HomeMy WebLinkAbout03/17/87 Board of Public Works MinutesFa
REGULAR MEETING
MARCH 17, 1987
The regular meeting of the Board of Public Works was convened at
9:30 a.m. on Tuesday, March 17, 1987, by Mr. Michael L. Vance
with Mr. Vance and Mrs. Patricia E. DeClercq present. Board
President John E. Leszczvnski was not in attendance. Also
present was Chief Deputy City Attorney Thomas Bodnar.
AGENDA ITEMS ADDED
Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and
carried, the following items were added to the agenda:
- Policy on Placement of Signs
- Request to authorize the Board President to enter into an
Agreement with Fair -Play Scoreboards for solicitation of
sponsors for the construction and installation of a
scoreboard at the Coveleski Regional Baseball Stadium.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance, and
carried., the minutes of the March 10, 1987, regular meeting of
the Board were approved.
OPENING OF BIDS - DUPLICATING EQUIPMENT FOR CITY OF SOUTH BEND
PRINT SHOP
This was the date set for receiving and opening of sealed bids
for the above referred to equipment. The Clerk tendered proofs
of publication of Notice in the South Bend Tribune and the
Tri-County News which were found to be sufficient. The following
bids were opened and publicly read:
AM MULTIGRAPHICS
5922 West 71st Street
Indianapolis, Indiana 46278-1728
Bid was signed by R.P. Ponti, District Manager, Non -
Collusion Affidavit was in order and a 10% Bid Bond was
submitted.
I: 1
1 Duplicator, Multi Model 2850S $17,795.00
Less trade-in (1) Multi 1250, and
(1) A.B. Dick Model 350 (6,000.00)
Net Price $11,795.00
36 month lease $ 410.38
60 month lease $ 266.75
1 Platemaker (Master), Multi Model
24005 $14,235.55
Less trade-in (1) A.B. Dick
Model 160 (1,000.00)
Net Price $13,235.55
36 month lease $ 460.51
60 month lease $ 299.34
If platemaker purchased at same
time as duplicator. $12,455.55
Less trade-in (1) A.B. Dick (1,000.00
Model 160
Net Price $11,455.55
36 month lease $ 398.58
60 month lease $ 259.08
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REGULAR MEETING
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1 Collator:
One Model 6702 Distribution
System
Less trade-in A.B. Dick
Model 720
Net Price
$18,233.55
(1,000.00)
$17,233.55
36 month
lease
$ 599.62
60 month
lease
$ 389.76
All lease
rates as of
3/17/87
EXHIBIT
I: ALTERNATE BID
1 Duplicator:
1 Multi Model
2650S
$14,235.55
Less trade-in
(1) Model 1250
and (1) A.B. Dick
Model 350
(3,000.00)
Net Price
$11,235.55
36 month
lease
$ 390.93
60 month
lease
$ 254.11
1 Platemaker Master:
1 Multi Model 2500VR $ 8,450.55
Less trade-in (1) A.B. Dick 160 (500.00)
Net Price $ 7,950.55
36 month lease $ 276.63
60 month lease $ 179.81
If platemaker purchased at same
time as duplicator: $ 7,115.55
Less trade-in AB Dick (160) (500.00)
Net Price $ 6,615.55
36 month lease $ 230.18
60 month lease $ 149.62
Lease rates as of 3/17/87
Alternate Bid may alter Bid specifications as follows:
Model 2650 duplicator: Has a single master insertion
devise and conventional Ink and moisture system. An
off-line conversion unit is suggested at $440.55.
Model 2500VR Platemaker: Produces 6 masters per
minute. Is not equipped with Automatic Document
feeder. Utilizes liquid process toner and developer
system.
WARRANTY INFORMATION
One year against defective parts and/or workmanship
including 180 days labor to correct same on all
equipment.
Operator instructions and training (our location or
yours) is provided at no charge during the warranty
period.
SERVICE INFORMATION
Multigraphics Preventative Maintenance Agreements cover
all parts, labor, special calls and travel time.
2 4.
REGULAR MEETING
MARCH 17, 1987
Cost for each Bid item is as follows:
Item Cost Per Year
28505
$2,374
2400S
$2,283
6702
$1,862
26505
$2,013
2500VR
$1,201
Inspection Frequency
Quarterly
Monthly
Quarterly
Quarterly
Bi-Monthly
As part of this Bid Multigraphics will provide the first
six months service agreement at no charge to the City of
South Bend --- a savings of approximately $3,259.50.
gTTPPT TP(Z
Multigraphics will furnish a Introductory Supply Package
for the Model 28505 at 50% off list price, a savings
of $182.60.
TRANSPORTATION, DELIVERY, SET-UP, ELECTRICAL
AND TRADE-IN INFORMATION
There will be no charge for transportation or set-up.
All products are F.O.B. delivered and installed.
There is no known electrical modification necessary
for the equipment.
Multigraphics will be responsible for the removal of
the equipment being traded in at no charge to the
city of South Bend.
Estimated delivery date is approximately 4-6 weeks
after receipt of order.
LEASE AND INTEREST SUMMARY
Item
36 Month*(1)
Total Interest
60 Month*(1)
Total
28505
$410.38
$2,978.68
$266.75
$4,210.00
24005
$460.51
$3,342.81
$299.34
$4,724.85
2400S*(2)
$398.58
$2,893.33
$259.08
$4,089.25
26505
$390.93
$2,837.93
$254.11
$4,011.05
2500VR
$276.63
$2,008.13
$179.81
$2,838.05
2500VR*(2)
$230.18
$1,670.93
$149.62
$2,361.65
6700
$599.62
$4,352.77
$389.76
$6,152.05
*1
Lease rate based
on 3/17/87 rates
and installation date
of approximately
June 1st with invoicing to commence
January 15th, 1988 or a total installed term of
43
and 67 months.
*2 Denotes platemakers purchased with a duplicator.
A.B. DICK PRODUCTS COMPANY OF
SOUTH BEND, INC.
1643 North Commerce Drive
P.O. Box 1200
South Bend, Indiana
Bid was signed by Ray Isham, Sales Specialist, Non -Collusion
Affidavit was in order and a 10% Bid Bond was submitted.
BID:
1 A.B. Dick computerized duplicating
system, Model 1700, to include Automatic
Document Feeder
$35,350.00
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REGULAR MEETING
MARCH 17, 1987
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(NO TRADE-IN ON ITEM #1)
1 A.B. Dick computerized sorter (120 bins),
Model 7602, to include bottom feed, top
load feeder for continuous operation
Less Trade:
tom-381
Item #1
Item #2
Multigraphics 1250
A.B. Dick 350
A.B. Dick 160
A.B. Dick 720
Net Cost for Item #2
3 YR.
$1278.76
612.01
5 YR.
$897.89
429.90
Delivery on both systems are 30 days
$17,425.00
500.00
$16,925.00
*90 day warranty all, 1 year factory defective parts
*Maintenance Agreement (Annual)
Item 1 $3840.00
Item 2 $1400.00
Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and
carried, the above bids were referred to the City Controller's
office for review and recommendation.
OPENING OF BIDS - STREET MATERIALS FOR THE CITY OF SOUTH BEND
STREET DEPARTMENT FOR 1987
This was the date set for receiving and opening of sealed bids
for street materials for the Street Department for 1987. The
Clerk tendered proofs of publication of Notice in the South Bend
Tribune and the Tri-County News which were found to be
sufficient. Following is a list of the Street Materials for 1987
for which bids were requested:
1. HAC Surface - #11 Limestone
2. HAC Surface - #11 BF Slag
3. HAC Surface - #11 BOF Slag
4. HAC Binder - #8 or #9
5. HAC Binder - #11
6. HAC Base - #5D
7. Bituminous Patching Material
8. Mineral Agg. #2 Stone or Slag
9. Coarse Agg. #9 Spec.
10. Coarse Agg. #73 Stone or Slag
11. Coarse Agg. #73 Gravel
12. Fine Agg. - #23 or #24
13. Coarse Agg. - Crusher Run 7/16XO
14. Ready Mix Concrete - Class A Limestone
15. Ready Mix Concrete - Class A Slag
16. Ready Mix Concrete - Class B
17. Portland Cement
18. Bituminous Material - Tack
19. Bituminous Mat. - Dust Palative
20. Emulsified Asphalt
21. Fiber Reinforced Asphaltic Membrane Joint/Crack Maint.
Mat'1
The following bids were opened and publicly read:
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REGULAR MEETING
MARCH 17, 1987
KUERT CONCRETE, INC.
3113 Lincolnway West
South Bend, Indiana 46628
Bid was signed by A.F. J. McManus, President, Non -
Collusion Affidavit was in order and a 10% Bid Bond was
submitted.
BID:
#14
$52.30/cy
= $31,380.00
#15
$52.30/cy
= $52,300.00
#16
$49.00/cy
= $ 7,350.00
#17
$ 5.00/bag
= $15,000.00
TOTAL
AMOUNT OF
BID: $106,030.00
BILL SMITH SAND & GRAVEL, INC.
P.O. Box 23
Otsego, Michigan 49078
Bid was signed by Bill Smith, President, Non -Collusion
Affidavit was in order and a 10% Bid Bond was submitted.
BID:
#11 $ 5.50/ton = $27,500.00
#12 $ 4.70/ton = $ 9,400.00
NOTE: Orders must be placed in
increments of 23 tons.
TOTAL AMOUNT OF BID: $36,900.00
KOCH MATERIALS COMPANY
1510 Clover Road
Mishawaka, Indiana 46544
Bid was signed by John Baumgartner, Sales Representative,
Non -Collusion Affidavit was in order and a 10% Bid Bond was
submitted.
BID:
#18 $118.00/ton = $17,700.00
#19 $ .30/gal. _ $52,500.00
#20 Css-lh $ .49/gal.
Css-1 $ .49/gal.
Modified Css-lh $ .69/gal.
#21 $ .59/gal. _ $47,200.00
VULCAN MATERIALS COMPANY
24358 State Road #23
South Bend, Indiana
Bid was signed by Richard R. Wright, Sales Representative,
Non -Collusion Affidavit was in order and a Contractor's Bond
for Supplies in the amount of $10,000.00 was submitted.
BID:
# 9 $4.95/ton = $39,600.00
#10 $8.40/ton = $42,000.00
#11 $4.75/ton = $23,750.00
#12 $3.75/ton = $ 7,500.00
ROSE FUEL & MATERIALS INC.
513 East Madison Street
South Bend, Indiana 46617
Bid was signed by Mr. Boyd Harwood, President, Non -Collusion
Affidavit was in order and a Certified Check in the amount of
$1,410.00 was submitted.
BID:
#17 $4.70/bag = $14,100.00
TOTAL AMOUNT OF BID: $14,100.00
Delivered in lots of 100 or more bags.
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REGULAR MEETING
MARCH 17. 1987
WALSH & KELLY, INC.
24358 State Road 23
South Bend, Indiana
Bid was signed by Thomas 0. Walsh, President, Non -Collusion
Affidavit was in order and a 10% Bid Bond was submitted.
BID:
# 1 $17.15/ton = $428,750.00
#
2
$17.73/ton =
$443,250.00
#
3
$19.90/ton =
$ 99,500.00
#
4
$14.05/ton =
$140,500.00
#
5
$14.05/ton =
$ 70,250.00
#
6
$13.75/ton =
$ 68,750.00
#
7
$23.85/ton =
$ 23,850.00
Voluntary Alternate:
Special Patch Mix with Fibers
$37.00/ton
ST. JOSEPH MATERIALS COMPANY, INC.
60669 Orange Road
South Bend, Indiana
Bid was signed by Martin R. Norville, Vice -President,
Sales/Marketing, Non -Collusion Affidavit was in order and a
10% Bid Bond was submitted.
BID:
# 9 $ 4.95/ton = $39,600.00
#11 $ 4.95/ton = $24,750.00
#12 $ 3.95/ton = $ 7,900.00
TOTAL AMOUNT OF BID: $72,250.00
THE LEVY COMPANY, INC.
P.O. Box 540
Portage, Indiana
Bid was signed by Martin R. Norville, Vice -President,
Sales/Marketing, Non -Collusion Affidavit was in order and a
10% Bid Bond was submitted.
BID:
# 8 $ 7.50/ton = $112,500.00
#10 $ 7.50/ton = $ 37,500.00
#13 $ 7.25/ton = $ 14,500.00
TOTAL AMOUNT OF BID: $164,500.00
HASS CONCRETE PRODUCTS COMPANY
24423 State Road #23
South Bend, Indiana
Bid was signed by Joseph F. Wagner, General Manager,
Non -Collusion Affidavit was in order and a 10% Bid Bond was
submitted.
BID:
#14 $49.40/cy = $29,640.00
#15 $48.45/cy = $48,450.00
#16 $46.50/cy = $ 6,975.00
#17 $ 5.20/bag = $15,600.00
TOTAL AMOUNT OF BID: $100,665.00
ADDENDUM
Add to concrete price per yard if
requested or applicable:
Demurrage - $45.00 per hour in excess of
5 minutes per yard unloading time.
1% Calcium Chloride add - $1.75 per yard
2% Calcium Chloride add - $2.00 per yard
Heated Concrete - Nov. 15 to Apr. 15 (add
$4.50 per yard)
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REGULAR MEETING MARCH 17, 1987
RIETH-RILEY CONSTRUCTION COMPANY, INC.
P.O. Box 1775
South Bend, Indiana 46634
Bid was signed by Chester L. Skwarcan, Manager, Indiana
Division, Non -Collusion Affidavit was in order and a 10% Bid
Bond was submitted.
BID:
#
1
$17.95/ton =
$448,750.00
#
2
$18.65/ton =
$466,250.00
#
3
$20.25/ton =
$101,250.00
#
4
$15.50/ton =
$155,000.00
#
5
$15.75/ton =
$ 78,750.00
#
6
$15.35/ton =
$ 76,750.00
#
7
$22.35/ton =
$ 22,350.00
TOTAL AMOUNT OF BID: $1,349,100.00
Mr. Vance advised that Whitehead Brothers Company, River Road,
P.O. Box 259, Leesburg, N.J. has advised that they choose not to
submit a bid on street materials at this time.
Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and
carried, the above bids were referred to the Street Department
for review and recommendation.
PUBLIC HEARING AND FAVORABLE RECOMMENDATION
OF ADDITIONAL RIGHT-OF-WAY - ALLEY VACATION:
SUBJECT TO DEDICATION
1ST N/S ALLEY E. OF
MICHIGAN STREET RUNNING SO. FROM WOODSIDE FOR A DISTANCE OF 134
FEET
Mr. Vance advised that this was the date set for the Board's
Public Hearing on a proposed alley vacation described as follows:
The 1st north/south alley east of Michigan Street running
South from Woodside for a distance of 134 feet all being in
Krou & Whitmore Add to the City of South Bend.
It was noted that this Public Hearing is being held in order for
the Board to submit a recommendation to the Common Council
concerning the Vacation Petition filed by Mr. Robert Cira, Cira's
SuperMarket, 2904 South Michigan, South Bend, Indiana. It was
further noted that Mr. Joseph A. and Rose T. Cira and Robert J.
and Mary Ann Cira are owners of all property abutting the
proposed alley to be vacated and were notified of the Board's
Public Hearing date.
Mr. Joseph Cira of Cira's Supermarket, Petitioner, was present at
the meeting and stated that he had no comments regarding the
vacation. It was noted that the ordinance submitted with the
Vacation Petition stated that the purpose of the vacation is to
allow construction of a parking lot in conjunction with a new
supermarket. .
There being no one else present wishing to speak either for or
against the proposed alley vacation, and no written objections
having been filed with the Board, upon a motion made by Mr.
Vance, seconded by Mrs. DeClercq and carried, the Public Hearing
on this matter was closed.
Mrs. DeClercq advised that she has reviewed the recommendations
received from the various departments and bureaus that have
reviewed this request and based on that information would
recommend that the Clerk forward to the Common Council a
favorable recommendation on the above referred to alley vacation
subject to any and all utility easements. Mr. Vance seconded the
motion and it carried. Mr. Vance stated, however, that he would
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REGULAR MEETING
MARCH 17, 1987
like to amend Mrs. DeClercq's motion by making a motion that in
addition to utility easements, the favorable recommendation be
subject to the dedication of additional public right-of-way to
accommodate 20 feet of turning radii in both directions. Mrs.
DeClercq seconded this Amendment to the original motion and it
carried.
Mr. Joseph Cira stated that he had no objections to the
dedication of additional right-of-way.
APPROVE POLICY ON PLACEMENT OF SIGNS
Mrs. Patricia E. DeClercq, Director, Department of Code
Enforcement, advised that the South Bend Municipal Code is very
specific regarding where signs can be placed and as Spring
approaches it is appropriate at this time to remind the community
and review the requirements of the Code regarding the placement
of signs. She advised those present of the following items:
1. No signs can be placed in the public right-of-way or
in the tree lawn area between the curb and the sidewalk.
2. No signs are to be placed on public utility poles without
approval.
3. In A -Residential zones, use of signs is strictly
controlled. Signs permitted are:
a. A one (1) foot by one (1) foot sign at the location
of a professional office on the structure itself.
b. Signs offering a property for sale by a realty
company or owner.
C. Temporary seasonal signs.
Mrs. DeClercq recommended that the Board approve a policy which
includes political yard signs, during a primary or general
election campaign, under the designation of a temporary or
seasonal sign. Such signage must be placed on private property
and not located in the tree lawn area or on any other part of the
public right-of-way.
Additionally, signs placed improperly in these areas will be
removed by City work crews and taken to the Street Department
where they can be picked -up. She further stated that a
site -distance problem exists when signs are illegally placed in
the public right-of-way at intersections and corners.
Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr.
Vance and carried, the above outlined Policy on Placement of
Signs was approved.
APPROVE REQUEST TO AUTHORIZE BOARD PRESIDENT TO ENTER INTO AN
AGREEMENT WITH FAIR -PLAY SCOREBOARDS FOR SOLICITATION OF SPONSORS
FOR THE CONSTRUCTION AND INSTALLATION OF A SCOREBOARD (STANLEY
COVELESKI REGIONAL BASEBALL STADIUM PROJECT)
Mr. David Roos, Mayor's Administrative Assistant, requested that
the Board authorize Board of Public Works President John E.
Leszczynski to enter into an Agreement with Fair -Play
Scoreboards, P.O. Box 1847, Des Moines, Iowa, to solicit sponsors
for the construction and installation of a scoreboard at the
Coveleski Stadium. Mr. Roos stated that this is a routine part
of the construction of stadiums. In response to a question from
the news media, Mr. Vance stated that the Agreement referred to
above provides that discussions be held with Fair -Play
Scoreboards and does not involve any money.
REGULAR MEETING
MARCH 17. 1987
Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and
carried the authorization, as recommended, was approved.
APPROVE COMMUNITY DEVELOPMENT CONTRACTS
The following twenty-five (25) Community Development Contracts
were presented to the Board for approval:
NORTHEAST NEIGHBORHOOD COUNCIL, INC.
NORTHEAST NEIGHBORHOOD COUNCIL, INC. ACTIVITY
The targeted goal for this activity is to be open two hundred
forty (240) days for public access to the Center and the
services it provides. The total cost of this activity shall
not exceed $5,000.00 and may be used only for costs
associated with the operation of the Center.
HISTORIC PRESERVATION COMMISSION OF SOUTH BEND
HISTORIC PRESERVATION ADMINISTRATIVE ASSISTANT ACTIVITY
The targeted goal for this project is to enable the
Commission to expand its activities throughout the City. The
total cost shall not exceed $7,000.00 for personnel costs.
MADISON CENTER, INC.
RAPE CRISIS COUNSELING ACTIVITY
The targeted goal for this activity is to counsel thirty (30)
victims and provide outreach and support services to one
thousand sixty-five (1,065) non -victim individuals. The
total cost of this activity shall not exceed $20,550.00.
REAL SERVICES, INC.
OLDER ADULT CRIME VICTIM PROGRAM ACTIVITY
The targeted goal for this activity is to counsel six hundred
fifty (650) victims. The total cost of this activity shall
not exceed $8,650.00.
LEGAL SERVICES PROGRAM OF NORTHERN INDIANA INC.
LEGAL SERVICES ACTIVITY
The targeted goal for this activity is to provide eight
hundred (800) persons with legal counseling or referral
services. The total cost of this activity shall not exceed
$37,800.00.
CENTER CITY ASSOCIATES, INC.
CENTER CITY ASSOCIATES, INC. MATCH
The Agency will assist in the marketing and promotion of
downtown business activities and develop and implement a
downtown revitalization program based upon a public/private
partnership. The total cost of this activity shall not
exceed $20,000.00. It should be noted that the $20,000.00
will be released to CCA as they document that they have
secured the "matching" funds.
SOUTH BEND REDEVELOPMENT COMMISSION
STUDEBAKER CORRIDOR DEVELOPMENT PLAN ACTIVITY
The targeted goal for this activity is to produce a viable
plan for the revitalization of this industrial area that
would assist in the community's economic growth. The total
cost of this activity shall not exceed $20,000.00.
SOUTH BEND REDEVELOPMENT COMMISSION
REDEVELOPMENT ADMINISTRATIVE BUDGET
The Contract provides for personnel and non -personnel costs
to operate the Department. The total cost of this Contract
shall not exceed $201,000.00.
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REGULAR MEETING
MARCH 17, 1987
FRIENDS OF THE UNEMPLOYED
FRIENDS OF THE UNEMPLOYED ACTIVITY
The targeted goals for this activity are to assist
forty-eight (48) unemployed persons in obtaining job
placement counseling and provide four hundred eighty (480)
persons with employment information through a walk-in job
clinic. The total cost of this activity shall not exceed
$5,000.00.
SPECIALIZED TRANSPORTATION SYSTEM OF ST.
JOSEPH
COUNTY, INC.
SPECIALIZED TRANSPORTATION SERVICE
The targeted goal for this activity is
to provide
five
thousand three hundred (5,300) one-way
trips to
handicapped
persons residing within the corporate
boundaries
of the City
of South Bend. The total cost of this
activity
shall not
exceed $30,950.00.
CANCO, INC.
CANCO NEGLECT PREVENTION ACTIVITY
The targeted goal for this activity is to provide crisis
intervention counseling to sixty-five (65) to seventy (70)
families within the Community Development Neighborhood
Revitalization Area. The total cost of this activity shall
not exceed $21,000.00.
YOUNG WOMEN'S CHRISTIAN ASSOCIATION OF ST. JOSEPH COUNTY
WOMEN'S CRISIS SHELTER ACTIVITY
The targeted goal for this activity is to provide shelter to
one hundred ten (110) women and children. The total cost of
this activity shall not exceed $17,300.00,
SOUTH BEND DEPARTMENT OF CODE ENFORCEMENT
MANAGEMENT/INSPECTION ACTIVITY
The targeted goal for this activity is to conduct three
thousand six hundred (3,600) inspections. In addition, three
(3) rental units will be rehabilitated under the Code
Enforcement Rehabilitation project. The total cost of this
activity shall not exceed $212,000.00.
DEPARTMENT OF CODE ENFORCEMENT
DEMOLITION AND CLEARANCE ACTIVITY
The targeted goal for this activity is to demolish and clear
twenty-four (24) units within the Neighborhood Revitalization
Area as noted in Appendix II. The total cost of this
activity shall not exceed $40,000.00.
DEPARTMENT OF CODE ENFORCEMENT
NEIGHBORHOOD CLEAN-UP CREW ACTIVITY
The targeted goal for this activity is to clean up one
thousand three hundred (1,300) sites within the Community
Development Neighborhood Revitalization Area. The total cost
of this activity shall not exceed $87,000.00.
COMMUNITY COORDINATED CHILD CARE, INC.
DAY CARE STIPEND ACTIVITY
The targeted goal for this activity is to provide three
thousand (3,000) days of child care. The total cost of this
activity shall not exceed $40,850.00.
SOUTH BEND HUMAN RIGHTS COMMISSION
HUMAN RIGHTS STAFF ATTORNEY ACTIVITY
This Contract provides for legal assistance to the Human
Rights Commission by a Staff Attorney. The total cost of
this Contract shall not exceed $13,000.00.
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REGULAR MEETING
MARCH 17, 1987
NEIGHBORHOOD HOUSING SERVICES OF SOUTH BEND, INC.
NHS HOUSING ASSISTANCE PROGRAMS
The targeted goals for these activities are to provide
administrative support for the Acquisition/Rehab/Resale
and Revolving Loan Programs, to make loans for rehabilitation
of five (5) houses through the Revolving Loan Fund and to
rehabilitate one (1) housing unit through the Acquisition/
Rehabilitation/Resale Program. $55,000.00 shall be available
to NHS immediately upon execution of the contract for the
Revolving Loan Activity. An additional $30,000.00 will be
released to NHS as they document they have secured the
"matching" funds.
NEW BUSINESS FACILITIES, INC.
BUSINESS AND TECHNOLOGY CENTER OPERATING ACTIVITY
The targeted goal for this activity is that 51% of the jobs
created through the operation of the Center must be available
to low/moderate income individuals. The total cost of this
activity shall not exceed $ 20,000.00.
HOUSING DEVELOPMENT CORPORATION OF ST. JOSEPH COUNTY
HOUSING REHABILITATION FUND ACTIVITY
The targeted goal for this activity is to assist ninety (90)
households in their housing rehabilitation efforts. The
total cost of this activity shall not exceed $511,378.00.
BUREAU OF HOUSING
BUREAU OF HOUSING MANAGEMENT AND INSPECTION ACTIVITY
Certain administrative cost categories have been identified
which will aid the City in achieving objectives. General
eligible cost categories shall include personnel and
non -personnel administrative costs associated with housing
rehabilitation programs. The total cost of this Contract
shall not exceed $291,000.00.
MONROE PARK DEVELOPMENT CORPORATION
MONROE PARK DEVELOPMENT CORPORATION PROGRAMS
The targeted goals for this activity are to assist in the new
construction of three (3) new single family housing units and
to acquire, rehabilitate and sell or rent one (1) housing
structure. The total cost of this activity shall not exceed
$50,000.00.
RENEW, INC.
RENEW, INC. ACQUISITION/REHABILITATION ACTIVITY
The targeted goal for this activity is to acquire and
rehabilitate four (4) single family housing units within the
Neighborhood Revitalization Area. The total cost of this
activity shall not exceed $45,000.00.
SOUTHOLD HERITAGE'FOUNDATION, INC.
SOUTH BEND HERITAGE ADMINISTRATION
The targeted goals for the activities to be performed under
this Contract are:
To provide administrative and service support for all
programs and areas to be served. To assist in the
significant improvement of the condition of five (5)
housing units in the Monroe Park and three (3) housing
units in the Chapin NRD areas.
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REGULAR MEETING
MARCH 17. 1987
- To provide administrative and service support for the
Near West Side Commercial Loan Program. To assist in
the significant improvement of the condition of one (1)
commercial structure in the Chapin/Washington commercial
area.
- To work, in partnership, with the Monroe Park Development
Corporation to build new housing units within Monroe
Park.
The total cost of this activity shall not exceed $55,000.00.
LASALLE-FILLMORE NEIGHBORHOOD CENTER, INC.
LA SALLE PARK NEIGHBORHOOD CENTER
The targeted goal for this activity is to be open two hundred
forty (240) days for public access to the Center and the
services it provides. The total cost of this activity shall
not exceed $5,000.00.
Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and
carried, the above Contracts were approved and executed.
ADOPT RESOLUTION NO. 5-1987 - RENEWAL OF SCRAP METAL/JUNK
DEALERS/TRANSFER STATION LICENSE APPLICATIONS
Mrs. Patricia DeClercq, Director, Department of Code Enforcement,
advised that the Department of Code Enforcement and the Fire
Department Prevention Bureau have conducted inspections of the
premises of Metal Resources Corporation, 3113 South Gertrude
Street and Boliden Metech, 445 North Sheridan, South Bend,
Indiana, and they have met all ordinances requirements. She
therefore recommended that a favorable recommendation be
forwarded to the Common Council for the approval of 1987 licenses
for these companies. Mr. Vance seconded the motion and it
carried and the following Resolution No. 5-1987 was adopted:
RESOLUTION NO. 5-1987
WHEREAS, Scrap Metal/Junk Dealers/Transfer Station license
applications for the year 1987 have been received by the Board of
Public Works; and
WHEREAS, inspections of the properties have been completed
by the Department of Code Enforcement and the Fire Prevention
Bureau as required by Chapter 4, Article 4, Section 4-51 of the
Municipal Code; and
WHEREAS, the Department of Code Enforcement and the Fire
Prevention Bureau have found that such premises are fit and
proper for the maintenance and operation of such businesses; and
WHEREAS, Chapter 4, Article 4, Section 4-51 of the Municipal
Code requires adopting of a Resolution of the Board of Public
Works recommending the approval of the license applications.
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works
of the City of South Bend, Indiana, that the license applications
for the following be recommended favorably based upon the
satisfactory review of the properties by the Department of Code
Enforcement and the Fire Prevention Bureau:
Boliden-Metech 445 N. Sheridan St.
Metal Resources Corp. 3113 S. Gertrude St.
REGULAR MEETING
MARCH 17, 1987
BE IT FURTHER RESOLVED that this Resolution shall be
submitted to the Common Council for its consideration and
adoption of an appropriate Resolution.
DATED this 17th day of March, 1987.
BOARD OF PUBLIC WORKS
s/ Patricia E. DeClercq
s/ Michael L. Vance
ATTEST:
s/Sandra M. Parmerlee, Clerk
AWARD BID - SYCAMORE/LA SALLE WALKWAY PROJECT
In a letter to the Board, Mr. Michael P. Meeks, Director,
Division of Engineering, recommended that the Board award the low
bid of L. L. Geans & Sons, Inc., 1721 North Home Street
Mishawaka, Indiana, for the above referred to project in the
amount of $139,816.51 which includes the base bid and Alternate
#2. Mr. Meeks additionally pointed out that a small discrepancy
of $4.00 was found on the L.L. Geans bid but this change did not
affect the low bid. It was noted that bids for this project were
opened by the Board on March 10, 1987.
Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and
carried, the recommendation was accepted and the bid awarded,
subject to the filing of the appropriate Insurance, Performance
Bond and Labor and Materials Payment Bond.
APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF
ABANDONED VEHICLES
Mrs. Patricia E. DeClercq, Director, Department of Code
Enforcement, requested permission to advertise for the sale of
approximately twenty (20) abandoned vehicles, which are being
stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109
South Gertrude Street, South Bend, Indiana. It was noted that
all vehicles have been stored more than fifteen (15) days,
identification checks had been run for auto theft and the owners
and lienholders notified. Upon a motion made by Mr. Vance,
seconded by Mrs. DeClercq and carried, the above request was
approved and a date of March 31, 1987 as established for the
receiving and opening of sealed bids.
ST TO CONDUCT THE 12TH ANNUAL WORLD'S LARGEST GARAGE SALE -
JUNE 13, 1987 - REFERRED
In a Memorandum to the Board, Ms. Denielle Baldwin, Community
Affairs, requested permission to hold the 12th Annual World's
Largest Garage Sale at the Colfax Parking garage on Saturday,
June 13, 1987.
Ms. Baldwin indicated that in addition to the standard traffic
controls, crowd control and paramedic coverage is requested.
Additionally, the landscaped lot south of the parking garage is
requested for extra booth space, concessions and seating.
Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and
carried, the request was referred to various City departments and
bureaus for review and recommendation.
APPROVE REQUEST TO CONDUCT POLICE DEPARTMENT BICYCLE AND
UNCLAIMED PROPERTY AUCTION - MAY 2, 1987
Mr. Vance advised that Police Chief Charles T. Hurley and
Services Division Chief Ronald Marciniak requested permission to
conduct a public auction on Saturday, May 2, 1987 from 8:30 a.m.
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REGULAR MEETING
MARCH 17, 1987
until 12:30 p.m. or until all items are sold, to dispose of
unclaimed bicycles and other unclaimed property. They indicated
that a partial list of items to be sold are bicycles, mopeds,
tools, lawnmowever, typewriters, fishing gear, clothing,
television sets, stereos and miscellaneous goods. Upon a motion
made by Mr. Vance, seconded by Mrs. DeClercq and carried, the
request as submitted was approved.
UEST OF SISTERS OF ST. JOSEPH OF THE THIRD ORDER OF ST.
FRANCIS TO CONDUCT PEACE MARCH - JULY 1, 1987 - REFERRED
Mr. Vance advised that the Board is in receipt of a letter from
Sister Sandra LoPorto, Social Justice Director, Office for Social
Justice, Sisters of St. Joseph, TOSF, 4920 South King Drive,
Chicago, Illinois.
Sister LoPorto stated that The Sisters of St. Joseph of the Third
Order of St. Francis, whose Central Offices are located in the
Sherland Building, 105 E. Jefferson, Suite 312, South Bend,
Indiana, are requesting that one (1) or two (2) lanes of traffic
on the streets mentioned below be closed off to traffic on
Wednesday, July 1, 1987 from 12:30 or 1:00 p.m. to 3:00 p.m. or
3:30 p.m. as a public peace march will take place from St. Mary's
College to the Island Park of Century Center.
The march will take the following route:
Michigan Street from St. Mary's College to St. Joseph
Street, St. Joseph Street to the Century Center Island
Park entrance at the corner of St. Joseph Street and
Colfax Avenue.
It is anticipated that approximately one hundred (100) to five
hundred (500) individuals will participate in this march. Sister
LoPorto stated that they will place their own peacekeepers along
the route but would also request that police officers be
available.
Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and
carried, the above request was referred to the Bureau of Traffic
and Lighting, Police Department Traffic Division and City
Attorney's office for review and recommendation.
REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE - 715 NORTH ST.
LOUIS - REFERRED
In a letter to the Board, Ms. Viola Petty, 715 North St. Louis
Street, South Bend, Indiana, requested on behalf of her mother,
that the area in front of their home be designated a handicapped
parking space as they have difficulty parking in front of their
residence. She stated that her mother has suffered a stroke and
is paralyzed on one side and cannot walk very far. Upon a motion
made by Mr. Vance, seconded by Mrs. DeClercq and carried, the
above request was referred to the Bureau of Traffic and Lighting
and the Police Department Traffic Division for review and
recommendation.
APPROVE REQUEST FOR PARTIAL STREET CLOSURE IN CONJUNCTION WITH
ESTATE AUCTION - 1500 VIRGINIA STREET - MAY 2 1987
Mr. Vance advised that the Bureau of Traffic and Lighting and the
Police Department Traffic Division have reviewed the above
referred to request submitted to the Board on February 24, 1987,
and recommend approval. It was noted that the Petitioner will be
responsible for the placement and removal of the barricades and
that a ten foot (10') clear and unobstructed fire lane must be
maintained. Therefore, upon a motion made by Mr. Vance, seconded
by Mrs. DeClercq and carried, the recommendation was accepted and
the request approved.
lull]
REGULAR MEETING MARCH 17, 1987
APPROVE
Mr. Vance advised that the necessary City departments and bureaus
have reviewed the above referred to request submitted to the
Board on March 10, 1987 and recommend approval. It was noted
that the Bureau of Traffic and Lighting and the Police Department
Traffic Division have revised the route originally submitted with
the request. Upon a motion made by Mr. Vance, seconded by Mrs.
DeClercq and carried, the recommendation was accepted and the
request approved.
APPROVE TRAFFIC CONTROL DEVICES
Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and
carried, the following six (6) traffic control devices were
approved:
1. NEW INSTALLATION, STOP SIGN - On Crescent at St. Louis.
("T" Intersection).
2. NEW INSTALLATION, STOP SIGN - On Klinger at St. Joseph.
("T" Intersection).
3. NEW INSTALLATION, STOP SIGN - On Sherwood at St. Joseph.
("T" Intersection).
4. NEW INSTALLATION, STOP SIGN - On Emerson at North Side.
("T" Intersection).
5. NEW INSTALLATION, STOP SIGN - On Florence at Johnson.
("T" Intersection).
6. NEW INSTALLATION, DON'T DRIVE DRUNK SIGN - 200 N. St.
Joseph, 160' North of Colfax, East side. (Sponsored
by Blue Knights, Inc.)
FILING _OF_ENVIRONMENTAL CLEAN-UP OF LOTS REPORT
A report from the Department of Code Enforcement indicating a
total of eighty-two (82) properties cleaned from March 9, 1987
thru March 13, 1987, was submitted. Upon a motion made by Mrs.
DeClercq, seconded by Mr. Vance and carried, the report as
submitted was filed.
HUMANE SOCIETY REPORT FOR MONTH OF FEBRUARY - TABLED
Mrs. Patricia E. DeClercq, Director, Department of Code
Enforcement, recommended that the report submitted to the Board
by the Humane Society for the month of February be tabled at this
time. Mrs. DeClercq stated that she has been working with the
Humane Society regarding this matter in the hopes that a
reporting system could be developed which would reflect the items
handled and conform to the Contract entered into with the Humane
Society for animal control services. Therefore, upon a motion
made by Mrs. DeClercq, seconded by Mr. Vance and carried, the
report as submitted was tabled at this time.
APPROVE CLAIMS
Deputy City Controller Carol M. Sanders submitted Claim Docket
No. 5736 through Claim Docket No. 6004 and recommended approval.
Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and
carried, the claims were approved and the report filed.
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REGULAR MEETING MARCH 17. 1987
ADJOURNMENT
There being no further business to come before the Board, upon a
motion made by Mrs. DeClercq, seconded by Mr. Vance and carried,
the meeting adjourned at 10:19 a.m.
ATTEST:
Sandra M. Parmerlee, Clerk
fl
Patricia E. DeClercq
Michael L. Vance