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Home My WebLink About02/03/87 Board of Public Works MinutesEr REGULAR MEETING FEBRUARY 3, 1987 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Tuesday, February 3, 1987, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Mr. Michael L. Vance present. Also present was Chief Deputy City Attorney Thomas Bodnar. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, Utility Agreements with Indiana & Michigan Electric Company as they relate to the Logan Street Widening Project were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance, and carried, the minutes of the January 27, 1986, regular meeting of the Board were approved. ADOPTION OF RESOLUTION NO. 1-1987 - DISPOSAL OF OBSOLETE VEHICLES Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the following Resolution No. 1-1987 was approved and adopted: RESOLUTION NO. 1-1987 WHEREAS, it has been determined by the Board of Public Works that the Police Department and Fire Department vehicles listed on the attached sheet are obsolete and no longer needed or are unfit for the purposes for which they were intended. WHEREAS, Indiana Code 36-1-11-6 permits the sale of personal property no longer needed or obsolete. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the twenty-one (21) vehicles shown on the attachment to this Resolution are obsolete and not needed by the City of South Bend. BE IT FURTHER RESOLVED that said vehicles be disposed of and removed from the City Vehicle Inventory. DATED this 3rd day of February, 1987. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/Michael L. Vance ATTEST: s/Sandra M. Parmerlee, Clerk ATTACHMENT NUMBER MAKE YEAR SERIAL NUMBER MILEAGE POLICE DEPARTMENT: 654 Dodge 1985 1B3BG2646FX626891 69760 655 Dodge 1985 1B3BG2648FX626911 60889 657 Dodge 1985 1B3BG2647FX626916 66402 659 Dodge 1985 1B3BG2649FX626917 69555 661 Dodge 1985 1B3BG264XFX626893 63006 662 Dodge 1985 1B3BG2640FX626904 72210 663 Dodge 1985 1B3BG2649FX626903 57128 30 REGULAR MEETING FEBRUARY 3, 1987 ATTACHMENT _(Continued) 664 Dodge 1985 1B3BG2641FX626894 52921 706 Dodge 1985 1B3BG2649FX626898 69024 708 AMC Jeep 1973 DJ5C5510411 22782 715 Plymouth 1980 HE41CAF223107 55759 719 AMC 1982 2CMCA0852C8706514 6236 723 AMC Jeep 1979 000129 63154 724 AMC Jeep 1979 0000128 71777 725 Chevrolet 1983 IGlAW6991DR200998 67024 726 Chrysler 1981 2C3BM46F9BR152632 60427 731 Ford 1979 9U63F170463 64256 742 Chevrolet 1978 1T27U8K468294 6256 704 Dodge 1980 NL41CAF213518 73071 665 Dodge 1985 1B3BG2645FX626896 68170 FIRE DEPARTMENT: 101 Pontiac 1984 2G2AF19R7E1202795 41799 112 Ford 1980 OK92B143549 38537 °L* Denotes odometers have been changed in the past. APPROVE AMENDMENT TO LAND CONTRACT - 126 NORTH NILES AVENUE (POLICE EAST SECTOR SUBSTATION) Mr. Leszczynski advised that an Amendment to the Land Contract which was entered into on December 16, 1986 with Christopher Davey and Anthony J. George for the purchase of the property at 126 North Niles Avenue which will be utilized as the East Sector Police Substation was submitted to the Board for approval. Mr. Leszczynski stated that the Amendment was necessitated due to the recalculation of the interest rate which changed the monthly payment amount. It was noted that that amount was changed from $1,401.95 to $1,404.95. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above referred to Amendment was approved and executed. APPROVE AGREEMENT FOR PROVISION OF YOUTH SERVICES Submitted to the Board for approval was an Agreement for Provision of Youth Services for the period February 2, 1987 through December 31, 1987, providing for the retention of Youth Services Bureau, Inc., by the City, to provide certain services to the City's youth and their families. Mr. Leszczynski stated that this Agreement continues the current arrangement with Youth Services Bureau for another year at the amount of $68,000.00. He stated that this is the same amount paid in 1986. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the Agreement as submitted was approved and executed. APPROVE RAILROAD AGREEMENTS: - 500 S. IRONWOOD AT GTW RR - 1500 S. PRAIRIE AT CONRAIL - 1400 S. OLIVE AT CONRAIL - 1500 S. KEMBLE AT CONRAIL AND N&W - 1600 S. TWYCKENHAM AT CONRAIL Mr. Leszczynski advised that Mr. R. E. Wheeler, Area Engineer, Division of Local Assistance, State of Indiana, Department of Highways, 100 North Senate Avenue, Indianapolis, Indiana has submitted the above referred to Railroad Agreements which provide for the reconstruction and design and installation of active warning devices at the Conrail grade crossings at 1500 South Prairie, 1600 South Twyckenham, 1500 South Kemble and 1400 South Olive Street as well as the design and installation of active 1 1 u �31 REGULAR MEETING FEBRUARY 3, 1987 warning devices at the Grand Trunk Western Railroad grade crossing at 500 South Ironwood. Mr. Leszczynski advised that the City is responsible for ten per cent (10%) of the cost of these improvements. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Agreements were approved and executed. APPROVE UTILITY AGREEMENTS - INDIANA & MICHIGAN ELECTRIC COMPANY (LOGAN STREET WIDENING PROJECT) Mr. Leszczynski advised that Indiana & Michigan Electric Company has submitted Utility Agreements as they relate to the Logan Street widening project. The Agreements indicate that I&M agrees that utility facilities located on Logan Street from south of the Grand Trunk Railroad to McKinley Highway and located on Hickory Road from McKinley Highway to north of Edison Road, are hereby granted permission to be located within the highway right-of- way. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above referred to Utility Agreements were approved and executed. APPROVE RESCISSION OF BID - SALE OF ABANDONED VEHICLES Mr. Leszczynski advised that on October 28, 1986, the Board awarded the bid of Mr. David L. Harris, 201 North Chicago Street, South Bend, Indiana for the purchase of the following abandoned vehicles offered for sale: Tag #4443 Chev. $100.00 Tag #7317 Buick $250.00 As Mr. Harris has neither paid for the vehicles nor removed them from storage, it is being recommended that the Board rescind the bid award of October 28, 1986. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the recommendation was accepted and the bid rescinded. APPROVE REOUEST TO MOVE HOUSES - LYKOWSKI CONSTRUCTION. INC. Mr. Jack Mathews, Building Commissioner, has advised that Mr. Timothy J. Lykowski, President, Lykowski Construction, Inc., 21707 West Ireland Road, South Bend, Indiana, has requested permission to relocate two (2) houses as follows: FROM TO 1601 Perthway Drive 702 Widener 4547 York Road 630 Widener Mr. Mathews further advised that utility companies have been contacted and their requirements have been satisfied. Additionally, the Bureau of Traffic and Lighting has approved the routes submitted for moving these houses and the appropriate Certificate of Insurance has been submitted and is in order. Therefore, Mr. Mathews recommends Board approval of this request. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the recommendation was accepted and the request approved. FILING OF REQUEST TO WITHDRAW VACATION PETITION - E/W ALLEY EXCEPTING 14' N/S INTERSECTION IN BLOCK BOUNDED BY DUBAIL, CALVERT-GRANT AND WARREN STREETS Mr. Leszczynski advised that the Common Council has stricken from its agenda the Vacation Petition in regards to the above referred to alley at the request of Mrs. Sylvia Castellon, 1801 South Grant Street, South Bend, Indiana, contact person for the Alley Vacation Petition. µe�`G REGULAR MEETING FEBRUARY 3, 1987 It was noted that on January 20, 1987, Mrs. Castellon requested that the Board table the public hearing regarding this vacation for a period of thirty (30) days in order for the affected property owners to discuss this matter. Therefore, upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the request of Mrs. Castellon to withdraw the Vacation Petition was accepted and filed. APPROVE LICENSE APPLICATIONS - RUBBISH AND GARBAGE Mr. Leszczynski advised that the following two (2) Rubbish and Garbage license applications have been received: 1. William Cowman 56150 Butternut Rd., S.B. 2. John H. McClain 110 S. Iowa St., S.B. It was noted that inspections of the trucks to be used had been conducted by the Solid Waste Bureau and all applicants were found to be in compliance. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of licenses. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the following five (5) traffic control devices were approved: 1. NEW INSTALLATION, STOP SIGN - On Sherrill at Kendall. ("T" Intersection). 2. NEW INSTALLATION, STOP SIGN - On Sherrill at Chapin. ("T" Intersection). 3. NEW INSTALLATION, STOP SIGN - On Garden Ln. at Scenic Dr. ("T" Intersection). 4. NEW INSTALLATION, STOP SIGN - On Sylvan Lane at Scenic Dr. ("T" Intersection). 5. NEW INSTALLATION, STOP SIGN - On Floral Place at Ford St. ("T" Intersection). APPROVE RELEASE OF CONTRACTOR'S BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for Ronald Schmanke be released effective February 11, 1987. Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the above Contractor's Bond was released. APPROVE HANDICAPPED PARKING PERMIT Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the following one (1) handicapped parking permit application was approved and referred to the Deputy Controller's office for issuance of a permit: 1. A.J. Davis 509 S. Falcon St., S.B. REGULAR MEETING FEBRUARY 3, 1987 FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the Certificate of Insurance for Ideal Consolidated, Inc., 806 West Sample Street, South Bend, Indiana, was accepted and filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of nineteen (19) properties cleaned from January 26, 1987 to January 30, 1987, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the report as submitted was filed. APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 3673 through Claim Docket No. 3940 and recommended approval. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the claims were approved and the report filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Vance and carried, the meeting adjourned at 9:48 a.m. 1 ATTEST: r Sandra M. Parmerlee, Clerk E n E. Leszczy Patricia E. DeClercq Michael L. Vance