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HomeMy WebLinkAbout02/17/87 Board of Public Works MinutesREGULAR MEETING FEBRUARY 17, 1987 The regular meeting of the Board of 9:37 a.m. on Tuesday, February 17, Leszczynski, with Mr. Leszczynski, and Mr. Michael L. Vance present. City Attorney Thomas Bodnar. Public Works was convened at 1987, by President John E. Mrs. Patricia E. DeClercq Also present was Chief Deputy AGENDA ITEM ADDED AND AGENDA ITEM STRICKEN Upon a motion made by Mr. Vance, seconded by Mr. Leszczynski and carried, the Title Sheet for the Police East Sector Building Reconstruction Project was added to the agenda and the Request to Acquire Property for Additional Right -of -Way was stricken from the agenda at this time. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance, and carried, the minutes of the February 10, 1987, regular meeting of the Board were approved. PUBLIC HEARING AND FAVORABLE RECOMMENDATION - ALLEY VACATION: 1ST E/W ALLEY S. OF MONROE ST. RUNNING E. FROM MAIN STREET Mr. Leszczynski advised that this was the date set for the Board's Public Hearing on a proposed alley vacation described as follows: The first east/west alley south of Monroe Street, running East from Main Street, for a distance of approximately 330 feet to Michigan Street, excepting the rights -of -way of the intersecting north/south alley. It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by Mr. James V. Davis, Secretary, The Salvation Army, 510 South Main Street, South Bend, Indiana. It was further noted that pursuant to South Bend Municipal Code Section 18-53.8, owners whose property abut the proposed alley to be vacated were notified of the Board's Public Hearing date. Captain George Smelser, The Salvation Army, 510 South Main Street, South Bend, Indiana, was present on behalf of the Petitioner and advised the Board that the Petition and Ordinance submitted contain all pertinent information regarding this request ,for vacation. The Ordinance submitted with the Vacation Petition indicates that the purpose of the vacation is to provide that the existing parking lot directly south of the above referred to alley be contiguous with the existing building structure which is directly north of said alley. There being no one else present wishing to speak either for or against the proposed alley vacation, and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Public Hearing on this matter was closed. Mr. Leszczynski advised that favorable comments have been received from the Engineering Department, Area Plan Commission and the Department of Economic Development concerning this proposed alley vacation. Therefore, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the Clerk was instructed to forward to the Common Council a favorable recommendation on the above referred to alley vacation subject to any and all utility easements. /` 1LIU REGULAR MEETING FEBRUARY 17, 1987 APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: DEPARTMENT OF PUBLIC PARKS FREDRICKSON PARK DEVELOPMENT The targeted goal for this activity is the development of one (1) tot lot and three (3) basketball courts. The total cost of this activity shall not exceed $50,000.00 of which no more than $7,500.00 may be spent for architectural and engineering fees. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the above Contract was approved and executed. APPROVE AGREEMENTS WITH MEMBERS OF THE BOARD OF PUBLIC SAFETY FOR CALENDAR YEAR 1987 Submitted to the Board for approval and execution were Agreements with Mr. Elmer L. Carr, Mr. Stanley M. Przybylinski and Mr. Jack R. Bland, for their services as members of the Board of Public Safety. The Agreement is for the term January 1, 1987 until December 31, 1987 and indicates that members shall be paid $3,400.00 per year for services rendered. Mr. Leszczynski stated that this amount of compensation is the same amount as paid in 1986. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the Agreements as submitted were approved and executed. APPROVE CONTRACT FOR RENTAL OF NEW UNIFORMS FOR VARIOUS BUREAUS AND DEPARTMENTS WITHIN THE CITY OF SOUTH BEND Mr. Leszczynski advised that pursuant to the February 10, 1987, award of the bid of Monarch Industrial Towel & Uniform Rental, Inc., to provide the above referred to services, the appropriate Contract has been prepared and submitted to the Board at this time for approval and execution. The Contract is for a period of two (2) years from the date of installation of rental items unless notice to terminate prior to such date is given by either party in writing sixty (60) days prior to the proposed termination date. The Contract further indicates that the City shall pay to Monarch the sum of $771.98 per week for uniform rental. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the Contract as submitted was approved and executed. APPROVE RAILROAD AGREEMENT Mr. Leszczynski stated that an Agreement between the City and the Grand Trunk Western Railroad Company for the construction of a rubber pad crossing at the railroad crossing at Ironwood Drive near St. Anthony's Church has been submitted for approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the above referred to Railroad Agreement was approved and executed. APPROVE PROJECT COMPLETION AFFIDAVIT - PALAIS ROYALE RESTORATION PROJECT Mr. Leszczynski advised that Harry H. Verkler, Contractor, Inc., has submitted the Project Completion Affidavit for the above referred to project indicating a final cost of $258,447.51. Also submitted was a one-year Guarantee For Construction, Contractor's Affidavit of Payment of Debts and Claims and a Waiver of Lien. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the Project Completion Affidavit was approved and the accompanying documents were accepted for filing. 1 1 REGULAR MEETING FEBRUARY 17, 1987 1 APPROVE TITLE SHEET - POLICE EAST SECTOR BUILDING RECONSTRUCTION PROJECT (126 NORTH NILES AVENUE) Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above referred to Title Sheet was approved and signed. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SYCAMORE - LA SALLE WALKWAY PROJECT Mr. Leszczynski advised that on behalf of the Department of Redevelopment, Mr. Michael P. Meeks, Director, Division of Engineering, has requested that the Board advertise for the receipt of bids for the above referred to project which entails the construction of a pedestrian walkway between LaSalle Avenue & Sycamore Street along the St. Joseph River. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above request was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - POLICE EAST SECTOR BUILDING RECONSTRUCTION PROJECT In a letter to the Board, Mr. Michael P. Meeks, Director, Division of Engineering, requested that the Board advertise for the receipt of bids for the above referred to project which entails the interior reconstruction including HVAC-Plumbing & Electrical, Carpentry, Flooring & Decorating of the East Sector Police Substation at 126 North Niles Avenue. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was approved. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS TO PRIVATIZE ON -STREET PARKING ENFORCEMENT AND PARKING GARAGE OPERATIONS Mr. Michael L. Vance, Director, Administration and Finance, requested that the Board take steps to authorize the advertising for contractual services concerning the parking garages and on -site parking system of the City of South Bend. He stated that it is the intent of the City to advertise for proposals concerning the management and operation of the Colfax and St. Joseph Street garages, and the operation of the on -street parking system in the downtown area. He further stated that it would be the City's intent to advertise these as a package to be operated as a private business. Mr. Vance advised that the City has recently done a review of the parking enforcement and the garage operations jusu as it has reviewed other operations such as the Studebaker Museum, the East Race and the animal enforcement operation. Based on research done by his staff and several approaches made by private concerns, Mr. Vance stated that there does appear to be a possibility that savings could be generated by privatizing these two operations. It would be the intent of the City to review proposals submitted to the Board of Public Works and discuss those same proposals with the Common Council before making a decision as to whether to continue public operations or to privatize. Mr. Vance informed the Board that the City has been looking at this aspect for some time and has most recently included Mr. Ted Latkowski who is the Manager of the Bureau of Parking. He reminded members of the Board that parking in the downtown area was revamped and standardized and the meter maids, which were the parking enforcement mechanism utilized, were eliminated. Mr. Vance further stated that parking enforcement is now being handled by the Police Department. WQ REGULAR MEETING FEBRUARY 17. 1987 In response to questions from the news media, Mr. Vance stated that it is anticipated that proposals will be received by the Board approximately forty-five (45) days after publication of Notice. When asked by the news media whether the City anticipates any legal problems with a private firm assessing fines and issuing tickets, Mr. Vance stated that as long as the individuals hired would have a Special Police Commission issued by the Board of Public Safety they could be empowered to enforce on -street parking laws only. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the request as submitted by Mr. Vance was approved. APPROVE RIGHT-OF-WAY CERTIFICATION - LOGAN/HICKORY WIDENING PROJECT Mr. Leszczynski advised that as all property has been acquired for the south leg of the above referred to project, a Right -of -Way Certification has been prepared and submitted to the Board at this time for approval, execution and forwarding to the Indiana Department of Highways. He further stated that it is the State's intent to bid this project in May. Therefore, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the Certification as submitted was approved and executed. AWARD BID - APPROXIMATELY NINETEEN (19) NEW MARKED POLICE VEHICLES FOR THE 1987 POLICE AUTO FLEET In a letter to the Board, Police Chief Charles T. Hurley advised that after careful review of the bids received on February 10, 1987, for the above referred to vehicles, it is the recommendation of the Police Department that the bid be awarded to Jordan Ford, 609 E. Jefferson, Mishawaka, Indiana for nineteen (19) Ford LTD Crown Victoria "S" four -door sedans at a unit price of $11,615.49 or $220,694.31 total. It was noted that the vehicles will be silver in color and per specifications. The Police Department also recommends that the Board accept the trade-in proposal offered by Jordan Ford of $13,700.00 for the nineteen (19) vehicles offered as trade-ins. Acceptance of the trade-in proposal would reduce the purchase price of the new vehicles to $206,994.31. Police Department Services Division Chief Ronald Marciniak advised that the Department compared the two (2) bids received as well as reviewing the possibility of purchasing vehicles through the bid accepted and awarded by the State of Indiana. However, in order to bring the State bid in line with the South Bend Police Department's requirements and specifications, the total cost would be over the bid amount submitted by Jordan Ford. Additionally, a review of amounts received for used police vehicles at the public auctions held in the past, revealed that the trade-in proposal submitted by Jordan Ford was close in line with the amounts received and therefore it is recommended that the trade-in proposal also be accepted. Therefore, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the bid, with trades, was awarded. APPROVE REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE - 229 SOUTH FRANCIS STREET Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to request submitted to the Board on January 27, 1987 and recommend approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. REGULAR MEETING FEBRUARY 17, 1987 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the following seven (7) traffic control devices were approved: 1. NEW INSTALLATION, STOP SIGN - On Frances at Corby. ("T" Intersection). 2. NEW INSTALLATION, STOP SIGN - On Turnock at Corby. ("T" Intersection). 3. NEW INSTALLATION, STOP SIGN - On Arthur at Corby. ("T" Intersection). 4. NEW INSTALLATION, STOP SIGN - On Walsh at Corby. ("T" Intersection) . 5. NEW INSTALLATION, STOP SIGN - On Clemens Dr. at Corby. ("T" Intersection). 6. NEW INSTALLATION, STOP SIGN - On Clermont at Dorwood. ("T" Intersection). 7. NEW INSTALLATION, HANDICAP TOW AWAY ZONE - 229 S. Francis. (Mr. John Benson has spondylolistesis and degenerative arthritis of the spine). APPROVE LICENSE APPLICATIONS - SECONDHAND DEALERS Mr. Leszczynski advised that the following two (2) secondhand dealers license applications have been received: NAME: B & S ENTERPRISES BY: Robert Nowaczewski ADDRESS: 2031 South Michigan Street FOR THE PURPOSE OF SELLING: Major used appliances & TV's NAME: NEAT STUFF STORE BY: Marla Dill ADDRESS: 804 West Indiana Avenue FOR THE PURPOSE OF SELLING: New & used furniture Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above applications. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the above referred to applications were approved and referred to the Deputy Controller's office for issuance of licenses. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Certificate of Insurance for Carl J. Reinke & Sons, Inc., P.O. Box 3095, South Bend, Indiana, was accepted and filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of fifty (50) properties cleaned from February 9, 1987, to February 13, 1987, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the report as submitted was filed. APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 4275 through Claim Docket No. 4588 and recommended approval. M REGULAR MEETING FEBRUARY 17, 1987 Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the claims were approved and the report as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:55 a.m. Patricia E. DeClercq Michael L. V nce ATTEST: Iv. Sandra M. Parmerlee, Clerk ILI