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HomeMy WebLinkAbout02/10/87 Board of Public Works Minutes34 REGULAR MEETING FEBRUARY 10, 1987 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Tuesday, February 10, 1987, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Mr. Michael L. Vance present. Also present was Chief Deputy City Attorney Thomas Bodnar. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the signing of the Title Sheet for the South Bend Signalization Project was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by.Mrs. DeClercq, seconded by Mr. Vance, and carried, the minutes of the February 3, 1987, regular meeting of the Board were approved. PRESENTATION OF PROCLAMATION . DIVISION OF EQUIPMENT SERVICES ( Mr. Leszczynski announced that t currently selects and recognizes However, a new program has been the Division has been selected a PLAQUE TO EMPLOYEE OF THE YEAR - JOHN PANOWICZ) he Division of Equipment Services an employee of the month. instituted in that an employee of s the Employee of the Year. Mr. Leszczynski advised that Mr. John Panowicz has been selected by the management as well as his peers as the Employee of the Year. Mr. Leszczynski stated that the Division maintains the City vehicle fleet consisting of approximately five hundred (500) vehicles, which includes not only automobiles but also heavy equipment such as snow plows. Mr. Phil St. Clair, Manager, Division of Equipment Services, advised that in selecting Mr. Panowicz as Employee of the Year, such items as attitude, attendance, quantity and quality of work, job knowledge, initiative and cooperation with fellow workers was considered. Therefore, Mr. Leszczynski presented to Mr. John Panowicz a Proclamation from the Mayor as well as a plague honoring him as the first Employee of the Year. Mr. St. Clair advised that Mr. Panowicz has been an employee of the City for five (5) years. Board members joined Mr. Leszczynski and Mr. St. Clair in congratulating Mr. Panowicz on his selection. OPENING OF BIDS - APPROXIMATELY NINETEEN (19) NEW MARKED POLICE VEHICLES FOR THE 1987 POLICE AUTO FLEET This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: JORDAN FORD 609 E. Jefferson Mishawaka, Indiana Bid was signed by Herb Baylin, Agent, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. 19 - 1987 Ford LTD Crown Victoria "S" 4 Dr. Sedans $ 11,615.49 ea. Total Bid without Trade $220,694.31 1 C REGULAR MEETING FEBRUARY 10, 1987 7 JORDAN FORD (CONTINUED) Requested Trade Values: Total Trade Allowances - VEHICLE #'S 654 655 657 659 661 662 663 664 706 708 715 719 723 724 725 726 731 742 704 All Vehicles Grand Total with Trade Allowances EXCEPTIONS TO SUBMITTED BID Solid vinyl headliner and side panels Rear seat standard production vinyl Full trunk mat not available from the Standard production power door locks TRADE VALUE $ 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 100.00 1,300.00 500.00 500.00 500.00 800.00 300.00 500.00 100.00 100.00 $ 13,700.00 $206,994.31 unavailable factory GATES CHEVROLET CORPORATION 401 South Lafayette Boulevard South Bend, Indiana Bid was submitted by Charles J. Lindzy, Fleet Manager, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. 19 - 1987 Chevrolet, Model 1B169, 166" WB per specifications on file with exceptions noted below. List Price Each $15,879.50 LESS SPECIAL DISCOUNT 3,161.05 Net Price Each $12,718.45 Price, Net, 19 Units $241,650.55 TRADE IN VALUES, IF TRADED UNIT 654 655 657 659 661 662 663 664 706 708 715 719 723 724 725 726 731 742 704 VALUE $2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 1,800.00 2,000.00 2,000.00 2,000.00 500.00 700.00 700.00 500.00 500.00 1,600.00 1,000.00 600.00 50.00 500.00 PLIWAIN MAIMMA REGULAR MEETING FEBRUARY 10, 1987 GATES CHEVROLET (CONTINUED) Net Price without Trade $241,650.55 Less Allow for Trades 24,450.00 19 Units Net Price with Trade $217,200.55 Price for alternate #665 - '85 Dodge $ 1,500.00 EXCEPTIONS TO BID 1. With new design, Chevrolet states trans. cooler not necessary. 2. No power steering cooler. Not required in bid specs. 3. Headliner is not vinyl. 4. Wire is 36" coiled. 5. Spotlite is halogen - aircraft lite not needed. 6. Battery is 69 Amp - 770 CCA. Mr. Leszczynski stated that Kim C. Graham, General Manager, Coral Dodge East, Inc., 4004 Grape Road, Mishawaka, Indiana, has advised that they are unable to bid at this time due to the fact that Chrysler Corporation is changing their production facilities from St. Louis, Missouri to Kenosha Wisconsin and they are unable to build police units until the 1988 models are introduced in the Fall of 1987. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above two (2) bids were referred to the Police Department and Division of Equipment Services for review and recommendation. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of approximately seventeen (17) abandoned vehicles which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 S. Gertrude, P.O. Box 2883 South Bend, Indiana 46680 Vehicle No. 1 $13.75 Vehicle No. 10 $ 5.00 2 5.00 11 15.00 3 21.00 12 25.75 4 1.00 13 35.75 5 15.00 14 1.00 6 5.00 15 15.00 7 40.00 16 25.00 8 15.00 9 2.00 17 25.00 Mr. Willie H. Weeks 16210 Elmwood Mishawaka, Indiana Vehicle No. 13 $99.50 REGULAR MEETING FEBRUARY 10. 1987 �7 1 1 1 Mr. Jeffrey C. Ruth 1118 Princeton Elkhart, Indiana Vehicle No. 5 $30.00 10 50.00 Mr. Jeffrey A. Nicklas 23821 Adams Road South Bend, Indiana 46628 Vehicle No. 7 $38.00 9 10.00 Vehicle No. 12 $50.00 15 25.00 Vehicle No. 11 $21.00 16 20.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the following bids were awarded: Steve & Gene's - Vehicle No. 1 $13.75 2 5.00 3 21.00 4 1.00 6 5.00 7 40.00 8 15.00 14 1.00 16 25.00 17 25.00 TOTAL: $151.75 Willie H. Weeks - Vehicle No. 13 $99.50 Jeffrey C. Ruth - Vehicle No. 5 $30.00 10 50.00 12 50.00 15 25.00 TOTAL: $105.00 Jeffrey Nicklas - Vehicle No. 9 $10.00 11 21.00 TOTAL: $ 31.00 GRAND TOTAL: $387.25 ADOPT RESOLUTION NO. 2-1987 RECOMMENDING ISSUANCE OF SCRAP METAL/JUNK DEALERS/TRANSFER STATION LICENSES FOR 1987 TO FOURTEEN (14) APPLICANTS AND DENY LICENSE APPLICATION OF ONE (1) APPLICANT NOT IN COMPLIANCE WITH CODE REQUIREMENTS Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised that the Department has reviewed and inspected the premises of fifteen (15) companies that submitted applications for scrap yard licenses for 1987. She stated that fourteen (14) applicants are in compliance and she would therefore recommend that a favorable recommendation be forwarded to the Common Council regarding these applicants. However, South Bend Auto Parts, 307 West Calvert, South Bend, Indiana, is not in compliance and she would therefore recommend that the Board deny this license application. In response to Mr. Vance's inquiry, Mrs. DeClercq advised that the application of South Bend Auto Parts, as well as inspection reports, will be referred to the City Attorney's office for appropriate action. 1Q 40 REGULAR MEETING FEBRUARY 10, 1987 Therefore, upon Leszczynski and Auto Parts was requirements. a motion made by Mr. Vance, seconded by Mr. carried, the license application of South Bend denied due to non-compliance with code Additionally, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following Resolution No. 2-1987 recommending approval of the fourteen (14) applicants in compliance with code requirements was adopted: RESOLUTION NO. 2-1987 WHEREAS, license renewal applications for scrap/junk/and recycling dealers for the year 1987 have been received by the Board of Public Works; and WHEREAS, inspections of the properties have been completed by the Department of Code Enforcement and the Fire Prevention Bureau as required by Chapter 4, Article 4, Section 4-51 of the Municipal Code; and WHEREAS, the Department of Code Enforcement and the Fire Prevention Bureau have found that such premises are fit and proper for the maintenance and operation of such a business; and WHEREAS, Chapter 4, Article 4, Section 4-51 of the Municipal Code requires approval of a Resolution of the Board of Public Works recommending the renewal of the license applications. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the license renewal applications for the following scrap/junk/and recycling dealers be recommended favorably based upon the satisfactory review of the properties by the Department of Code Enforcement and the Fire Prevention Bureau: A-1 Auto Parts Hurwich Iron Co. Hurwich Iron Co. Hurwich Iron Co. Hurwich Iron Co. Metal Resources Corporation North Side Iron & Paper Company South Bend Baling & Iron Company South Bend Iron & Metal Company South Bend Waste Paper Company Steve & Gene's Auto Truck Salvage Super Auto Salvage Weaver Truck & Equipment Company Western Avenue Iron & Metal Company 2014 S. Lafayette 1700 Lafayette 1602 S. Lafayette 2016 W. Washington 1610 Circle Ave. 1305 Prairie Ave. 3123 S. Gertrude 1420 S. Walnut St. 429 W. Indiana Ave. 1519 S. Franklin St. 3109 S. Gertrude St. 3300 S. Main St. 3700 S. Gertrude St. 3123 S. Gertrude St. BE IT FURTHER RESOLVED that this Resolution shall be submitted to the Common Council for its consideration and adoption of an appropriate Resolution. DATED this loth day of February, 1987. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/Patricia E. DeClercq s/Michael L. Vance ATTEST: s/Sandra M. Parmerlee, Clerk AWARD BID - RENTAL OF NEW UNIFORMS FOR VARIOUS BUREAUS AND DEPARTMENTS WITHIN THE CITY OF SOUTH BEND Mr. Michael L. Vance, Director, Administration and Finance, advised that he has completed his review of the bids for the L� 1 REGULAR MEETING FEBRUARY 10, 1987 39 1 1 above referred to uniforms which were received and opened by the Board on January 27, 1987. Mr. Vance stated that Monarch Industrial Towel & Uniform Rental, Inc., the current provider, was the low bidder in all categories with the exception of Group V which relates to supervisory uniforms. In that particular group, Monarch submitted a bid of $6.00 as compared to the low bid by Todd Corporation of $4.98 per week. However, when totalling costs on a weekly basis, Monarch is the overall low bidder at $771.98 per week as opposed to Todd Corporation's bid of $804.12. Mr. Vance further stated that as the supervisory uniforms are such a small portion of the overall uniform requirements, and as it is easier to deal with one provider, he is recommending to the Board that they award the uniform contract for the next ensuing two (2) years to Monarch Industrial Towel & Uniform Rental, Inc. based on their lowest weekly price. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the bid awarded. APPROVE OFFICIAL ACTION - ESTABLISHMENT OF PREFERENTIALITY (INDIANA DEPARTMENT OF HIGHWAYS) Mr. Leszczynski advised that the Indiana Department of Highways has submitted an Official Action which indicates that the Department proposes to make certain traffic control improvements as follows: Preferentiality shall be established at the intersection of U.S. 33 (Michigan Street) and Marion Street in the City of South Bend, Indiana. This intersection is signalized and in the event of need for a flashing operation of the traffic signal, this signal shall flash RED to all approaches. All traffic on all approaches shall STOP before entering the intersection of U.S. 33 (Michigan Street) and Marion Street during the flashing operation of the traffic signal. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Official Action as submitted was approved and executed. APPROVE TITLE SHEET - SOUTH BEND SIGNALIZATION PROJECT Mr. Leszczynski advised that the Title Sheet for the above referred to Project was being presented at this time for execution. He stated that the intersections involved in this modernization project are as follows: - Hickory Road & Miracle Lane - Logan Street & Mishawaka Avenue - Calvert Street & Twyckenham - Portage Avenue & California Avenue - Portage Avenue & Forest Avenue Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Title Sheet as submitted was approved and signed. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately twenty-three (23) abandoned vehicles, which are REGULAR MEETING FEBRUARY 10, 1987 being stored at Steve & Gene's Aut 3109 South Gertrude Street, South that all vehicles have been stored identification checks had been run and lienholders notified. Upon a seconded by Mr. Vance and carried, and a date of February 24, 1987 wa and opening of sealed bids. o & Truck Salvage and Repair, Bend, Indiana. It was noted more than fifteen (15 ) days, for auto theft and the owners motion made by Mrs. DeClercq, the above request was approved .s established for the receiving REQUEST OF MAURICE MATTHYS TO CONDUCT ANNUAL PARADE - MAY 16, 1987 - REFERRED In a letter to the Board, Mr. Ron Compton, President, Maurice Matthys Little League, Inc., Box 3074, South Bend, Indiana, requested permission to conduct their annual parade, composed of approximately sixty (60) vehicles, on Saturday, May 6, 1987 beginning at 9:00 a.m., utilizing the following route: Begin at Matthys Little League ballpark, proceed east on Meadow Lane to Edison, north on Edison and Villageway to Washington, east on Washington to Gladstone, north on Gladstone to Linden, west on Linden to Lombardy Drive, south on Lombardy Drive to Ford, west on Ford to Sample, east on Sample to Evergreen, south on Evergreen to finish at the ballpark. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST OF VFW TO CONDUCT LOYALTY DAY PARADE - MAY 2, 1987 - REFERRED In a letter to the Board, Ms. Dorothy Pauwels, Chairman, 3rd District Loyalty Day Parade 1987, 21815 State Road 23, South Bend, Indiana, advised that every year the Veterans of Foreign Wars celebrates Loyalty Day with parades usually held in each district. She is therefore, requesting permission to conduct a Loyalty Day Parade on May 2, 1987, at approximately 2:00 p.m. The route to be utilized is as follows: Form in the Riley High School parking lot, proceed to Fellows and Ewing, march east on Ewing to Miami then north on Miami to Haney to disperse. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq, and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the following twelve (12) traffic control devices were approved: 1. REMOVAL OF 1-HOUR PARKING 6A-6P, REVISED TO NO PARKING LOADING ZONE - 100 E. Wayne, North side. (Temporary Loading Zone, February 5 to March 5). 2. NEW INSTALLATION, STOP SIGN - On Jefferson at Scott. ("T" Intersection). 3. NEW INSTALLATION, STOP SIGN - On Dunham at Arnold. ("T" Intersection). 4. NEW INSTALLATION, STOP SIGN - On Fisher at Walnut. ("T" Intersection). 1 I� r_j REGULAR MEETING FEBRUARY 10, 1987 5. NEW INSTALLATION, STOP SIGN - On Poland at Walnut. ("T" Intersection). 6. NEW INSTALLATION, STOP SIGN - On Poland at Webster. ("T" Intersection). 7. NEW INSTALLATION, STOP SIGN - On Jackson at Dunham. ("T" Intersection). 8. NEW INSTALLATION, STOP SIGN - On Pulaski at Dunham. ("T" Intersection). 9. REMOVAL OF NO TRUCKS OVER 26,000 GVW, REVISED TO NO TRUCKS - At Various Locations. (Due to new truck ordinance, signs no longer apply). 10. NEW INSTALLATION, I-HR. HANDICAP TOW AWAY ZONE - 100 S. Michigan. (West side of 100 S. Michigan, 1st space North of Jefferson). 11. REMOVAL OF 1-HR. HANDICAP TOW AWAY ZONE - 100 S. Michigan. (East side of 100 S. Michigan, 2nd space North of Jefferson). 12. REMOVAL OF EXISTING TIME LIMIT ZONES, REVISED TO 1 HR. PARKING 6A-6P - 100 N. Woodward Ct. APPROVE RELEASE OF CONTRACTOR'S AND EXCAVATION BONDS Mr. Melvin Humphrey, Engineering Department, recommended Contractor's Bond and Excavation Bond for Ziolkowski Construction, Inc., be released effective April 1, 1987. motion made by Mrs. DeClercq, seconded by Mr. Vance and the above referred to bonds were released. that the Upon a carried, FILING OF STREET LIGHT OUTAGE REPORT The report submitted to the Board indicated a total of one -hundred -two (102) street light outages reported during the month of January. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the report as submitted was filed. FILING OF HUMANE SOCIETY REPORT - JANUARY Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the Humane Society report for the month of January was accepted for filing as submitted. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of twenty (20) properties cleaned from February 2, 1987 thru February 6, 1987, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the report as submitted was filed. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the Certificates of Insurance for Rieth-Riley Construction Co., Inc., P.O. Box 477, Goshen, Indiana, and Edward J. White, Inc., 1011 South Michigan Street, South Bend, Indiana, were accepted and filed. APPROVE CLAIMS Mr. John W. Ferguson, Executive Director, St. Joseph County Job Training Program submitted a list containing seventy-six (76) claims and recommended approval. Additionally, Deputy City M REGULAR MEETING FEBRUARY 10, 1987 Controller Carol M. Sanders submitted Claim Docket No. 3943 through Claim Docket No. 4269 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:55 a.m. t Jo E. Leszcz n GZ.1�2ttic.�, Patricia E. DeClercq �Nj6&�H. Ya4A --- Michael L. V ce ATTEST: andra M. Parmerlee, Clerk 1 �J!