary Alt.) Vulcan Materials Primary Supplier Item #14, 15 & 16 Hass Concrete Primary Supplier Item #14, 15 & 16 Kuert Concrete Secondary Supplier Item #17 Rose Fuel Primary Supplier Item #17 Kuert Concrete Secondary Supplier Item #18, 19, 20 & 21 Koch Asphalt Co. Primary Supplier Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the bids awarded. AWARD BID AND APPROVE CONSTRUCTION CONTRACT - POLICE EAST SECTOR BUILDING RECONSTRUCTION PROJECT In a letter to the Board, Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the Board accept the low bid of Kaser-Spraker Construction, Inc., 25487 West State Road 2, South Bend, Indiana, in the amount of $55,825.00. It was noted that bids for this project were opened by the Board on March 10, 1987. Mr. Leszczynski further advised that in accordance with the award of this bid, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above bid was awarded and the Contract approved, and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond were filed. APPROVE CONSTRUCTION CONTRACT - SYCAMORE -LA SALLE WALKWAY PROJECT Mr. Leszczynski advised that in accordance with the bid awarded on March 17, 1987, to L.L. Geans & Sons, Inc., 1721 Home Street, Mishawaka, Indiana, in the amount of $139,816.51 which includes the base bid and Alternate #2, for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. PROJECT COMPLETION AFFIDAVIT - STREET CRACK SEALING PROJECT Mr. Leszczynski advised that Arnt Asphalt Sealing, Inc., 1240 South Crystal Avenue, Benton Harbor, Michigan, has submitted a Project Completion Affidavit for the above referred to project indicating a final cost of $6,306.51. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Project Completion Affidavit was approved. , APPROVE PROPOSAL - UNIFORMED SECURITY GUARD COVERAGE AT COLFAX PARKING GARAGE Mr. Leszczynski advised that Six Investigation & Security Service, Inc., 2131 North Olive Street, South Bend, Indiana, has submitted a Proposal for the uniformed security guard coverage at the South Bend parking garage located at Main and Colfax Avenue. He stated that security guard services will be provided from 6:45 p.m. to 12:15 a.m. at the rate of $6.50 per hour per man. Mr. Leszczynski advised that this service will be provided during the construction of Michigan Street between Washington & Colfax. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Proposal as submitted was approved. APPROVE AGREEMENT FOR STAFF SUPPORT - BUSINESS DEVELOPMENT CORPORATION AND CITY OF SOUTH BEND ON BEHALF OF ECONOMIC DEVELOPMENT DEPARTMENT Ms. Betsy Harriman, Department of Community Development, advised that the above referred to Agreement for Staff Support between the Business Development Corporation of South Bend, Mishawaka, St. Joseph County, Indiana and the City of South Bend by the Board of mm REGULAR MEETING MARCH 24, 1987 Public Works on behalf of the Economic Development Department is for calendar year 1987 and is in the amount of $35,000.00. She stated that this Agreement is the same as approved in prior years and provides for services such as planning, research and , project monitoring. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Agreement as submitted was approved. ACCEPT AND APPROVE SANITARY SEWER AND STORM DRAINAGE EASEMENTS - AIRPORT INDUSTRIAL PARK, PHASE III Mr. Leszczynski advised that Clyde E. Williams & Associates has submitted sanitary sewer and storm drainage easements for the Airport Industrial Park Phase III - Block II. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Easements as submitted were accepted and approved. APPROVE REQUEST OF LYKOWSKI CONSTRUCTION TO MOVE HOUSE FROM 2021 L.W.W., MISHAWAKA, TO N/E CORNER OF 29TH AND NORTHSIDE BLVD. Mr. Jack A. Mathews, Building Commissioner, advised the Board that Lykowski Construction, Inc., 21707 West Ireland Road, South Bend, Indiana, has requested permission to relocate a house from 2021 L.W.W., Mishawaka, Indiana to the northeast corner of 29th Street and Northside Boulevard in South Bend. Mr. Mathews further advised that the route as submitted has been recommended for approval by the City Engineering Department, the utility requirements have been met and the appropriate Certificate of Insurance is in order and on file with the Board of Public Works. He, therefore, recommended Board approval of this request. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. ,ST OF VFW POST 1167 TO CONDUCT POPPY DAY SALES - MAY 8-9, 1987 In a letter to the Board, Mr. George Grenert, Quartermaster, Veterans of Foreign Wars of the U.S., South Bend Post No. 1167, 1047 L.W.E., South Bend, Indiana, requested permission to conduct their annual Poppy Day Sales on sidewalks throughout the City on Friday, May 8th and Saturday May 9th. He stated that the means of sales will be canister sales of poppies and the funds collected will be used for welfare and relief work among widows and orphans of Veterans. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was approved. ST FOR DESIGNATED HANDICAPPED PARKING SPACE AT 2 - REFERRED In a letter to the Board, Ms. Rosie Bell Bryant, 2415 Bond Avenue, South Bend, Indiana, requested that the parking space in front of her home be designated as a handicapped parking space. A letter from Ms. Bryant's doctor indicates that she is severely limited and is ambulatory only in a wheelchair because of her condition. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following seven (7) traffic control devices were approved: 1 1 1 REGULAR MEETING MARCH 24, 1987 C 1. 2. 3. 4. 5. 6. 7. NEW INSTALLATION, STOP SIGN - On Medora at Elwood. ("T" Intersection) NEW INSTALLATION, STOP SIGN - On Walsh at Sorin. ("T" Intersection) NEW INSTALLATION, STOP SIGN - On Francis at Sorin. ("T" Intersection) NEW INSTALLATION, STOP SIGN - On DeMaude at Woodward. ("T" Intersection) NEW INSTALLATION, STOP SIGN - On O'Brien at Prast. ("T" Intersection) NEW INSTALLATION, STOP SIGN - On Albert at Washington. ("T" Intersection) REMOVAL OF ALL EXISTING TIME LIMITS & HANDICAP - 100 N. Michigan (Reconstruction of Street). APPROVE LICENSE APPLICATION - RUBBISH AND GARBAGE Mr. Leszczynski advised that the following one (1) Rubbish and Garbage license application has been received: 1. Sturgis Iron & Metal Co., Inc. P.O. Box 579, Sturgis, MI It was noted that an inspection of the trucks to be used had been conducted by the Solid Waste Bureau and all were found to be in compliance. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. APPROVE LICENSE APPLICATIONS - SECONDHAND DEALERS Mr. Leszczynski advised that the following four (4) secondhand dealers license applications have been received: NAME: MIAMI JEWELRY BY: Frank Anastasio ADDRESS: 1906 Miami Street FOR THE PURPOSE OF SELLING: Jewelry NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: WESTERN ELECTRONICS Vendel Vegh 1530 Western Avenue Color TV's, VCR's, stereos J.R.'S ANTIQUES & GIFTS Keith Rideout 110 East Madison Antiques ANCHOR SALES James Hullinger 1020 L.W.W. Clothing & Small Household Items Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above applications. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of licenses. 90, REGULAR MEETING MARCH 24, 1987 APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following two (2) handicapped parking permit applications were approved and referred to the Deputy Controllers office for issuance of permits: 1. Shirley VanDolick 198 E. Cleveland, S.B. 2. Curtis Lake, Sr. 2117 W. Linden, S.B. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of ninety-four (94) properties cleaned from March 16, 1987 to March 20, 1987, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE CLAIMS Mr. John W. Ferguson, Executive Director, St. Joseph County Job Training Program submitted a list containing one -hundred -twenty (120) claims and recommended approval. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 6045 through Claim Docket No. 6489 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:52 a.m. J hn E. Leszcz Patricia E. DeClercq ATTEST: andra M. Parmerlee, Clerk 1