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HomeMy WebLinkAbout02/24/87 Board of Public Works MinutesWAU REGULAR MEETING FEBRUARY 24, 1987 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Tuesday, February 24, 1987, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Mr. Michael L. Vance present. Also present was Chief Deputy City Attorney Thomas Bodnar. ADD/STRIKE AGENDA ITEMS Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the following items were added and/or stricken from the agenda: ADDED: 1. Revision to 1987 Holiday 2. Request to advertise for street materials. schedule for City employees. the receipt of bids for 3. Request for House Move permit. STRICKEN 1. Resolution No. 2-1987 to acquire property for additional right-of-way. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance, and carried, the minutes of the February 17, 1987, regular meeting of the Board were approved. PUBLIC HEARING AND APPROVAL OF TAXICAB DRIVER'S LICENSE APPLICATION - RICHARD A. QUIMBY Mr. Richard A. Quimby, 1450 Candlewood Lane, Mishawaka, Indiana, appeared before the Board concerning the February 10, 1987, letter from Mr. Michael L. Vance, Director, Administration and Finance, advising him of the denial of his application for a Taxicab Driver's License. Mr. Quimby stated that he understands the license was denied because it was said he lied on the application regarding traffic tickets in 1977, 1978 and 1979. Mr. Leszczynski read several of the questions from the license application which Mr. Quimby answered that he has never been convicted of a misdemeanor, or has had his drivers or chauffeurs license revoked or suspended. Mr. Quimby stated that tickets were issued for a license plate that he no longer owned and he was arrested at the cab company. He further stated that that charge was dropped and he therefore didn't think it was on his record. He further advised that in 1977, 1978 and 1979 he was driving a cab. Mr. Leszczynski stated that a check of Mr. Quimby's background revealed that on April 20, 1978 his license was suspended, on November 27, 1978 the suspension was closed and on November 28, 1978 the license was suspended again. In response to Board Attorney Thomas Bodnar's question of whether the above referred to incidents occurred in St. Joseph County, Mr. Quimby answered that they did. Mr. Quimby stated that in 1980 he was issued a Texas driver's license in Houston and he was never advised that his license had been suspended in Indiana. He further advised that he had no traffic violations while he resided in Texas. As noted on the license application, Mr. Quimby did acknowledge receipt of a speeding ticket in Indiana. o REGULAR MEETING FEBRUARY 24, 1987 In response to Mrs. DeClercq's inquiry, Mr. Quimby stated that the suspensions were for the issuance of thirty-five (35) parking tickets that were issued on a license plate he did not own and for failure to appear in regards to a ticket received which could not have been his as he had a broken leg at the time that particular traffic related ticket was issued. He stated that the Judge dropped this charge. He reiterated that he was never notified that his license was suspended and had been driving a cab the entire period except when he had a broken leg. Mr. Leszczynski stated that considering that Mr. Quimby has had a decent driving record for the past six (6) years, he would make a motion that the license application be approved. Mrs. DeClercq seconded the motion and it carried. Mr. Vance abstained from voting on this matter. Mr. Leszczynski further advised Mr. Quimby that any tickets received, even a parking ticket, will result in the revocation of the license. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of approximately twenty-three (23) abandoned vehicles which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 S. Gertrude, P.O. Box 2883 South Bend, Indiana 46680 Vehicle No. 1 $45.75 Vehicle No. 13 $ 5.00 2 11.75 14 15.00 3 5.75 15 2.00 4 15.75 16 3.00 5 15.75 17 19.00 6 25.75 18 65.75 7 5.00 19 25.00 8 10.75 20 15.00 9 11.00 21 15.00 10 25.00 22 5.00 11 25.75 23 25.00 12 3.00 Mr. Gene Hundt Hundt's Auto Parts 13600 W. 5 C. Road Plymouth, Indiana 46563 Vehicle No. 1 $150.00 18 150.00 Mr. Jeffrey C. Ruth 1118 Princeton Elkhart, Indiana Vehicle No. 18 $25.00 1 1 1 2 REGULAR MEETING FEBRUARY 24, 1987 Mr. Charles E. Teske 54830 Pear Road South Bend, Indiana Vehicle No. 1 $19.00 Vehicle No. 19 $11.00 6 39.00 20 6.00 8 4.00 21 14.00 17 11.00 18 48.00 23 12.00 Ms. Cynthia Stremme 25267 State Road 2 South Bend, Indiana 46619 Vehicle No. 1 $30.58 18 20.50 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following bids were awarded: Steve & Gene's - Vehicle No. 2 $11.75 3 5.75 4 15.75 5 15.75 7 5.00 8 10.75 9 11.00 10 25.00 11 25.75 12 3.00 13 5.00 14 15.00 15 2.00 16 3.00 17 19.00 19 25.00 20 15.00 21 15.00 22 5.00 23 25.00 TOTAL: $258.50 Gene Hundt - Vehicle No. 1 $150.00 18 150.00 TOTAL: $300.00 Charles Teske - Vehicle No. 6 $39.00 GRAND TOTAL: $597.50 APPROVE REVISION TO 1987 HOLIDAY SCHEDULE FOR CITY EMPLOYEES Mr. Michael L. Vance, Director, Administration and Finance, reminded members of the Board that when the 1987 Holiday Schedule for City employees was approved by the Board on December 9, 1986, City employees were entitled to seven and one-half (7 1/2) set holidays and two (2) optional holidays to be chosen from a list of five (5) presented. Due to an overwhelming selection by City employees of Friday, November 27, 1987 (day after Thanksgiving) as an optional holiday, City offices will be closed on Friday, November 27, 1987. Therefore, City employees should choose only one (1) other optional holiday from the list of options approved by the Board on December 9, 1986. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and Carried, City offices will be closed on Friday, November 27, 1987, and City employees instructed to select only one (1) additional holiday from the list of options. `2 REGULAR MEETING FEBRUARY 24, 1987 APPROVE CHANGE ORDERS NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVITS: 1. STATE ROAD 23 AND LOCUST (OLIVE) PROJECT 2. L.W.W. CURB IMPROVEMENTS PROJECT Mr. Leszczynski advised that the following Contractors have submitted Change Orders No. 1 (Final) and Project Completion Affidavits for the following projects: 1. STATE ROAD 23 AND LOCUST (OLIVE) PROJECT CONTRACTOR: Rieth-Riley Construction Company, Inc. P.O. Box 1775, South Bend, Indiana DECREASE: $6,186.20 NEW CONTRACT AMOUNT INCLUDING C.O.: $113,683.90 2. L.W.W. CURB IMPROVEMENTS PROJECT CONTRACTOR: Kaser-Spraker Construction 25487 West State Road 2 P.O. Box 3605 South Bend, Indiana DECREASE: $9,911.00 NEW CONTRACT AMOUNT INCLUDING C.O.: $59,529.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, Change Order No. 1 (Final) and the Project Completion Affidavit indicating the new final cost for the State Road 23 and Locust Project was approved and the appropriate three-year Maintenance Bond was accepted for filing. Additionally, upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried,, Change Order No. 1 (Final) and the Project Completion Affidavit indicating the new final cost for the L.W.W. Curb Improvements Project was approved and the appropriate three-year Maintenance Bond accepted for filing. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - CITY OF SOUTH BEND PRINT SHOP DUPLICATING EQUIPMENT In a letter to the Board, Michael L. Vance, Director, Administration and Finance, submitted specifications for the replacement of the duplicating equipment in the City's Print Shop located on the 12th Floor of the County -City Building. Mr. Vance advised that the current equipment is eleven (11) years old and is in such condition that the City is no longer able to cover it with a maintenance contract. He advised that Mr. Don Slatton, the Printing Manager, has been doing the maintenance on the equipment. It would therefore be the intention of the City to trade-in existing older pieces of equipment in the shop which the new equipment will replace. Therefore, Mr. Vance requested that the Board advertise for the receipt of bids for duplicating equipment for the City of South Bend Print Shop. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the above request was approved. APPROVE REQUEST ABANDONED VEHICI ) ADVERTISE FOR RECEIPT OF BIDS - SALE OF Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately eleven (11) abandoned vehicles, which are being stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the above request was approved and a date of March 10, 1987 was established for the receiving and opening of sealed bids. I 1 1 REGULAR MEETING FEBRUARY 24, 1987 1 1 APPROVE REQUEST TO ADVERTISE FOR T: RECEIPT OF BIDS - S MATERIALS FOR THE STREET DEPARTMENT FOR 1987 In a letter to the Board, Mr. William Penn, Director, Transportation, requested that the Board advertise for receipt of bids for various types of street materials Street Department for 1987. Upon a motion made by Mr. seconded by Mrs. DeClercq and carried, the request was Division of the for the Vance, approved. APPROVE REQUEST OF MAURICE MATTHYS TO CONDUCT ANNUAL PARADE - MAY 16, 1987 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to request submitted to the Board on February 10, 1987 and recommend approval of this annual event. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. REQUEST FOR PARTIAL STREET CLOSURE IN CONJUNCTION WITH ESTATE AUCTION REFERRED In a letter to the Board, Ms. Betty Hawley, Personal Representa- tive of the Estate of Geraldine Wittner, 127 East Ewing Avenue, South Bend, Indiana, requested to have the 1500 block of Virginia Street, from Indiana Avenue to the alley, closed to traffic on May 2, 1987, from 8:00 a.m. to 6:00 p.m. for a public estate auction which will be conducted at 1013 East Indiana Avenue. Ms. Hawley stated that for safety purposes the auctioneer would like the street beside the property closed during the auction. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE REQUEST FOR HOUSE MOVE PERMIT (FREDERICKSON HOUSE) Mr. Jack Mathews, Building Commissioner, advised that Lykowski Construction, Inc., House Moving Engineers, 21707 West Ireland Road, South Bend, Indiana, has requested a permit to move a house known as the Frederickson House, from 233 North Lafayette Street to 410 West Washington Street. Mr. Mathews stated that utility companies have been contacted and their requirements have been satisfied. Additionally, the appropriate Certificate of Insurance has been submitted and is in order and the route submitted with the request has been recommended for approval by the Bureau of Traffic and Lighting. Mr. Mathews additionally stated that sufficient information had been provided concerning how the existing site will be left as well as building layouts of the relocated site. Therefore, Mr. Mathews recommends approval of the request to move the house as referred to above. It was noted that Mr. Lykowski is also in the process of securing a State of Indiana moving permit in order to utilize State Road 20 for approximately one -hundred feet. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the recommendation as submitted by Mr. Mathews was accepted and the request approved. Transportation, South Bend Youth Symphony, 2222 South Bend, Indiana, advised that this year the rperson Topswood Symphony of Lane, has REGULAR MEETING FEBRUARY 24. 1987 planned concerts for third and sixth graders of South Bend and surrounding area schools with two (2) performances for the third graders planned for Thursday, April 30, 1987, and one (1) performance for the sixth graders on May 1, 1987. Ms. Long advised that she has talked to Mr. Chris Davey, President of the Center City Associates and he informed her that she had permission to use the Shoppers Park Free Lot for parking the buses on the two (2) concert days. This lot will accommodate the estimated forty (40) buses which will be coming to each performance. Ms. Long stated that she will also need space to be used as a holding pattern for the in -coming buses on Thursday only. This area should be able to hold approximately forty (40) buses and should be within a few minutes of the Morris Civic Auditorium. Last year's holding pattern which was in the East Bank area on Washington and Niles Streets worked well. Finally, Ms. Long requested assistance from the Police Department and the Bureau of Traffic and Lighting on the concert dates. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above request was referred to Deputy Mayor Craig Hartzer, the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE LICENSE APPLICATIONS - RUBBISH AND GARBAGE Mr. Leszczynski advised that the following seven (7) Rubbish and Garbage license applications have been received: 1. Superior Waste Systems 20645 Ireland Rd., S.B. 2. Jessie J. Love 309 S. Iowa St., S.B. 3. Sylvester Mullins 115 S. Cherry St., S.B. 4. Grayson R. Warren, Jr. 1505 N. College, S.B. 5. Eddie Lee Ivory 1302 Linden Ave., S.B. 6. B & B Rubbish Removal, Inc. 55400 Pine Rd., S.B. 7. Elson Shelton 922 N. Olive, S.B. It was noted that inspections of the trucks to be used had been conducted by the Solid Waste Bureau and all applicants were found to be in compliance. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of licenses. APPROVE LICENSE APPLICATIONS - PUBLIC PARKING FACILITY Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried the following applications were approved and referred to the Deputy Controller's office for issuance of licenses: 55 REGULAR MEETING FEBRUARY 24, 1987 NAME: First Interstate Bank of Northern Indiana, N.A. (formerly The National Bank & Trust Company) LOCATION: 322 South Lafayette Boulevard BY: Robert R. Cleppe, Senior Vice -President and Trust Officer NAME: First Interstate Bank of Northern Indiana, N.A. (formerly The National Bank & Trust Company) LOCATION: 115 West Franklin Place BY: Robert R. Cleppe, Senior Vice -President and Trust Officer NAME: National Autopark, Inc. LOCATION: 119 West Wayne Street BY: William R. Henke, Jr., Property It was noted that the required Proof of Insurance as well as the hours and rates to be charged were attached to the applications. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the following seven (7) traffic control devices were approved: 1. NEW INSTALLATION, STOP SIGN - On Chestnut at Washington. ("T" Intersection). 2. NEW INSTALLATION, STOP SIGN - On Cherry at Washington. ("T" Intersection). 3. NEW INSTALLATION, STOP SIGN - On Ellsworth at Wilson. ("T" Intersection). 4. NEW INSTALLATION, STOP SIGN - On Sunnyside at Sorin. ("T" Intersection). 5. NEW INSTALLATION, STOP SIGN - On Anzio at Pyle. ("T" Intersection). 6. NEW INSTALLATION., STOP SIGN - On Kinyon at Sherman. ("T" Intersection). 7. REMOVAL OF EXISTING TIME LIMIT ZONES, REVISED TO 1 HR. PARKING 6A - 6P - 100 E. Helmen Ct. APPROVE RELEASE OF CONTRACTOR'S BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for Aardvark, Inc. be released effective March 1, 1987. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above Contractor's Bond was released. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of ninety-nine (99) properties cleaned from February 16, 1987 thru February 20, 1987 was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the report as submitted was filed. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, Certificates of Insurance for Walsh & Kelly, Inc., Etal, 1700 Main Street, Griffith, Indiana, and LaFree Excavating, Inc. 11252 West 3rd Street, Osceola, Indiana, were accepted and filed. MEMIM MWI REGULAR MEETING FEBRUARY 24, 1987 APPROVE CLAIMS Mr. John W. Ferguson, Executive Director, St. Joseph County Job Training Program submitted a list containing one hundred fourteen (114) claims and recommended approval. Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the claims were approved and the report as submitted was filed. Additionally, Deputy City Controller Carol M. Sanders submitted Claim Docket No. 4591 through Claim Docket No. 4964 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the claims were approved and the report as submitted was filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the meeting adjourned at 10:05 a.m. �0 Patricia E. DeClercq Michael L. Oance ATTEST: Sandra M. Parmerlee, Clerk 1 1